S-44000-00006346 SKC Noise Check Dosimeters RFQ.pdf

RFQ #S-44000-00006346 SKC Noise Check Dosimeters Page 1 of 6

Department of Consumer and Business Services Central Services Division, Procurement Section

350 Winter Street NE Salem, OR 97301

REQUEST FOR QUOTE (RFQ)

Intermediate Solicitation Bid #S-44000-00006346

SKC Noise Check Dosimeters

***THIS IS NOT AN ORDER***

Submit your Offer by 2:00 PM Pacific Time on April 17, 2023

Single Point of Contact (SPC): Christie Troxell, Procurement Specialist 350 Winter Street NE, Room 11 Salem, OR 97301 503-385-5470 Questions Email: christie.troxell@dcbs.oregon.gov

1. Overview

This Request For Quote (RFQ) is issued by the State of Oregon, Department of Consumer and Business Services, Division of Occupational Health and Safety, (Agency) to seek Offers1 for the purchase and delivery of ten (10) SKC NoiseCHEK Noise Dosimeter 5-pack Kits with Class 2 Calibrator.

All costs incurred in preparing and submitting a response to this RFQ will be the responsibility of the Offeror and will not be reimbursed by the State of Oregon.

Agency anticipates the award of one (1) contract from this solicitation.

Agency has authority under OAR 125-246-0170(2)(c)(C) to solicit for these services. This RFQ is submitted pursuant to ORS 279B.070 and OAR 125-247-0270.

1 "Offer" as defined in OAR 125-246-0110(95) means a response to a Solicitation, including: a Bid, Proposal, Quote or similar response to a Solicitation.

mailto:christie.troxell@dcbs.oregon.gov

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2. Mandatory Requirements and Specifications

Offers must meet or exceed all the following:

2.1 Dosimeter Specifications:

(a) Must be SKC Model Number 701-001K5S-C NoiseCHEK Noise Dosimeter 5-pack Kit with Class 2 Calibrator, or Agency approved equal. Each pack must include a 5-unit Charging Dock with U.S. electrical power supply, Replacement Windscreen, USB Cable, and USB Drive with Manual, in a protective Charging Carry Case.

(b) Must have Automatic calibration with AcoustiCHEK Calibrator

(c) Must feature voice note recording, threshold-triggered noise event recording, and field note creation

(d) Must have device lockout feature for security

(e) Must have motion sensor for assurance of data quality

(f) Must have Secure shoulder mounting

(g) Must have locking windscreen that protects 1/2-inch Class 2 microphone

(h) Must have bright LED collar that indicates mode, status, and connection

(i) Must have USB connection to PC for use with DataTrac dB software

(j) Must have a large front-lit display

(k) Must have an intuitive interface

(l) Must have measuring Range: 70 to 140 dB and Peak level up to 143 dB

(m) Must have weighting: A, C, and Z

(n) Must have a fast and slow response time

(o) Must have Octave Filters: 1/1 or 1/3 Octave Bands

(p) Must have Voice Note: Up to 44s, with the ability to disable, if not needed

(q) Must provide automatic Audio recording of event when sound pressure exceeds set value, with the ability to disable, if not needed

(r) Must have an Exchange Rate: Selectable from 3, 4, or 5 dB

(s) Must have Virtual Dosimeters: Program up to 4 for simultaneous monitoring including

OSHA HC, OSHA PEL, MSHA, ACGIH, or custom

(t) Display must have: TFT monochrome, front lit 1.8 inches (45.72 mm), 9 lines display user-selectable data for each virtual dosimeter including: SPL, Lavg, Leq, Dose, Peak, TWA, projected dose and TWA, and exposure

(u) Must have Data Storage (Datalogging): 36 to 200+ hours, depending on configuration (selectable parameters every 1 sec or 60 sec)

(v) Must have Run Time of 40+ hours

(w) Dimensions per unit, must be similar to: 3.9 x 1.9 x 2 inches (9.9 x 4.8 x 5.1 cm) and weigh 4.1 oz (117 gm)

2.2 Safety/Compliancy Requirements:

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Dosimeters must meet the following requirements:

(a) Must meet the following Intrinsic Safety Ratings:

• (SKC Cat. No. 701-001S & 701-001NBS) Class I, Groups A, B, C, and D;

• Class II, Groups E, F, G

• Class III, T4

• Class I, Zone 0, AEx ia IIC T4 Ga

• Ex ia IIC T4 Ga II 1 G

• -20°C ≤ Ta ≤ 45°C

• Ex II 1G Ex ia IIC T4 Ga CE

• IECEx UL 21.0026

• DEMKO 21ATEXb2537

• UL 22UKEX 2456

• CE 0539

• UKCA 0843

• RoHS Compliant

• ANSI S1.25:1991, IEC 61252:2017

2.3 Bluetooth Connectivity Specifications:

Must provide Bluetooth low-energy (BLE) compatible with Apple iOS10 or higher mobile device, with SmartWave dB app; USB to PC with app; non-BLE models are available

2.4 Operational Requirements:

(a) (Dosimeter) Battery: Must have Li-Ion polymer rechargeable battery, 3.7 V, 1200mAh

2.5 Warranty and Support:

(a) Dosimeter: One (1) year from original shipment

(b) Battery: One (1) year on the Li-Ion battery from original shipment

(c) Must provide ongoing lifetime expert support from the SKC team of Certified

Occupational Hearing Conservationists (COHC); as long as dosimeters, and related products are owned by Agency

(d) Must provide Agency unlimited access to online, self-directed training modules and instructional user help guides, applicable to noise survey training

2.6 Delivery:

Offeror shall deliver Goods no later than 30 business days from receipt of the Purchase Order, unless mutually agreed upon. Agency anticipates the estimated delivery date to be around May 31, 2023. All goods must be received BEFORE June 30, 2023, or the order will be returned.

