S01 Solicitation 36C26120Q0698.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 80

459-20-4-630-0092

36C26120Q0698 06-15-2020 daniel.szambelan@va.gov 808-539-1302 06-22-2020 5:00 p.m.

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Pacific Islands Health Care System 459 Patterson Rd Honolulu HI 96819-1522

X 100

X

Y

562211

$41.5 Million

N/A

X

"See Delivery Schedule"

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Pacific Islands Health Care System 459 Patterson Rd Honolulu HI 96819-1522

FMS VA-9(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

The contractor shall provide biological waste pickup for the Hawaii Island locations listed in the statement of the work.

Period of performance:

Date of award - 06/30/2021 Option year 1: 07/01/2021 - 06/30/2022 Option year 2: 07/01/2022 - 06/30/2023 Option year 3: 07/01/2023 - 06/30/2024 Option year 4: 07/01/2024 - 06/30/2025

See section E for instructions on submitting a quote.

See CONTINUATION Page

Daniel Szambelan

36C26120Q0698

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 29

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (MAR 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE RATE AND DETERMINATION

D.2 PAST PERFORMANCE SHEET

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.2 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 852.215-72 NOTICE OF INTENT TO RE-SOLICIT

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (MAR 2020)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: To be determined

b. GOVERNMENT: Contracting Officer 36C261

VA Sierra Pacific Network (VISN 21)

VA Pacific Islands Health Care System

459 Patterson Rd

Honolulu HI 96819-1522

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FMS VA-9(101) Financial Services Center

PO Box 149971

Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

52.00 WK ____________

VAMC Honolulu, 459 Patterson Road, Honolulu, Hawaii 96819 Weekly ACC Contract Period: Base POP Begin: 07-01-2020 POP End: 06-30-2021

Center For Long-Term Care (CLC), 459 Patterson Road, Honolulu, 96819 Contract Period: Base

Kauai CBOC, 4485 Pahee Street, Suite 150, Lihue, HI 96766 Contract Period: Base

Kailua Kona CBOC, 75-377 Hualalai Road, Kailua Kona, Hawaii 96740 Contract Period: Base

Hilo CBOC, 1285 Waianuenue Avenue, Suite 211, Hilo, Hawaii 96740 Contract Period: Base

Maui CBOC, 203 Hoohana Street, Kahului, Hawaii 96732 Contract Period: Base

VA PRRP 459 Patterson Road, 5C1, Honolulu, Hawaii 96819 Contract Period: Base

Leeward CBOC, 91-2135 Fort Weaver Road, Suite 501, Ewa Beach, HI 96706 Contract Period: Base

HPAC Barbers Point, Building #34, & Building #35 91-1078 Yorktown Street, Kapolei, HI 96707

Contract Period: Base

Windward CBOC Contract Period: Base

VAMC Honolulu, 459 Patterson Road, Honolulu, Hawaii 96819 Weekly ACC Contract Period: Option 1 POP Begin: 07-01-2021 POP End: 06-30-2022

Center For Long-Term Care (CLC), 459 Patterson Road, Honolulu, 96819 Contract Period: Option 1

Kauai CBOC, 4485 Pahee Street, Suite 150, Lihue, HI 96766 Contract Period: Option 1

Kailua Kona CBOC, 75-377 Hualalai Road, Kailua Kona, Hawaii 96740

Contract Period: Option 1

Hilo CBOC, 1285 Waianuenue Avenue, Suite 211, Hilo, Hawaii 96740 Contract Period: Option 1

Maui CBOC, 203 Hoohana Street, Kahului, Hawaii 96732 Contract Period: Option 1

VA PRRP 459 Patterson Road, 5C1, Honolulu, Hawaii 96819 Contract Period: Option 1

Leeward CBOC, 91-2135 Fort Weaver Road, Suite 501, Ewa Beach, HI 96706 Contract Period: Option 1

HPAC Barbers Point, Building #34, & Building #35 91-1078 Yorktown Street, Kapolei, HI 96707

Contract Period: Option 1

Windward CBOC Contract Period: Option 1

VAMC Honolulu, 459 Patterson Road, Honolulu, Hawaii 96819 Weekly ACC Contract Period: Option 2 POP Begin: 07-01-2022 POP End: 06-30-2023

