S01_Attachment A - SOW -Grand Rapids Michigan USDA Service Center Office Relocation (2) (RFQ 12FPC423Q0005).pdf

STATEMENT OF WORK

FOR

Grand Rapids MLRA Office Move

Revision 0

11/29/2022

Table of Contents

1 INTRODUCTION

1.1 Mission

1.2 Background

1.3 Scope

2 GENERAL REQUIREMENTS

2.1 Non-Personal Services

2.2 Contractor Personnel Qualifications

2.3 Key Personnel

2.4 Location and Hours of Work

2.6 Invoicing

2.7 Identification of Contractor Personnel

3 REQUIREMENTS/TASKS

3.1 Provide Supplies

3.2 Dismantle/Reassemble Cubicle Furniture

3.3 Moving of Furniture/Boxes/Equipment

4 DELIVERABLES/SCHEDULE

5 SPECIAL REQUIREMENTS

5.1 Security

5.4 Restrictions Against Disclosure

5.5 Organizational Conflicts of Interest

5.6 Insurance

1 INTRODUCTION

The United States Department of Agriculture (USDA), Natural Resources Conservation Service (NRCS), Soil Plant and Science Division (SPSD) office located in Grand Rapids, MI requires services to move the office from 3260 Eagle Park Drive, NE Suite 104, Grand Rapids, MI to o 3200 Eagle Park Drive, NE

Grand Rapids, MI before the 12/31/2022.

1.1 OFFICE

USDA NRCS/SPSD

1.2 Background

Due to an expiring lease the United States Department of Agriculture (USDA), Natural Resources

Conservation Service (NRCS), Soil Plant and Science Division (SPSD) office located in Grand Rapids, MI requires services to move the office from 3260 Eagle Park Drive, NE Suite 104, Grand Rapids, MI to o 3200 Eagle Park Drive, NE Grand Rapids, MI before the 12/31/2022.

1.3 Scope

The Contractor will provide all supplies (boxes, tape, etc.) necessary to move the NRCS/SPSD office from 3260 Eagle Park Drive, NE Suite 104, Grand Rapids, MI to 3200 Eagle Park Drive, NE Grand

Rapids, MI before the 12/30/2022. Vendor will physically move all NRCS/SPSD furniture, including the dismantling and reassembly of cubes and wiring and the contents of the Soil Lab to the new location.

2 GENERAL REQUIREMENTS

A large moving truck, sufficient manpower for the physical demands and either an electrician or someone with electrical knowledge.

2.1 Non-Personal Services

The Government shall neither supervise Contractor employees nor control the method by which the

Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees, except for the site lead. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Contracting Officer, in writing, immediately.

2.2 Contractor Personnel Qualifications.

The Contractor shall accomplish the assigned work by employing and utilizing personnel who meet the following qualifications:

1. A Mechanical ability to dismantle and reassemble cubicle furniture.

2. B Physical strength to lift and move desks, file cabinets, etc.

3. C Electrical knowledge sufficient to disconnect and reconnect electrical whips to provide power to the cubicle furniture.

2.3 Key Personnel

The Contractor shall assign to this contract the following key personnel:

1. Contractor shall assign employees as his/her discretion.

2. During the first ninety (90) calendar days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer, in writing, within 15 calendar days after the occurrence of any of these events and provide the information required below. After the initial 90-day period, the Contractor shall submit the information required below to the Contracting Officer at least 15 calendar days prior to making any permanent substitutions.

The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

2.4 Location and Hours of Work

The work location is from 3260 Eagle Park Drive, NE Suite 104, Grand Rapids, MI to 3200 Eagle Park

Drive, NE Grand Rapids, MI and the roadway between the sites. Hours will be determined based on the contractor’s schedule and the pace of the move.

Work under this contract is performed at Government facilities. Normal agency workdays are Monday through Friday, except U.S. Federal Holidays. Agency employees typically work eight hours per day, 40 hours per week. Federal employee core hours of work are from 9:00 AM to 3:00 PM daily.

The Contractor shall be responsible for establishing their work hours under this contract, except when access to a Federal facility is required, in which case the Government may limit the Contractors access based availability of agency employees. However, Contractor employees in possession of a valid HPDS-

12 PIV-II Compliant Credential (e.g., LincPass) can work unaccompanied at government locations upon

Government approval. See Section SOW 5.1 for additional information.

Weather and security closures by their nature usually arise without advance notice. As such, the

Government will notify the Contractor as soon as possible once any closures have been announced.

2.6 Invoicing

Invoices must be submitted electronically through the Invoice Processing Platform (IPP) system and in accordance with the payment clause(s) in the contract.

