S-44000-00003711 TSI DustTrak Aerosol Monitors RFQ.pdf

RFQ #S-44000-00003711 TSI DustTrak Aerosol Monitors Page 1 of 5

Department of Consumer and Business Services Central Services Division, Procurement Section

350 Winter Street NE Salem, OR 97301

REQUEST FOR QUOTE (RFQ)

Intermediate Solicitation Bid #S-44000-00003711

TSI DustTrak Aerosol Monitors

***THIS IS NOT AN ORDER***

Submit your Quote by 2:00 PM Pacific Time on July 19, 2022

Single Point of Contact (SPC): Christie Troxell, Procurement Specialist 350 Winter Street NE, Room 11 Salem, OR 97301 503-385-5470 Questions Email: christie.troxell@dcbs.oregon.gov

1. Overview

This Request For Quote (RFQ) is issued by the State of Oregon, Department of Consumer and Business Services, Division of Occupational Health and Safety, (Agency) to seek quotes for the purchase and delivery of four (4) DustTrak™ II Aerosol Monitors model number 8532, or Agency approved equal.

The 8532 Handheld DustTrak™ II Aerosol Monitor is a handheld battery-operated, data-logging, single-channel, light-scattering laser photometer that gives real-time aerosol mass readings and measures aerosol contaminants such as dust, smoke, fumes, and mists.

All costs incurred in preparing and submitting a response to this RFQ will be the responsibility of the submitter and will not be reimbursed by the State of Oregon.

Agency anticipates the award of one contract from this solicitation.

Agency has authority under OAR 125-246-0170(2)(c)(C) to solicit for these services. This RFQ is submitted pursuant to ORS 279B.070 and OAR 125-247-0270.

mailto:christie.troxell@dcbs.oregon.gov

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2. Mandatory Requirements and Specifications

Quotes must meet or exceed all the following:

2.1 Aerosol Monitor Specifications:

(a) Must be Model number 8532 DustTrak II Handheld Aerosol Monitor with Impactor kit, or Agency approved equal. Each pack must include a Charging Dock with U.S. electrical power supply, USB Cable, and USB Drive with Manual, in a protective Carry Case.

(b) Must have Switching Power Supply with Universal Line Cords

(c) Must include TrakPro Data Analysis Software CD

(d) Must have zero filter

(e) Must include USB (device and host) computer cables

(f) Must have inlet cap (x2),

(g) Must have a 10- mm nylon Dorr-Oliver Cyclone

(h) Must have Impactor kit (with PM1, PM2.5, PM4, PM10 impactors, impactor plates (x2), and impactor oil)

(i) Must have sample extension tube (3-ft/1-m)

(j) Must have sheath air HEPA filters (x8)

(k) Must measure aerosol concentrations corresponding to PM1, PM2.5, respirable, or

PM10 size fractions

(l) Must provide Aerosol concentration range 0.001 to 150 mg/m3

(m) Must be Lightweight and portable

(n) Must include Manual and programmable data logging functions

(o) Must have Single point data logging capability

(p) Must be a Handheld unit

(q) Must have filter removal tool and screwdriver

(r) Must include operation service manual

(s) Must include calibration certificate

(t) Must include one additional 801667 Impactor Kit Model 853X for DustTrak II (only)

Models 8530/8531/8532

2.2 Bluetooth Connectivity Specifications:

Must provide Bluetooth low-energy (BLE) compatible to Apple iOS 10 or higher mobile device with SmartWave dB app; USB to PC with app

2.3 Operational Requirements:

(a) Battery: Must have a rechargeable 3600 mAH Li-Ion Battery

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2.4 Warranty and Support:

(a) Aerosol Monitor: Two (2) year from original shipment

(b) Battery: One (1) year on the Li-Ion battery from original shipment

2.5 Delivery:

Offeror shall deliver Goods no later than 30 business days from receipt of the Purchase Order, unless mutually agreed upon. Agency anticipates the estimated delivery date to be around August 19th.

Shipping will be F.O.B. Destination and shall be included on the quote.

Delivery Address:

Oregon OSHA Lab C/O Wayne Boyle 505 SE 12th Ave.

