S02 36C24527Q0005_NOISS.pdf

Special Notice

*= Required Field Special Notice

SUBJECT* DIIM Increase Licenses, Maintenance, Training (Data Innovations Interface).

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 20422

SOLICITATION NUMBER* 36C24527Q0005

RESPONSE DATE/TIME/ZONE 09-15-2026 5:00PM EASTERN TIME, NEW YORK, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* DG10

NAICS CODE* 541513

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Martinsburg WV VA Medical Center (613) 510 Butler Avenue Martinsburg, WV 25405

POINT OF CONTACT*

Contract Specialist Naana Owusu-Ansah naana.owusu-ansah@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/martinsburg-health-care/ URL DESCRIPTION Martinsburg WV VA Medical Center AGENCY CONTACT’S EMAIL ADDRESS naana.owusu-ansah@va.gov

DESCRIPTION

Department of Veterans Affairs (VA), Network Contracting Office 5, is issuing this Notice of Intent to Sole Source in order to identify any potential sources that have the resources and capabilities to provide the services described in the Statement of Work below.

The government is contemplating a one-year Firm Fixed Price contract to satisfy this requirement and meet the needs of The Department of Veterans Affairs (VA), Martinsburg VA Medical Center.

INTERESTED & CAPABLE RESPONSES

NCO 5 is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources, rights, and capabilities necessary to provide these services.

Please respond with your:

• Business name

• Business type

• Socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small

Business, 8(a), etc.)

• Point of contact (including name, telephone number & email address)

• GSA Contract number if applicable

• SAM UEI number

• Capability statement

• Authorized Distributor Letter

Responses must be submitted by 5:00 PM (EDT) Tuesday September 15, 2026. Responses to the information requested above may be submitted via email to naana.owusu-ansah@va.gov .

No telephone calls will be accepted.

DISCLAIMERS

This Notice of Intent to Sole Source does not constitute a solicitation. All information received in response to this notice that is marked proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.101. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI.

This Special Notice of Intent to Sole Source is for planning purposes ONLY. The results of this notice will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice.

mailto:naana.owusu-ansah@va.gov

STATEMENT OF WORK

Data Innovations Interface

PART A – GENERAL INFORMATION

A.1. Introduction:

This requirement is for the development, maintenance, and support of an interface to provide HL7 connectivity for the Clinical Laboratory of the VAMC Martinsburg West Virginia Pathology & Laboratory Medicine Service.

A.2. Background:

An HL7 interface forms the basis for the exchange of healthcare information between the VISTA Laboratory software application and all non-VISTA systems, especially those non-VISTA systems that generate laboratory result information.

Implementation of a HL7 messaging interface between the VISTA Laboratory package and a non- VISTA information system consists basically of two parts:

• Certified communication software and hardware.

• Non-VISTA system capable of sending and receiving Laboratory HL7 order and result messages.

Non-VISTA systems involved are the various pieces of automated Laboratory instrumentation that perform testing on patient samples and generate results.

The certified communication software selected by the Pathology and Laboratory Medicine Service (P&LMS) at the Martinsburg WV VA Medical Center is Data Innovations platform.

A.3. Scope of Work

The purpose of the interface is two-fold:

• To quickly and accurately transmit HL7 order messages from the VISTA Laboratory package, translate these messages into a format that the non-VISTA systems involved can interpret, and then route these messages on to the appropriate non-VISTA system so correct testing will be performed.

• To quickly and accurately transmit result messages from the non-VISTA system once testing is complete, translate these messages into an HL7 format, and then route these results to the VISTA Laboratory package.

Data Innovations platform basically acts as a transmitter, receiver, router, and translator. The system is critical to Good Laboratory Practice.

A.4. Period Of Performance

One (1) year from date of award.

A.5. Place of Delivery

Martinsburg WV VA Medical Center

510 Butler Avenue

Martinsburg, WV 25405

B.1 Technical Requirements:

Refer to the specifics provided from BioMed and OI&T

B.2 Deliverable Items:

Applicable hardware components as specified in B.1. Support is web-based and password protected.

B.3 Maintenance of Contracts:

The Data Innovations platform may be maintained through 24/7 helpdesk. Support is requested via phone or web-based helpdesk.

C.1 VA Information and Information System Security/Privacy Requirements for IT Contracts:

VAAR- 852.273-75 “SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION

TECHNOLOGY RESOURCES”

(a) The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the

Department of Commerce’s National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at:

http://checklists.nist.gov

(b) To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts” located at the following Web site: http://www.iprm.oit.va.gov.”

C.2 Information System Security

The contractor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations. The contractor’s firewall and web server shall meet or exceed the government’s minimum requirements for security. All government data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the VA project manager and VA Information Security Officer as soon as possible. The contractor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation.

C.3 Security Training

All contractor employees and subcontractors under this contract or order are required to complete the VA's on-line Security Awareness Training Course and the Privacy Awareness Training Course annually. The Privacy Awareness Training requirement may be fulfilled under additional privacy awareness training options, based on the prerogative of the Contracting Officer, pending assigned VA duties of the contractor employees and subcontractors under this contract. Contractors must provide signed certifications of completion to the CO during each year of the contract. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s).

The position sensitivity for this effort has been designated as low risk and the level of background investigation is a national agency check with written inquiries.

All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:

• Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, relating to access to VA information and information systems.

Confidentiality and Non-Disclosure Clause:

It is agreed that:

http://www.iprm.oit.va.gov/

1. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this task order are the exclusive property of the U.S.

Government and shall be submitted to the CO at the conclusion of the task order.

2. The CO will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the CO for response.

3. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:

• Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, relating to access to VA information and information systems.

Record Retention:

1. Retention and storage of federal records related to this SOW,6500, regardless of medium, shall be created, maintained, and dispositioned in accordance with the VHA Records Control Schedule (RCS) 10-1, General Records Schedule (GRS) or other National Archives and Records Administration (NARA) schedule, if applicable.