Shipping will be F.O.B. Destination and shall be included on the Offer.

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Delivery Address:

Oregon OSHA Lab C/O Wayne Boyle 505 SE 12th Ave.

Portland, OR 97214

3. Brand Name or Equal To Any reference to brand names is meant as descriptive not restrictive. Alternate bids will be considered on products, which meet or exceed products, indicated on Offer. Vendor is to clearly mark alternate proposals.

“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Vendor may show cost differences, alternates and options in the space provided in the Offer. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after RFQ Closing.

4. Single Point of Contact (SPC) All communications, including questions, comments, and requests for clarification must be in writing to the SPC listed on the front page and emailed to christie.troxell@dcbs.oregon.gov.

Questions via phone will not be accepted.

The SPC will be out of the office after April 7. Any communications should be directed to frances.j.wilkins@dcbs.oregon.gov in my absence.

5. RFQ Schedule Issued Date: April 7, 2023 OregonBuys Bid Opening (Closing) Date: April 17, 2023 @ 2 PM (PT)

6. Procurement Process

The RFQ, including all Amendments2 and attachments, are published in the OregonBuys e-procurement system. RFQ documents will not be mailed to prospective Offerors.

Agency shall advertise all Amendments on OregonBuys e-procurement system. Prospective Offeror is solely responsible for checking OregonBuys to determine whether or not any Amendments have been issued. Amendments are incorporated into the RFQ by this reference.

2 Amendment: “Addendum” or “Addenda”, as defined in OAR 125-246-0110(1); or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment.

mailto:christie.troxell@dcbs.oregon.gov mailto:frances.j.wilkins@dcbs.oregon.gov https://oregonbuys.gov/bso https://oregonbuys.gov/bso

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7. RFQ Submission Process Offers will be reviewed on a Pass/Fail basis. Failure to provide any of the information or comply with any of the requirements in this section 7 and its subsections MAY be considered nonresponsive. Agency has the right to determine if Offers substantially meet the requirements of this RFQ.

7.1 Submission Requirements

To be considered, Offerors must submit the following:

• Complete the Quote pricing on the Items tab in OregonBuys

• Attach product specifications if bidding alternative brands.

7.2 Quote Submissions

Offeror should submit its Offer electronically through OregonBuys. Offeror should follow the procedures outlined in detailed instructions on how to submit an Offer can be found at OregonBuys Vendor Formal Solicitation Response.pdf

• Offers must be received no later than Monday, April 17, 2023 by 2:00 PM Pacific

Time to be considered.

8. Public Records

The information received shall be kept by Agency and made a part of a file or record, which will be open to public inspection. If respondents believe any of its RFQ response is exempt from disclosure under Oregon Public Records law (ORS 192.311 through 192.478), respondent shall complete and submit the Affidavit of Trade Secret (Attachment B) an submit a fully redacted version of its information, clearly identified as the redacted version.

Identifying the Response in whole as exempt from disclosure is not acceptable. If submitter fails to identify the portions of the Response which submitter claims are exempt from disclosure, submitter is deemed to have waived any future claim of non-disclosure of that information.

9. Award Determination

Agency will review responses for the Offer that will best serve the interests of the Agency.

Award determination will be based upon price as well as considerations including, but not limited to Offeror responsibility under ORS 279B.110. Agency reserves the right not to award a contract if it is in the best interest of the Agency.

10. Solicitation Terms

10.1 All pricing must be held firm for 90 days

10.2 Protests will not be entertained

10.3 Agency may require clarification to understand any response https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf

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10.4 Agency reserves the right to accept any Offer or any part or to reject any or all Offers.

Submission of an Offer does not constitute an agreement between Agency and Offeror, nor does it secure or imply that Offeror will be selected.

10.5 If selected for award, Offeror shall be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Contract. Visit http://sos.oregon.gov/business/pages/register.aspx for Oregon Business Registry information.

11. Cancellation and/or Rejection of Offers

Pursuant to ORS 279B.100, Agency may reject any or all Offers in whole or in part, and may cancel this RFQ at any time when the rejection or cancellation is in the best interest of the State. Agency, the State, and their officers, employees and agents are not liable to any Offeror for any loss or expense caused by or resulting from the delay, suspension, or cancellation of this RFQ, or rejection of any or all Bids. Unless Agency cancels this RFQ prior to the Closing identified in Section 9, all Bids will become part of the public record without obligation to Agency.

12. Attachments:

• Attachment A – Sample Purchase Order http://sos.oregon.gov/business/pages/register.aspx