S01 - JOFOC REVIEW - Healthcare Tech Assessments - 36C259-21-AP-1043_signed.pdf

PDF 4 MB Posted Mar 11, 2021

Attached to: DA10--Healthcare Technology Assessments POP: 03-15-2021 to 03-14-2022
Solicitation number: 36C25921P0367
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19

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Revised: 30-May-2019

Contract Review Form Print Form

Procurement Number: 36C259-21-AP-1043

Dollar Value: $48,682.00

Description: JNA for Healthcare Technology Assessments Single Source

Review Requested:

JOFOC

Acquisition Type:

Health Care

Procurement Method:

FAR Part 13

Solicitation Method:

RFQ

Evaluation Type:

Sole Source

Contract Specialist: Charles Gritzmacher Legal Review: No

MSO Review: No

Date: 1/22/21

Contracting Officer: Charles Gritzmacher

Reviewer Position: Reviewer Name: Reviewer Signature and Date:

CO: Charles Gritzmacher

Indicate Position and Name of Additional Applicable Reviewer above. By signing this review, I affirm the review relevant to this position is complete.

Clearance Authority:

By signing this review, I affirm that the action under review has received final clearance.

Branch Chief: David J. Medina

Indicate Position and Name of Additional Applicable Reviewer above. By signing this review, I affirm the review relevant to this position is complete.

NCO PA: Jared Cariker

Indicate Position and Name of Additional Applicable Reviewer above. By signing this review, I affirm the review relevant to this position is complete.

RPO PA: Enter Additional Reviewer's Name, if selected

Indicate Position and Name of Additional Applicable Reviewer above. By signing this review, I affirm the review relevant to this position is complete.

Position Enter Additional Reviewer's Name, if selected

Indicate Position and Name of Additional Applicable Reviewer above. By signing this review, I affirm the review relevant to this position is complete.

Reviewer Comments (mark each Mandatory or Advisory) & Contracting Officer Responses Comment Category Definitions (click here)

-+ Source: JA& Page: 1 Paragraph: 2 Line:

Reviewer: Branch Chief

Item No.: 1 Refer to Legal:

Completed:

Comment Category: X-tra/Miscellaneous Issues Comment Type: Mandatory

Reviewer Comment: Please rewrite this sentence,"Hayes is the only product that has been found that will provide the VA with an evidence based grading system and information needed to fulfil this requirement."

CO Response: Sentence revised. CWG

Reviewer Final Comment:

-+ Source: J&A Page: Paragraph: Line:

Reviewer: Branch Chief

Item No.: 2 Refer to Legal:

Completed:

Comment Category: X-tra/Miscellaneous Issues Comment Type: Mandatory

Reviewer Comment: Based on the limited research I conducted, Hayes Inc is a leader in providing a medical assessment tool/software for doctors and clinical person to conduct health assessments which are used in clinical and value analysis. This should be stated in your J&A.

CO Response: Recommended language added to para 2. CWG

Reviewer Final Comment:

-+ Source: Single Source Justification (SSJ) Page: 1 Paragraph: 1 Line:

Reviewer: NCO PA

Item No.: 3 Refer to Legal:

Completed:

Comment Category: X-tra/Miscellaneous Issues Comment Type: Advisory

Reviewer Comment: Start of NCO PA review comments - 1/26/2021 JLC

Contract Review Form Print Form

Para 1 - Need to provide more information of what is being purchased and how they are used.

CO Response: Para 1 revised to provide more information. CWG

Reviewer Final Comment:

-+ Source: SSJ Page: 1 Paragraph: 1 Line:

Reviewer: NCO PA

Item No.: 3 Refer to Legal:

Completed:

Comment Category: X-tra/Miscellaneous Issues Comment Type: Advisory

Reviewer Comment: Para 2 - Suggest adding estimated dates of POP for this action.

