S000000145 IFB~1.pdf

STATE OF ARKANSAS

DEPARTMENT OF TRANSFORMATION AND SHARED SERVICES

OFFICE OF STATE PROCUREMENT

501 Woodlane St., Ste. 220 Little Rock, Arkansas 72201-1023

INVITATION FOR BID

SOLICITATION DOCUMENT

SOLICITATION INFORMATION

Solicitation Number: S000000145 Solicitation Issued: July 1, 2022

Description: Police Equipment and Supplies

Department: Arkansas Department of Correction (DOC)

SUBMISSION DEADLINE AND DELIVERY OF RESPONSE DOCUMENTS

Bid Opening Date: August 3, 2022 Bid Opening Time: 1:00 p.m., Central Time

Bid responses for this Invitation for Bid must be submitted through ARBuy, the State’s eProcurement system.

It can be accessed at https://arbuy.arkansas.gov. Bids received after the submission deadline may be rejected as untimely. See section 1.2 for information regarding Live Bid Openings.

TSS OFFICE OF STATE PROCUREMENT CONTACT INFORMATION

TSS OSP Buyer: Heather Bailey Buyer’s Direct Phone Number: 501-324-9320

Email Address: Heather.v.bailey@arkansas.gov TSS OSP’s Main Number: 501-324-9316

TSS OSP

Website:

https://www.transform.ar.gov/procurement/ https://arbuy.arkansas.gov/ mailto:Heather.v.bailey@arkansas.gov https://www.transform.ar.gov/procurement/

SECTION 1 – REQUIREMENTS

• Do not provide responses to items in this section unless specifically and expressly required.

1.1 INTRODUCTION

This Invitation for Bid (IFB) is issued by the TSS Office of State Procurement (TSS OSP) for the Arkansas Department of Correction (DOC) to obtain pricing and a contract for Police Equipment and Supplies for use in emergency and riot control situations, and in defense of inmates and DOC personnel.

Direct all questions, comments, or concerns you may have regarding this solicitation to the TSS Office of State Procurement, not the DOC.

1.2 LIVE BID OPENING

Use the information below to view the bid opening online.

Zoom Meeting Link:

https://arkansas-gov.zoom.us/j/85830241461?pwd=PWUGbQAR662GQOqBqGv_HQl0VHQfbp.1 Meeting ID: 858 3024 1461 Meeting Password: 037670 Dial-In Information: 877 853 5257 US Toll-free 888 475 4499 US Toll-free

1.3 CLARIFICATION OF SOLICITATION

A. Submit any questions requesting clarification of information contained in this Solicitation via the solicitation posting in ARBuy by 5:00 p.m., Central Time on or before July 14, 2022.

1. For each question submitted, Prospective Contractor should reference the specific solicitation item number to which the question refers.

2. Prospective Contractors’ written questions will be consolidated and answered by the State as deemed appropriate. The State’s consolidated written response is anticipated to be posted to the solicitation posting in ARBuy by the close of business on July 20, 2022. If Prospective Contractor questions are unclear or non-substantive in nature, the State may request clarification of a question(s) or decline to answer.

B. The Prospective Contractor should notify the TSS OSP buyer of any term, condition, etc., that precludes the Prospective Contractor from submitting a compliant, Responsive Bid. Prospective Contractors should note that it is the responsibility of the Prospective Contractor to seek resolution of all such issues, including those relating to the terms and conditions of the contract, prior to the submission of a bid.

C. Prospective Contractors may contact the TSS OSP buyer with non-substantive questions at any time prior to the bid opening.

D. An oral statement by TSS OSP will not be part of any contract resulting from this solicitation and may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless it is reduced to writing and expressly adopted by TSS OSP.

1.4 DEFINITION OF TERMS

A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same meaning herein.

B. “Business Day” means Monday through Friday, 8:00 a.m. to 4:30 p.m. Central Time, excluding State Holidays.

C. “Calendar Day” means every day on the calendar, including weekends and holidays.

https://arkansas-gov.zoom.us/j/85830241461?pwd=PWUGbQAR662GQOqBqGv_HQl0VHQfbp.1 https://www.sos.arkansas.gov/calendar/ https://www.sos.arkansas.gov/calendar/

D. The terms “Invitation For Bid,” “IFB,” and “Solicitation” are used synonymously in this document.

E. “Prospective Contractor” means a responsible bidder who submits a Responsive Bid in response to this solicitation.

F. “Requirement” means something required.

G. “Responsive Bid” means a bid submitted in response to this solicitation that conforms in all material respects to this IFB.

