S02 36C24522Q0295 Sources Sought.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405

POINT OF CONTACT*

Contract Specialist Phillip G Duba Phillip.Duba@va.gov

PLACE OF PERFORMANCE

1 Medical Center Drive

Clarksburg WV

ADDITIONAL INFORMATION

DESCRIPTION

The Louis A Johnson VA Medical Center is conducting this Sources Sought to identify contractors who possess capabilities to provide the services described in the Statement of Work below.

We are contemplating a five (5) year Blanket Purchase Agreement (BPA) to acquire hotel services for the patients and family of the medical center.

As permitted by the FAR Part 10, this is a market research tool being utilized for the informational and planning purposes. Your responses will assist the Government in the development of its acquisition strategy.

Response is strictly voluntary – it is not mandatory to submit a response to this notice to participate in formal RFQ process that may take place in the future. However, it should be noted that information gathered through this notice may significantly influence our acquisition strategy. All interested parties will be required to respond separately to any solicitation posted as a result of this sources sought notice.

Respondents will not be notified of the results of the evaluation. We appreciate your interest and thank you in advance for responding to the sources sought.

This service will be implemented using the North American Industry Classification System (NAICS) Code 721110.

If a small business is interested in this procurement, they must provide at least 51 percent of the services rendered.

NOTES

All Capability Statements/Responses to this Sources Sought Notice shall be submitted via email only to Phillip.Duba@va.gov. Telephone, Fax, or any other form of communication inquiries will not be reviewed or accepted. Responses to this Sources Sought Notice must be received no later than February 11, 2022 at 12:00 p.m. (Eastern Standard Time). This Sources Sought Notice may or may not assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued, it may or may not be announced at a later date, and all interested parties shall respond to that solicitation announcement separately from the responses to this Sources Sought Notice.

DISCLAIMER

This RFI is issued for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked a proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e), RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI.

DESCRIPTION/SPECS/WORK STATEMENT

Contractor to provide room accommodations to beneficiaries of the Department of Veterans Affairs (DVA) Louis A. Johnson VA Medical Center (LAJVAMC); One Medical Center Drive, Clarksburg, West Virginia 26301, in accordance with the following requirements:

1. ROOMS: Each room shall have a minimum of two double beds for single or double occupancy.

2. GUESTS: The number of guests estimated in a one-year period is 200-300. The lodging period(s) will range from 1 night to 5 nights per person and approximately 20 to 25 nights in a one-year period, which will include Saturdays and Sundays.

3. ROOM RATE: Room rate will be calculated on a checkout time of 11:00 a.m. Late checkouts will be charged the half-day rate in effect.

THE ROOMS MUST BE TAX FREE AS THE FEDERAL GOVERNMENT IS TAX EXEMPT.

TYPE OF CONTRACT: This will be a Firm-Fixed-Price Contract.

ANTICIPATED TERM OF AGREEMENT: The term of this BPA is five (5) years with annual task orders.

April 1, 2022 – March 31, 2027.

Sources Sought Notice