CO Response: Base POP added to para-1. CWG

Reviewer Final Comment:

-+ Source: SSJ Page: 1 Paragraph: 2 Line:

Reviewer: NCO PA

Item No.: 5 Refer to Legal:

Completed:

Comment Category: Proof Read/Spelling/Grammatical/Formatting Issues Comment Type: Advisory

Reviewer Comment: Para 2 - Suggest revising the following sentence. "Hayes is unique in their products because they use a grading system that incorporates patient safety and efficacy, impact on health outcomes and patient management, indications for use, and patient selection criteria compared with the standard treatment, testing, or other competing technology where other products just give an opinion of what they think of the technology."

Suggest revising to break up the sentence as follows "... technology. Other products..."

CO Response: Sentence revised. CWG

Reviewer Final Comment:

-+ Source: SSJ Page: 1 Paragraph: 2 Line:

Reviewer: NCO PA

Item No.: 6 Refer to Legal:

Completed:

Comment Category: X-tra/Miscellaneous Issues Comment Type: Advisory

Reviewer Comment: Para 2 - Need to ensure this para is specific on what characteristics that only Hayes provides, and why these characteristics are required. Also suggest adding if this program is used by other VA's.

CO Response: Requirement is for an unbiased graded healthcare technology assessment service. Para-2 has been revised to state that Hayes is the only service found that provides an unbiased grading system for healthcare assessment services. This requirement is only used by VHA Office of Community Care (OCC) family member benefit programs: Civilian Health and Medical Program of the Dep VA (CHAMPVA), Spina Bifida, and Children of Women Vietnam Veterans (CWVV). CWG

Reviewer Final Comment:

-+ Source: SSJ Page: 2 Paragraph: 3 Line:

Reviewer: NCO PA

Item No.: 7 Refer to Legal:

Completed:

Comment Category: X-tra/Miscellaneous Issues Comment Type: Advisory

Reviewer Comment: Para 3 - The first sentence provides what other vendors products where reviewed. This reads as though a technical evaluation was conducted of only these products. What about any other products on the market. Need to be careful to list what has been looked at as this could be seen as conducting a technical eval without looking at all the products on the market.

CO Response: Para 3 revised to refect current market research. CWG

Reviewer Final Comment:

-+ Source: SSJ Page: 2 Paragraph: 3 Line:

Reviewer: NCO PA

Item No.: 8 Refer to Legal:

Completed:

Comment Category: Market Research Issues Comment Type: Mandatory

Contract Review Form Print Form

Reviewer Comment: Para 3 - There is an RFI in the briefcase. Need to add info about this RFI to include, when it was published, when it closed, and any

CO Response: Results of Sources Sought added to para 3. CWG

Reviewer Final Comment:

-+ Source: SSJ Page: 2 Paragraph: 4 Line:

Reviewer: NCO PA

Item No.: 9 Refer to Legal:

Completed:

Comment Category: Signature Issues Comment Type: Mandatory

Reviewer Comment: Para 4 - Need to create a Partners signature block/requirements certification, as the current SSJ has the Partner under the CO certification. Also suggest creating signature blocks for each person signing. Suggest using the below.

4. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide

Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Gary Astley Date Clinical Pharmacist

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Charles W. Gritzmacher Date Contracting Officer

6. Division or Branch Chief/Designee (Required over $3K, but not exceeding $250K): I certify the justification meets requirements for other than full and open competition.

Name: David Medina Date Title: Branch Chief, Specialized 1 VHA RPO West, NCO 19

CO Response: Signature blocks revised per SSJ. CWG

-+ Source: SSJ Page: Paragraph: Line:

Reviewer: NCO PA

Item No.: 10 Refer to Legal:

Completed:

Comment Category: X-tra/Miscellaneous Issues Comment Type: Mandatory

Contract Review Form Print Form

Reviewer Comment: Ensure RPOW JOFOC Tracker # 2021-01-26T07:15:34 is included on the justification doc. End of NCO PA comments - 1/26/2021

CO Response: RPOW JOFOC Tracker #2021-01-26T07:15:34 has been added. CWG

Page of

Contract Review Form Reviewer Position:

Reviewer Name:

Reviewer Signature and Date:

Indicate Position and Name of Additional Applicable Reviewer above. By signing this review, I affirm the review relevant to this position is complete.

By signing this review, I affirm that the action under review has received final clearance.

Indicate Position and Name of Additional Applicable Reviewer above. By signing this review, I affirm the review relevant to this position is complete.