Center For Long-Term Care (CLC), 459 Patterson Road, Honolulu, 96819 Contract Period: Option 2

Kauai CBOC, 4485 Pahee Street, Suite 150, Lihue, HI 96766 Contract Period: Option 2

Kailua Kona CBOC, 75-377 Hualalai Road, Kailua Kona, Hawaii 96740 Contract Period: Option 2

Hilo CBOC, 1285 Waianuenue Avenue, Suite 211, Hilo, Hawaii 96740 Contract Period: Option 2

Maui CBOC, 203 Hoohana Street, Kahului, Hawaii 96732 Contract Period: Option 2

VA PRRP 459 Patterson Road, 5C1, Honolulu, Hawaii 96819 Contract Period: Option 2

Leeward CBOC, 91-2135 Fort Weaver Road, Suite 501, Ewa Beach, HI 96706 Contract Period: Option 2

HPAC Barbers Point, Building #34, & Building #35 91-1078 Yorktown Street, Kapolei, HI 96707

Contract Period: Option 2

Windward CBOC Contract Period: Option 2

VAMC Honolulu, 459 Patterson Road, Honolulu, Hawaii 96819 Weekly ACC Contract Period: Option 3 POP Begin: 07-01-2023 POP End: 06-30-2024

Center For Long-Term Care (CLC), 459 Patterson Road, Honolulu, 96819 Contract Period: Option 3

Kauai CBOC, 4485 Pahee Street, Suite 150, Lihue, HI 96766 Contract Period: Option 3

Kailua Kona CBOC, 75-377 Hualalai Road, Kailua Kona, Hawaii 96740 Contract Period: Option 3

Hilo CBOC, 1285 Waianuenue Avenue, Suite 211, Hilo, Hawaii 96740 Contract Period: Option 3

Maui CBOC, 203 Hoohana Street, Kahului, Hawaii 96732 Contract Period: Option 3

VA PRRP 459 Patterson Road, 5C1, Honolulu, Hawaii 96819 Contract Period: Option 3

Leeward CBOC, 91-2135 Fort Weaver Road, Suite 501, Ewa Beach, HI 96706 Contract Period: Option 3

HPAC Barbers Point, Building #34, & Building #35 91-1078 Yorktown Street, Kapolei, HI 96707

Contract Period: Option 3

Windward CBOC Contract Period: Option 3

VAMC Honolulu, 459 Patterson Road, Honolulu, Hawaii 96819 Weekly ACC Contract Period: Option 4 POP Begin: 07-01-2024 POP End: 06-30-2025

Center For Long-Term Care (CLC), 459 Patterson Road, Honolulu, 96819 Contract Period: Option 4

Kauai CBOC, 4485 Pahee Street, Suite 150, Lihue, HI 96766 Contract Period: Option 4

Kailua Kona CBOC, 75-377 Hualalai Road, Kailua Kona, Hawaii 96740 Contract Period: Option 4

Hilo CBOC, 1285 Waianuenue Avenue, Suite 211, Hilo, Hawaii 96740 Contract Period: Option 4

Maui CBOC, 203 Hoohana Street, Kahului, Hawaii 96732 Contract Period: Option 4

VA PRRP 459 Patterson Road, 5C1, Honolulu, Hawaii 96819 Contract Period: Option 4

Leeward CBOC, 91-2135 Fort Weaver Road, Suite 501, Ewa Beach, HI 96706 Contract Period: Option 4

HPAC Barbers Point, Building #34, & Building #35 91-1078 Yorktown Street, Kapolei, HI 96707

Contract Period: Option 4

Windward CBOC Contract Period: Option 4

GRAND

TOTAL

Base Period Total

Option Period One (1) Total

Option Period Two (2) Total

Option Period Three (3) Total

Option Period Four (4) Total

Contract Value GRAND TOTAL

B.3 STATEMENT OF WORK

Biohazard/Infectious Waste Disposal

1.0 General

Contractor shall provide services for bio-hazardous, infectious waste, and chemotherapy waste collection, removal and disposal services at the Veterans Affairs Medical Center Honolulu, Center for Long-Term Care (CLC) in Honolulu, and Community Based Outpatient Clinics in Leeward Oahu, Kauai, Kailua-Kona, Hilo and Maui, hereinafter referred to as VA Pacific Islands Healthcare System (VAPIHCS).