Portland, OR 97214

3. Brand Name or Equal To Any reference to brand names is meant as descriptive not restrictive. Alternate bids will be considered on products, which meet or exceed products, indicated on quote. Vendor is to clearly mark alternate proposals.

“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Vendor may show cost differences, alternates and options in the space provided in the quote. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after RFQ Closing.

4. Single Point of Contact (SPC) All communications, including questions, comments, and requests for clarification must be in writing to the SPC listed on the front page and emailed to christie.troxell@dcbs.oregon.gov.

Questions via phone will not be accepted.

5. RFQ Schedule Issued Date: July 8, 2022 Closing Date: July 19, 2022 @ 2 PM (PT) mailto:christie.troxell@dcbs.oregon.gov

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6. Procurement Process

The RFQ, including all Amendments1 and attachments, are published in the OregonBuys e-procurement system. RFQ documents will not be mailed to prospective Offerors.

Agency shall advertise all Amendments on OregonBuys e-procurement system. Prospective Offeror is solely responsible for checking OregonBuys to determine whether or not any Amendments have been issued. Amendments are incorporated into the RFQ by this reference.

7. RFQ Submission Process Quotes will be reviewed on a Pass/Fail basis. Failure to provide any of the information or comply with any of the requirements in this section 7 and its subsections MAY be considered nonresponsive. Agency has the right to determine if Quotes substantially meet the requirements of this RFQ.

7.1 Submission Requirements

To be considered, Offerors must submit the following:

• Complete the Quote pricing on the Items tab in OregonBuys

• Attach model specifications if bidding alternative brands.

7.2 Quote Submissions

Offeror should submit its Offer electronically through OregonBuys. Offeror should follow the procedures outlined in detailed instructions on how to submit an Offer can be found at OregonBuys Vendor Formal Solicitation Response.pdf

• Responses must be received no later than Tuesday, July 19, 2022 by 2:00 PM

Pacific Time to be considered.

8. Public Records

The information received shall be kept by Agency and made a part of a file or record, which will be open to public inspection. If respondents believe any of its RFQ response is exempt from disclosure under Oregon Public Records law (ORS 192.311 through 192.478), respondent shall complete and submit the Affidavit of Trade Secret (Attachment B) an submit a fully redacted version of its information, clearly identified as the redacted version.

Identifying the Response in whole as exempt from disclosure is not acceptable. If submitter fails to identify the portions of the Response which submitter claims are exempt from disclosure, submitter is deemed to have waived any future claim of non-disclosure of that information.

1 Amendment: “Addendum” or “Addenda”, as defined in OAR 125-246-0110(1); or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment.

https://oregonbuys.gov/bso https://oregonbuys.gov/bso https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf

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9. Award Determination

Agency will review responses for the quote that will best serve the interests of the Agency.

Award determination will be based upon price as well as considerations including, but not limited to Offeror responsibility under ORS 279B.110. Agency reserves the right not to award a contract if it is in the best interest of the Agency.

10. Solicitation Terms

10.1 All pricing must be held firm for 90 days

10.2 Protests will not be entertained

10.3 Agency may require clarification to understand any response

10.4 Agency reserves the right to accept any quote or any part or to reject any or all quotes.

Submission of a quote does not constitute an agreement between Agency and Offeror, nor does it secure or imply that Offeror will be selected.

10.5 If selected for award, Offeror shall be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Contract. Visit http://sos.oregon.gov/business/pages/register.aspx for Oregon Business Registry information.

11. Cancellation and/or Rejection of Quotes

Pursuant to ORS 279B.100, Agency may reject any or all Quotes in whole or in part, and may cancel this RFQ at any time when the rejection or cancellation is in the best interest of the State. Agency, the State, and their officers, employees and agents are not liable to any Offeror for any loss or expense caused by or resulting from the delay, suspension, or cancellation of this RFQ, or rejection of any or all Bids. Unless Agency cancels this RFQ prior to the Closing identified in Section 9, all Bids will become part of the public record without obligation to Agency.

12. Attachments:

• Attachment A – Sample Purchase Order http://sos.oregon.gov/business/pages/register.aspx