S000000262 IFB UARM Passenger Freightliner Bus - Final.pdf

STATE OF ARKANSAS

DEPARTMENT OF TRANSFORMATION AND SHARED SERVICES

OFFICE OF STATE PROCUREMENT

501 Woodlane St., Ste. 220 Little Rock, Arkansas 72201-1023

INVITATION FOR BID

SOLICITATION DOCUMENT

SOLICITATION INFORMATION

Solicitation Number: S000000262 Solicitation Issued: August 1, 2023

Description: Fifty-One (51) Plus Passenger Freightliner Bus

Department: University of Arkansas Rich Mountain Community College (UARM)

SUBMISSION DEADLINE AND DELIVERY OF RESPONSE DOCUMENTS

Bid Opening Date: August 7, 2023 Bid Opening Time: 10:00 a.m., Central Time

Bid responses for this Invitation for Bid must be submitted through ARBuy, the State’s eProcurement system.

It can be accessed at https://arbuy.arkansas.gov. Bids received after the submission deadline may be rejected as untimely. See section 1.2 for information regarding Live Bid Openings.

TSS OFFICE OF STATE PROCUREMENT CONTACT INFORMATION

TSS OSP Buyer: Davis Pankey Buyer’s Direct Phone Number: 501-683-6636

Email Address: davis.pankey@arkansas.gov TSS OSP’s Main Number: 501-324-9316

TSS OSP

Website:

https://www.transform.ar.gov/procurement/ https://arbuy.arkansas.gov/ https://www.transform.ar.gov/procurement/

SECTION 1 – REQUIREMENTS

• Do not provide responses to items in this section unless specifically and expressly required.

1.1 INTRODUCTION

This Invitation for Bid (IFB) is issued by the TSS Office of State Procurement (TSS OSP) for the University of Arkansas Rich Mountain (UARM) to lease to own one (1) Fifty-One (51) Plus Passenger Freightliner Bus. Direct all questions, comments, or concerns you may have regarding this solicitation to the TSS Office of State Procurement, not UARM.

1.2 LIVE BID OPENING

Use the information below to view the bid opening online.

Microsoft Teams Meeting

S000000262 UARM Passenger Freightliner Bus Bid Opening

Meeting ID: 213 363 226 031 Meeting Passcode: 9wrWTK Dial-In Information: +1 501-244-3310, 711098316# Phone Conference ID: 711 098 316#

1.3 CLARIFICATION OF SOLICITATION

A. The Prospective Contractor should notify the TSS OSP buyer of any term, condition, etc., that precludes the Prospective Contractor from submitting a compliant, Responsive Bid. Prospective Contractors should note that it is the responsibility of the Prospective Contractor to seek resolution of all such issues, including those relating to the terms and conditions of the contract, prior to the submission of a bid.

B. Prospective Contractors may contact the TSS OSP buyer with non-substantive questions at any time prior to the bid opening.

C. An oral statement by TSS OSP will not be part of any contract resulting from this solicitation and may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless it is reduced to writing and expressly adopted by TSS OSP.

1.4 DEFINITION OF TERMS

A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same meaning herein.

B. The terms “Invitation For Bid,” “IFB,” and “Solicitation” are used synonymously in this document.

C. “Prospective Contractor” means a responsible bidder who submits a Responsive Bid in response to this solicitation.

D. “Requirement” means something required.

E. “Responsive Bid” means a bid submitted in response to this solicitation that conforms in all material respects to this IFB.

F. “Shall” and “Must” mean the imperative and are used to identify requirements.

G. “Specification” means any technical or purchase description or other description of the physical or functional characteristics, or of the nature, of a commodity or service. “Specification” may include a description of any requirement for inspecting, testing, or preparing a commodity or service for delivery.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWJlMzNhMDAtNzEzOC00MGQ4LWI4MmEtNjk1ODI2ZmMwZDlh%40thread.v2/0?context=%7b%22Tid%22%3a%225ec1d8f0-cb62-4000-b327-8e63b0547048%22%2c%22Oid%22%3a%2238e1ccea-671b-44ac-85fd-c5d3fde9189a%22%7d

H. “State” means the State of Arkansas. When the term “State” is used herein to reference any obligation of the State under a contract that results from this solicitation, that obligation is limited to the Department using such a contract.

1.5 SCOPE

UARM plans to lease to own one (1) 2020 or newer Fifty-One (51) Plus Passenger Freightliner Bus. The Passenger Freightliner Bus must be New or Used in Great condition with 25,000 miles or less.