2.0 Definitions

Biohazardous Waste -typically includes waste containing pathogens with sufficient virulence and quantity so that exposure of the waste by a susceptible host can result in an infectious disease.

Chemotherapy Waste are defined as hazardous waste by the EPA and are treated as medical waste through incineration. At its simplest definition, chemotherapy drugs that are listed as hazardous waste chemotherapy drugs must be segregated, managed, and transported as hazardous waste rather than other categories of medical waste.

Contracting Officer: The person with the authority to enter, administer, and/or terminate contracts, and make related determinations and findings, including changes within the original contract scope, on behalf of the Department of Veterans Affairs.

Contracting Officer Representative (COR): Any person(s) designated in writing by the CO to act for the CO within the limits of the delegated authority. Under this contract, the COR shall be the VA person who is qualified to render advice and assistance to the contractor's service personnel. The COR shall also be responsible for certifying that services performed have been satisfactorily rendered in accordance with contract terms.

Infectious Waste: Any waste which, because of its infectious nature, may cause or significantly contribute to an increase in mortality or an increase in serious irreversible or incapacitating reversible illness, or pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, disposed or otherwise managed.

Regulated Waste - liquid or semi-liquid blood or other potentially infectious materials;

contaminated items that would release blood or other potentially infectious materials in a liquid or semi-liquid state if compressed; items that are caked with dried blood or other potentially infectious materials and can release these materials during handling; and pathological and microbiological wastes containing blood or other potentially infectious materials.

3.0 General Requirements

Contractor shall furnish all labor, supervision, materials, supplies and equipment necessary to collect, remove, and dispose of the VA’s biohazardous and infectious waste resulting from the day-to-day operation. Services shall include labor, materials, tools, equipment, analysis, travel, transportation, documentation, waste treatment, disposal and support services required to categorize, package, transport, document and dispose of biohazardous and infectious waste from all above-mentioned VA facilities. The successful offeror(s) shall possess the necessary technical expertise and resources required by this solicitation to be considered for contract award. Additional biohazardous and chemotherapy waste not listed may be added to this contract by modification by the Contracting Officer (CO) if such wastes are identified during the performance period of this contract. Additionally, CBOCs may be relocated to another address due to VA expansion of services. Wastes not listed shall not be removed from the premises by the Contractor without written authorization from the CO. The Contractor will be expected to perform to the standards of this contract without written authorization from the CO.

Biohazardous and Infectious Waste:

a. The COR and GEMS will walk each pickup location with the contractor at the start of contract and the within the first month of an option year.

b. The contractor must maintain a valid Permit as a Medical Waste/Foreign Waste Treatment Facility during the entire period of the contract. The contractor must also comply with all applicable Federal, State and local regulations including but not limited to Department of Transportation, Occupational Safety & Health, and Environmental regulations for the duration of the contract performance period. The contractor must submit a copy of the current, or any updated or renewed, Bio-Hazardous/Infectious Waste Hauler/Treatment Facility permit to the

VA.

c. Contractor is required to provide all necessary labor, tools, equipment and materials to pick up transport and dispose of regulated medical waste (biohazardous) to include Sharps and an outside/curb side Sharps drop box. The Government prefers the use of reusable as opposed to disposable containers for sharps.

d. Initial Containment of Bio-hazardous and Infectious (Regulated) Waste and Chemotherapy Waste: All bio-hazardous, regulated Infectious and Chemotherapy waste, except sharps, shall be appropriately bagged by Contractor in VA provided red disposable, tear-resistant plastic bags which are impervious to moisture. Infectious waste of "sharps" category, which originates from the diagnosis, care and treatment of patients that have been or may have been exposed to a contagious or infectious disease, or immunization or in the production or testing of biologicals, shall be disposed of by the contractor in hard plastic containers designed for that purpose. The contained infectious waste shall be stored by the government in transport containers provided by the contractor, as described below, at the designated locked secure storage sites located outside, at VA facilities listed in Table 1.

e. The use of distinctive, clearly marked containers with a biohazard symbol is essential.

