S- 44300-00009731 RFI- Mass Spectrometer(s) Instrument Rental & Consumables.doc

S-44300-00009731 – RFI- Mass Spectrometer(s) Instrument Rental & Consumables

State of Oregon

Cover Page

OREGON HEALTH AUTHORITY

Mass Spectrometer(s) instrument rental & consumables

REQUEST FOR INFORMATION (RFI)

oregonbuys Notice # S- 44300-00009731 Date of Issue: 03/12/2024 Closing Date: 03/29/2024 at 12:00 PM Single Point of Contact (SPC): Enrique Rodriguez, Office of Contracts and Procurement Address:

500 Summer St, Suite E03

City, State, Zip:

Salem, OR 97301 Phone (voice):

503- 569-8279 Email:

enrique.rodriguez@odhsoha.oregon.gov

Table of Contents

3SECTION 1:

GENERAL INFORMATION

31.1

INTRODUCTION

31.2

SCHEDULE

31.3

SINGLE POINT OF CONTACT (SPC)

3SECTION 2:

AUTHORITY, OVERVIEW, AND OBJECTIVES

32.1

AUTHORITY AND METHOD

32.2

OVERVIEW

42.3

OBJECTIVES

42.4 QUESTIONS AND Submitter Information Sheet

42.5

RESPONSE

6SECTION 3:

ADDITIONAL INFORMATION

63.1 Public Record/Confidential or Proprietary Information

63.2

GOVERNING LAWS AND REGULATIONS

63.3

OWNERSHIP/PERMISSION TO USE MATERIALS

73.4

COST OF SUBMITTING A RESPONSE

7SECTION 4:

LIST OF ATTACHMENTS

7ATTACHMENT A

QUESTIONS

7ATTACHMENT B

Submitter Information Sheet

7ATTACHMENT C

RESPONSE CHECKLIST

SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

The State of Oregon, acting by and through the Oregon Health Authority (“Agency”) is issuing this Request for Information (RFI) for Mass Spectrometer(s) Instrument Rental & Consumables.

This RFI may or may not result in a Request for Proposal (RFP). Responses provided to this RFI will be used only for general information purposes and will not be considered binding on any party. Responses provided to this RFI will also not have any impact on any RFP selection process.

1.2 SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change.

1.3 SINGLE POINT OF CONTACT (SPC)

The SPC for this RFI is Enrique Rodriguez, who is identified on the Cover Page, along with the SPC’s contact information. All submitters shall direct all communications related to any provision of the RFI only to the SPC.

SECTION 2: AUTHORITY, OVERVIEW, AND OBJECTIVES

2.1 AUTHORITY AND METHOD

The Agency is issuing this RFI pursuant to its exclusion from the Procurement Code, under definitions OAR 125-246-0110(162) "Solicitation Document". An RFI is exempted from authority requirements because it does not invite offers from prospective Contractors.

2.2 OVERVIEW

The Agency is at the forefront of lowering and containing costs, improving quality and increasing access to health care in order to improve the lifelong health of Oregonians. The Agency is overseen by the nine-member citizen Oregon Health Policy Board working towards comprehensive health reform in our state.

As part of its work, the Agency operates under the Oregon Revised Statutes to administer Northwest Regional Newborn Screening Program (NBS) at Oregon State Public Health Laboratory (OSPHL). The Agency is legally obligated by three statutes (ORS 433.285, ORS 433.290, and ORS 433.295) to conduct newborn bloodspot screening, which includes testing for four lysosomal storage disorders as mandated by OAR 333-024-0210.

In this RFI, the Agency is seeking information from respondents with expertise in Mass Spectrometer(s) Instrument Rental & Consumables.

The Agency currently uses Revvity’s (PerkinElmer) instrumentation and consumables.

2.3 OBJECTIVES

To provide the Agency an opportunity to gain greater understanding of available Mass Spectrometer(s) Instrument Rental & Consumables options. This is an effort to modernize and improve, if applicable. The hope is to increase efficiency and accuracy for the Agency and our governmental partners. This includes but not limited to:

· Increase Sensitivity

· Improve Resolution

· Reduce Analysis Time

· Expand Mass Range

· Enhance Selectivity

· Ensure Reliability

· User-Friendly Interface

· Cost Efficiency

· Regulatory Compliance

· Data Integration

2.4 QUESTIONS AND Submitter Information Sheet

2.4.1 See Attachment A QUESTIONS

2.4.2 See Attachment B Submitter Information Sheet

2.5 RESPONSE

2.5.1 Responses to Attachment A

Responses received will be reviewed using a checklist (Attachment C). If a Response is unclear, the Contracting Officer may request clarification from Submitter.

2.5.2 Formatting Instructions

2.5.2.1 Please respond to questions in Attachment A. Submit any additional information in reference to a response on 8.5” x 11” paper with pages numbered and reference the question from Exhibit A.

