S000000166 Farm Equipment Lease Final IFB Revised.pdf

STATE OF ARKANSAS

DEPARTMENT OF TRANSFORMATION AND SHARED SERVICES

OFFICE OF STATE PROCUREMENT

501 Woodlane St., Ste. 220 Little Rock, Arkansas 72201-1023

INVITATION FOR BID

SOLICITATION DOCUMENT

SOLICITATION INFORMATION

Solicitation Number:

S0000000166 Solicitation Issued:

August 12, 2022

Description: Farm Equipment Lease

Department: Arkansas Department of Correction

SUBMISSION DEADLINE AND DELIVERY OF RESPONSE DOCUMENTS

Bid Opening Date: August 17, 2022 Bid Opening Time: 3:00pm , Central Time

Bid responses for this Invitation for Bid must be submitted through ARBuy, the State’s eProcurement system.

It can be accessed at https://arbuy.arkansas.gov. Bids received after the submission deadline may be rejected as untimely. See section 1.2 for information regarding Live Bid Openings.

TSS OFFICE OF STATE PROCUREMENT CONTACT INFORMATION

TSS OSP Buyer: Shane Phillips Buyer’s Direct Phone Number: 501-324-9322

Email Address: Jordan.Phillips@arkansas.gov TSS OSP’s Main Number: 501-324-9316

TSS OSP

Website:

https://www.transform.ar.gov/procurement/ https://arbuy.arkansas.gov/ mailto:Jennifer.Trancoso@arkansas.gov

SECTION 1 – REQUIREMENTS

• Do not provide responses to items in this section unless specifically and expressly required.

1.1 INTRODUCTION

This Invitation for Bid (IFB) is issued by the TSS Office of State Procurement (TSS OSP) for the Arkansas Department of Correction (ADC) to obtain pricing and a contract for the lease of farm equipment. Direct all questions, comments, or concerns you may have regarding this solicitation to the TSS Office of State Procurement, not the ADC.

1.2 LIVE BID OPENING

Use the information below to view the bid opening online.

Zoom Meeting Link: https://arkansas-gov.zoom.us/j/81359393539?pwd=TzBXYnVjQUtQR3RzNTA5cFllaEROUT09 Meeting ID: 813 5939 3539 Meeting Password: 936360 Dial-In Information: 877 853 5257 US Toll-free 888 475 4499 US Toll-free

1.3 CLARIFICATION OF SOLICITATION

A. The Prospective Contractor should notify the TSS OSP buyer of any term, condition, etc., that precludes the Prospective Contractor from submitting a compliant, Responsive Bid. Prospective Contractors should note that it is the responsibility of the Prospective Contractor to seek resolution of all such issues, including those relating to the terms and conditions of the contract, prior to the submission of a bid.

B. Prospective Contractors may contact the TSS OSP buyer with non-substantive questions at any time prior to the bid opening.

C. An oral statement by TSS OSP will not be part of any contract resulting from this solicitation and may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless it is reduced to writing and expressly adopted by TSS OSP.

1.4 DEFINITION OF TERMS

A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same meaning herein.

B. “Prospective Contractor” means a responsible bidder who submits a Responsive Bid in response to this solicitation.

C. The terms “Invitation For Bid”, “IFB” and “Solicitation” are used synonymously in this document.

D. “Responsive Bid” means a bid submitted in response to this solicitation that conforms in all material respects to this IFB.

E. “Shall” and “Must” mean the imperative and are used to identify requirements.

F. “Requirement” means something required.

G. “Specification” means any technical or purchase description or other description of the physical or functional characteristics, or of the nature, of a commodity or service. “Specification” may include a description of any requirement for inspecting, testing, or preparing a commodity or service for delivery.

https://arkansas-gov.zoom.us/j/81359393539?pwd=TzBXYnVjQUtQR3RzNTA5cFllaEROUT09 https://arkansas-gov.zoom.us/j/81359393539?pwd=TzBXYnVjQUtQR3RzNTA5cFllaEROUT09

H. “State” means the State of Arkansas. When the term “State” is used herein to reference any obligation of the State under a contract that results from this solicitation, that obligation is limited to the Department using such a contract.