Packaging shall maintain its integrity during storage and transport to ensure containment of destruction and disposal.

f. Transport Containers: The Contractor shall provide clean, disinfected, rigid plastic containers with wheels to the Government at each pickup of stored regulated medical waste. The Contractor shall provide an adequate number of barrels/containers, with an approximate capacity of 96 gallons with sharps labels, for each day to respective central storage areas of the VAMC, CLC and Community Based Outpatient Clinics. The containers shall be labeled with biohazardous logo/symbol and have lockable/secured snug fitting lids. These containers are to be stackable.

g. The Contractor shall provide the quality/quantity of containers as needed and shall exchange a clean disinfected container for each filled container picked up. Whenever full containers are picked up at any site, enough disinfected empty containers shall be left in exchange. If bags are removed from the containers, the Contractor shall properly disinfect the container in accordance with Federal, State and local laws.

h. Pick Up and Transport: The Contractor shall be fully responsible for the pickup and transport of all infectious waste to include both chemotherapy waste and anti-neo plastic wastes.

i. All labor to remove filled containers from the storage, load the truck and replace with empty, clean disinfected containers is designate areas for each site is the sole responsibility of the Contractor.

j. After each pick up visit, the Contractor shall provide to the COR, completed dated written documentation of number of filled storage containers located for transport. This documentation shall comply with all rules and regulations as set forth in EPA Resources Conservation and Recovery Act.

k. A completed document of destruction shall be provided for each pick up from each site, and shall be followed by a certificate of destruction stating total poundage destroyed. The certificate of destruction shall match weight destroyed to the volumes of medical waste for destruction documented upon pick up and transport of the waste. By the fifth (5) workday of each month, the Contractor shall provide to the Contracting Officer or their representative, weight tickets for all medical waste removed and destroyed for the previous month and a written certificate validating the destruction. These shall be emailed to the COR who shall provide a copy to the VA GEMS.

l. The Government reserves the right to randomly inspect or weigh completed collections.

This can include the accomplishment to transport Government employees with the contractor during pickup, in route to, and at the destruction site.

m. The Government reserves the right to increase and/or adjust the frequency of waste pickup to meet the needs of the Honolulu VAMC and CLC, and outer-island Community Based Outpatient Clinics.

n. The vehicle shall be identified following and complying with all Federal, State and local of Honolulu laws and regulations.

o. The Contractor shall have in place an approved Operation and Safety Plan with documentation of employee training and a copy in every transport vehicle. The plan shall be submitted to the COR for approval. The plan and documented training shall include, but not be limited to:

i. The proper and safe operation of the regulated (infectious) waste collection vehicle.

ii. The standards and safety precautions for collecting.

iii. The approval means of transport.

iv. A description of the characteristics and hazards of infectious waste.

v. Procedures to follow in the event a person is contaminated by infectious waste.

vi. The procedures to follow in the event of a spillage of infectious waste including but not limited to clean up and disinfection of contaminated surfaces.

vii. The procedures to follow if a load of infectious waste becomes hot, burning and/or reactive if the lower flammable limit (L.F.L.) is exceeded.

viii. The procedures to follow in the event of unauthorized waste material are deposited in the collection containers for infectious waste.

ix. The procedures to follow to complete the manifest and to maintain other records requires under any ordinance or under federal regulation and

x. The procedure to follow to properly disinfect the infectious waste collection vehicle.

p. Destruction and Disposal: The Contractor is fully responsible for destruction and disposal of all regulated medical waste (bio-hazardous) chemotherapy and anti-neo plastic generated by the Honolulu, CLC.

q. All regulated medical waste (biohazardous) Chemotherapy and anti neo plastic waste is to be destroyed in accordance with all Federal, State and local laws and regulations. The Contractor is individually and solely responsible for complying with all government regulation regarding regulated medical waste.

r. Disposal of destroyed regulated medical waste (bio-hazardous) chemotherapy and antineo plastic waste shall be only at an approved disposal site as requires by the State and local government authority having jurisdiction.

s. Quarterly, the contractor will notify the GEMS of their pickup schedule so the GEMS coordinator can conduct site visit while contractor is at various locations, at the GEMS coordinator discretion. Each manifest will identify the generator location, waste description including quantity in pounds, and a certification of proper disposal in accordance with regulations.

t. Contractor shall replace and dispose of sharp containers when containers are no more than three-fourths (•••) full.

