S02 36C24826Q0241 with Attachments.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* FY26: STATION (PROJ: 548-26-103) BB OR Sub-sterile Rooms Cabinets Removal Replacement

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 33637

SOLICITATION NUMBER* 36C24826Q0241

RESPONSE DATE/TIME/ZONE 02-13-2026 10:00 AM EASTERN TIME, NEW

YORK, USA

ARCHIVE 45 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* Z1DA

NAICS CODE* 236220

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 525

Tampa FL 33637

POINT OF CONTACT*

Contracting Officer

Stacy Figlinski

Stacy.Figlinski@va.gov

PLACE OF PERFORMANCE

ADDRESS West Palm Beach, Veterans Affairs Medical Center

7305 Military Trail

West Palm Beach, FL 33410

POSTAL CODE 33410

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS Stacy.Figlinski@va.gov

EMAIL DESCRIPTION Contracting Officer

DESCRIPTION

COMBINED SYNOPSIS/SOLICITATION 36C24826Q0241

OFFICE ISSUING THIS REQUEST:

Department of Veterans Affairs Network Contracting Office (NCO) 8 Contracting Officer: Stacy Figlinski Email: Stacy.Figlinski@va.gov

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation document will not be issued.

PART 1 GENERAL INFORMATION

1. This project is 100% Set-Aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). AT THE TIME OF PROPOSAL SUBMISSION, interested contractors MUST be actively registered in the following two databases: System for Award Management:

https://www.sam.gov and SBA Veteran Small Business Certification:

https://veterans.certify.sba.gov.

2. The associated North American Industrial Classification System (NAICS) code for this procurement is 236220 Commercial and Institutional Building Construction with a small business size standard of $45M.

3. Network Contracting Office 8 intends to award a firm fixed price contract for the following work: provide all labor, tools, materials, and equipment necessary to remove and replace flooring and cabinets for the OR Sub Sterile Rooms 2A-211A and S1-207A. Work will be performed at the West Palm Beach Veterans Affairs Medical Center, 7305 N. Military Trail, West Palm Beach, FL. West Palm Beach VAMC is a smoke free facility.

4. The Magnitude of Construction is between $250,000.00 and $500,000.00.

5. The period of performance for this effort is 90 days from the Notice to Proceed.

6. Offer Acceptance Period: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

7. Limitations on Subcontracting: (Reference Contract Clause FAR 52.219-14 for further information): By submission of an offer and execution of a contract, the Offeror agrees that in performance of the contract, the concern will perform at least fifteen (15) percent of the cost of the contract, not including the cost of materials, with its own employees.

8. Funding is currently available for this award.

9. Bonds: (Reference Contract Clause FAR 52.228-15 for further information on applicability):

A payment and performance bond shall be provided. The penal sum shall be one hundred percent (100%) of order price. Bonds and other payment protection shall be provided within 10 https://www.sam.gov/ https://veterans.certify.sba.gov/ calendar days of award of the Contract. The Notice to Proceed will not be issued until the Contractor provides sufficient bonding to cover the work being performed. Provide electronically only. NCO 8 no longer accepts bonds through the mail.

10. Offer Guarantee (BID BOND): Per FAR Clause 52.228- 1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price Or $3,000,000, whichever is less. Provide with price proposal.

11. Site Visit: An organized site visit is scheduled for January 22, 2026, at 9:50 AM EST at the West Palm Beach VAMC. Participants are to meet Contracting Officer Representatives (CORs) Carolina Coleman and Philip Coleman at the Engineering Office BC‐231, 7305 N.

Military Trail, West Palm Beach, FL 33410. If possible, please notify the Contracting Officer via e‐mail of your firm’s intent on coming to the pre‐proposal conference by January 21, 2026.

12. Requests for Information (RFI): All questions regarding this RFQ must be in writing and sent by e‐mail to Stacy.Figlinski@va.gov. RFIs must be received no later than January 26, 2026, at 10:00 AM EST. No further questions will be accepted after that date and time.

