S000000308 Attachment A- Current Hearing Officer Invoice Example.pdf
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- Attached to
- Special Education Hearing Officers
- Solicitation number
- S000000308
- Issued by
- Arkansas
About this file
This document is an invoice template for hearing officers providing professional services to the Arkansas Department of Education. The contract opportunity is for Special Education Hearing Officers to serve Pulaski County and the city of Little Rock. The invoice outlines the allowable compensation and reimbursable expenses for hearing officers, including hourly rates for professional services, administrative costs, and travel time, as well as reimbursement for lodging, meals, and mileage. The invoice must be submitted along with the hearing decision, or within one week of the case closing if there is no hearing decision due to withdrawal or dismissal. The invoice requires the hearing officer's signature and approval by the Arkansas Department of Education.
The invoice template specifies the hourly rate of $200 for professional services, not to exceed 14 hours per day, and allows up to $400 in administrative costs per hearing case. Travel time is reimbursed at $45 per hour, and reimbursable expenses include lodging up to $96 per night ($103 for Hot Springs), meals up to $41.25 on the first and last day of travel and $55 on other days (with higher rates for Little Rock and Hot Springs), and mileage reimbursed at $0.52 per mile.
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Text version
HEARING OFFICER INVOICE
Contract No.______________________
Arkansas Department of Education 1401 W. Capitol, Suite 450 Little Rock, AR 72201 Phone: 501-682-4221 Fax: 501-683-4496
Hearing Officer___________________________________Case No.________________
Dates of Hearing/Service:____________________Hearing Location:________________
PROFESSIONAL SERVICES
COMPENSATION EXPENSES:
PROFESSIONAL TIME: (*)________________HOURS X $200.00 = $__________
(Not to exceed 14 hours per day. Bill at a lesser rate if research is performed by law clerk/paralegal)
ADMINISTRATIVE COSTS: = $__________
(Includes typing, copying long-distance phone, certified mail, etc. Up to $400.00 per hearing case)
TRAVEL TIME: _____________hours x $45.00 per hour =$__________
TOTAL COMPENSATION EXPENSES = $__________
REIMBURSABLE EXPENSES:
LODGING: = $__________
(Attach original receipt up to $ 96.00 per night, $103.00 for Hot Springs)
MEALS: =$__________
Meals are only reimbursable for overnight travel up to $41.25 on first and last day of travel.
All other days at the rate of $55.00. Little Rock and Hot springs are reimbursable at a rate of $45.75 first and last day of travel and $61.00 on all other days.
TRAVEL MILAGE: _______________+ __________=__________miles x $0.52 = $__________ Use mileage charge Vicinity Total For city to city
TOTAL REIMBURSABLE EXPENSES = $__________
GRAND TOTAL (Compensation + Reimbursement) = $_________ Signature:_________________________________________________Date:________________
Please attach an explanation of Professional Services to this invoice and return completed invoice to Arkansas Department of Education with Hearing Decision. If there is not a Hearing Decision due to withdrawal, dismissal, etc., submit invoice within one week of the closing of the case.
(*) If Professional Time exceeds more than one day, indicate type of services and amount of times provided per day (attach additional sheet if necessary).
(ADE use only) Approved: _____________ By: ________________________________________ Date Signature
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