H. “Shall” and “Must” mean the imperative and are used to identify requirements.

I. “Specification” means any technical or purchase description or other description of the physical or functional characteristics, or of the nature, of a commodity or service. “Specification” may include a description of any requirement for inspecting, testing, or preparing a commodity or service for delivery.

J. “State” means the State of Arkansas. When the term “State” is used herein to reference any obligation of the State under a contract that results from this solicitation, that obligation is limited to the Department using such a contract.

1.5 SPECIFICATIONS

A. Contractor shall provide the following police equipment and supplies as specified below in Table A.

The State will not accept substitutions for the items listed in Table A.

B. Contractor should provide specification sheets within seventy-two (72) business hours of request from

DOC.

Table A

No. Item Description Reference

1 First Defense MK-3, 0.7% MC, Stream 360° Def Tech Item # 56733

2 First Defense MK-4, 0.7% MC, Stream 360° Def Tech Item # 56343

3 First Defense MK-3, 1.3% MC, Stream 360° Def Tech Item # 56833

4 First Defense MK-4, 1.3% MC, Stream 360° Def Tech Item # 56843

5 First Defense MK-3, 1.3% MC, Cone Def Tech Item # 43344

6 First Defense MK-4, 1.3% MC, Cone Def Tech Item # 43444

7 Aerosol Grenade, 1.3%, 1 oz. Def Tech Item # 56814

8 Aerosol Grenade, 1.3%, 6 oz. Def Tech Item # 56854

9 First Defense MK-46V, 1.3% MC, Stream Def Tech Item # 43046

10 First Defense MK-46H, 1.3% MC, Stream Def Tech Item # 56846H

11 First Defense MK-9, 1.3% MC, Stream Def Tech Item # 56895

12 First Defense MK-9, 1.3% MC, Cone Def Tech Item # 43953

13 First Defense MK-46R, OC/CS, 46 oz., Stream Def Tech Item # 56046R

14 First Defense MK-46R, 1.3% MC, 46 oz., Stream Def Tech Item # 43046R

15 First Defense MK-4, Inert, Stream Def Tech Item # 5149

16 Ammo, 37 MM, 32 Caliber, Stinger Rubber Balls, 5.5” Casing

Def Tech Item # 1196

17 Ammo, 37 MM, 60 Caliber, Stinger Rubber Balls, 8” Casing

Def Tech Item # 1199

18 Ammo, 37 MM, Multiple, Wood Baton Def Tech Item # 1176

19 Ammo, 37 MM, Multiple, Foam Baton Def Tech Item # 1178

20 Ammo, 37 MM, Bean Bag Def Tech Item # 1225

21 Ammo, 37 MM, Multiple, Rubber Baton Def Tech Item # 1177

22 Ammo, 40 MM, 32 Caliber, Stinger Rubber Balls Def Tech Item # 6096

23 Ammo, 40 MM, 60 Caliber, Stinger Rubber Balls Def Tech Item # 6097

24 Ammo, 40 MM, Multiple, Wood Baton Def Tech Item # 6098

25 Ammo, 40 MM, Multiple, Foam Baton Def Tech Item # 6099

26 Ammo, 40 MM, Bean Bag Def Tech Item # 6025

27 Ammo, 40 MM, Direct Impact, OC Def Tech Item # 6320

28 Ammo, 40 MM, Direct Impact, Inert Def Tech Item # 6323

29 Ammo, 40 MM, Direct Impact, Marking Def Tech Item # 6323

30 Ammo, 40 MM Exact Impact, Sponge Round Def Tech Item # 6325

31 Ammo, 40 MM Direct Impact, Extended Range, Inert Def Tech Item # 6323LE

32 Ammo, 40 MM Direct Impact, Extended Range, Round Def Tech Item # 6320LE

33 Ammo, 40 MM Direct Impact, Extended Range, CS Def Tech Item # 6322LE

34 Ammo, 40 MM Reloadable Training Round Def Tech Item # 6530

35 Ammo, 12 Gauge Fin Stabilized Round Def Tech Item # 3021

36 Ammo, 12 Gauge Stinger, High Velocity Round Def Tech Item # 3020

37 Grenade, Riot Control, CS Def Tech Item # 1082

38 Grenade, Smoke, Max, Military Style, HC Def Tech Item # 1083

39 Grenade, Triple Chaser, Separating, Canister, CS Def Tech Item # 1026

40 Grenade, Han-Ball, CS Def Tech Item # 1092

41 Grenade, Pocket Tactical, CS Def Tech Item # 1016

42 Grenade, Tri-Chamber, Flameless, CS Def Tech Item # 1032

43 Grenade, Expulsion, Flameless, CS Def Tech Item # 2042

44 Grenade, Expulsion, Flameless, OC Def Tech Item # 2040

45 Grenade, Stinger, Rubber Ball, Pellet, 32 Caliber Def Tech Item # 1090

46 Grenade, Stinger, Rubber Ball, 32 Caliber, OC Def Tech Item # 1089

47 Grenade, Stinger, Rubber Ball, 32 Caliber, CS Def Tech Item # 1088

48 Ammo, 12-Gauge, TKO Breaching Round Def Tech Item # 3105