13. Wage Determination: Wages for all contractors and subcontractors must comply with Davis Bacon Wage Determinations. The current determination is General Decision FL20260220, dated January 2, 2026. Be advised the determination that is current at the time of the Contract award is the determination that will apply for the project. Current determinations are available at:

http://www.sam.gov/

PART 2 PROPOSAL PREPARATION AND EVALUATION INFORMATION

1. Proposals shall be submitted as two different documents, one technical proposal and one price proposal. There should be no pricing information in the technical proposal. Proposals may be in any of the following formats: .pdf, .docx, or .doc. Proposals shall be provided via email to the Contracting Officer at Stacy.Figlinski@va.gov. Your quote must contain all of the information described below or the quote may be determined nonresponsive.

2. Technical Proposal Format: The technical proposal shall address all information requested in Factors 1 – 3 below. Proposals will then be evaluated against the stated factors. The technical proposal shall include a cover page with the following:

Solicitation Number 36C24826Q0241 Project Title Or Sub Sterile Rooms Cabinets Removal and Replacement Project Number 548-26-103 Business Name and Address Point of Contact Name, Phone Number, and Email SAM UEI number

The Government intends to award a contract as a result of this RFQ to the responsible offeror whose offer conforms to the RFQ requirements. A comparative evaluation of the quotes will be made in accordance with FAR 13.106‐2(b). Offerors must be determined responsible according to the standards of FAR Part 9 to be eligible for award.

VA will select the quote that represents the best benefit to the Government to fulfill the requirement based on the judgment of the Contracting Officer and VA users.

Factor 1: Technical Approach mailto:Stacy.Figlinski@va.gov mailto:Stacy.Figlinski@va.gov

The Quoter shall develop and provide their Technical Approach which provides a description of the work to be completed and the equipment and tools to be used. List all the tasks or processes to finish the work. Identify how waste is to be disposed. Identify how the work site will be secured. Identify what the hazards are that may cause potential harm to workers. Identify what safety measures are to be implemented and what will be the emergency procedures in place for the work.

Factor 2: Schedule Offeror shall provide a proposed progress schedule in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work as stated in Statement of Work section 3.0.

Milestones should include such items as material submissions, submittal acceptance, partial and final inspections, punch list completion, testing, etc. All schedule items will show a start date and a completion date. If there is a known long lead time for materials this must be stated in your proposal. In a brief narrative highlight any potential problems that could affect the project schedule and provide possible contingency plans or potential solutions to avoid such issues.

Factor 3: Past Performance The offeror shall provide past performance information for two projects completed within the last three years that demonstrates your company’s ability to successfully complete a project similar to the work outlined in this solicitation. Provide either a completed CPARS printout or a completed Past Performance Questionnaire (PPQ) that has been signed by the person who filled in the PPQ. If a PPQ is received that is not signed it will not be considered.

3. Price Proposal Format: The price proposal shall provide all information listed below.

a. Cover page with the following:

Solicitation Number 36C24826Q0241 Project Title Or Sub Sterile Rooms Cabinets Removal and Replacement Project Number 548-26-103 Business Name and Address Point of Contact Name, Phone Number, and Email SAM UEI number

b. Signed Offer/Acknowledgement of Amendments

c. Bid Bond

d. Completed Project Price Breakdown

e. Limitations on Subcontracting Form The Government will evaluate price based on the total price.

All technical factors, when combined, are more important than price.

PART 2 AWARD

1. The Government will evaluate proposals submitted in response to this solicitation which meet the requirements that have been provided above.

2. This procurement will be a single award on a trade-off basis resulting from this solicitation to the responsible offeror.

3. Award may be made without discussions, except for minor clarifications.

STATEMENT OF WORK

Or Sub Sterile Rooms x2 Cabinets Removal and Replacement Project Number 548-26-103

Veterans Administration Health Care System (VAHCS)

West Palm Beach 7305 N. Military Trail, West Palm Beach, FL 33410

Revision 1

November 14, 2025 Facilities Management Services

1.0 Overview

This Statement of Work document is intended to facilitate a contract that focuses on the OR Sub-Sterile Rooms 2A-211A, 2A-207A Floor and Sink Cabinet replacement, remove all steam sterilizers and all work associated with it, removal of built-in blanket and fluid warmers at the West Palm Beach VAHCS campus. The contract shall encompass the removal of the bottom and top sink cabinets (one room has an existing large sink without cabinets) and vinyl floor and replacement, removal of all steam sterilizers and all work associated with it, removing and capping pipes, and removal of built-in blanket and fluid warmers, providing receptacles after removal only. See “Scope of Work” for details. Negative pressure containment shall be installed by the contractor for the duration of the project.

