S000000105 Manufactured Homes.pdf

Bid Solicitation #S000000105

STATE OF ARKANSAS

DEPARTMENT OF TRANSFORMATION AND SHARED SERVICES

OFFICE OF STATE PROCUREMENT

501 Woodlane St., Ste. 220 Little Rock, Arkansas 72201-1023

INVITATION FOR BID

SOLICITATION DOCUMENT

SOLICITATION INFORMATION

Solicitation Number:

S000000105 Solicitation Issued:

March 10, 2022

Description: Manufactured Homes

Department: Arkansas Division of Correction

SUBMISSION DEADLINE AND DELIVERY OF RESPONSE DOCUMENTS

Bid Opening Date: March 24, 2022 Bid Opening Time: 1:00 P.M., Central Time

Bid responses for this Invitation for Bid must be submitted through ARBuy, the State’s eProcurement system.

It can be accessed at https://arbuy.arkansas.gov. Bids received after the submission deadline may be rejected as untimely. See section 1.2 for information regarding Live Bid Openings.

TSS OFFICE OF STATE PROCUREMENT CONTACT INFORMATION

TSS OSP Buyer: Julia Shackelford Buyer’s Direct Phone Number: 501-371-6079

Email Address: Julia.shackelford@arkansas.gov TSS OSP’s Main Number: 501-324-9316

TSS OSP

Website:

https://www.transform.ar.gov/procurement/ https://arbuy.arkansas.gov/ mailto:Julia.shackelford@arkansas.gov https://www.transform.ar.gov/procurement/

SECTION 1 – REQUIREMENTS

• Do not provide responses to items in this section unless specifically and expressly required.

1.1 INTRODUCTION

This Invitation for Bid (IFB) is issued by the TSS Office of State Procurement (TSS OSP) on behalf of the Arkansas Division of Correction (hereinafter referred to as the “Agency”) to obtain pricing for ten (10) Manufactured Homes, Lexington Homes 7601 or equal.

Direct all questions, comments, or concerns you may have regarding this solicitation to the TSS Office of State Procurement.

1.2 LIVE BID OPENING

Use the information below to view the bid opening online.

Zoom Meeting Link:

https://arkansas-gov.zoom.us/j/87978161395?pwd=YmJxMmZlVG1WNWVURVRKUTl3U205UT09 Meeting ID: 879 7816 1395 Meeting Password: 208956

Dial-In Information: 877 853 5257 US Toll-free 888 475 4499 US Toll-free

1.3 CLARIFICATION OF SOLICITATION

A. Submit any questions requesting clarification of information contained in this Solicitation via the solicitation posting in ARBuy by 3:00 p.m., Central Time on or before March 17, 2022.

1. For each question submitted, Prospective Contractor should reference the specific solicitation item number to which the question refers.

2. Prospective Contractors’ written questions will be consolidated and answered by the State as deemed appropriate. The State’s consolidated written response is anticipated to be posted to the solicitation posting in ARBuy by the close of business on March 18, 2022. If Prospective Contractor questions are unclear or non-substantive in nature, the State may request clarification of a question(s) or decline to answer.

B. The Prospective Contractor should notify the TSS OSP buyer of any term, condition, etc., that precludes the Prospective Contractor from submitting a compliant, Responsive Bid. Prospective Contractors should note that it is the responsibility of the Prospective Contractor to seek resolution of all such issues, including those relating to the terms and conditions of the contract, prior to the submission of a bid.

C. Prospective Contractors may contact the TSS OSP buyer with non-substantive questions at any time prior to the bid opening.

D. An oral statement by TSS OSP will not be part of any contract resulting from this solicitation and may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless it is reduced to writing and expressly adopted by TSS OSP.

https://arkansas-gov.zoom.us/j/87978161395?pwd=YmJxMmZlVG1WNWVURVRKUTl3U205UT09

1.4 DEFINITION OF TERMS

A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same meaning herein.

B. “Business Days” means Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time, excluding State Holidays. A list of Arkansas State Holidays can be found at the following link:

https://www.sos.arkansas.gov/news/state-holiday-calendar/

C. “Prospective Contractor” means a responsible bidder who submits a Responsive Bid in response to this solicitation.

D. “Requirement” means something required.

E. “Responsive Bid” means a bid submitted in response to this solicitation that conforms in all material respects to this IFB.

F. “Shall” and “Must” mean the imperative and are used to identify requirements.

G. Specification” means any technical or purchase description or other description of the physical or functional characteristics, or of the nature, of a commodity or service. “Specification” may include a description of any requirement for inspecting, testing, or preparing a commodity or service for delivery.