1.6 PROSPECTIVE CONTRACTOR REQUIREMENTS

Prospective Contractor shall provide purchase cost, five (5) year, and seven (7) year lease to own pricing, and final purchase cost after leasing period expires on the S000000262 UARM Official Bid Price Sheet.

1.7 MINIMUM SPECIFICATIONS

At a minimum, the Passenger Freightliner Bus must include all of the following components or component equivalents approved by UARM.

A. Chassis Specifications

1. Passenger Freightliner M2 Bus

2. Engine: 6.7L Cummins Diesel ISB

3. 300 Ampere Alternator

4. 300 Brake Horsepower (bhp) or greater

5. Allison 2500 PTS Auto Transmission

6. Programmable Fast Idle Control

7. Engine Block Heater

8. Gross Vehicle Weight Rating (GVWR) 33,000 lbs.

9. Limited Slip Axle

10. Adjustable Full (Front and Rear) Air Ride Suspension

11. Loading and Unloading - Kneeling Capability

12. Smooth Ride Control System for the Driver’s Seat

13. Fuel Tank Capacity – 100 Gallons

14. Diesel Exhausted Fluid Tank – 13 Gallons

15. Payload Plus Package

16. Heavy Duty Chassis Battery with an Additional Battery

17. Daytime Running Lights

18. Light-Emitting Diode (LED) Headlights

19. Cruise Control

B. Interior Configuration

1. Aircraft Style Window Post Cover Treatment

2. Polished Stainless Steel Entry Grab Rails

3. Modesty Panel at Entrance Door

4. Luggage Racks with Reading Lights

5. Light-Emitting Diode (LED) Stepwell Lights with Automatic Door Operation

6. Light-Emitting Diode (LED) Interior Lights

7. Light-Emitting Diode (LED) Spot Lighting System

8. ¾” DuraGuard Plus Underlayment Flooring to Resist Mold, Mildew, and Fire

9. Euro Racks with Reading Lights and Accent Lighting

10. Altro Transit Wood Pattern Flooring

C. Safety Features

1. Six (6) Emergency Egress Windows with Red Light-Emitting Diode (LED)

2. Emergency Roof Escape Hatch

3. Emergency Door Exit Release

4. First Aid Kit

5. 5 lbs. Fire Extinguisher with Emergency Triangle Kit

6. Precision Laser Cut Body Steel Cage Framing

7. High Strength Steel Caging

8. Multiple Drive Shaft Guards

D. Passenger Seating

1. 19” Wide High Comfort Seats Equipped with Dual Armrest and Tray Table

2. Under Seat Retractable Three (3) Point Seat Belts

3. Recliner Functionality on All Seats (where applicable)

4. High Back Air Suspension Driver’s Seat

5. Recover Driver’s Seat to Match

6. Upgraded Pinnacle Driver’s Seat

E. Heating, Ventilation, and Air Conditioning (HVAC)

1. Four (4) Fan Roof Top Condensers

2. 217,000 British Thermal Unit (BTU) Air Conditioner (A/C) System with Blowers

3. Built in Heater Coils

4. Dual Air Conditioner (A/C) Compressors

5. Higher R-Value Premium Installation Package

6. Air Conditioner (A/C) Rack with Ducts

7. Ceramic Window Coating

8. Dynamat Full Length Sound Dampening Package

F. Electrical Audio and Video

1. Premium Stereo consisting of AM/FM Radio, Digital Versatile Disc (DVD), Universal Serial Bus (USB) Inputs, and a Public Address System (PA).

2. Backup Camera and Backup Alarm

3. 110 Volt Socket with a Universal Serial Bus (USB) in Every Row

4. Six (6) 15” REI Monitors with Front Window View

5. Front View Camera on all Rear TV Monitors

6. Four (4) Exterior Flood Lights

G. Vehicle Exterior

1. Alcoa Aluminum Wheels (Dual Rear Wheels)

2. Light-Emitting Diode (LED) Exterior Lights

3. Entire Floor Frame covered with Epoxy for Rust Protection

4. Power Entry Step

5. Self-Sealing (Plug-Style) Door

6. Tinted Flush Mounted Frameless Windows

7. Heated Power Side View Mirrors

8. Rear Pass-Through Underbody Luggage Bay

9. Two (2) Door Driver’s Side Underbody Luggage Bay

10. Two (2) Door Passenger Side Underbody Luggage Bay

H. Prior to contract award, the Prospective Contractor shall provide copies of warranties, service history, and history of all repairs. All equipment must have a new DOT.