The contractor should reference the following Specification Sections in conjunction to this Scope of Work for a complete understanding of the requirements:

• 01 00 00 General Requirements

• 01 33 23 Shop Drawings, Product Data, and Samples

• 01 35 26 Safety Requirements

• 01 42 19 Reference Standards

• 01 45 00 Quality Control

• 01 74 19 Construction Waste Management

• 22 05 11 Common Work Results for Plumbing

• 26 05 11 Requirements for Electrical Installations

• 09 29 00 Gypsum Board

• 09 65 16 Resilient Sheet Flooring

• 09 91 00 Painting

2.0 Definitions and Acronyms

Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

Project Manager (PM)/Contracting Officers Representative (COR): The Contracting

Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

Contractor: This term, as used herein, refers to the contractor under this contract.

Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction, and some maintenance and repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

The Joint Commission (TJC): The Joint Commission provides evaluation, accreditation, and disease-specific certification programs for healthcare facilities.

Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate.

3.0 Scope of Work

The contractor will provide all labor, materials, tools, and associated equipment necessary for the construction or service of the areas of work of this project as listed below. All proposals shall include all stages of the construction services for this project. The respective areas of work are shown on the provided OR Sub Sterile Rooms Site Plan. They are, but may not be limited to the following:

3.1 Areas of Work

3.1.1 Pre-Construction

3.1.1.1 All the work area should be sealed using two layers of 0.15 millimeters 6 mil poly (IHFOM, CH 13, Sec. 3), and negative pressure containment shall be installed by the contractor prior to start of demolition work and shall remain for the duration of the project, exhausting to the nearest outside exterior window.

3.1.1.2 The contractor shall cover all vents from the area of construction.

3.1.2 Demolition:

3.1.2.1 The contractor shall remove existing vinyl flooring, approx. 123 SF in 2A-211A, and 99 SF in 2A-207A from the sub-sterile rooms.

3.1.2.2 The contractor shall remove 2 bottom cabinets in 2A-207A (1 sink cabinet 42” x 24” x 36” and 1 cabinet 48” x 24” x 36”), and 2 top cabinets (one 42” x 16” x 49” and the other 48” x 16” x 49”) and remove countertop approx. 95” x 24”. The contractor shall remove a large sink approx. 3 ft. with no cabinets (see attached picture IMG_0562 for reference) from 2A-211A, this sink is to be removed and preserved, provide to FMS staff.

3.1.2.3 The contractor shall remove and dispose of abandoned steam sterilizers (one in each room).

3.1.2.4 The contractor shall cap all piping in the interstitial at the source.

3.1.2.5 The contractor shall remove and dispose of built-in blanket and fluid warmers (one in each room) and cap all piping at the source.

3.1.3 Construction:

3.1.3.1 The contractor shall replace all cabinets with equal or greater quality of existing stainless steel cabinets, see specs attached, to include a 45 degree angle top (above top cabinets) approx. 95” x 16” to prevent dust collection.

3.1.3.2 The contractor shall provide 2 electrical receptacles on wall after removal of built-in blanket and fluid warmers.

3.1.3.3 The contractor shall repair any damage caused to the existing wall after cabinets removal.

3.1.3.4 The contractor shall caulk around cabinets after installation, tape, mud, and paint all walls and frames after repairs of both rooms approx. 123 SF in 2A-211A, and 99 SF in 2A-207A (epoxy paint is the requirement for the paint).

3.1.3.5 Paint shall be a color of equal or greater quality (epoxy paint) of that used throughout the rest of that section of the hospital. The contractor shall verify the color with the COR. Door frames color is Colorado Gray, and for walls is White dove color.

3.1.3.6 The contractor shall install new seamless welded vinyl flooring with integrated cove base – Government’s current flooring color is 3077 262 Angel Kiss WG.