Reviewer Comments (mark each Mandatory or Advisory) & Contracting Officer Responses Comment Category Definitions (click here) 8.2.1.4029.1.523496.503679 No No

CO:

Charles Gritzmacher Branch Chief:

David J. Medina

NCO PA:

Jared Cariker

RPO PA:

JA&

Mandatory Please rewrite this sentence,"Hayes is the only product that has been found that will provide the VA with an evidence based grading system and information needed to fulfil this requirement."

Sentence revised. CWG J&A Mandatory Based on the limited research I conducted, Hayes Inc is a leader in providing a medical assessment tool/software for doctors and clinical person to conduct health assessments which are used in clinical and value analysis. This should be stated in your J&A.

Recommended language added to para 2. CWG Single Source Justification (SSJ) Advisory Start of NCO PA review comments - 1/26/2021 JLC

Para 1 - Need to provide more information of what is being purchased and how they are used.

Para 1 revised to provide more information. CWG

SSJ

Advisory Para 2 - Suggest adding estimated dates of POP for this action.

Base POP added to para-1. CWG

SSJ

Advisory Para 2 - Suggest revising the following sentence. "Hayes is unique in their products because they use a grading system that incorporates patient safety and efficacy, impact on health outcomes and patient management, indications for use, and patient selection criteria compared with the standard treatment, testing, or other competing technology where other products just give an opinion of what they think of the technology." Suggest revising to break up the sentence as follows "... technology. Other products..."

Sentence revised. CWG

SSJ

Advisory Para 2 - Need to ensure this para is specific on what characteristics that only Hayes provides, and why these characteristics are required. Also suggest adding if this program is used by other VA's.

Requirement is for an unbiased graded healthcare technology assessment service. Para-2 has been revised to state that Hayes is the only service found that provides an unbiased grading system for healthcare assessment services. This requirement is only used by VHA Office of Community Care (OCC) family member benefit programs: Civilian Health and Medical Program of the Dep VA(CHAMPVA), Spina Bifida, and Children of Women Vietnam Veterans (CWVV). CWG

SSJ

Advisory Para 3 - The first sentence provides what other vendors products where reviewed. This reads as though a technical evaluation was conducted of only these products. What about any other products on the market. Need to be careful to list what has been looked at as this could be seen as conducting a technical eval without looking at all the products on the market.

Para 3 revised to refect current market research. CWG

SSJ

Mandatory Para 3 - There is an RFI in the briefcase. Need to add info about this RFI to include, when it was published, when it closed, and any

Results of Sources Sought added to para 3. CWG

SSJ

Mandatory Para 4 - Need to create a Partners signature block/requirements certification, as the current SSJ has the Partner under the CO certification. Also suggest creating signature blocks for each person signing. Suggest using the below.

4. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Gary Astley Date Clinical Pharmacist

Charles W. Gritzmacher Date Contracting Officer

6. Division or Branch Chief/Designee (Required over $3K, but not exceeding $250K): I certify the justification meets requirements for other than full and open competition.

Name: David Medina Date Title: Branch Chief, Specialized 1 VHA RPO West, NCO 19

Signature blocks revised per SSJ. CWG

SSJ

Mandatory Ensure RPOW JOFOC Tracker # 2021-01-26T07:15:34 is included on the justification doc. End of NCO PA comments - 1/26/2021 RPOW JOFOC Tracker #2021-01-26T07:15:34 has been added. CWG

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Enter Procurement ID number. : 36C259-21-AP-1043

Enter total dollar value of contract for this action. The dollar sign and decimals will be added upon exit from the field. :

Enter description of the contract/procurement. Data entry space is limited to three lines. : JNA for Healthcare Technology Assessments Single Source

Select the Review Type requested. Users may add their own content by simply typing inside the drop down areas. : JOFOC

Select the Acquisition Type. Users may add their own content by simply typing inside the drop down areas. : Health Care

Select the Procurement Method for this contract/procurement. Users may add their own content by simply typing inside the drop down areas. : FAR Part 13

Select the Solicitation Method for this contract/procurement. Users may add their own content by simply typing inside the drop down areas. : RFQ

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