S01 Combined Synopsis Solicitaion Danville New Marquee.pdf

Combined Synopsis-Solicitation for Commercial Products and Commercial Services

Effective Date: 03/15/2023 Revision: 01

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05.

This solicitation is set-aside 100% total Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339950 Sign Manufacturing with a small business size standard of 500 employees. The FSC/PSC is 9905 Signs, Advertising Displays, and Identification Plates.

The Great Lakes Acquisition Center, on behalf of the Illiana VA Medical Center in Danville IL is seeking the purchase a replacement Marquee sign for the entrance.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item Description Quantity Unit of Measure

Unit Price

Total Price

0001 The contractor shall provide material, tools, supervision, and lifting equipment to replace the 5’5” H X 12’ 3” W dual sided marquee sign at VA Illiana Healthcare 1900 East Main Street Danville IL. with an LED 120/208 volt 75 amp 10mm pixel sign utilizing the existing metal frame

1 EA

Revision: 01

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

The contractor shall provide material, tools, supervision, and lifting equipment to replace the 5’5” H X 12’ 3” W dual sided marquee sign at

VA Illiana Healthcare 1900 East Main Street Danville IL. with an LED

120/208 volt 75 amp 10mm pixel sign utilizing the existing metal frame, contractor will terminate all electrical connections to energize the informational sign. Installation will require an approved lift plan, and a coordinated effort to minimize impact to traffic to the facility.

Contractor shall remove and dispose of electrical connections.

Contractor shall remove all remnants of existing marquee sign less frame as frame will be incorporated into new installation, disconnect electrical to old sign, remove old sign. Contractor shall fix all deficiencies if any in existing frame prior to installation of new sign Contractor shall install new

5’ 5”H X 12’ 3”W 120/208 volt 75 amp 10mm pixel LED marquee sign, and reconnect existing 120/208 volt 75 amp power to LED 10 mm pixel sign at the VA Illiana Healthcare System at 1900 East Main Street, Danville, II 61832.

Vendor shall install and power check new sign, install software for marquee sign, ensure connectivity and provide training on site for VA

Illiana staff how to changes to wording, graphics etc. Contractor will provide a one (1) year full warranty on all components included any available software upgrades or updates at no additional cost to the government.

Total sign system shall be a wireless standalone system and not connected to any VA network.

Revision: 01

SITE VISIT:

A site visit for any interested party will be held on location August 1st 2024 at 1430 (2:30pm) CST to allow inspection of the existing Marquee sign and to assess the effort to be performed in providing a replacement.

Questions and answers provided at the Site Visit will be recorded and provided as an amendment to the solicitation along with any written questions received prior to the cut off period.

QUESTIONS:

Written question may be submitted up until 12:00 (Noon) 01 August 2024.

Responses will be provided via amendment to the combined synopsis/solicitation prior to quote deadline below.

QUOTE DUE DATE:

Quotes are due no later than 09 August 2024 by 10:00 CST. Late quotes may not be accepted.

Coordinating Instructions Post Award:

Site has verified existing 102/208 volt, 75 amp electrical service capabilities.

Contractor shall get approval of new Marquee design/specifications along with installation plan via a submittal sent to POC James Blanding after award, signature, issuance of contract and before ordering/commissioning build for installation.

Revision: 01

Vendor to ensure safe jobsite during all lifting and work procedures with a proper lift plan in place approved by Mr. James Blanding.

No Overtime is authorized as the contract award will be firm fixed price.

SITE ACCESS REQUIREMENTS

1. All personnel working on this project will be required to sign in daily at Police Service located inside the front entrance of Building

102 and obtain a visitor pass to be conspicuously worn while on the installation.

2. All personnel working on VA property are required to complete

VA Privacy Training and comply with VA Handbook 6500.6, Appendix C, Sections 1,6,7,9a(3} and 9b. Contact Mr. James

Blanding at james.blanding@va.gov for assistance.