I. “Lease Hours” means the number of hours that are paid for in advance as a part of the lease payment for the recorded use of a piece of equipment.

J. “Overage Hours” means any hours used beyond the pre-paid Lease Hours.

1.5 LEASE TERMS AND CONDITIONS

A. This solicitation is for a lease for twenty-four (24) months for farm equipment. At the end of the initial term, the Department may, at its sole and absolute discretion, (a.) purchase the farm equipment at the end of the lease for a negotiated price or (b.) renew this lease for an additional twenty-four (24) month period, or any portion thereof, under the conditions as set forth below in this IFB. The lease will start upon delivery date and continue for twenty-four (24) months unless extended as stated above.

B. If the Department exercises option (b), renewal, the Department will return the equipment initially provided under the lease, and the Contractor shall furnish NEW equipment of the same make and latest model or otherwise meeting or exceeding the specifications of the IFB.

C. Contractor’s lease terms and conditions should be submitted with bid. Lease terms and conditions must be submitted prior to contract award. Contractor’s terms and conditions must be in compliance with State of Arkansas Law. If any of the Contractor’s terms and conditions are not compliant with State Law, the State reserves the option not to award a contract.

1.6 DELIVERY: FOB DESTINATION

A. Delivery locations are listed below, unless otherwise specified by ADC.

B. Bid price must include all shipping and handling costs.

C. An itemized list must be sent in an electronic format, to be determined by ADC, at least three (3) business days prior to equipment/material(s) being delivered.

D. Notice of at least twenty-four (24) business hours must be given to ADC prior to delivery or the shipment may be refused.

E. The Contractor shall give the Department immediate notice of any anticipated delays or plant shutdowns that will affect the delivery requirement.

F. All items included in the solicitation must be fully operable and delivered to ADC, no later than July 1, 2023. If this delivery date cannot be met, the Contractor shall state the number of days required to place the commodities in the ADC’s designated location(s). Failure to state the delivery time/date obligates the Contractor to complete delivery by the Department’s requested date. Extended delivery dates may be considered when in the best interest of the State.

If applicable, fill in alternate delivery days in the Bid Response Packet.

1. All deliveries must be made during normal state work hours and within the agreed upon number of days between ADC and the Contractor unless otherwise arranged and coordinated with ADC.

ADC/Cummins Farm Operations Hwy 388 Grady, AR 71644

ADC/Tucker Farm Operation 2400 State Farm Rd.

Tucker, AR 72168

ADC/EARU

Farm Operation 326 Lee 601 Brickeys, AR 72320

ADC/Wrightsville Farm Operation 8400 Hwy 386 Wrightsville, AR 72183

The Contractor shall give ADC immediate notice of any anticipated delays or plant shutdowns that will affect the delivery requirement.

2. Loss or damage that occurs during shipping, prior to the order being received by the Department, is the Contractor’s responsibility. All orders should be properly packaged to prevent damage during shipping.

1.7 PRICING

A. Pricing must remain firm through entire term of lease. Price escalations may be requested at time of renewal if needed.

B. Successful Contractor shall receive one (1) payment per twelve (12) month cycle, with first payment due thirty (30) days after receipt of equipment.

C. It is anticipated that price escalations may be required to meet the conditions of Section 1.5.A. option

(b) stated above. Should the renewal option be elected, then at time of renewal, the awarded Contractor will be required to substantiate any price increase with manufacturer documentation to ADC prior to passing on these increases to the Department. Price decreases must be offered as they become available during the term of the contract.

D. If any cost is not identified by the successful Contractor but is subsequently incurred in order to achieve successful operation, the Contractor shall bear this additional cost.

1.8 BIDDING OF OPTIONAL USED EQUIPMENT

A. The Contractor shall bid all new items to qualify for award. Contract shall be awarded on an all or none basis to the responsive and responsible Contractor with the lowest total cost for all new equipment.

