S02 -36C24222Q0326- Gas Main Piping and Meter Upgrade- St Albans CLC.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 83

36C24222Q0326

X

01-20-2022

630-22-1-6361-0005

36C242

Department of Veterans Affairs

Network Contracting Office 2

Franklin D. Roosevelt VA Medical Center

2094 Albany Post Rd.

Montrose NY 10548

SEND RFQ VIA EMAIL IN PDF FORMAT

EMAIL TO JULIE.PROVENZANO@VA.GOV

Julie Provenzano julie.provenzano@va.gov

Gas Main Piping and Meter Upgrade - VISN Textile Laundry Facility - VA NYHHS St. Albans Campus

179-00 Linden Blvd., Jamaica, NY 11425

Contractor tp provide all labor, materials, tools, equipment, coordination with local utility and supervision for upgrade the natural gas main piping and meter IAW Statement of Work.

Coordinate with COR - Jose Flores; Jose.Flores10@va.gov; 718-526-1000 ext 2355 before beginning on site work.

Period of Performance is 45 Calendar Days from the date of issue of Notice to Proceed.

Information regarding VA NYHHS, St. Albans Campus COVID Policy: All contractors shall follow current VA & CDC guideline

This requirement is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set aside.

NAICS code is 237120, Small Business Size Standard is $39.5M. , project magnitude is between $25,000 and $100,000.

Fill out and return with your Response to RFQ:

Attachment 3 - to ensure that an accurate Rule of Two analysis occurs with a least two different SDVOSBs available to compete at arm's length for the requirement ensuring adequate pricing competition.

Attachment 4- one copy of completed signed certificate VA Notice of Limitation on Subcontracting VAAR Clause 852.219-77

Include COST BREAKDOWN with quote.

Evaluations will be determined IAW FAR 13.106-1(a)(2). The Government shall award this procurement on the basis of price and price related factors. The Government reserves the right to make award without discussions.

SITE VISIT DATE: Monday, January 24 at 11:00 am. Vendors limited to 2 represenatives - Wear FDA/CDC approved Face Mask

Must have valid ID. Meet at Main Building B89 in the Engineering Office Room G119 - St. Albans CLC

This will be the only site visit date for the project, no other site visits will be scheduled.

To preserve the integrity of the procurement process, all questions and requests for information must be submitted in writing to Julie Provenzano, Contract Specialist via email at Julie.Provenzano@va.gov.

All RFI's must be received NLT 4:00 pm EST on Thursday, January 27, 2022.

DUE DATE OF QUOTES: QUOTES ARE DUE NO LATER THAN 1:00 PM EST ON THURSDAY, FEBRUARY 3, 2022.

For more detail: See Instructions, Conditions and Other Statements to Offerors starting on page 15

10 45

X X 52.211-10

X

EST

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Gas Main Piping and Meter Upgrade at St. Albans CLC:

ITEM 0001 BASE BID $________________________________

36C242

Department of Veterans Affairs

Network Contracting Office 2

Franklin D. Roosevelt VA Medical Center

2094 Albany Post Rd.

Montrose NY 10548

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

EDWARD J. KOSTOLANSKY

CONTRACTING OFFICER

***** Begin Inserted Word Document - ' SOW - Laundry Gas Upgrade -Saint Albans -' *****

VA NEW YORK HARBOR HEALTHCARE SYSTEM

ENGINEERING SERVICE

St. Albans Campus 179-00 Linden Blvd.

Jamaica, NY 11425

STATEMENT OF WORK FOR

TEXTILE FACILITY GAS MAIN UPGRADE

ST. ALBANS CLC

Introduction and Background

The VA New York Harbor Healthcare System is dedicated to providing quality health care to veterans using the abilities of all employees supported by our commitment to education and research.

The VA NYHHS Engineering Service function is dedicated to optimizing the health care and overall physical environment of the ST. Albans Campus and ensuring the seamless operation of the Medical Center. This typically includes maintenance of structures, grounds, and associated equipment, operations of heating and air conditioning plants, water and sewerage treatment plants and all associated repairs. The Engineering Service works with Administration and

Medical identifying and correcting issues associated with building supervision, construction, modernization, maintenance of utility systems and associated equipment to assure compliance with regulations, operating standards, and ability to meet medical needs. Major functions of the

Engineering Department include: functional space requirements (e.g., patient flow, work flow, lines of sight, patient isolation, etc.), smoke control, air conditioning and humidity control, life support systems (e.g., air, oxygen, vacuum, emergency power, etc.), electrical safety, energy conservation, and budgetary constraints. One of the major VA NYHHS Engineering Service’s objectives is the prevention of Engineering related and Construction/Maintenance related Safety

Hazards. The VA NYHHS Engineering Service is assuring the continuous operation of essential patient services to our Veterans and rapid response to conditions which may interfere with such services.