2.7 Identification of Contractor Personnel

Contractor employees, including subcontractors, who attend meetings, send emails, answer Government telephones or place calls, or work in situations where their actions could be construed as acts of

Government officials, must clearly identify themselves as Contractor employees.

3 REQUIREMENTS/TASKS

The Contractor shall:

3.1 Provide Supplies

The contractor shall supply boxes and tape to NRCS/SPSD employees as soon as contract is awarded to allow employees ample time to pack files, lab glassware and miscellaneous government equipment.

3.2 Dismantle/Reassemble Cubicle Furniture

The Contractor shall dismantle 3 cubes of modular furniture and disconnect all electric to the units. Move the units to the new location and reassemble the cubes and reconnect the electric using electric whips which they provide.

3.3 Moving of Furniture/Boxes/Equipment

The Contractor shall physically move approximately 65 boxes of files, glassware and miscellaneous

Government supplies/equipment, and furniture to include: 3 each 4 drawer lateral file cabinets, 3 each 2 drawer lateral file cabinets, 1 standard upright file cabinet, 1 map case, 12 chairs (desk and breakroom), 1 conference table, 1 breakroom table, 1 entry table, 3 lab shelving units, 2 large storage cabinets (1 in lab, 1 in private office), lab table, 2 mechanical shakers, 1 trash can, 1 small soil oven, 4 book shelves, 1 stand alone desk, 1 cube wall and 1 plotter from 3260 Eagle Prk Drive, NE Suite 104, Grand Rapids, MI to

3200 Eagle Park Drive, NE Grand Rapids, MI

4 DELIVERABLES/SCHEDULE

Timely completion of deliverables is essential to a successful outcome. Below are the required due dates for each requirement/task.

Item

No.

Deliverable Reference Due

1 Supplies delivered to office SOW Section 3.1 Within 5 calendar days of contract award.

2 Dismantling and reassembly of cubicles

SOW Section 3.2 Timeframe determined by agreed upon dates.

3 All items moved to new location SOW Section 3.3 12/31/2022

5 SPECIAL REQUIREMENTS

This section describes the special requirements that apply to this contract. The following sub-sections provide additional detail for each requirement.

5.1 Security

FAR Subpart 4.13, Personal Identification Verification of Contractor Personnel, establishes the policy and use requirements for FAR Clause 52.204.9, Personal Identification Verification of Contractor

Personnel, which is hereby incorporated into this order by reference. It requires Contractor compliance with Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication

(FIPS PUB) Number 201.

USDA policy implementing referred to in paragraph (a) of the clause is at USDA Department Manual

4620-002, USDA Departmental Regulation 4620-002. This policy applies to Contractor employees, including subcontractor employees, who require routine access to federally controlled facilities and information systems. All such employees must have been successfully identity proofed (FBI fingerprint check), and have at minimum a successfully adjudicated Tier 1 (T1) or Department of Defense/Defense

Counterintelligence Security Agency (DCSA)/National Security (NS) community background investigation to serve on the contract. USDA agencies may grant access to USDA information systems after successful adjudication of the FBI fingerprint check. Completion and successful adjudication of the final T1 (or higher) results or DCSA/NS BI are still required to continue work under this contract. If the fingerprint or background investigation result is unsatisfactory the employee shall be removed from the contract immediately and replaced immediately. Unless an employee already has successfully completed these requirements and the investigation is current, the employee will be required to complete an electronic Questionnaire for Investigations Processing (eQIP), fingerprint check (instructions to be provided by the Farm Production and Conservation, Homeland Security Division, Personnel Security

Branch), and other required forms. The Contractor is responsible for any cost of obtaining the fingerprints. The Government is responsible for the cost of the FBI fingerprint check and background investigation. The agency does not have any control over the timeliness of the background investigation or that it will be completed within the performance period of this contract, but it is estimated to be completed approximately 30-120 calendar days (depending on the level of the background investigation), once the Contractor provides all of the required documentation and the agency submits it to DCSA.

Fingerprint check results are estimated to be received within 10 calendar days once the Contractor provides all of the required documentation and the agency submits it to DCSA. Upon award of the contract, and once the agency has provided the Contractor with the required documentation and instructions, the Contractor must complete and submit the required documentation promptly to prevent delays in granting access.

If employees will be provided access to USDA information technology equipment and systems, they will be required to take information security awareness training and pass a test prior to be granted access.

The Contractor shall establish and implement methods of making sure all keys/badges issued to the

Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

The Contractor shall not duplicate any keys issued by the Government.

The Contractor shall prohibit the use of keys, issued by the Government, by any persons other than the Contractor’s employees and the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in performance of contract work requirements in those areas.