B. The Contractor may choose to bid optional used equipment in Table 2 of the Official Bid Price Sheet.

Optional used equipment will not be used in low-cost determination. ADC may at its sole discretion choose to lease any or all used equipment proposed by the Successful Contractor.

C. Used equipment must be less than two (2) years old and meet all the minimum specifications of that same item number of a new piece of equipment.

D. Used equipment must have less usage hours, when delivered, than the total lease hours allowable for that same equipment.

E. Usage hours for used equipment must be listed in the area provided on the Official Bid Price Sheet.

F. Lease contract hours for used equipment for a given item number must be the same as lease allowable hours for new equipment. However, contract use hours must begin at the usage hours total on used equipment when it is delivered.

Example:

Used Equipment Hours at Delivery 600 = Starting Point Lease Allowable Hours +700 Used Equipment Allowable End Reading 1300 = End of Lease Contract Hours, Beginning of Overage Hours

1.9 EQUIPMENT SET UP/DELIVERY

A. The Contractor shall be responsible for all setup and delivery throughout the term of the lease.

B. The equipment that is delivered must be the correct equipment for the term of the lease.

C. Loaner equipment will only be allowed with written permission from ADC. Loaner equipment will only be allowed with documented special circumstances by the Contractor and ADC on an item-by-item basis.

1.10 TRAINING

A. The Contractor shall provide training to ADC personnel on the operation and maintenance of the equipment provided. Training will be scheduled by ADC. Training must include all equipment and must be held at one ADC location for all ADC personnel at the same time.

B. ADC shall have the right to decide at which ADC location the training will take place, on what date, and time.

C. The Contractor shall provide an operator’s manual, printed in English, with each piece of equipment.

1.11 ANNUAL EQUIPMENT OPERATING HOURS

The projected hours of use for the leased equipment are specified on each item listing in Section 1.15, under Lease Hours. Additional Overage Hours must be made available for purchase, as needed. The Overage Hours must be priced per hour on the Official Bid Price Sheet. Overage hours will not be used in low-cost determination.

1.12 PRODUCT SPECIFICATIONS/CUT SHEETS

Specification and/or cut sheets for all equipment should be included with bid submission but must be submitted upon request.

1.13 WARRANTY

A. Both used and new equipment must have the identical new equipment warranty which must apply to both 2-year lease terms.

B. All equipment, including used equipment, must have warranty for the entire period of the lease.

C. All new and used equipment must have full/comprehensive/complete warranty coverage for the term of the lease. This must include any problem that is not a result of operator error. ADC will not be responsible for any hauling charges associated with warranty work or service calls.

D. If a piece of equipment or implement becomes unavailable, due to breakdown and/or maintenance/warranty work for a period of forty-eight (48) hours or more from the time the Contractor is contacted, a replacement piece of equipment of equal or greater specifications must be provided by the Contractor including delivery and pickup. This replacement equipment must be available for the duration of the repair at no cost to ADC. The Contractor shall repair in place or move such piece of equipment, at the Contractor’s expense, to and from their repair facility.

E. Contractor shall respond to all service calls and requests within six (6) business hours of notification from ADC.

1.14 ACCEPTANCE STANDARDS

A. Inspection and acceptance/rejection of product(s) will be made within thirty (30) days of receipt.

B. The State has the option to return any product(s) within the thirty (30) day timeframe for any reason.

C. Bid must include a “total satisfaction” return policy for all products and must not impose any liability on the State for such returns.

D. Prior to bid award, ADC reserves the right to reduce or add pieces of any equipment item number in order to meet budgetary requirements.

E. Upon request, the Contractor shall provide a current lease agreement within three (3) business days of request, Legal review. Prospective Contractor may include a copy of the proposed lease as part of their bid response.