VA NYHHS St. Albans campus currently has an urgent requirement to upgrade the natural gas main and meter in the VISN Textile Laundry Facility. This service is needed to safely provide the increased gas pressure demands of newly upgraded equipment. Failure to do this poses a safety issue and will result in National Grid shutting down gas supply to the textile facility.

Objective

St. Albans Campus 179-00

The VA NYHHS Engineering Service is requesting the procurement of labor, materials, equipment, tools and supervision necessary to remove and install new piping, meter, concrete slab, and fencing.

The Contractor shall provide all labor, material tools, equipment, supervision and other related items required to complete the project as per scope of work and specifications. Contractors are advised to visit the site, verify the existing site conditions to develop their proposal.

All expenses towards mobilization at site and demobilization including bringing in equipment, workforce and materials, dismantling the equipment, clearing the site etc. shall be deemed to be included in the rates quoted by the contractor against various items of schedule of rates and no separate payment on such expenses shall be entertained.

Specific Requirements

1. A site visit is required to verify existing conditions, location of gas system, shutoff valves and additional requirements.

2. Supply all material and labor required to upgrade the gas system for the laundry plant, including but not limited to attachment 1 and attachment 2.

3. Remove existing gas main piping system, and meter.

4. Remove existing chain link fence.

5. Remove existing concrete slab.

6. Install a new fully enclosed eight feet tall chain link fence with gate entrance and lock around the entire gas piping system.

St. Albans Campus 179-00

7. Install new gas main piping and meter in accordance with safety requirements and codes to safely provide needed natural gas pressure for new textile facility equipment.

8. Install new and expanded concrete slab for the gas piping system.

9. Newly installed concrete pad must be at least four (4) inches thick and five (5) feet wide to encompass the entire gas piping system and the new regulator piping.

10. Provide Professional Engineering certification of fabricated piping, and for inspecting the work after completion. Professional Engineer must sign, stamp and seal final report.

11. Contractor is responsible for coordinating with the gas utility provider- National Grid.

12. Contractor must paint all piping and non-galvanized fittings with two coats of Rustoleum

#7715.

13. Contractor is responsible for supplying all welded six (6) inches piping with threaded outlets and 150# flange ends as per attachment 1 and attachment 2.

14. Contractor is responsible for providing all the necessary gaskets and hardware.

15. Contractor is responsible for testing all piping for the required five (5) PSI.

16. Contractor is responsible for painting all piping yellow, applying the proper gas markings, and signage.

17. Contractor is responsible for providing radiography testing of all butt welds on meter piping and distribution piping.

St. Albans Campus 179-00

18. Contractor must test for leaks and ensure the proper operation.

19. The contractor is responsible for field verifying the existing conditions.

20. Have all piping pressure tested and inspected by licensed engineer.

21. Coordinate all repair with VA Engineering Service Team.

22. Contractor must provide parking lot traffic control for the whole duration of repair.

23. It is the responsibility of the contractor to verify all quantities, field conditions and measurements prior to starting work. The contractor shall notify the CO/COR and VA

Engineering Team of any differing site conditions prior to starting.

24. The Contractor shall provide an English-Speaking working supervisor on-site at all times when work is being performed and for the duration of this project. Supervisor must have a minimum of five (5) years of experience as a supervisor on five (5) projects similar to this.

25. The contractor shall provide his own storage for materials. The VA is not responsible for loss of tools, materials, equipment, etc.

26. The Contractor shall post visible required warning signs and barriers prior to beginning any work.

27. The Contractor shall provide required pipefitter(s) for the duration of repairs.

28. The Contractor is responsible for any damage caused by his employees. All damages shall be repaired and/or replaced at no additional cost to the government.

St. Albans Campus 179-00

29. Contractor shall submit schedule to VA for approval. The Contractor shall not perform any work on utility services without prior coordination with COR and VA Engineering Team. The contractor shall not interfere in any way with Hospital operations.

30. The contractor shall perform cleanup at any time when work area becomes cluttered and/or restricts traffic. Nevertheless, work area must be cleaned at the end of the each work shift.

31. In the performance of all work, the workers must be incompliance with safety regulations governing worker safety (OSHA: 29 CFR 1926 Safety and Health Regulations for

Construction; NFPA, Life Safety Codes, etc.).