The Contractor shall safeguard all Government property and controlled forms provided for Contractor use and adhere to the Government property requirements contained in this contract. At the end of each workday, all Government facilities, equipment and materials shall be secured.

The Contractor shall maintain a current listing of all employees, including subcontractor employees that have access to Government facilities and information technology systems. The list shall be made available to the Government upon request.

5.4 Restrictions Against Disclosure

The Contractor agrees, in the performance of this contract, to keep all information contained in source documents or other media furnished by the Government in the strictest confidence. The Contractor also agrees not to publish or otherwise divulge such information in whole or in part, in any manner or form, nor to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the Contractor’s possession, to those employees needing such information to perform the work provided herein (e.g., on a "need to know" basis). The Contractor shall to immediately notify the Contracting Officer, in writing, in the event that the Contractor determines or has reason to suspect a breach of this requirement.

The Contractor agrees not to disclose any information concerning work under this contract to any persons or individual unless prior written approval is obtained from the Contracting Officer. The

Contractor agrees to insert the substance of this clause in any consultant agreement or subcontract hereunder.

Performance of work may involve access to potentially sensitive information about governmental and landowner issues. All Contractor personnel shall comply with the terms of AGAR clause 452.224-70

(Confidentiality of Information), as well as provisions of the Privacy Act of 1974 (5 U.S.C. 552a)

Additionally, the Contractor’s personnel shall comply with privacy of personal information relating to agency programs in accordance with Section 1244 of Title II of the Farm Security and Rural

Investment Act of 2002 (P.L. 107-171) and Section 1619 of Title I of the Food, Conservation, and

Energy Act of 2008. The Contractor’s employees shall not disclose contents of agency case files and/or records to anyone other than authorized United States Department of Agriculture employees without the express written consent of the Freedom of Information Act and Privacy Act Officer, through the

Contracting Officer.

5.5 Organizational Conflicts of Interest

The Contractor acknowledges that it is familiar with Federal Acquisition Regulation (FAR) Subpart

9.5, Organizational and Consultant Conflicts of Interest, and agrees to avoid, neutralize or mitigate such conflicts of interest in accordance with the principles set forth in the FAR. If the performance would require the Contractor, including subcontractors, to provide services related to systems or projects with which the Contractor is already directly concerned, either by prime or subcontract, that would cause an organizational conflict of interest, the Contractor shall immediately notify the

Contracting Officer, in writing, and not perform the work until direction is provided by the Contacting

Officer.

5.6 Insurance

Include this section if Contractor employees will be working at Federal facilities and contract clause

52.228-5 (Insurance–Work on a Government Installation) will be included in the contract. Ensure the values are updated as appropriate. If not, remove this section.

The table below lists the kinds and minimum amounts of insurance required, as referenced in contract clause 52.228-5 (Insurance–Work on a Government Installation).

Minimum Insurance Requirements

1 Workers' compensation and employer's liability

$100,000 or per statute

2 General liability:

Bodily injury $500,000 per occurrence

Property damage $100,000 per occurrence

3 Automobile liability:

Bodily injury $200,000 per person /

$500,000 per occurrence Property damage $20,000 per occurrence.

In addition, the contractor must provide coverage for any other risks as deemed appropriate, since the

Government is not indemnifying the Contractor against any risks under the contract. A current duplicate

(not machine reproduced) certificate of insurance must be submitted to the Contracting Officer (CO) for approval before the Contractor begins work under this contract duplicates of renewal certificates (not machine reproduced) obtained by the CONTRACTOR during the life of this contract must immediately be provided to the CO. Also, see the cause, "Insurance Additional Named Insured" below.

The insurance policy must contain an endorsement that any cancellations or material decreases in the coverage’s shall not be effective, unless the insurer or the Contractor gives advance written notices of cancellations or changes in accordance with the CO's instructions.

All premiums or costs incurred to comply with these insurance requirements will be paid by the

Contractor. If the Contractor already has an organizational policy in effect, the CO requires evidence that it satisfies all the above stated requirements. The Contractor is required to provide such evidence as deemed necessary by the Contracting Officer before a notice to proceed with contract performance issued.

The Government reserves the right to disapprove the purchase of any insurance coverage not in the

Government's interest.

This contract requires that all insurance coverages be kept in full force and effect until all contract work is completed; the insurance requirements also apply to subcontractors.

The Government will not be responsible for any losses, damages, or liabilities beyond the amounts, limits, and conditions of the above-required insurance.

The requirement of contract clause 52.228-5 is hereby supplemented to provide that the general liability policy shall name "The United States of America, acting by and through NRCS/SPSD," as an additional insured with respect to operations performed under this contract.