3.2 Protection of Existing Work

3.2.1 The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass on or adjacent to the work site and which do not interfere with the work required under this contract. If any limbs are branches are broken during the contract performance by careless operation of equipment or employees, the contractor shall clean cut and paint the cut with a tree-pruning compound approved by the COR.

3.2.2 The Contractor shall protect from all damage of improvements and utilities at or near the work site and on adjacent property including those that are the property of a third party from failure to comply with the requirements and reasonable care while performing the work.

3.2.3 The contractor shall under regulations prescribed by the Contracting Officer to use only the established approved roadways. When materials or equipment are transported, vehicles must not exceed loading capacity recommended by manufacturer and local or state laws to include the load limit on the upper parking garage deck. When it is necessary for the contractor to cross curbs or sidewalks the contractor shall protect them from damage.

3.2.4 It is the responsibility of the contractor to repair suitably or replace all damaged property due to contractors’ negligence.

3.3 Changes to the Statement of Work

3.3.1 Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

4.0 Scheduling, Phasing, and Working Hours

4.1 Schedule of Contract

4.1.1 Contractor shall submit a schedule with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

4.1.2 The contractor will be required to provide the Contracting Officer with a comprehensive phasing plan to perform this contract. The contractor will be required to update this plan on a weekly basis to provide the VAMC management team with an accurate status of the work. A two-week notice to the Contracting Officer will be needed for approval prior to acceptance and authorization of all changes to the project schedule.

4.2 Performance Period

4.2.1 The contractor shall complete the work required under this scope in 90 calendar days or less from date of award. Extensions may be granted as directed by project VAMC management team. If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractors proposed completion date shall prevail.

4.2.2 Work at the West Palm Beach VAHCS site shall take place after normal working hours, to avoid interruptions to patient care, between Friday evening from 5:00pm through 1030pm; and Saturday and Sunday from 7am-630pm. or as approved by the

COR.

4.2.3 The contractor shall not commence performance of the tasks in this scope until the VAMC has conducted a kickoff meeting or has advised the contractor that such a meeting has been waived.

4.3 Phasing of Construction

4.3.1 The contractor will be required to provide the Contracting Officer a comprehensive schedule to perform this project. Each sub sterile room shall be started and completed prior the next room starting. A two week notice to the Contracting Officer will need to be approved prior to any changes affecting the schedule.

4.3.2 Four (4) Days’ notice is also required for any closures, disruptions installation, etc.

that will impact normal daily operations such as blocking off areas. Utility Outages, including disruption of fire alarms, must be requested by the Contractor at least 4 calendar days in advance.

4.3.3 During all phases the Contractor shall perform all work between Friday evening from 5:00pm through 1030pm; and Saturday and Sunday from 7am-630pm. or as approved by the COR.

4.3.4 All submittals will be returned to the Contractor within two (2) weeks of submission. Disapproved submittals are not reason for additional time or delay claim for the Contract.

5.0 Infection control and Safety Measures

5.1 Interim Life Safety Measures Evaluations (ILSM)

5.1.1 The contractor and COR will be responsible to identify areas in their design that will require Interim Life Safety Measures in accordance with the latest - The Joint Commission (TJC) Hospital Standard LS.01.02.01. The contractor will clearly define areas requiring Interim Life Safety Measures and the necessary precautions needed.

Along with the requirement for Interim Life Safety Measures, the contractor will work with the COR and Safety Department to identify the needs, as well as identify the responsibilities of the Interim Life Safety Measures. Interim Life Safety Measures Evaluations will be completed for every project, with considerations made for all locations and phases.

5.2 Infection Control Risk Assessment (ICRA)

5.2.1 To establish policies and procedures to ensure the Safety & Environment of Care in all patient care buildings is not compromised during any renovations or new construction. When planning demolition, construction or renovation work, the contractor, Engineering, Infection Control & Safety personnel will conduct a proactive Pre- Construction Risk Assessment (PCRA) using risk criteria to identify hazards that could potentially compromise patient care in occupied areas of the building. The Infection Control Risk Assessment will be completed for every project, with considerations made for all locations and phases. The risk criteria should address the impact of demolition, renovation or new construction activities on Air and Water Quality requirements, Infection Control, Utility Requirements, Noise, Vibration and Emergency procedures.