1.15 EQUIPMENT SPECIFICATIONS

At a minimum, the farm equipment must include all of following components or component equivalents approved by the ADC:

ITEM 1- AGRICULTURAL TRACTOR, NEW

Agricultural Tractor New, four-wheel drive, articulated configured frame or fixed frame all wheel steer

Quantity One (1)

Delivery Location(s) Cummins

Engine Diesel engine, minimum 500hp rating

Transmission

Power shift, maximum of 24 forward gears, minimum 12 forward gears.

Maximum of 6 reverse gears, minimum of 2 reverse gears.

Maximum speed forward 25 mph, minimum of 15.7 mph.

Steering Articulated hydraulic steering, tilt/telescoping steering wheel

Brakes Wet disc, self-adjusting brakes

Hydraulics Pump flow minimum 57 GPM, minimum 4 select control valves

Cab

PTO big 1000 protection, air conditioner, interior rear-view mirror, comfort seat with swivel, tinted glass, front wiper, swing-out rear window, GPS monitor ready location, 12-volt convenience outlets, AM/FM radio, instructional seat.

Instrumentation Engine oil pressure and coolant gauge or light indicator, fuel gauge, engine hour, ground speed, system voltage

GPS Auto Steer

Tractor will be wired for GPS and will include mounting bracket, GPS receiver, colored touch screen inside cab, with operator manual, ready for use GPS accuracy 4 inch or less. Subscription fees included, Mobile Data Management

Electrical 12-volt electrical system, alternator rating minimum 130 amps

Batteries Cold cranking amps minimum 925 amps

Lights Shall be equipped with enhanced light package as recommended by manufacturer.

Axle Minimum 4.70" axle diameter

Ballast Tractor will be ballasted per manufacturer specification to perform heavy tillage operations.

Tracks 36” rubber tracks Quad tracks

Fuel Tank Capacity minimum of 275 gallons

Additional Specs

SMV emblem, performance monitor, back up alarm, 13-inch wheel spacer, with tow cable, true ground speed sensor, ISO 11783, back up alarm, remote performance monitoring capabilities. Must be compatible with all types of planting and spraying equipment.

Lease Hours 1000 hrs/year

ITEM 2- AGRICULTURAL TRACTOR

Mechanical Front Wheel Drive

Quantity Five (5)

Delivery Location(s) Cummins (5)

Diesel, minimum 310hp rating

Power shift, IVT, minimum 12 forward gear selections, minimum of 2 reverse gear selections

PTO

Power take-off performance: PTO operation independent, 1000

Hydraulic steering, tilt/telescoping steering wheel

Minimum of 58 GPM pump, minimum of 4 remotes

Hitch and Drawbar Category 3-4N hitch with quick hitch coupler, and Cat 3 adjustable drawbar swinging hitch, lift capacity minimum 17,600 lbs., hydraulic 3rd arm adj

Rollover protection, air conditioner, interior rear-view mirror, comfort seat with swivel, tinted glass, front wiper, swing out rear window, monitor ready location, 123-volt convenience outlet(s), AM/FM radio, monitor mount, instructional seat

Engine oil pressure gauge or light, engine coolant temperature gauge or light, fuel gauge, engine hour, ground speed, PTO speed, system voltage tractor will be wired for GPS and will include mounting bracket, GPS receiver, accuracy + or -1inch. Subscription fees included

12-volt electrical system, alternator rating minimum 150 amp

Cold cranking amps minimum of 775 amps manufacturer

Axle/Wheels/Tires

For Item #2, Prospective Contractor shall provide pricing for the following units with dual rubber tires on the front and the rear: Two (2) units that are the proper width for working in 30” rows and five (5) units that are the proper width for working 38” rows.

Optional units: Prospective Contractor may include optional pricing for the following units that ADC may at its sole discretion choose to purchase in addition to or in place of Item #2 described above. Pricing for optional units shall not be used in low-cost determination. Prospective Contractor may bid one or both options. Prospective Contractors are not required to bid optional items in order to be eligible for award.

Optional items must be sized for the rows as described above.

