S-10000-00008341 Pre-Conference PowerPoint v1.pptx
PPTX presentation 575 KB Posted
- Solicitation number
- S-580501-00008340
- Issued by
- Lane County, Oregon
About this file
This is a pre-conference PowerPoint presentation for Oregon's Long-Term Care Community Nursing Services Consultant solicitation (OregonBuys #S-10000-00008341), issued by the Oregon Department of Human Services and Oregon Health Authority on February 29, 2024. The solicitation seeks a consultant to provide recruitment and marketing services, consultation and technical assistance, evaluation planning, training development or review, and reporting services for long-term care community nursing initiatives. Services will be delivered during standard business hours of 8 a.m. to 5 p.m., Monday through Friday, with occasional after-hours or weekend work as needed. Key deliverables include a draft recruitment plan and written marketing materials due within the first quarter and completed by six months after contract execution, ongoing marketing events throughout the contract term, an evaluation plan within six months, draft training curriculum within six months with ongoing updates, ventilator training review or creation as required, written reports on records review within 30 days of receiving records, and technical assistance summaries within 7 days of referral with full written reports due within 30 days. The sole point of contact is Sharon M. Landis at 971-208-4151 or Sharon.m.landis@dhsoha.oregon.gov.
Proposals are evaluated on a maximum of 250 points across four criteria: Key Persons and their Resumes (90 points), evaluating work history across multiple settings including community-based environments, relationship-building ability, subject matter expertise in business practices, knowledge of Oregon State Board of Nursing laws and regulations, experience interpreting and applying laws, educational material creation skills, communication abilities, and ventilator support expertise; Project Implementation Plan (40 points), assessing understanding of recruitment, technical assistance, evaluation planning, and training development; Comprehensive Management Plan (90 points), evaluating the proposer's ability to coordinate and deliver all required services; and Cost Proposal (30 points), analyzing budget alignment with scope of work and cost transparency. Proposals must include completed certification and responsibility inquiry forms, resumes for key personnel, a COBID outreach plan, and a separate cost proposal. No specific budget amount, incumbent information, or set-asides are disclosed in this presentation document.
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Other files
| File | Type | Posted |
|---|---|---|
| S-10000-00008341 Question and Answer 3-4-2024.docx | DOCX document | |
| Procurement Information~48.docx | DOCX document |
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Text version
OregonBuys # S-10000-00008341 2/29/2024 Long-Term Care Community Nursing Services Consultant Sole point of contact for the RFP is
Sharon M. Landis, OPBC
Contact info: Phone 971-208-4151 or email Sharon.m.landis@dhsoha.oregon.gov Statements made in the Webinar are not binding upon Agency or the Programs. Proposers may be asked to submit questions in Writing.
The RFP can only be changed by a written Amendment posted in OregonBuys.
OregonBuys
Long-Term Care Community Nursing Services Consultant https://oregonbuys.gov/bso
Supplier Activities
Complete Registration
Open Bids
Links – Supplier Resources for OregonBuys
Scope of Work (RFP Section 2.7)
Services to be provided during Agency business hours, 8 am – 5 pm, Monday – Friday, occasional after hours or weekend work may be needed.
2.7.1 Recruitment and Marketing
2.7.2 Consultation and Technical Assistance
2.7.3 Evaluation Plan
2.7.4 Developing Training or Reviewing Existing Training
2.7.5 Reporting
2.7.6 Deliverables
2/29/2024
| Deliverable | Due |
| Draft Recruitment Plan | Within the first quarter after contract is fully signed, completed at the end of six months (from when contract is signed) |
| Creation of Written Marketing Materials | Within the first quarter after contract is fully signed, completed at the end of six months (from when contract is signed) |
| Marketing Events | Ongoing throughout the duration of the Contract |
| Evaluation Plan | Within the first six month after contact is fully signed; ongoing through the duration of the Contract. |
| Draft Training Curriculum | Within the first 6 month after contact is fully signed; ongoing through the duration of the Contract. |
| Review, Create, or Both, Ventilator Training | As required by ODHS. |
| Written Reports on LTCCN Records Review | Provide a written report to ODHS in 30 days after records are provided by ODHS |
| Summary of Technical Assistance Provided to Agency Staff | Within 7 days of referral. Written report of technical assistance due within 30 days. |
Proposal Content & Submission Requirements
2/29/2024
Proposer Information Certification Sheet (Attachment C) – Must be completed and signed, first page of Proposal
Cost Proposal (Section 3.3.2) – Create your own budget form, submit as a separate attachment from the Proposal
Proposal
Key Persons and their Resumes
Project Implementation Plan
Comprehensive Management Plan
Responsibility Inquiry (Attachment E) – Must be completed and signed and included with Proposal
COBID Outreach Plan (Attachment D) – Must be completed and included with Proposal
Disclosure Exemption Affidavit (Attachment B) – Only required to submit if declaring an exemption under Oregon Public Records Law (ORS 192.311 through 192.478)
Evaluation Process
Responsiveness and Responsibility Determination Responsiveness Determination A Proposal received prior to Opening will be reviewed to determine if it is Responsive to all RFP requirements including compliance with Section 3.1 (Minimum Qualifications) and Section 3.2 (Minimum Submission Requirements). If the Proposal is unclear, the SPC may request clarification from Proposer. However, clarifications may not be used to rehabilitate a non-Responsive proposal. If the SPC finds the Proposal non-Responsive, the Proposal may be rejected; however, Agency may waive mistakes in accordance with OAR 125-247-0470.