5.2.2 Appendix A: Alternative to Outdoor Exhaust Requirements:

This Appendix provides an equivalent ICRA control measure to requirements detailed in the VHA ICRA template (Table 5 Level III, item 5) that would allow interior construction space exhaust.

Interior Construction Space Exhaust:

If the facility is not able to exhaust to the building exterior, the Healthcare Environment and Facilities program office has identified an alternate industry-recognized standard interior exhaust procedure that is accepted as providing an equivalent level of infection prevention and control (IPC), and safety. The alternate interior exhaust procedure is implemented by completing the following:

a. If exhaust is directed indoors, then the system must be HEPA filtered. Prior to start of work, including assembly of the ICRA barriers, initial baseline air sampling measurements for particulate levels must be taken in the planned area of discharge.

Once containment is erected and completed, HEPA filtration must then be verified by particulate measurement, using a particle counter with multi-channel capabilities to measure down to 0.3 microns, to confirm that the discharge of the HEPA unit does not exceed the baseline particulate count of the area to which the exhaust is directed.

Verification must continue at least three times per day (once every 8 hours), 7 days per week, during the use of the negative air machine and HEPA filter. Any exceedance must trigger a work stoppage and an immediate response and resolution. All particulate measurements, including the baseline measurement, must be documented and retrievable.

b. To accommodate the sampling, the negative air pressure machine must be fitted with a 2 ft section of ridged ductwork at the discharge. The sample port for monitoring must be in the ridged ductwork section.

c. Vapor generating processes must be assessed and appropriate filtration must be installed to mitigate transmission to the facility.

d. Engineering must do a complete flow and pressure analysis and document the area to which the air is being discharged to ensure the flow and pressure relationships in that area are not being adversely impacted by the additional flow. Ideally, this is done as part of the construction package to ensure the design is implementable and no additional HVAC changes are required to accommodate the exhaust from the negative air equipment.

e. Install device on exterior of work containment to continually monitor negative pressurization. To ensure proper pressure is continuously maintained, the device(s) shall have a visual pressure indicator, data collection and alarm.

f. Exhaust must be directed to Low-Risk areas as defined in Table 3 in the VHA ICRA template. Ideally this discharge must be located so as not to impinge on high traffic areas or create a nuisance with noise or excessive airflow.

NOTE: Exhaust into shared or recirculating HVAC systems, or other shared exhaust systems (e.g., bathroom exhaust) is not acceptable.

5.3 Pre-Construction Risk Assessment (PCRA)

5.3.1 The PCRA is made up of 13 individual assessments to be performed by subject matter expert(s) (SME), as identified in Service-specific procedures for the execution of PCRA(s) for which a Service is responsible. All 13 assessments in the PCRA will be completed for every project, with considerations made for all locations and phases. The 13 assessments that make up PCRA and the Service and SME responsible for performing the assessment are listed in the table, Service(s) and SME(s) Responsible for a Portion of PCRA.

6.0 Construction Requirements

6.1 Quality Control Plan:

6.1.1 The contractor shall prepare establish and maintain an effective quality control (QC) system. QC consists of plans, procedures, and organization necessary to produce an end product which complies with the Contract requirements.

6.1.2 The project superintendent will be held responsible for the quality of work and is subject to removal by the Contracting Office or Authorized designee for non-compliance with the quality requirements specified in the Contract.

6.2 Submittals and Shop Drawings

A submittal is information submitted for VA review to establish compliance with the contract documents.

6.2.1 Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal.

6.2.2 All submittals are required to be approved prior to the start of the specified work activity.

6.2.3 All submittals will be returned to the Contractor within two (2) weeks of submission. Disapproved submittals are not reason for additional time or delay claim for the Contract.

6.3 Safety

6.3.1 Contractors’ personnel are required to have completed up to date OSHA-approved 10-hour construction worker course. The onsite general superintendent/supervisor is required to have completed up to date 30-hour OSHA-approved construction course prior to working on site.