H. “State” means the State of Arkansas. When the term “State” is used herein to reference any obligation of the State under a contract that results from this solicitation, that obligation is limited to the Department using such a contract.

I. The terms “Invitation For Bid”, “IFB” and “Solicitation” are used synonymously in this document.

1.5 CONTRACTOR RESPONSIBILITIES AND REQUIREMENTS

A. Contractor shall be licensed with the Arkansas Manufactured Home Commission and should submit a copy of their license with their bid submission.

B. Contractor shall comply with Arkansas Manufactured Home Commission's "Rules for Manufactured

Homes Including General Installation and Anchoring Specifications.”

C. Contractor shall provide on-site installation of the Manufactured Homes.

D. Contractor shall provide all blocks, wood, and anchors needed to block, level, and tie-down each

Manufactured Home.

E. Contractor should provide a complete set of floor plan drawings with their bid submission for the brand and model to be delivered.

F. Contractor shall be responsible for A/C installation.

G. Contractor shall provide Standard Manufacturer’s Warranty for each Manufactured Home from date of delivery.

1.6 AGENCY RESPONSIBILITIES

A. The Agency will be responsible for site preparation and set-up prior to installation.

B. The Agency will be responsible for all utility connections.

https://www.sos.arkansas.gov/news/state-holiday-calendar/

1.7 MINIMUM SPECIFICATIONS FOR LEXINGTON HOME 7601 OR EQUAL

A. The Contractor shall provide ten (10) new Single-Wide Manufactured Homes with the following minimum specifications:

1. Width: between 14-feet and 16-feet

2. Length: between 70-feet and 80-feet

3. Square Feet: 1,280

4. Bedrooms: three (3)

5. Bathrooms: two (2)

B. Exterior Features:

1. 2 x 4 exterior sidewalls on 16-inch center

2. Walls-R11 Insulation

3. 2 x 8 floor joist with R22 insulation

4. Ceiling-R30 Insulation

5. Exterior vinyl siding

6. Shingle roof

7. 8-inch side walls

8. Full Oriented Strand Board wrap behind siding with house wrap

9. Lowe E thermo-pane windows

C. Interior Features:

1. All interior walls are 2 x 4 studs on 24-inch center

2. Large crown molding and base board throughout

3. Solid one-piece fiberglass tub and shower units

4. Porcelain sinks

5. LG stainless appliance package

D. Flooring:

1. Linoleum throughout the entire home

E. Cabinetry:

1. Legacy Shaker style oak cabinets throughout

2. Soft close drawers and doors

F. Additional Specs:

1. 3/4-inch plywood flooring

2. Storm windows

3. House type front and back doors

4. All electric refrigerator, stove, 40-gallon hot water heater & furnace

5. 4-ton A/C unit

6. Vaulted ceiling through-out

7. 2-inch mini blinds throughout

8. Water shut off valves

9. Neutral earth tone colors, alike in color where possible

1.8 DELIVERY REQUIREMENTS: FOB DESTINATION, FREIGHT/SHIPPING PAID

A. The Agency requests delivery and installation set-up by June 30, 2022.

1. If this delivery and set-up date cannot be met, the Contractor shall state an alternate delivery date (See Bid Response Packet) to deliver the Manufactured Homes at each of the Agency’s designated locations.

2. Failure to state the alternate delivery date in the Bid Response Packet, obligates the Contractor to complete delivery and installation set-up by June 30, 2022. Extended delivery dates may be considered when in the best interest of the state.

B. Contractor shall provide all transportation expenses, FOB Destination, Freight/Shipping Paid for each Manufactured Home to the locations as specified below.

1. Arkansas Division of Correction East Arkansas Regional Unit 326 Lee 601 Brickeys, AR 72320 Number of Manufactured Homes: 2

2. Arkansas Division of Correction Ouachita River Correctional Unit 100 Walco Lane Malvern, AR. 72104 Number of Manufactured Homes: 3

3. Arkansas Division of Correction Cummins Unit Hwy 388 Grady, AR. 71644 Number of Manufactured Homes: 3

4. Grimes Unit 300 Corrections Drive Newport, AR.

Number of Manufactured Homes: 2

C. Prior to delivery, the Contractor shall coordinate with Flora Johnson or Richard Meeks the dates and times for delivery and set-up of each Manufactured Home.