32. All work must be during regular hours as provided by the VA St. Albans Campus

Engineering Service. Normal work hours are 8:00AM to 4:30PM Monday through Friday except for Federal Holidays. If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project site’s normal working hours the contractor must submit a written request for approval to the VA-COR at least seven (7) working days prior to the proposed start of such work.

General Requirements

1. The contractor shall be required to have VA issued identification badges for all of his/her personnel working on VA property. Anyone observed without VA identification will be asked to leave VA property. No VA identification, no work, no exception.

2. There will be no smoking at this facility.

3. The contractor is responsible for obtaining his/her own vehicle parking.

4. Vendor personnel must complete VA “privacy and information security awareness training”.

This is a mandatory training for all VA and non-VA employees working at this facility. This

St. Albans Campus 179-00 training must be completed annually. Completion certification must be provided for each employee that will be onsite, if applicable.

5. The contractor shall ensure that his/her personnel conduct themselves in a professional manner; i.e., no profanity; proper attire; no discourteous behavior to VA employees, etc.

6. In the performance of all work, the workers must be incompliance with safety regulations governing worker safety (OSHA: 29 CFR 1926 Safety and Health Regulations for

Construction; NFPA, Life Safety Codes, etc.). The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default.

Safety and Fire Prevention

• Contractor is responsible and shall continue management and implementation of a safety and health program throughout duration of natural gas piping upgrade.

• The Contracting Officer and VA staff reserve the right to suspend work when patient, staff and contractor's safety and health program is considered to be inadequate or non-complying.

• Contractor shall provide all Personal Protective Equipment for the workers as per the requirement of the site. Work will be stopped in case the proper protection equipment is not found with the workers and the lapse of time shall be at the Contractor’s expense.

• In the performance of this contract, the contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the building.

• The Contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel. If the Contractor fails or refused to correct deficiencies promptly, St. Albans Campus 179-00 the Contracting Officer may issue an order stopping all or any part of the work and hold the contractor in default of the contract.

• The Contractor shall comply with applicable Federal, State and local safety and fire regulations and codes which are in effect at the beginning of the contract. The contractor shall keep abreast of and comply with changes in these requirements and codes applicable to the contract. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations

(CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities, and shall ensure safe and healthful working conditions for its employees

• The Contractor’s personnel shall follow applicable facility policies concerning fire/disaster programs.

• All materials and equipment will be removed from the facility or stored properly at the end of the workday and secured during the workday. Under no circumstances will the

Contractor allow for any equipment to be left unattended for any length of time.

• The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety.

• Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

• The Contractor shall perform the work in a manner consistent with the area security and fire, safety regulations especially with regard to exits and exit way access.

Utility shutdowns shall not compromise security, communication or fire safety for occupants.

• No flammable liquids shall be stored or used in the medical center.

• The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all construction.

• All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

• No utility service such as water, gas, steam, sewers or electricity or fire protection systems and communications systems may be interrupted without prior approval of the COR.

• Contractor to obtain any and all necessary licenses or permits required for the project.

Deliverables and Submittals

Contractor shall submit the following:

a. Project Schedule including sequencing and durations.

St. Albans Campus 179-00

The schedule will be provided to COR 10 working days prior to start of the work.

b. Site Specific Safety Plan (SSSP) needs to be approved by VA Safety prior to start of work. Boilerplate company safety plan will not be acceptable – plan must include detailed hazard analysis for each construction activity to be performed.

c. Plan shall also include site superintendent OSHA-30, and tradesmen/laborer OSHA-10 certificates. OSHA-30 certified technician shall be onsite anytime work is being performed.

d. Manufacturer’s specifications for all materials and equipment planned for installation.

e. Inspection reports, manufacturer approval certificates, and warranties as noted in specifications.

f. The contractor shall provide submittals for all items outlined in the specification. The contractor shall not proceed with any on-site work until the completion of the submittal process or approval to proceed from the CO and COR without completion of the submittal process. Not less than 5 calendar days shall be planned for COR review of each submittal. Re-submittals shall be provided as required by the COR, and shall be treated as a new, separate submittal.

Contractor will provide a full report of completed Gas Main Piping and Meter upgrade and documentation. Provide Professional Engineering certification of fabricated piping, and for inspecting the work after completion. Professional Engineer must sign, stamp and seal final report. Project shall not be accepted as complete by the VA without these verifications and proof of compliance of all piping pressure tested and inspected by licensed engineer.