4.0 Weighing System

Contractor shall provide a certificate weighing system for waste poundage disposed; i.e. if the disposal container weighs 14 pounds and Contractor is to dispose/haul 10 containers, after determining gross weight, total container weight is subtracted from the gross weight to determine total waste weight.

5.0 Documentation

Contractor shall provide documentation of certificate of treatment and destruction of all bio-hazard medical and infectious waste, sharps, chemo and anti-neoplastic removed from each location.

Documentation will be provided in electronic format to the COR.

a. The Contractor is required to comply with all Federal, State and local regulations, policies and procedures regarding tracking, record keeping, manifesting and documentation of all biohazardous and infectious waste.

b. The contractor shall be required to comply with all changes to such Federal, State and local regulations and procedures which occur during the term of this contract. The Contractor shall provide to the Government any additional certifications that may be required because of changes in such laws.

c. The Contractor shall provide all manifests and documentation that apply to the removal and disposal of biohazardous and infectious waste conducted by its workforces and/or its subcontractors.

d. The Contractor shall furnish a properly executed and legible copy of the appropriate manifests required to document the safe shipment and proper disposal of biohazardous and infectious waste generated by the Government under the terms of this contract.

e. Prior to the removal and transport of biohazardous and infectious waste generated by the VA, the Contractor shall obtain approval and signature for each manifest from the COR or his/her designee verifying that the Contractor has accepted the waste from the VA and that the waste was properly shipped for treatment or disposal.

f. Waste data, shipping and disposal information and other data required for the proper execution of this contract shall be maintained by the contractor in an electronic database format that is exportable through Microsoft Excel or Microsoft Access format for input into the VA system.

This system should enable tracking of waste location, frequency, volume and date picked up, and enable tracking of compliance dates.

g. Contractor will submit a copy of the Safety Data Sheet (SDS) to the COR for the disinfectant used in cleaning of the solid waste receptacles. Contractor shall notify the COR any time a change is made to the disinfectant and submit a new SDS. Contractor will provide the necessary supplies which include red biohazard trash liners for solids, sharps containers, and biohazard labels as defined in Appendix A for the locations listed in Table 1.

6.0 Period of Performance: See Price cost schedule

7.0 Location and Hours of Operation

Performance at Veterans Affairs Pacific Islands Health Care System (VAPIHCS) facilities and community based outpatient clinic (CBOC) listed below in Table 1. Physical locations of clinics may be relocated and added in the future. Work shall be conducted during normal business hours, Monday-Friday between 8:00 AM and 4:00 PM, unless otherwise authorized by Technical Representative of the Contracting Officer (COR). Contractor will provide a weekly service for the facilities listed in paragraph 3.0. The contractor will submit a contingency plan for actions to take if service for any facility cannot be completed as agreed.

Table 1 VAPIHCS Locations

Pacific Islands Health Care System: Facility Locations VAPIHCS Honolulu ACC, Dialysis and E- Wing

459 Patterson Rd, Honolulu, HI 96819

Center for Long-Term Care (CLC) 459 Patterson Rd, Honolulu, HI 96819 TAMC 5C1/VA PRRP 459 Patterson Rd, Honolulu, HI 96819 Leeward CBOC 91-2135 Fort Weaver Rd, Ste 01, Ewa Beach, HI

96706 HPAC Barbers Point 91-1078 Yorktown St, Kapolei, HI 96707 (Building

& Building 35)