3. All onsite personnel on VA projects are required at a minimum to be in possession of a Ten (10} hour OSHA card. Copies to be provided prior to work commencing.

Performance on Site

1. Proposed hours of operation shall be scheduled for a Monday-

Friday, 1700-2300 CST. Different hours may be allowed via mutually agreed upon terms at no additional cost to the government. Work will be scheduled in such as manner as to allow as little disruption as possible to traffic flow including all

Revision: 01 visitors, patients and deliveries to the VA Medical Center.

(End of Scope of Work)

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services” (NOV 2021) Refer to Attachment 1 ADDENDUM to FAR 52.212-1

2. FAR 52.204-7, “System for Award Management” (OCT 2018)

3. FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

4. FAR 52.209-7, “Information Regarding Responsibility Matters” (OCT 2018)

5. FAR 52.217-5, “Evaluation of Options” (JUL 1990)

6. FAR 52.233-2, “Service of Protest” (SEPT 2006)

End of Addendum to 52.212-1

7. FAR 52.212-2, “Evaluation-Commercial Items” (NOV 2021)

Refer to Attachment 2, ADDENDUM to 52.212-2

8. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (NOV 2021) FAR 52.203-16, “Preventing Personal Conflicts of Interest” (JUN 2020) FAR 52.203-17, “Contractor Employee Whistleblower Rights and Requirement to

Inform Employees of Whistleblower Rights” (JUN 2020) FAR 52.204-4, “Printed or Copied Double-Sided on Postconsumer Fiber Content

Paper” (MAY 2011) FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018) FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG

2020)

Revision: 01

FAR 52.224-1, “Privacy Act Notification” (APR 1984) FAR 52.224-2, “Privacy Act” (APR 1984) FAR 52.227-14, “Rights in Data-General” (MAY 2014) FAR 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors”

(NOV 2021) (DEVIATION AUG 2020)

VAAR 852.211-72, “Technical Industry Standards” (NOV 2018) VAAR 852.212-70, “Provisions and Clauses Applicable to VA Acquisition of

Commercial Items” (APR 2020) VAAR 852.203-70, “Commercial Advertising” VAAR 852.211-70, “Equipment Operations and Maintenance Manuals” VAAR 852.232-72, “Electronic Submission of Payment Requests” VAAR 852.233-70, “Protest Content/Alternative Dispute Resolution” VAAR 852.233-71, “Alternate Protest Procedure” VAAR 852.246-71, “Rejected Goods” VAAR 852.270-1, “Representatives of Contracting Officers” VAAR 852.212-71, “Gray Market Items” (APR 2020) VAAR 852.219-74, “Limitations on Subcontracting – Monitoring and Compliance” (JUL 2018)

(DEVIATION)

VAAR 852.219-75, “Subcontracting Commitments Monitoring and Compliance” (JUL 2018)

(DEVIATION)

VAAR 852.219-78, “VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products” (SEP 2021) (DEVIATION) VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020) VAAR 852.247-71, “Delivery Location” (OCT 2018) VAAR 852.247-74, “Advance Notice of Shipment” (OCT 2018)

End of Addendum to 52.212-4 FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or

Executive Orders--Commercial Products and Commercial Services” (MAY 2022) o Refer to attached FAR 52.212-5 for subparagraphs the contractor shall comply with the following clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services.

Instructions to Quoters

All quoters shall submit the following:

Revision: 01

1. Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors, Attachment 1: Tailored FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

2. Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor or reseller if not an OEM themselves.

3. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

All quotes shall be sent to the GLAC, Contracting Officer David Picchi at David.Picchi@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Price Technical Veterans Involvement

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions. Only one quote will be accepted.

Multiple quotes will not be accepted.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

Revision: 01

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later the quote due date above to the Contracting Officer.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212- 1(f).

See attached document: Attachment 1 Tailored 52.212-1 Instructions to Offerors.

See attached document: Attachment 2 Tailored 52.212-2 Evaluation of Offerors.