49 Ammo, 12-Gauge, Launching Cartridge Def Tech Item # 1210

50 First Defense, MK-9, Inert Fogger, Active Vapor Def Tech Item # 5199F

51 First Defense, MK-9, Inert Fogger, Wand & Hose Attachment

Def Tech Item # 49950

1.6 WARRANTY

A. All products should have a four (4) year warranty/shelf life or as guaranteed by Defense Technology.

1.7 DELIVERY: FOB DESTINATION

A. Contractor shall deliver to each of the following locations as per a purchase order received from the

Arkansas Department of Correction.

1. Locations:

a. Arkansas Department of Correction

Emergency Preparedness 6814 Princeton Pike Pine Bluff, AR 71602

b. Arkansas Department of Correction

Construction Division 7800 Correction Circle Pine Bluff, AR 71603

c. Arkansas Department of Correction Benton Work Release 6701 Highway 67 Benton, AR 72015

d. Arkansas Department of Correction Cummins Unit Highway 388 Grady, AR 71644

e. Arkansas Department of Correction Hawkins Unit 22522 Asher Avenue Wrightsville, AR 72183

f. Arkansas Department of Correction Delta Regional Unit 880 East Gaines Dermott, AR 71638

g. Arkansas Department of Correction

Ester Unit 7500 Correction Circle

h. Arkansas Department of Correction East Arkansas Regional Unit 326 Lee 601 Brickeys, AR 72320

i. Arkansas Department of Correction 300 Corrections Drive Newport, AR 72112

j. Arkansas Department of Correction Randall L. Williams 7206 W. 7th Avenue

k. Arkansas Department of Correction Maximum Security 2501 State Farm Road Tucker, AR 72168

l. Arkansas Department of Correction McPherson Unit 302 Corrections Drive Newport, AR 72112

m. Arkansas Department of Correction Mississippi County Work Release 727 North County Road 599 Luxora, AR 72358

n. Arkansas Department of Correction North Central Unit HC 62 Box 300 Calico Rock, AR 72519

o. Arkansas Department of Correction Ouachita River Unit 100 Walco Lane Malvern, AR 72104

p. Arkansas Department of Correction Pine Bluff Unit 890 Freeline Drive

q. Arkansas Department of Correction Texarkana Regional Correction Center 305 East 5th Street Texarkana, AR 75502

r. Arkansas Department of Correction Tucker Unit 2400 State Farm Road Tucker, AR 72168

s. Arkansas Department of Correction Varner Unit Highway 388 Grady, AR 71644

t. Arkansas Department of Correction 8400 Highway 386 Wrightsville, AR 72183

B. The Department requests delivery within thirty (30) calendar days after ordering.

C. If this delivery date cannot be met, the Contractor shall contact the agency contact listed on the purchase order to request a delayed delivery and provide the alternate number of days required to fulfill the order. Failure to request the alternate delivery time obligates the Contractor to complete delivery by the Department’s requested date. Extended delivery dates may be considered when in the best interest of the State.

D. All deliveries must be made during normal State work hours (8:00 a.m. to 4:30 p.m. Central Time) and within the agreed upon number of days unless otherwise arranged and coordinated with the Department. The Contractor shall give the Department immediate notice of any anticipated delays or plant shutdowns that will affect the delivery requirement.

E. Loss or damage that occurs during shipping, prior to the order being received by the Department, is the

Contractor’s responsibility. All orders should be properly packaged to prevent damage during shipping.

F. The State assumes no liability for commodities produced, processed, or shipped in excess of the amount specified on the Department’s purchase order.

1.8 PRICE ESCALATION

A. Price changes may be negotiated at the time of contract renewal at the discretion of the State.

Any request for a price increase must include supporting documentation demonstrating that the increase in contract price is based on an increased cost to the Contractor and that the proposed pricing is still competitive in the marketplace. The Department of Correction has the right to approve or deny any request for price adjustment.