Optional #1- Quad Track (Row Track) units

Optional #2- Tracks on rear, rubber tires on front

Tractor will be ballasted per manufacturers recommendations for heavy tillage and heavy lift implements

Fuel tank minimum 158 gallons

Vehicle will be equipped with SMV emblem, exterior ISO plug 11783, English operator manual, back-up alarm, remote performance monitoring capabilities, must be compatible with all types of planting and spraying equipment

1000 hrs/yr.

ITEM 3- AGRICULTURAL TRACTOR, NEW

Mechanical Front Wheel Drive

Quantity Two (2)

Delivery Location(s) East Arkansas (1), Tucker (1), Diesel, minimum 310hp rating

Power shift, IVT, minimum 12 forward gear selections, minimum of 2 reverse gear selections

Power take-off performance: PTO operation independent, 1000

Minimum of 58 GPM pump, minimum of 4 remotes

Category 3-4N hitch with quick hitch coupler, and Cat 3 adjustable drawbar swinging hitch, lift capacity minimum 17,600 lbs., hydraulic 3rd arm adj swivel, tinted glass, front wiper, swing out rear window, monitor ready location, 123-volt convenience outlet(s), AM/FM radio, monitor mount, instructional seat tractor will be wired for GPS and will include mounting bracket, GPS receiver, accuracy + or -1inch. Subscription fees included

Cold cranking amps minimum of 775 amps

For Item #2, Prospective Contractor shall provide pricing for the following units with dual rubber tires on the front and the rear: Two (2) units that are the proper width for working in 30” rows and five (5) units that are the proper width for working 38” rows.

Optional units: Prospective Contractor may include optional pricing for the following units that ADC may at its sole discretion choose to purchase in addition to or in place of Item #2 described above. Pricing for optional units shall not be used in low-cost determination. Prospective Contractor may bid one or both options. Prospective Contractors are not required to bid optional items in order to be eligible for award.

Optional items must be sized for the rows as described above.

Optional #1- Quad Track (Row Track) units

Optional #2- Tracks on rear, rubber tires on front

Tractor will be ballasted per manufacturers recommendations for heavy tillage and heavy lift implements

Fuel tank minimum 158 gallons

Vehicle will be equipped with SMV emblem, exterior ISO plug 11783, English operator manual, back-up alarm, remote performance monitoring capabilities, must be compatible with all types of planting and spraying equipment

500 hrs/yr.

ITEM 4- AGRICULTURAL TRACTOR, NEW

Mechanical front wheel drive and front-end loader. Tractor shall be equipped with joystick control for loader. Front end loader will be quick connect and have a standard bucket and HD bale spear

Quantity Six (6)

Delivery Location(s) Cummins (4), Wrightsville (2)

Diesel engine, minimum 130hp rating

Power shift, with clutch-less shuttle, maximum of 18 forward gears, minimum 6 forward gears

PTO operation independent 540/1000

Wet disc

3 remote and 3 function mid-mount valve and joystick

Category III swinging hitch, lift capacity 5100lbs minimum swivel, tinted glass, front wiper swing-out rear window. Tractor will be wired for and include mounting bracket for GPS 12-volt convenience outlet(s) AM/FM radio, instructional seat, monitor mount.

6 -Tractor will have auto-steer/auto-guide +/- 1" Subscription fees included, mobile data management remote monitoring capability

12-volt electrical system, alternator rating minimum of 120 amps

Minimum 3.1" diameter, Rear, single size 460/85R 38 with rear fenders. Front single, size 380/85R28 minimum tire size. 2 tractors front and rear match tire size per factory specifications to set up on 30” rows

Tractor will be ballasted to manufacturer specifications to perform light field work and lifting with the front-end loader and rear wheel weights.

Fuel tank capacity minimum 52 gallons

Vehicle will be equipped with SMV emblem, performance monitor, back up alarm, remote performance monitoring capabilities

1,000 hrs/year

ITEM 5- AGRICULTURAL TRACTOR, NEW

Mechanical front wheel drive and front-end loader. Tractor shall be equipped with joystick control for loader 2 function stick. Loader will be fitted with a standard bucket and HD bale spear, quick connect for loader

Engine Diesel engine, minimum 100hp rating

Transmission Power shift with clutch less shuttle, or power shuttle w/wet clutch maximum of 18 forward gears, Minimum 6 forward gears

PTO operation independent 540

Wet disc

2 remote and 2 function mid-mount valve and joystick

Category II swinging hitch, lift capacity 3000 lbs. minimum

Rollover protection system 2, both with cabs.

