S01 - Attachment Statement of Work.pdf

United States Department of Agriculture (USDA) Natural Resources Conservation Service (NRCS)

Statement of Work (SOW) Janitorial Services - OH

1. SCOPE OF WORK

The United States Department of Agriculture (USDA), Natural Resources Conservation Service (NRCS) located at 1363 Burnett Drive, Xenia, OH 45385 requires janitorial services for an occupied space consisting of approximately 5,200 square feet.

2. GENERAL REQUIREMENTS

The Contractor is required to furnish all necessary labor, transportation, supervision, materials, equipment and supplies to satisfactorily perform janitorial services described herein in the Statement of Work (SOW).

3. CONTRACTING OFFICER

ONLY the Contracting Officer (CO) sited in block 31b of the contract has the authority to cancel or change the scope of the services outlined in the SOW and/or approve any additional cost occurred against the Government above the contracted amount.

4. SUPPLIES, MATERIALS REQUIREMENTS

The Contractor is required to furnish all supplies such as paper towels, toilet paper, hand soap and trash can liners, this also includes furnishing materials and equipment, to include but not limited to buckets, brooms, brushes, treated and untreated dusting cloths, wet mops, sponges, squeegees, glass cleaner, wax strippers, floor finish, metal polish and scouring powder, wet floor signs. The contractor will bill NRCS for stock supplies on an “as used” basis. Not to Exceed (NTE) $60/month. Supplies must be in accordance with Federal Biobased regulations under FAR: 52.223-1 & 52.223-2.

5. EQUIPMENT REQUIREMENTS

The contractor shall furnish and maintain all necessary cleaning equipment which includes but not limited to stripping, waxing, and polishing machines, carpet shampooers, and vacuum cleaners. All electrical equipment used by the Contractor shall have bumpers and guards to prevent marking or scratching of fixtures, furnishing, or building surfaces, and shall be UL approved.

6. STANDARDS OF CONDUCT AND RESTRICTIONS

The contractor shall adhere to the same professional and ethical standards of conduct required of Government Personnel. The CO may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or suspected or found to be under the influence of alcohol, drugs, or other incapacitating agents. In addition, but not limited to, Personnel performing work hereunder shall not:

a. Solicit new business while performing work under this contract;

b. Conduct business other than that which is covered by this contract during periods paid by the Government;

c. Conduct business not directly related to this contract on Government premises;

d. Use computer systems and/or other Government facilities for company or personal business and will not be disturbed in any manner;

e. Disrupt official Government business;

7. WORK HOURS

The regularly scheduled service days will be Tuesday and Friday. Cleaning will be done in the afternoons and will conclude by 4:30 PM during normal operating hours while building is occupied.

8. FREQUENCY OF SERVICE

The Contractor will provide the above specified janitorial service on a regular two day per week schedule, on days mutually agreed upon, excluding unscheduled Government closures such as adverse weather conditions (Snow days) security risk, and unscheduled holidays for the funeral of a former president. Also excluded work days are the following holidays: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, and Christmas Day. If a scheduled cleaning day falls on a holiday, cleaning will be rescheduled for the next business day. Any regularly scheduled cleaning visits that are missed will be made up the following day if possible. Quarterly and yearly items will be done on regularly scheduled days if possible. The total number of service visits per year, including twice weekly, quarterly and yearly, total Not to Exceed (NTE) 121 visits per year unless authorized by the CO prior to commencement of additional work .

9. EMERGENCY OR SPECIAL EVENT SERVICES

The Contractor shall be able to respond to and provide emergency and special event custodial services as directed by the CO. Emergency situations (e.g., flooding from broken water pipes, commode or urinal overflow) may necessitate the Contractor operating on an extended basis. Emergency situations shall be responded to in lieu of scheduled cleaning as required until the emergency is alleviated. The CO will notify the Contractor no less than 12 hours prior to the start of scheduled special event Emergency cleanup efforts will be requested by the Government on an as-needed basis.

The Contractor shall anticipate unscheduled, short-notice, rapid-response type requests in support of emergencies and special events on limited bases.