Responsibility Determination Agency will determine if an apparent successful Proposer is Responsible prior to award and execution of the Contract. Proposers shall submit a signed Responsibility Inquiry form (Attachment E) with Proposal.
At any time prior to award, Agency may reject a Proposer found to be not Responsible.
Evaluation Criteria
Each Proposal meeting all Responsiveness requirements will be evaluated by members of an Evaluation Committee. Evaluation Committee members may change, and Agency may have additional or fewer evaluators for optional rounds of competition. Evaluators will assign a score for each evaluation criterion.
SPC may request further clarification to assist the Evaluation Committee in gaining additional understanding of a Proposal. A response to a clarification request may only clarify or explain portions of the already submitted Proposal and may not contain new information not included in the original Proposal.
| SCORE | EXPLANATION |
| 9-10 | OUTSTANDING -Response meets all the requirements and has demonstrated in a clear and concise manner a thorough knowledge and understanding of the subject matter and project. The Proposer provides insight into their expertise, knowledge, and understanding of the subject matter. |
| 6 – 8 | VERY GOOD – Response provides useful information while showing experience and knowledge within the category. The response demonstrates above-average knowledge and ability with no apparent deficiencies noted. |
| 4-5 | ADEQUATE – Response meets all requirements in an adequate manner. The response demonstrates an ability to comply with guidelines, parameters, and requirements with no additional information put forth by the Proposer. |
| 1 – 3 | FAIR – Applicant meets minimum requirements but does not demonstrate sufficient knowledge of the subject matter. |
| 0 | RESPONSE OF NO VALUE – An unacceptable response that does not meet the requirements set forth in the RFP. Proposer has not demonstrated knowledge of the subject matter. |
Proposal Evaluation Criteria Key Persons and their Resumes (Section 3.3.4) Up to 90 Points How well does the key person’s resume demonstrate a work history that includes multiple settings, including a community-based setting?
How well does the key person’s resume demonstrate their ability to cultivate a positive working relationship?
How well does the key person’s resume demonstrate they are a subject expert in business practice?
How well does the key person’s resume demonstrate a comprehensive knowledge of OSBN’s laws, regulations, and policies?
How well does the key person’s resume demonstrate their experience in interpreting and applying laws?
How well does the key person’s resume demonstrate their skills in creating educational material with knowledge of adult learner needs and on-demand technology?
How well does the key person’s resume demonstrate their effective oral and written communication skills?
How well does the key person’s resume demonstrate they are a subject expert on ventilator support?
How well does the key person’s resume demonstrate experience or knowledge working with individuals that utilized ventilators?
2/29/2024
Project Implementation Plan (Section 3.3.5) Up to 40 points How well does the project implementation plan demonstrate the Proposer’s understanding to implement a recruitment and marketing program?
How well does the project implementation plan demonstrate the Proposer’s understanding to implement consultation and technical assistance for the Agency?
How well does the project implementation plan demonstrate the Proposer’s understanding to implement an evaluation plan that identifies process measures and program impact on safety and quality of nursing care?
How well does the project implementation plan demonstrate the Proposer’s understanding to develop training or review existing training to meet the Agency’s training needs?
2/29/2024
Comprehensive Management Plan (Section 3.3.6) Up to 90 points How well does the comprehensive management plan demonstrate the Proposer’s ability to coordinate and deliver a draft recruitment plan?
How well does the comprehensive management plan demonstrate the Proposer’s ability to coordinate and create written marketing materials?
How well does the comprehensive management plan demonstrate the Proposer’s ability to coordinate and manage marketing events?
How well does the comprehensive management plan demonstrate the Proposer’s ability to coordinate and deliver an evaluation plan?
How well does the comprehensive management plan demonstrate the Proposer’s ability to coordinate and deliver draft training curriculum?
How well does the comprehensive management plan demonstrate the Proposer’s ability to review, create, or both, ventilator training?
How well does the comprehensive management plan demonstrate the Proposer’s ability to deliver written reports on LTCCN records review?
How well does the comprehensive management plan demonstrate the Proposer’s ability to provide technical assistance to Agency staff within seven days of a referral?
How well does the comprehensive management plan demonstrate the Proposer’s ability to provide a written report describing technical assistance provided to Agency staff within 30 days of providing technical assistance after a referral?
2/29/2024
Cost Proposal (Section 3.3.2) Up to 30 points How well does cost proposal’s budget align with the services detailed in the Scope of Work?
How well does cost proposal’s narrative describe the costs for the deliverables, including the personnel costs, administrative costs, and other direct and indirect costs?
How well does the personnel costs align with the Key Persons identified in the Proposal?
2/29/2024
Scores are the values (0 through 10) assigned by each evaluator for each criterion question. The SPC will add each evaluator’s scores together then divide the sum by the total number of evaluators for an average score for each evaluation criterion. The average criterion scores will be added together for the total score of the Proposal.
Long-Term Care Community Nursing Services Consultant Point and Score Calculations
TOTAL POINTS POSSIBLE 250
| EVALUATION CRITERIA | MAXIMUM POINTS | |
| 4.10.2.1 | Key Persons and their Resumes | 90 |
| 4.10.2.2 | Project Implementation Plan | 40 |
| 4.10.2.3 | Comprehensive Management Plan | 90 |
4.10.3 Cost Proposal 30
TOTAL POINTS POSSIBLE 250
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