1.8 DELIVERY: FOB DESTINATION

University of Arkansas Rich Mountain 1100 College Drive Mena, AR 71953

A. The Department request delivery within thirty (30) business days after ordering. If this delivery date cannot be met, the Prospective Contractor must state the alternate number of days required to begin the service and/or place the commodity in the ordering Department’s designated location. (See Response Packet). Failure to state the alternate delivery time obligates the Contractor to complete delivery by the Department’s requested date. Extended delivery dates may be considered when in the best interest of the State.

B. All deliveries must be made during normal State work hours and within the agreed upon number of days unless otherwise arranged and coordinated with the Department. The Contractor shall give the Department immediate notice of any anticipated delays or plant shutdowns that will affect the delivery requirement.

C. Loss or damage that occurs during shipping, prior to the order being received by the Department, is the

Contractor’s responsibility. All orders should be properly packaged to prevent damage during shipping.

D. The State assumes no liability for commodities produced, processed or shipped in excess of the amount specified on the Department’s purchase order.

1.9 ACCEPTANCE STANDARDS

A. Inspection and acceptance/rejection of product(s) will be made within thirty (30) days of receipt.

B. The State has the option to return any product(s) within the thirty (30) day timeframe for any reason.

C. Bid must include a “total satisfaction” return policy for all products and must not impose any liability on the State for such returns.

SECTION 2 – GENERAL INSTRUCTIONS AND INFORMATION

• Do not provide responses to items in this section unless specifically and expressly required.

2.1 TYPE OF CONTRACT

A. As a result of this IFB, TSS OSP intends to award a FIRM contract to a single Contractor.

B. The anticipated starting date for any resulting contract is immediately upon award, except that the actual contract start date may be adjusted unilaterally by the State for up to three (3) calendar months. By submitting a signed bid in response to the IFB, the Prospective Contractor represents and warrants that it will honor its bid as being held open as irrevocable for this period.

2.2 CONTRACTOR SELECTION

A. Award will be made to the lowest-bidding, responsible Prospective Contractor on the Cost to Purchase amount on the S000000262 UARM Official Bid Price Sheet.

2.3 RESPONSE DOCUMENTS

A. All bid responses must be submitted through ARBuy, the State’s eProcurement system. The system can be accessed at https://arbuy.arkansas.gov.

B. Bid Response Packet

1. The following are bid submission requirements and must be submitted as part of a Prospective

Contractor’s bid response.

a. Signed Bid Signature Page. Signature may be ink or digital. (See Bid Response Packet.)

b. Completed Bid Response Packet, which must be in the English language.

c. Completed Pricing Response. Pricing must be submitted on the S000000262 UARM Official

Bid Price Sheet attached as a separate document in ARBuy. Pricing must be proposed in U.S. dollars and cents.

d. Proposed Subcontractors Form. The utilization of any proposed subcontractor is subject to approval by the Department.

e. EO 98-04 Contract & Grant Disclosure Form.

f. Copy of Prospective Contractor’s Equal Opportunity Policy.

2. DO NOT include any other documents or ancillary information, such as a cover letter or promotional/marketing information.

2.4 ACCEPTANCE OF REQUIREMENTS

A. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the Requirements in the Requirements Section(s) of this, Prospective Contractor understands and agrees its submission of a bid to represent that its bid meets all such Requirements.

B. A Prospective Contractor’s bid may be rejected if the Prospective Contractor takes exception to any Requirements in the Requirements Section(s) of this IFB.

https://arbuy.arkansas.gov/

2.5 ADDITIONAL TERMS AND CONDITIONS

A. This IFB incorporates all of the Solicitation Terms and Conditions located on the TSS OSP website here (Agencies – Forms and Reporting – Solicitation Templates):

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

B. Any special terms and conditions included in this solicitation shall override the Solicitation Terms and Conditions.

C. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the terms in the Standard Commodities Contract, Prospective Contractor agrees and shall adhere to all terms if selected as the successful Contractor. Items identified as non-negotiable may only be modified if the legal requirement is satisfied and approved by the State. The Standard Commodities Contract can be viewed on the TSS OSP website here (Agencies – Forms and Reporting – Solicitation Templates): https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

D. A Prospective Contractor’s bid may be rejected if a Prospective Contractor takes exception to any terms or conditions in the documents listed in 2.5.A and 2.5.C.

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/ https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/ https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/