S-44300-00011041 sole-source-determination final.pdf

SOLE-SOURCE DETERMINATION MEMO

FOR SUPPLIES AND SERVICES

Date: 7/19/2024 Sole source number: 6003 | S-44300-00011041

To: Kirk N. Rhoades, Designated Procurement Officer ODHS Office of Contracts & Procurement

Requestor: Kyle Weraky Agency/division: Oregon Department of Human Services (ODHS), Oregon

Health Authority herein after referred to as “Agencies” Program/office: Human Resources Contract specialist: Andria Otjen

Agency Sole source rule: Sole source authority:

DHS OAR 125-247-0275 OAR 125-246-0170(2)

DAS Delegation 649-11, as amended

OHA OAR 137-047-0275 ORS 413.033

Estimated total contract value:

Date Title Amount Agency

2021-2023 LinkedIn Recruiter $ 90,235.92 ODHS 2024 LinkedIn Recruiter (Renewal) $ 74,707.40 ODHS

2021-2023 LinkedIn Recruiter and Renewal $231,990.10 OHA

Renewals: $74,707.40 or more per year.

Description of goods or services: Agencies intend to purchase LinkedIn Recruiter from Carahsoft Technologies (Cloud-Based Software Added Reseller) under Statewide Price Agreement #9414. LinkedIn Recruiter is a cloud-based recruiting platform.

1. Background: Agencies have been using LinkedIn Recruiter since 2021.

LinkedIn is a web-based, employment-oriented online service that operates via websites and mobile apps. The platform is mainly used for professional networking and allows job seekers to post professional qualifications and employers to post jobs. LinkedIn is a resource that profiles employers and attracts job seekers and provides networking with a broad and diverse applicant base. LinkedIn Recruiter is a product that allows Agencies to promote Agencies listings. LinkedIn services will be used to post Agencies recruitments.

The subscription includes marketing tools and Agencies will use the tools to promote Agencies and market state employment jobs to reach diverse workforce groups. The current subscription provides seats for HR staff to post new employment postings, and send emails to various job seekers.

Agencies intends to issue a Purchase Order for a 1-year renewal and additional renewals for up to 10 years.

2. Prospective contractor/vendor:

Legal entity name: Carahsoft Technologies

DBA:

Address: 11493 Sunset Hills Rd, Ste 100 Reston, VA 20190 Email: sales@carahsoft.com

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on OregonBuys. Protests must be sent via mail, fax, email, or hand carried to the following address: Protests via telephone will not be accepted.

Oregon Department of Human Services Office of Contracts and Procurement ATTN: Andria Otjen Address: 500 Summer St, E3 Phone: (971) 208-4125 Fax: 503-378-4324 Email: ANDRIA.OTJEN@odhsoha.oregon.gov

Agency reserves the right to purchase additional goods, services to include on-call maintenance, preventative maintenance, repair (unless available on DAS price agreement), or training.

3. Written findings of fact (market research):

The findings below must include factual information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts.

Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

Carahsoft Technologies is the sole distributor of LinkedIn Recruiter pursuant to Exhibit 1.

or Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

or Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project.

or

Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source.

APPROVED:

By:

Signed by DPO electronically via OregonBuys Kirk N. Rhoades or acting DPO

BRAND NAME DETERMINATION:

If a brand name is involved, Agency must also satisfy the requirements of OAR 125-247- 0691 by completing Attachment 1.

ATTACHMENT 1

DETERMINATION OF BRAND NAME SPECIFICATION

Requestor: Kyle Weraky Agency/division: Oregon Department of Human Services (ODHS), Oregon

Health Authority herein after referred to as “Agencies” Program/office: Human Resources

Agency Sole source rule: Sole source authority:

DHS OAR 125-247-0275 OAR 125-246-0170(2)

DAS Delegation 649-11, as amended

OHA OAR 137-047-0275 ORS 413.033

1. Brand name to be acquired:

Legal entity name: Carahsoft Technologies

DBA:

Address: 11493 Sunset Hills Rd, Ste 100 Reston, VA 20190 Email: sales@carahsoft.com

2. Findings to satisfy required standards:

Use of a brand name specification is unlikely to encourage favoritism in the awarding of public contracts or substantially diminish competition for public contracts because:

Agencies intent to purchase LinkedIn Recruiter through a statewide Cloud-Value Added Reseller (SVAR) price agreement with Carahsoft Technologies, which was awarded to the vendor pursuant to a competitive process. Agencies may use a brand name justification to determine the best product to purchase from the SVAR.

Competition will not be diminished because no other product is equivalent to the quality, performance, and function of LinkedIn Recruiter.

Carahsoft Technologies is the sole distributor of LinkedIn Recruiter pursuant to Exhibit 1.

or Use of a brand name specification would result in substantial cost savings to the agency or the public because:

or

There is only one manufacturer or seller of the product of the quality, performance or functionality required; because:

or

The efficient utilization of existing goods requires the acquisition of compatible goods or services because:

FINDINGS

The findings are accepted, adopted, and incorporated by reference herein.