2.5.2.2 Cover Letter. Submitter may include a cover letter but should not exceed one (1) page.

2.5.2.3 If mailing, staple responses in the left upper corner. Do not use spiral bindings, glue, notebooks, or use other methods of binding.

2.5.3 Response Instructions

Submitters using mail must submit one (1) original and three (3) complete copies of the Response via mail to SPC, no later than the closing date and time listed.

All Responses not received by the deadline shall be considered late and shall not be considered.

Responses shall be submitted in a sealed envelope appropriately marked with:

a) RFI title,

b) RFI number, and

c) Name and address of the Submitter.

Alternately, responses may be emailed to the SPC as .PDF attachments. The RFI title and RFI number must appear in the subject line and the name and address of the submitter must be clearly identifiable in the body of the email.

2.5.4 Interactive Presentation/Demo Sessions

The Agency may, at its sole discretion, request meetings with interested respondents who have clearly addressed the solution requirements set out in their response. The intent is to provide them with the opportunity for a follow-up to their written response and to present /discuss their capabilities in relation to this RFI. Respondents may be contacted within six weeks of the RFI closing date to schedule the presentation/demo. An Invite Agenda will be provided to the interested respondents. Specific questions or areas of interest to be covered during the session may also be provided and will be based on responses received. The presentation/demo session will be completely online. Date and time will be detailed in the Invite Agenda. However, at no time will the session exceed two hours in length. Respondents will also be asked to provide an electronic version of their presentation/demo material after the presentation/demo session. The respondent sessions must cover specific details relevant to the key objectives stated within this RFI. As such, representatives attending the session must include Subject Matter Expert(s) in these areas in order to meaningfully respond to questions at the session.

2.5.5 Information Received

If the information received suggests many vendors that have demonstrated their ability to fulfill the needs for a Fleet Management System, then the Agency may establish a Request for Proposal (RFP).

If an RFP is established, Agency will notify Submitters that submitted a response to this RFI via the Submitter email address provided in Attachment B of the RFI published in the OregonBuys.

SECTION 3: ADDITIONAL INFORMATION

3.1 Public Record/Confidential or Proprietary Information

Submitters should be aware that any records they submit to the Agency shall become the property of the State and a public record, subject to public disclosure as provided under Oregon’s Public Records Law.

It is not necessary to submit trade secrets or other confidential information to respond to this RFI. However, if submitting, Submitters shall label any information that it wishes to protect from disclosure to third parties as a trade secret under ORS 192.501(2) with the following: "This material constitutes a trade secret under ORS 192.501(2) and is not to be disclosed except as required by law." Each page containing the trade secret or other confidential information must be so marked.

The Agency shall take reasonable measures to hold in confidence all such labeled information but shall not be liable for release of any information when required by law or court order to do so, whether pursuant to the Oregon Public Records Law or otherwise and shall also be immune from liability for disclosure or release of information under the circumstances set out in ORS 646.473(3).

In submitting a response, each Submitter agrees that the Agency may; (a) reveal any trade secret or other confidential materials contained in the Response to Agency staff. Furthermore, each Submitter agrees to indemnify and hold harmless the Agency and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material that the Submitter has designated as a trade secret and/or as confidential information. Any Submitter that designates its entire response as a trade secret may be disqualified.

3.2 GOVERNING LAWS AND REGULATIONS

This RFI is governed by the laws of the State of Oregon. Venue for any administrative or judicial action relating to this RFI is the Circuit Court of Marion County for the State of Oregon; provided, however, if a proceeding must be brought in a federal forum, then it must be brought and conducted solely and exclusively within the United States District Court for the District of Oregon. In no event shall this Section be construed as a waiver by the State of Oregon of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the eleventh amendment to the Constitution of the United States or otherwise, to or from any Claim or from the jurisdiction of any court.

3.3 OWNERSHIP/PERMISSION TO USE MATERIALS

All Responses submitted in response to this RFI become the Property of Agency. By submitting a Response to this RFI, Submitter grants the State a non-exclusive, perpetual, irrevocable, royalty-free license for the rights to copy, distribute, display, prepare derivative works of, and transmit the Response solely for reviewing the Response, or as otherwise needed to administer the RFI process, and to fulfill obligations under Oregon Public Records Law (ORS 192.410 through 192.505). Responses, including supporting materials, will not be returned to Submitter.

3.4 COST OF SUBMITTING A RESPONSE

Submitter shall pay all the costs in submitting its Response, including, but not limited to, the costs to prepare and submit the Response, costs of samples and other supporting materials, costs to participate in demonstrations, or costs associated with protests.

SECTION 4: LIST OF ATTACHMENTS

ATTACHMENT A

QUESTIONS

ATTACHMENT B

Submitter Information Sheet

ATTACHMENT C

RESPONSE CHECKLIST

Version 2.1 - April 18, 2016