Kauai CBOC

4485 Pahe’e St, Suite 150, Lihue HI 96766

Kailua-Kona CBOC 75-377 Hualalai Rd, Kailua-Kona, HI 96740 Hilo CBOC 1285 Waianuenue Ave, Ste 211, Hilo, HI 96720 Maui CBOC 203 Ho’ohana St. Kahului, HI 96732 Windward CBOC Windward CBOC Castle Professional Center

46-001 Kamehameha Hwy Kaneohe, HI 96744

8.0 Contractor’s Attire and Identification

a. The Contractor shall wear a standard custodial type uniform which is easily recognizable and clearly distinguish them as the “Contractor.” Uniforms shall present a neat, distinctive appearance; shall be clean and maintained in good repair; and shall be worn as designed by the manufacturer.

b. Identification Tags/Cards. The Contractor shall wear on the front of the uniform, a clearly readable name identification logo identifying the contractor’s and employee’s name.

c. Contractor’s Personal Hygiene: The Contractor shall be clean and neat in appearance.

Fingernails and hair must be clean and free of dirt at the beginning of the workday.

9.0 Parking

It is the responsibility of the contract personnel to park in the appropriate designated parking areas.

Parking information is available from the VA PIHCS Security Service. The VA PIHCS will not invalidate or make reimbursement for parking violations of the contractor's personnel under any circumstance.

Contractor will provide a weekly service for the facilities listed in para 3.0. The contractor will submit a contingency plan for actions to take if service for any facility cannot be completed as agreed.

10.0 Licenses and Permits

The Contractor and any subcontractor(s) shall comply with the following:

a. The Contractor shall, without additional cost to the Government, provide and maintain all licenses and permits for operational personnel, trailers, containers, vehicles and other resources required for proper removal of hazardous waste in accordance with all applicable

Federal, State, Municipal, and local regulations (e.g. OSHA, EPA, DEP, 49CFR (DOT), 40CFR Parts 260-265 and 49 CFR Parts 171-178. including, but not limited to HM-18). If appropriate licenses are not maintained in accordance with Federal and State requirements, the Government may terminate the contract effective upon discovery.

b. The Government reserves the right to stop work if the CO and or COR determine work is being done in an unsafe/unhealthy manner or that could harm the environment.

c. The Government shall not incur additional costs if work is halted for good cause.

d. The contractor shall provide and maintain:

i. Current waste transporter permit(s)

ii. List of all transfer stations, treatment, storage and disposal facilities (TSDFs) including incineration, wastewater and sludge treatment facilities that shall be utilized during this contract to include the capacity of these facilities and the waste codes for the waste streams they are permitted to accept by treatment technology. Address, phone number and other contact information shall be provided.

The VA reserves the right to inspect each of these facilities before approving its use or at any time during or after contract period while VA wastes are present.

iii. Copy of Operator permit(s)

iv. Certificates of training and experience of staff and/or personnel who shall perform site work under this contract (all technicians that work on VA premises shall be expected to have received at least the minimum training required by law as specified in 29CFR 1910-120, 40 CFR Parts 260-265 and 49 CFR

v. Provide the contractor's experience in hazardous waste packaging, transport, and disposal.

vi. Provide a copy of US EPA identification number(s) certificate for each business entity operated by the contractor providing service regarding any aspect of VA waste disposal program (i.e. storage, transfer, incinerator sites).

vii. Provided a copy of certificate of registration with the State EPA as a hazardous waste hauler for each business entity operated by the contractor that will provide hazardous waste transportation services for any aspect of VA waste disposal program.

viii. Provide written acknowledgement of responsibility for acquisition of all applicable business licenses and permits required by law. Contractor shall certify that it acknowledges and is in possession of all required business licenses and permits.

ix. Provide a list of any violations and/or citations that the contractor has received for noncompliance with any hazardous waste laws, permit requirements, and/or OSHA requirements for the past three years from the date of submission. Contractor shall include information on all related business entities including associated firms that are owned by the contractor or owned by a common parent company that will be involved in any portion of the processing of VA waste disposal program. If no discharge or violations have occurred, contractor shall provide a statement that certifies no discharges or violations have occurred.

11.0 Contractor Compliance

The services provided shall be in accordance with current Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), Resource Conversation and Recovery Act (RCRA), Department of Transportation (DOT) and other federal, state and local regulations.

