S000000325 Questions Answers.pdf
PDF 88 KB Posted
- Attached to
- Outdoor Walk-In Coolers
- Solicitation number
- S000000325
- Issued by
- Washington County, Arkansas
About this file
This document contains the written questions and answers related to an Invitation for Bid (IFB) issued by the Arkansas Department of Transformation and Shared Services Office of State Procurement on behalf of the Arkansas Department of Agriculture for the procurement of 48 outdoor walk-in coolers. The coolers must be fully assembled, freestanding, and able to maintain temperatures between 30-70 degrees, with a minimum interior of 372 cubic feet and a minimum height of 7 feet. The coolers will be delivered and installed at various farming communities throughout Arkansas, with delivery expected between August 1, 2024, and December 1, 2024. The contract will be awarded to the responsive and responsible bidder with the lowest price meeting the requirements.
The USDA has specified a minimum per unit cost requirement of $10,000 and a maximum of $100,000, with the expected range being $15,000 to $25,000. The coolers must meet or exceed DOE compliance requirements for the interior flooring, walls, and ceilings, and the contractor must provide a 3-year full coverage warranty on all coolers. Payment will be made within 30 days of delivery and invoice receipt. The bid response packet outlines that prospective contractors must submit their responses through the ARBuy Portal and cannot use subcontractors that are Scrutinized Companies or boycott Israel, employ illegal immigrants, or boycott energy, fossil fuel, firearms, or ammunition industries. No set-aside designations or restrictions on the types of organizations that can respond are provided in the documentation.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment A-Locations of Farms.xlsx | XLSX spreadsheet | |
| S000000325, IFB, Outdoor Walk-In Coolers~2.pdf | ||
| Solicitation Response Guide~6.pdf | ||
| Contract and Grant Disclosure Form.~27.pdf | ||
| S000000325 Bid Response Packet.docx | DOCX document | |
| Amended S000000325 IFB Outdoor Walk-In Coolers.pdf |
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Text version
Question
Reference (page number, section number, paragraph)
Question Answer
1 Page 9: Section 3.4.B
We take exception to 3.4.B and 3.4.C. In contradiction to 3.4.B, the contractor cannot be expected to accept returns of a custom-made product unless the product, upon delivery, is severely damaged or does not work.
Cancellation of an order has to take place before ordering of material and prefabrication has taken place. Arbitrary returns are a liability that we will not accept. Please confirm this requirement is waived & specify more narrowly what the return conditions are.
The State does not anticipate to arbitrarily request a return of the Outdoor Walk-In Coolers.
Page 5: Section 2.1 A. 3.
Heated & Freezer Walk-In
Per specification 2.1.A.3, does the refrigeration really need to be able to heat the walk-in to 70F when it’s cold outside? The addition of this requirement makes the refrigeration significantly more expensive and is an unusual requirement.
The intent of this spec is to offer a broad range of temperatures, not to provide heat in the cold weather.
Page 5: Section 2.1 A. 3.
Heated & Freezer Walk-In
Per 2.1.A.3, does the walk-in really need to maintain 30 F (below freezing)?
Standard coolers are 35 F.
No, the intent of this spec is to offer a broad range of temperatures. The temperatures provided are a range of lowest to highest.
4 Walk in Trailer Is it acceptable to provide a unit that comes premade on a trailer (with wheels)?
No, not if the wheels are a permanent part of the cooler. If the trailer is removed upon delivery, it can be considered. These coolers must be stationary.
Page 5: Section 2.1 A.
Electrical Requirements
Per 2.1.A.1, please specify a standard electrical hookup requirement to more narrowly define "plug and go". (Such as a 10 foot NEMA 14-30R, 30 A plug provided by walk in vendor to be plugged into customer supplied and pre-installed receptacle within 10 foot of walk in location) Essentially, where does the responsibility of electrical start and end with the walk-in contractor?
It is the responsibility of the subgrantee/producer to provide adequate power for the cooler.
The intent is for the walk-in contractor to connect the cooler with the power source before leaving the site.
Page 6: Section 2.3 A.
Offloading
Per 2.3.A, these walk-ins would need to be offloaded with a forklift. In order to keep delivery and shipping costs low, can you confirm each location has a forklift suitable on-site for offloading a flatbed semi-truck? If not, the cost of delivery is can be triple.
See Section 2.3.A., the Contractor shall provide offloading.
WRITTEN QUESTIONS AND ANSWERS
S000000325: Outdoor Walk-In Coolers
Agency: AR Department of Agriculture
ANSWERS ARE IN BLUE
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