Place of Performance /Period of Performance

NYHHCS St. Albans Campus:

179-00 Linden Blvd

St. Albans Campus 179-00

Government intends to issue Notice to Proceed (NTP) immediately after approval of submittals and Site- Specific Safety Plan. The period of performance for this contract is 45 Calendar Days from Notice to Proceed.

VA Engineering Service Point of Contact

Jose Flores/COR

Maintenance Supervisor jose.flores10@va.gov

718.526.1000 ext. 2355

Acceptance Procedure

The COR/POC will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. No invoices will be processed for payment prior to the completion of POC inspection.

Warranty

The contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation will provide the capacities and characteristics specified. The contract further guarantees that if, during a period of one year from the date of the certificate of completion and acceptance of the work, any such defects will be repaired by the contractor at his own cost. The construction warranty period will begin on the date of the project acceptance.

***** End Inserted Word Document - ' SOW - Laundry Gas Upgrade -Saint Albans -' *****

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

Introduction and Background

Objective

Specific Requirements

General Requirements

Safety and Fire Prevention

Place of Performance /Period of Performance

Acceptance Procedure

Warranty

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

A.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

A.4 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

A.5 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

A.6 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995)

A.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

(JUL 2020) (DEVIATION)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (NOV 2021)

4.3 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.4 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(SEP 2021)

4.5 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (NOV 2021)

4.6 52.228-13 ALTERNATIVE PAYMENT PROTECTIONS (JULY 2000)

4.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.8 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.9 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

4.10 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

4.11 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

4.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.13 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.14 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.15 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.16 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

***** Header 'CON-100 INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS' Ignored *****

***** Begin Inserted Word Document - ' INSTRUCTIONS TO OFFERORS' *****

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR QUOTE

This is a Request for Quote in accordance with FAR Part 13. Potential offerors must follow all instructions in order to be compliant with the solicitation.

It is the responsibility of the offeror to verify that their offer is complete. The offeror is responsible for submitting all required forms and documents with the offer.

The Government will award a single contract resulting from this solicitation to a responsible SDVOSB offeror whose offer conforming to the solicitation will be most advantageous to the Government based on

Past Performance, Experience and Price.

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs

I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf , an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed.

I.3A SITE VISIT

Offerors are encouraged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

There will only be one (1) organized site visit. It will be held on Monday, January 24, 2022, at 11:00

AM. Participants will meet Main Building B89 in the Engineering Office Room G119 at St. Albans

CLC , 179-00 Linden Blvd., Jamaica, NY 11434.

Attendance is not mandatory; however, all bidders are strongly encouraged to attend.

Companies are limited to no more than two (2) representatives. FDA/CDC approved Facemasks are required at all times during site visit.

Offerors are encouraged to attend this meeting to familiarize themselves with the project and project site.

See FAR Clause 52.236-3, Site Investigation and Conditions Affecting the Work, and FAR Provision

52.236-27, Site Visit (Construction) of this solicitation.

I.4A SELECTION CRITERIA/QUOTE PREPARATION INSTRUCTIONS

Quotes will be evaluated in accordance with FAR 13.106 Simplified Acquisition Procedures

Award will be made based on the following factors:

Factor 1 – Past Performance http://www.vetbiz.gov/library/jtventure.pdf

Factor 2 – Experience with Gas Main and Meter Upgrade in a Laboratory, Hospital or Pharmaceutical setting

Factor 3-- Price

Factor 1 - Past Performance: Offerors shall provide past performance information on two (2) federal, state, local government or private contract of similar type, scope, size and complexity. For purposes of this evaluation, a relevant project is further defined as experience with Gas Main and Meter installation and upgrade. Project shall have a minimum amount of $50,000.00 or more and completed within the past three years from the date of issuance of this RFQ. If a completed Contractor Performance

Assessment Reporting System (CPARS) evaluation is available, it shall be submitted with the quote. The

Government may also evaluate recent and relevant past performance, based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal

Awardee Performance and Integrity Information System (FAPIIS). IF THE OFFEROR CANNOT

PROVIDE A CPARS FOR PROJECTS LISTED IN FACTOR 1, then the offeror shall submit two (2)

Past Performance Questionnaires (PPQ).

Completed PPQs shall be submitted directly from your client via email to Julie Provenzano at julie.provenzano@va.gov. Offerors should follow-up with clients/references to ensure timely submittal of questionnaires.

Basis of Evaluation: Past Performance will be evaluated in accordance with FAR 13.106-2 and award will be made to the offeror presenting the best value to the Government.

Factor 2 – Experience with Upgrade Gas Main Piping and Meter.

Factor 3 - Price: Offerors shall provide pricing as requested in the Schedule of Service identified within the SF1442 – this includes providing a cost breakdown of labor and material.