6.3.2 Contractor to provide the Contracting Officer with a copy of the OSHA certificates prior to executing work for the Veterans Administration. In addition, Contractor shall provide submittals for contract construction or renovation work which includes the names, qualifications, and training dates for Contractors Competent Persons (CP), who has been designated to administer the site-specific safety program as well as the CP for all other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, etc. The VA’s CP does not take the place of Contractors CP nor act in its behalf.

The VA CP determines if the Contractor is meeting the VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and or CP will take immediate action to prevent injury, non- compliance, and or property damage and the Contracting Officer will be notified immediately.

The Contractor shall submit an Activity Hazard Analysis and an Accident Prevention Plan as per FAR 52.236-13 prior to commencement of site activities. The government hall have 21 calendar days to review the AHA and APP. Contractor is to provide Safety personnel (flagman), safety signs, cones, etc. during any activity within the of the normal traffic pattern or when deemed necessary by the COR.

6.3.3 Contractor employees shall be required to maintain their appearance, including a shirt bearing a company logo.

6.3.4 Contractor to adhere to the latest COVID precautions as directed by the VA Medical Center West Palm Beach.

7.0 Asbestos Management Program

7.1 Purpose

7.1.1 This directive establishes the Veterans Health Administration (VHA) policy on the identification, management, and control of hazards related to asbestos-containing materials (ACM) at Department of Veterans Affairs (VA) facilities. It is the intent of this policy to assist facilities in developing a comprehensive building asbestos survey, Operations and Maintenance (O&M) plan, and local policies that comply with each of the federal regulations listed below. AUTHORITY: Title 38 United States Code 7301(b); 29 Code of Federal Regulations (CFR) 1910.1001; 29 CFR 1926.1101; 40 CFR Part 763, Subpart E; and 40 CFR 61.

7.2 Facility Asbestos O&M Plans

7.2.1 Facility Asbestos O&M Plans are required for the ongoing management of ACM and shall include provisions for comprehensive building asbestos surveys, asbestos removal and other response actions associated with renovations involving ACM. They are the written permanent record of the current status and condition of all ACM in a facility’s inventory. The Facility Asbestos O&M Plan provides the documentation for all asbestos management efforts, and procedures for overseeing the entire facility asbestos management program, including procedures to ensure compliance with applicable OSHA, EPA, and state and local regulations.

7.2.2 The Facility Asbestos O&M Plans must communicate how the VA medical facility will manage three types of projects:

7.2.2.1 Those that are unlikely to involve any direct contact or disturbance with ACM;

7.2.2.2 Those that may cause accidental disturbance of ACM; and

7.2.2.3 Those that will involve small-scale, short-duration disturbances of ACM.

7.2.3 Facility Asbestos O&M Plans must be site-specific and tailored for all buildings.

The plans should consider, use, function, and design characteristics of a particular building. At a minimum the plan must address:

7.2.3.1 Organizational structure and assigned responsibilities for carrying out asbestos related work.

7.2.3.2 Response action capabilities and procedures.

7.2.3.3 Worker protection and supply requirements.

7.2.3.4 Project coordination and communication necessary for minor projects, construction and renovation work involving facilities containing asbestos.

7.2.3.5 Procedures for interim control measures and extraordinary precautions.

7.2.3.6 Explanation of applicable OSHA and EPA rules.

7.3 Pre-Construction Asbestos Surveys (Pre-Construction Survey)

7.3.1 The contractor will perform a pre-construction asbestos survey in anticipation of renovation or demolition where a Baseline AHERA Survey has not been conducted and there is no information, or insufficient information, as to the existence of ACM within the planned limits of construction. The Pre-Construction Survey requires destructive testing if concealed spaces are to be breached during construction. If ACM are found, a Project Design Asbestos Survey is conducted to provide information for preparing the plans and specifications. The Pre-Construction Asbestos Survey satisfies the EPA NESHAP requirements for renovation or demolition to “thoroughly inspect the affected facility” or the requirements of governmental agencies for issuance of a building permit. NOTE:

ASTM has published detailed guidance on how to conduct a comprehensive building asbestos survey; contact ASTM for more information.