1. Flora Johnson at 87-850-8511 or email Flora.Johnson@arkansas.gov

2. Richard Meeks at 870-550-0693 or email Richard.meeks@arkansas.gov

D. Contractor shall notify the Agency of any anticipated delays or plant shutdowns that will affect the delivery requirement.

E. Contractor shall be responsible for any loss or damage that occurs during shipping, prior to the order being received by the Agency. All orders must be properly packaged to prevent damage during shipping.

mailto:Flora.Johnson@arkansas.gov mailto:Richard.meeks@arkansas.gov

SECTION 2 – GENERAL INSTRUCTIONS AND INFORMATION

• Do not provide responses to items in this section unless specifically and expressly required.

2.1 TYPE OF CONTRACT

A. As a result of this IFB, TSS OSP intends to award a one-year term contract to a single Contractor.

B. The anticipated start date for any resulting contract will be immediately upon award, except that the actual contract start date may be adjusted unilaterally by the State for up to three (3) calendar months. By submitting a signed bid in response to the IFB, the Prospective Contractor represents and warrants that it will honor its bid as being held open as irrevocable for this period.

2.2 CONTRACTOR SELECTION

A. Award will be made to the lowest-bidding, responsible Prospective Contractor based on an All or None total basis.

B. Prospective Contractor shall bid on all items. Should a Prospective Contractor fail to price all items, the Prospective Contractor’s bid may be rejected.

2.3 RESPONSE DOCUMENTS

A. All bid responses must be submitted through ARBuy, the State’s eProcurement system. The system can be accessed at https://arbuy.arkansas.gov.

B. Bid Response Packet

1. The following are bid submission requirements and must be submitted as part of a Prospective

Contractor’s bid response.

a. Signed Bid Signature Page. Signature may be ink or digital. (See Bid Response Packet.)

b. Completed Bid Response Packet, which must be in the English language.

c. Completed Pricing Response in ARBuy. Pricing must be proposed in U.S. dollars and cents.

d. Completed Proposed Subcontractors Form, if applicable.

e. Completed Exceptions Form, if applicable.

2. The following items, which must be submitted prior to a contract award to the Prospective

Contractor, may also be included with the Prospective Contractor’s bid response:

a. EO 98-04 Contract & Grant Disclosure Form.

b. Copy of Prospective Contractor’s Equal Opportunity Policy.

3. DO NOT include any other documents or ancillary information, such as a cover letter or promotional/marketing information.

2.4 PRICING

A. Prospective Contractor shall enter all pricing in the ARBuy e-Procurement portal only.

B. Prospective Contractor shall include all costs in their bid price that is associated with fulfilling the Requirements of this IFB including but not limited to the following:

https://arbuy.arkansas.gov/

1. FOB Destination, delivery, shipping and freight paid.

2. Trip charges.

3. Standard manufacturer’s warranty.

4. Materials.

5. Labor.

6. Installation.

7. Floor plans.

C. If any cost is not identified by the successful Contractor but is subsequently incurred in order to achieve successful operation, the Contractor shall bear this additional cost.

D. To allow time to review bids, discounts must be valid for ninety (90) days following the bid opening.

E. DO NOT submit any ancillary information not related to actual pricing.

2.5 ACCEPTANCE OF REQUIREMENTS

A. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the Requirements in the Requirements Section of this IFB by listing them on the Exceptions Form (See Bid Response Packet), Prospective Contractor understands and agrees its submission of a bid to represent that its bid meets all such Requirements.

B. A Prospective Contractor’s bid may be rejected if the Prospective Contractor takes exception to any Requirements in the Requirements Section of this IFB.

2.6 ADDITIONAL TERMS AND CONDITIONS

A. This IFB incorporates all the Solicitation Terms and Conditions located on the TSS OSP website here (Agencies – Forms and Reporting – Solicitation Templates):

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

B. Any special terms and conditions included in this solicitation shall override the Solicitation Terms and Conditions.

C. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the terms in the Standard Services Contract by listing them on the Exceptions Form (See Bid Response Packet), Prospective Contractor agrees and shall adhere to all terms if selected as the successful Contractor. Items identified as non-negotiable may only be modified if the legal requirement is satisfied and approved by the State. The Standard Services Contract can be viewed on the TSS OSP website here (Agencies – Forms and Reporting – Solicitation Templates):

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

D. A Prospective Contractor’s bid may be rejected if a Prospective Contractor takes exception to any terms or conditions in the documents listed in 2.6.A and 2.6.C.

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/ https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/