12-volt electrical system, alternator rating minimum of 40 amps

Both with narrow high clearance tires 30” rows

Tractor will be ballasted to manufacturer specifications to perform lift duties with the front-end loader and rear wheel weights.

Fuel tank capacity minimum 18 gallons

Vehicle will be equipped with SMV emblem, back up alarm

ITEM 6- SELF PROPELLED SPRAYER

Self-Propelled Sprayer

All-wheel drive

Quantity One (1)

Diesel engine, minimum 310hp rating

Hydrostatic, full time 4-wheel drive

Solution Tank 1000-gallon stainless steel minimum

Boom 100' minimum with boom control and auto shut off GPS controlled

Drive system dynamic braking swivel, tinted glass, front wiper, swing-out rear window, monitor ready location, 123-volt convenience outlet(s), AM/FM radio, monitor mount, folding instructional seat

Engine oil pressure gauge, engine coolant temperature gauge, fuel gauge, engine hour, ground speed, PTO speed, system voltage

Tractor will be wired for GPS and will include mounting bracket, GPS receiver, accuracy + or -1 inch. Subscription fees included. Mobile Data Management

Boom Control Auto height, GPS on and off to prevent spray overlap

Cold cranking amps, minimum of 775 amps

Tires Two (2) sets of 24” rubber tires and wheels. One (1) set of floatation type tires and one (1) set sized for operating 30” rows.

Fuel tank minimum 155 gallons

Vehicle will be equipped with SMV emblem, English operator manual, back up alarm, remote performance monitoring capabilities

ITEM 7- CLASS 8 COMBINE WITH HEADERS

Class 8 Combine w/ Headers

Quantity Three (3)

Delivery Location(s) Cummins (3)

Engine Diesel engine, minimum 500hp rating

2-speed, 4WD

Hydraulic/hydrostatic steering, tilt/telescoping steering wheel

Grain Tank 400-bushel minimum, extended wear package/rice Package, feeder house reverser, rotor threshing system, rice reach unloading auger swivel, tinted glass, front wiper, 12-volt convenience outlet(s), AM/FM radio, instructional seat, in cab machine settings

Tractor will be wired for GPS, with mounting bracket, GPS receiver, color touch screen, +/- 1" accuracy. Subscription fees included. Mobile Data Management

12-volt electrical system, alternator rating minimum 120 amp., batteries cold cranking amps minimum 775 amp

36" rubber tracks with VF710-65R26 can be R1 or R2

Weights Combine will be properly ballasted with additional weights as required

Header 35’ flex draper header, 16 row, 30”, chopping corn head

Minimum 200 gallons

Vehicle will be equipped with SMV emblem, back up alarm, remote performance monitoring capabilities

400 separator hours

ITEM 8- CLASS 8 COMBINE WITH HEADERS

Class 8 Combine w/ Headers

Delivery Location(s) Tucker (1), EARU (1)

Engine Diesel engine, minimum 500hp rating

2-speed, 4WD

Hydraulic/hydrostatic steering, tilt/telescoping steering wheel

Grain Tank 400-bushel minimum, extended wear package/rice Package, feeder house reverser, rotor threshing system, rice reach unloading auger swivel, tinted glass, front wiper, 12-volt convenience outlet(s), AM/FM radio, instructional seat, in cab machine settings

Tractor will be wired for GPS, with mounting bracket, GPS receiver, color touch screen, +/- 1" accuracy. Subscription fees included. Mobile Data Management

12-volt electrical system, alternator rating minimum 120 amp., batteries cold cranking amps minimum 775 amp

36" rubber tracks with VF710-65R26 can be R1 or R2

Weights Combine will be properly ballasted with additional weights as required

Header 35’ flex draper header, 16 row, 30”, chopping corn head

Minimum 200 gallons

Vehicle will be equipped with SMV emblem, back up alarm, remote performance monitoring capabilities

250 separator hours

SECTION 2 – GENERAL INSTRUCTIONS AND INFORMATION

• Do not provide responses to items in this section unless specifically and expressly required.