7.4 Policy

7.4.1 It is VHA policy that all VHA facilities will comply with applicable EPA, Occupational Safety and Health Administration (OSHA), state, and local asbestos regulations for the safe management of ACM.

8.0 Reporting Requirements

8.1 Progress Reports

8.1.1 The contractor shall provide the COR with monthly written progress reports.

These are due to the COR by the second workday following the end of each calendar month, throughout the project's duration.

8.1.2 The progress report shall cover all work completed during the preceding month and shall present the work to be accomplished during the subsequent month. This report shall also identify any problems that arose, along with a statement explaining how the problem was resolved.

8.2 Progress Meetings

8.2.1 Progress meetings shall be held to discuss progress of work in accordance with the schedule and quality control requirements.

8.2.2 Contractor and COR shall agree to date and time as well as re-occurrence of the progress meetings.

8.2.3 Contractor shall lead and record meeting minutes for all progress meetings.

9.0 Government Furnished Information

As referenced in FAR 52.236-4 and VAAR 852.236-71 of the solicitation all available record drawings will be provided upon request. They should not however, be considered “as-built”.

These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user.

Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing files.

10.0 Resources

10.1 VA Standards and Publications

All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction and design standards. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/ .

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11.0 Confidentiality and Nondisclosure

11.1 It is agreed that the preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S.

Government and shall be submitted to the CO at the conclusion of the task order.

11.2 The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.

11.3 Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

FAR

Number

Title Date

52.228-15 PERFORMANCE AND PAYMENT BONDS—

CONSTRUCTION

JUN 2020

52.228-1 BID GUARANTEE SEP 1996

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

SEP 2023

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

OCT 2025

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2023

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

OCT 2025

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

NOV 2021

52.204-7 SYSTEM FOR AWARD MANAGEMENT NOV 2024

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

MAY 2020

852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY FEB 2023

52.219-14 LIMITATIONS ON SUBCONTRACTING OCT 2022

See attached document: OR Sub Sterile Rooms Site Plan.

See attached document: WD FL20260220 dtd 01.02.2026.

See attached document: LOS.

See attached document: P01 TIL Specifications COMBINED 12.29.2025.

See attached document: Project Price Breakdown See attached document: Past Performance Questionnaire

11-01-21

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SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for OR substerile rooms x2 cabinets removal and replacement project as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Contracting Officer

C. Offices of, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION: Work includes general construction, alterations, necessary removal of existing structures and construction and certain other items.

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B. Electrical Work: Work includes all labor, material, equipment and supervision to perform the required electrical construction work on this project including fire alarms, data lines.

C. Plumbing Work: Work includes all labor, material, equipment and supervision to perform the required plumbing work on this project including removal and capping of lines.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that escort arrangements can be provided for the employees.

This notice is separate from any notices required for utility shutdown described later in this section.

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3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The

General Contractor may return to the site only with the written approval of the Contracting Officer.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The

Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the

Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the

01 00 00 -4 manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR .

E. Workers are subject to rules of the Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of the Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and

Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to the Medical Center areas required to remain in operation.

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H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR.

I. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

The work to be outlined shall include, but not be limited to:

2. To ensure such executions, Contractor shall furnish the

COR with a schedule of approximate and phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof.

Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor.

J. Certain areas of Building 1, OR area (2nd floor) will be occupied during performance of work for 2A-211A, 2A-207A;

but immediate areas of alterations will be vacated.

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1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of

Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access.

Coordinate alteration work in areas occupied by

Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

K. When a building and/or construction site is turned over to

Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or

Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

L. Utilities Services: Maintain existing utility services for the Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems

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(including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of the COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the

Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11

REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS and 28 05

00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND

SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of the Medical Center. Interruption time approved by

Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

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5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

M. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions;

so that they are completely behind the finished surfaces.

N. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

O. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

1. Cleaning up shall include the removal of all equipment, tools, materials and debris and leaving the areas in a clean, neat condition.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR, of building areas in which alterations occur and areas which are anticipated routes of access, and furnish a signed report, to the

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Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by

Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING

SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-4 and VAAR 852.236-88).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved.

They shall…