10. DELIVERABLES

The contractor will provide the following scheduled services

10.1 Entrance Doors and Windows:

Twice Weekly:

Clean entrance glass inside and out Quarterly:

Clean all windows inside and out

10.2 Office Areas:

Weekly Vacuum all carpets Sanitize telephones Twice Weekly:

Empty all trash containers and replace liners (clean containers as needed) High dust to remove cobwebs above normal reach Dust blinds and windowsills Dust desks, counter and filing cabinets Vacuum traffic areas

10.3 Restrooms:

Twice Weekly:

Clean and sanitize toilets, urinal and sinks Clean mirrors Empty trash containers and replace liners (clean containers as needed) Sweep and damp mop floor with disinfectant cleaner Clean and sanitize walls as needed Replenish toilet paper, hand towels and soap High dust to remove cobwebs above normal reach Clean vents Monthly:

Spray, buff tile floor Yearly:

Strip and wax tile floors

10.4 Break Room Area:

Twice Weekly:

Sweep and damp mop floor Empty all trash containers and replace liners (clean containers as needed) Clean sink, counter and tables Wipe off outside of appliances Vacuum carpet

10.5 Conference Room:

Twice Weekly:

Vacuum carpets Dust blinds Empty trash container and replace liner (clean containers as needed) Wipe off conference tables Clean sink and countertop Dust chairs

10.6 Dumpster:

After each cleaning, the outside dumpster lids will be secured to prevent damage from nuisance animals.

10.7 Warning Signage:

The Contractor will display “Work in Progress” or equivalent signs while performing services to a restroom as well as “Caution Wet Floor” signs during all operations involving liquids of any floor surfaces.

11. SAFETY

The Contractor shall be responsible for providing training to appropriate personnel as required by Federal and local regulations including but not limited to OSHA Safety Regulations, Clean Air Act, Resource Conservation and Recovery Act, Clean Water Act and Safe Drinking Water Act, at no additional cost to the Government.

12. INSPECTION OF STORAGE AREAS

If a storage area is provided under the discretion of the CO the storage area shall not be under lock and must be made accessible for Government at anytime for emergencies usage and inspection.

13. HAZARDOUS MATERIALS AND WASTE

The Contractor shall control hazardous or toxic materials and waste to minimize hazards to the health and damage to the environment. Materials procured by the Contractor shall be designed to minimize health and environmental hazards during use and ultimate disposition. Use of toxic or hazardous material shall be limited to the extent practicable. The Contractor shall provide proper training to its employees in the handling and disposal of toxic or hazardous materials at no additional cost to the Government.

14. MATERIAL SPILLS

The Contractor shall take all measures needed to prevent pollution of the environment by release of hazardous chemicals into the air, water or land. The Contractor shall be knowledgeable of the Installation Spill Prevention, Control and Countermeasures (SPCC) Plan and shall develop their own Contractor Standard Operating Procedures to prevent, control, and report accidental releases of toxic or hazardous material into the environment in conjunction with contract required activities.

15. ENVIRONMENTALLY PREFERABLE PRODUCTS

Supplies and/or products to be used under this contract should contain recycled materials, environmentally preferable products and bio-based products to the maximum extent feasible.

16. GOVERNMENT FURNISHED UTILITIES

The Government will supply at no additional cost to the Contractor from existing sources, the Government furnished facilities identified to include electricity, water, and sewage utilities supporting those facilities. The Contractor shall be responsible for conserving these utilities and using them in the most efficient manner possible. Telephone services for in-house and local area code use will be provided and shall be used only in connection with the performance of the contract.

17. PERIOD OF PERFORMANCE

The contract shall become effective upon the date awarded and shall continue in effect for 12 months unless terminated in accordance with other provisions contained herein. If option years are exercised, the contract time shall run 12 months for each option year concurrently.

18. INSPECTION AND ACCEPTANCE

The CO acting for USDA NRCS has the right to inspect and reject all services not performed in accordance with contract requirements. The Contractor will be given the opportunity to re-perform the deliverable without additional cost to the Government for all work found to be unsatisfactorily performed.

19. ESTIMATING THE PRICE OF NONPERFORMED OR UNSATISFACTORY WORK

In accordance with the “Government Quality Assurance” clause, deductions may be taken for non-performed or unsatisfactory work. In the event the price of non-performed or unsatisfactory work cannot be determined from the prices set out in the Schedule, or on the bases of actual cost to the Government, estimated methods may be used.

20. TERMINATION CLAUSE

Either party may terminate the service contract upon a 30-day notice.

21. PERMITS AND RESPONSIBILITIES

The Contractor shall be responsible for all damages to persons or property that occurs as a result of the Contractor’s fault or negligence. The Contractor shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others during the performance of the work.