2.1 TYPE OF CONTRACT

A. As a result of this IFB, TSS OSP intends to award a contract to a single Contractor.

B. The anticipated starting date for any resulting contract is immediately upon award, except that the actual contract start date may be adjusted forward unilaterally by the State for up to three calendar months. By submitting a signed bid in response to the IFB, the Prospective Contractor represents and warrants that it will honor its bid as being held open as irrevocable for this period.

C. The initial term of a resulting contract will be for approximately two (2) years, from date of award until June 30, 2025. At the end of the lease term, the Department may, at the option of the Arkansas Department of Correction:

1. Return all equipment under the lease

2. Renew the lease for an additional 24 months under the conditions stated below:

a. If the Department exercises item 2 above, the Department will return the equipment initially provided under the lease, and the successful Contractor shall furnish new (or used if ADC chose to exercise that option) equipment of the same make and latest model, or otherwise meeting or exceeding the same specifications as contained in the successful Contractor’s original bid.

2.2 CONTRACTOR SELECTION

A. Award will be made to the lowest-bidding, responsible and responsive Contractor on an all or none basis.

2.3 RESPONSE DOCUMENTS

A. All bid responses must be submitted through ARBuy, the State’s eProcurement system. The system can be accessed at https://arbuy.arkansas.gov.

B. Bid Response Packet

1. The following are bid submission requirements and must be submitted as part of a Prospective

Contractor’s bid response.

a. Signed Bid Signature Page. Signature may be ink or digital. (See Bid Response Packet.)

b. Completed Bid Response Packet, which must be in the English language.

c. Completed Pricing Response, which is in ARBuy. Pricing must be proposed in U.S. dollars and cents.

d. Proposed Subcontractors Form. The utilization of any proposed subcontractor is subject to approval by the Department.

e. Exceptions Form.

2. The following items, which must be submitted prior to a contract award to the Prospective

Contractor, may also be included with the Prospective Contractor’s bid response:

a. EO 98-04 Contract & Grant Disclosure Form.

https://arbuy.arkansas.gov/

b. Copy of Prospective Contractor’s Equal Opportunity Policy.

3. DO NOT include any other documents or ancillary information, such as a cover letter or promotional/marketing information.

2.4 ACCEPTANCE OF REQUIREMENTS

A. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the Requirements in the Requirements Section(s) of this IFB by listing them on the Exceptions Form (See Bid Response Packet), Prospective Contractor understands and agrees its submission of a bid to represent that its bid meets all such Requirements.

B. A Prospective Contractor’s bid may be rejected if the Prospective Contractor takes exception to any Requirements in the Requirements Section(s) of this IFB.

2.5 ADDITIONAL TERMS AND CONDITIONS

A. This IFB incorporates all of the Solicitation Terms and Conditions located on the TSS OSP website here (Agencies – Forms and Reporting – Solicitation Templates):

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

B. Any special terms and conditions included in this solicitation shall override the Solicitation Terms and Conditions.

C. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the terms in the Standard Commodities Contract by listing them on the Exceptions Form (See Bid Response Packet), Prospective Contractor agrees and shall adhere to all terms if selected as the successful Contractor. Items identified as non-negotiable may only be modified if the legal requirement is satisfied and approved by the State. The Standard Commodities Contract can be viewed on the TSS OSP website here (Agencies – Forms and Reporting – Solicitation Templates):

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

D. A Prospective Contractor’s bid may be rejected if a Prospective Contractor takes exception to any terms or conditions in the documents listed in 2.5.A and 2.5.C.

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/ https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/