B. In the event of a general price decrease, the State shall be guaranteed full benefit of the price reduction for all undelivered purchase orders on the effective date of the decrease and thereafter.

1.9 ACCEPTANCE STANDARDS

A. Inspection and acceptance/rejection of product(s) will be made within thirty (30) days of receipt.

B. The State has the option to return any product(s) within the thirty (30) day timeframe for any reason.

C. Bid must include a “total satisfaction” return policy for all products and must not impose any liability on the State for such returns.

SECTION 2 – GENERAL INSTRUCTIONS AND INFORMATION

• Do not provide responses to items in this section unless specifically and expressly required.

2.1 TYPE OF CONTRACT

A. As a result of this IFB, TSS OSP intends to award a contract to a single Contractor.

B. The anticipated starting date for any resulting contract is August 16, 2022, except that the actual contract start date may be adjusted unilaterally by the State for up to three (3) calendar months. By submitting a signed bid in response to the IFB, the Prospective Contractor represents and warrants that it will honor its bid as being held open as irrevocable for this period.

C. The initial term of a resulting contract will be for one (1) year. Upon mutual agreement by the

Contractor and Department, the contract may be renewed by TSS OSP for up to six (6) additional one-year terms or portions thereof, not to exceed a total aggregate contract term of seven (7) consecutive years.

2.2 CONTRACTOR SELECTION

A. Award will be made to the lowest-bidding, responsible Prospective Contractor on a/an all or none grand total basis with no substitutions.

B. Consideration will be given only to those Prospective Contractors who bid on all line items.

2.3 RESPONSE DOCUMENTS

A. All bid responses must be submitted through ARBuy, the State’s eProcurement system. The system can be accessed at https://arbuy.arkansas.gov.

B. Bid Response Packet

1. The following are bid submission requirements and must be submitted as part of a Prospective

Contractor’s bid response.

a. Signed Bid Signature Page. Signature may be ink or digital. (See Bid Response Packet.)

b. Completed Bid Response Packet, which must be in the English language.

c. Completed Pricing Response. ARBuy line-item pricing response on the solicitation page.

Pricing must be proposed in U.S. dollars and cents.

d. Proposed Subcontractors Form. The utilization of any proposed subcontractor is subject to approval by the Department.

e. Exceptions Form.

2. The following items, which must be submitted prior to a contract award to the Prospective

Contractor, may also be included with the Prospective Contractor’s bid response:

a. EO 98-04 Contract & Grant Disclosure Form.

b. Copy of Prospective Contractor’s Equal Opportunity Policy.

c. Voluntary Product Accessibility Template (VPAT), if applicable.

3. DO NOT include any other documents or ancillary information, such as a cover letter or promotional/marketing information.

https://arbuy.arkansas.gov/

2.4 INTERGOVERNMENTAL/COOPERATIVE USE OF COMPETITVELY BID PROPOSALS AND

CONTRACTS

A. In accordance with Arkansas Code Annotated § 19-11-249, any State public procurement unit may participate in any contract resulting from this solicitation with a participating addendum signed by the Contractor and approved by the chief procurement officer of the procurement agency issuing this solicitation.

2.5 ACCEPTANCE OF REQUIREMENTS

A. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the Requirements in the Requirements Section(s) of this IFB by listing them on the Exceptions Form (See Bid Response Packet), Prospective Contractor understands and agrees its submission of a bid to represent that its bid meets all such Requirements.

B. A Prospective Contractor’s bid may be rejected if the Prospective Contractor takes exception to any Requirements in the Requirements Section(s) of this IFB.

2.6 ADDITIONAL TERMS AND CONDITIONS

A. This IFB incorporates all of the Solicitation Terms and Conditions located on the TSS OSP website here (Agencies – Forms and Reporting – Solicitation Templates):

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

B. Any special terms and conditions included in this solicitation shall override the Solicitation Terms and Conditions.

C. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the terms in the Standard Commodities Contract Fillable Form by listing them on the Exceptions Form (See Bid Response Packet), Prospective Contractor agrees and shall adhere to all terms if selected as the successful Contractor. Items identified as non-negotiable may only be modified if the legal requirement is satisfied and approved by the State. The Standard Commodities Contract can be viewed on the TSS OSP website here (Agencies – Forms and Reporting – Solicitation Templates): https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

D. A Prospective Contractor’s bid may be rejected if a Prospective Contractor takes exception to any terms or conditions in the documents listed in 2.6.A and 2.6.C.

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/ https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/