Basis of Evaluation: The Government will evaluate price based on the total price. Total price consists of the basic requirements. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

• Comparison of quoted prices with the IGCE.

• Comparison of quoted prices with available historical information.

• Competition

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B COST RANGE: Magnitude of Construction is between $25,000 and $100,000.

I.2B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Specialist via email

Julie.provenzano@va.gov for response no later than Thursday, January 27, 2022 at 4 pm EST.

I.3B QUOTE REQUIREMENTS

mailto:julie.provenzano@va.gov mailto:Julie.provenzano@va.gov

General – Past Performance Questionnaires are to submitted directly from your client via email to julie.provenzano@va.gov.

The quote, in its entirety, shall not exceed one email to include at least four separate attachments: (Signed

SF1442 with Item 0001 Base Bid Total, Technical/past performance, Experience, and all required

Representations and Certifications). Further details on electronic submission are outlined below.

Quotes shall be received by Thursday, February 3, 2022 at 1:00 pm EST. There will be no public opening. Submit quote to: julie.provenzano@va.gov.

I.4B REQUIREMENTS FOR ELECTRONIC SUBMISSION OF OFFER

All responses to solicitations must be submitted electronically as described below. You must submit your electronic offer, and any supplemental information using the electronic format described below.

Acceptable Electronic Formats (Software) for Submission of Offers

1. Files in Adobe© PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.

2. Please note that we can no longer accept .zip files due to increasing security concerns.

3. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation.

b. Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. Only one email is permitted unless otherwise stated in this solicitation or in writing by the Contract

Officer submitting the solicitation.

Each electronic offer must also include a signed and scanned SF-1442, Solicitation, Offer, and Award

(Construction, Alteration, or Repair)

The Microsoft Outlook © Email time/date stamp will be used to date and time stamp offers for the official record of receipt for the submission. The date and time stamp in recipients “inbox” is the official record of receipt.

Security Issues, Late Bids, Unreadable Offers

1. Late submission of offers is outlined at FAR 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission.

2. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.

3. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as

“unreadable” pursuant to FAR 15.207(c).

mailto:julie.provenzano@va.gov mailto:julie.provenzano@va.gov http://contracting.tacom.army.mil/acqinfo/ebidnotice.htm#email#email

4. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your quote is readable.

5. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals.

***** End Inserted Word Document - ' INSTRUCTIONS TO OFFERORS' *****

A.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—

SECONDARY SITE OF THE WORK (MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

A.4 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO

ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION

(FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action

Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the

Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

Goals for minority participation for each trade

Goals for female participation for each trade

% 6.9 %

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance

Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action

Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order

11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for

Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the—

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is

(End of Provision)

A.5 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—

CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material,"

"domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials"

(Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the

Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the

Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR

52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

A.6 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and

Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) Site visits may be arranged during normal duty hours by contacting:

Name: Gas Main Piping and Meter Upgrade

Address: Scheduled for January 24, 2022 at 11:00 am

St. Albans CLC ,179-00 Linden Blvd.

Jamaica, NY Meet: Main Building B89 Engineering Office Room G119 Telephone:

(End of Provision)

A.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

AUG 2020

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL JAN 2017

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR

2020) (JUL 2020) (DEVIATION)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is

237120.

(2) The small business size standard is $39.5 Million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204–7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management

(SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal

Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements—Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services—Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—

Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the

Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xiv) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal

Opportunity.

(xvi) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at

52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction

Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA-designated items.

(xix) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals--

Representation. This provision applies to solicitations that include the clause at 52.204-7.)

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American—Free Trade Agreements—Israeli Trade Act Certificate.

(Basic, Alternates II and III.) This provision applies to solicitations containing the clause at

52.225-3.

(A) If the acquisition value is less than $50,000, the basic provision applies.

(B) If the acquisition value is $50,000 or more but is less than $83,099, the provision with its Alternate II applies.

(C) If the acquisition value is $83,099 or more but is less than $100,000, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan—

Certification. This provision applies to all solicitations.

(xxiv) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran—Representation and Certifications. This provision applies to all solicitations.

(xxv) 52.226-2, Historically Black College or University and Minority Institution

Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(A) Solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions; and

(B) For DoD, NASA, and Coast Guard acquisitions, solicitations that contain the clause at

52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns.

(2) The following representations or certifications are applicable as indicated by the

Contracting Officer:

[X](i) 52.204-17, Ownership or Control of Offeror.

[X](ii) 52.204-20, Predecessor of Offeror.

[](iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

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