Contractor shall be responsible for providing copies of all necessary permits/documents. Contractor shall dispose of any waste collected from the VA in such a manner as not to cause conditions detrimental to public health or to constitute a public nuisance. Contractor shall assume full responsibility for clean up in the event any waste from the VA is released into the environment accidentally or otherwise, on or off VA property.

12.0 Schedule Work

Contractor shall provide a schedule of service agreeable by both the Contractor and VA. This schedule will be determined by the size and types of collection containers Contractor intends to provide.

Contractor shall provide this service on regular business days, between Monday and Friday, 8:00 a.m.

until 4:00 p.m. In the event a scheduled pick-up falls on a holiday the pick-up will take place no later than the very next business day.

13.0 Unscheduled Work

From time to time there may be special needs that require immediate attention, such as, a collection container is overfilled, collection container was missed on a regularly scheduled pick-up, etc. When this occurs the Contracting Officer’s Representative (COR) will place a call to the Contractor. The Contractor will respond within twenty-four hours to resolve the issue, even if that falls on a weekend or holiday, unless otherwise agreed upon by the COR. In the event, inclement weather causes a delay in service, the Contractor shall provide service immediately upon road conditions improving.

13.0 Record Keeping/Reports

Contractor shall have a centralized waste tracking system that is exportable to the PIHCS via a Microsoft Excel spreadsheet or Microsoft Access database. The centralized tracking system shall include a centralized database for all waste characterizations and determinations, hazardous waste manifests, universal bill of lading for universal wastes, methods of final (end) disposal, final (end) disposal sites, monthly, quarterly and annual waste generation reports by facility, training records, and a tracking system for hazardous materials spills.

a. The contractor shall be responsible for providing a database that shall be able to generate reports on hazardous waste activities, waste characterization profiles, annual generation by facility and other information necessary for the successful operation and management of a hazardous waste management program. This shall be readily exported to a format such as Microsoft Excel.

b. Contractor shall provide training to VA staff on proper handling and disposal of pharmaceutical waste.

14.0 Inspections

The contract shall include weekly or biweekly or monthly inspections of central storage accumulation areas at the facilities listed in this contract per waste generation as deemed necessary by VA. The central storage accumulation areas shall be inspected per the guidelines provided by the county/state in which the facility resides. The inspection checklist shall be made available electronically to the facility and reports generated to identify problem areas by facility, by date or other fields deemed appropriate.

15.0 Waste Weights

Contractor will provide agreed upon written verifiable approximate/actual weights of the solid waste collected and removed from the VA with each billing cycle.

16.0 Contractor Personnel

Contractor shall provide well trained staff that is courteous, maintain an acceptable appearance, and wear some type of easily readable identification that shows they are Contractor staff.

17.0 Badges and Parking

All Contractor personnel are required to wear identification (I. D.) badges during the entire time they are on the VA PIHCS grounds. I. D. badges must have an identification picture, name of the individual and the represented company depicted on it. It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from the VA PIHCS Security Service. The VA PIHCS will not invalidate or make reimbursement for parking violations of the contractor's personnel under any circumstance.

18.0 Safety Standards

Contractor shall perform the Hazardous, Regulated and

Pharmaceutical Waste Services Safety Standard in accordance Occupational Safety and Health Administration Regulations. The VA Safety Officer upon request will provide a copy of these codes.

These standards are strictly enforced.

19.0 Security

The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. The contractor employees shall require intermittent access only and will be escorted by VA employees while at VA Facilities. No background investigation is required.

A flash badge shall be obtained from the VA Facility Human Resource office. The flash badge will be worn while the Contractor employee(s) is on-site and will be returned to the HR office, upon completion of that job.

APPENDIX A

Sharps Container (unless otherwise noted)

8507-5A Kendall/Sage, 5-Quart (1 gallon) In-Room Container w/ Sharp Star Lid & Counter-Balanced Door (Transparent Red) 12"H x 4.75"D x 10.75"

With Locking/mounting bracket

PICTURES OF OTHER SHARPS/BIO-WASTE CONTAINERS:

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any…