S01 12FPC320Q0074 Att1 StatementofWork ClarkFO_SD 15Sep2020.doc

Statement of Work Procurement of Office Furniture for the Clark Field Office, USDA NRCS South Dakota United States Department of Agriculture (USDA) Natural Resource Conservation Services (NRCS) Arkansas State Office has a requirement for a Brand Name or equal to purchase the following office furniture (See attachment 1 Furniture Listing Salient Characteristics) to include delivery, and installation (see attachment 2 Floor Plan).

To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must meet the salient physical, functional, or performance characteristics specified in this solicitation. Your quotation must meet the minimum specifications as provided below.

a. A statement as to whether the referenced brand name or an “equal” product is being offered.

b. If an “equal” product is being offered:

1. the brand name,

2. make, model number,

3. include a descriptive product literature from the manufacturer, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available which confirms that the items meet the essential salient characteristics.

4. Clearly describe any modifications the offeror plans to make in the product to make it confirm to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

In order to determine an acceptable equal, the following minimum specifications must be met; See Attachment 1 Salient Characteristics – Brand Name or Equal DELIVERY INSTRUCTIONS: Inside delivery between 8:00 a.m. and 4:30 p.m., Monday – Friday.

DELIVERY LOCATION: USDA NRCS Clark Field Office, 101 Warren Rd, Clark, South Dakota 57225 LOADING DOCK AVAILABILITY: There are No loading docks available. Transport service must be able to deliver at ground level.

ADDITIONAL INFORMATION. Item(s) must be identified whether they are fully assembled, or assembly required.

FREIGHT CHARGES: Please include all freight costs in your quotation or state that freight cost is included in the total amount of your quote.

VALIDITY PERIOD OF THE QUOTATION. (Minimum 30 days)

PERIOD OF WARRANTY. Please specify the period of warranty and provide copy of warranty.

GENERAL REQUIREMENTS

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

Non-Personal Services

The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer (CO) immediately.

Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

Subcontract Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations.

Contractor Personnel, Disciplines, and Specialties

The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under /over employment of resources.

2.6 Travel / Temporary Duty (TDY)

The Contractor is responsible for all their own travel logistics and paying the associated costs.

2.7 Government Quality Assurance

The CO (or representative) reserves the right to review all work products required under the contract for acceptability as needed. The Government shall notify the Contractor whenever revisions to reports/deliverables are required for the deliverables to be deemed acceptable.

The quality assurance plan will measure performance by the Contractor adhering to the timeline outlined in this statement of work and by the completion of the deliverables.

PERFORMANCE OBJECTIVES

This section describes the desired outcomes and specific performance objectives that must be performed. The following section specifies the performance objectives for the contract and the associated performance standards and acceptable quality levels that must be met in order for the service to be acceptable. Contractor performance not meeting the standards and acceptable quality levels is considered nonconforming. At its discretion, the Government may require reperformance on nonconforming services at no increase in contract price. If reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.

Deliverables:

· Procure and install workstations and furniture

- See furniture listing for all workstation’s components and accessories

QUALITY ASSURANCE

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate if Contractor performance meets contractual requirements. The progress of this contract will be monitored by the USDA NRCS SD POC periodically throughout the contract. Monitoring may be conducted via normal communications methods such as phone conversations, email or in-person conversations. The agency POC will document through notations their monitoring contact with the Contractor.

This QASP does not detail how the Contractor accomplishes the work. Rather, the QASP is created with the principle that the Contractor is responsible for quality control and ensuring compliance with the terms of the contract. It is the Government's responsibility to be objective, fair, and consistent in evaluating performance by conducting quality assurance activities.

GOVERNMENT ROLES AND RESPONSIBILITIES

The following Government personnel shall oversee and coordinate surveillance activities:

Contracting Officer's Representative (COR)

A COR assists the CO in administration of the contract. The CO appoints a COR in writing delegating him/her specific authority and limitations on that authority. This authority includes providing oversight of Contractor performance, conducting quality assurance activities, documenting those activities, and recommending acceptance or rejection of Contractor deliverables to the CO. The COR never has authority to make any contractual commitments or to authorize any contractual changes on the Government's behalf. Any changes deemed necessary must be referred to the CO for action. At the conclusion of the contract or when requested by the CO, the COR must provide all quality assurance documentation to the CO for retention in the contract file.

COR Name: TBD Organization: TBD Telephone:TBD Email: TBD

CONTRACTOR REPRESENTATIVE

The following individual(s) are the Contractor's assigned representatives for issues related to contract performance:

POC Name: TBD Organization: TBD Telephone: TBD Email: TBD