S-10000-00006786.HDE Pilot Project.5683.Final~1.pdf

SOLE-SOURCE DETERMINATION MEMO

FOR SUPPLIES AND SERVICES

Date: May 10, 2023 Sole source number: S-10000-00006786

To: Kirk N. Rhoades, Designated Procurement Officer

ODHS Office of Contracts & Procurement

Requestor: Chelas Kronenberg/Anna Lansky

Agency/division: ODHS, herein after referred to as “Agency”

Program/office: ODDs

Contract specialist: Burke Barnett, PCS3

Agency Sole source rule: Sole source authority:

DHS OAR 125-247-0275 OAR 125-246-0170(2)

DAS Delegation 649-11, as amended

OHA OAR 137-047-0275 ORS 413.033

Estimated total contract value: $500,000.00

Description of goods or services: Temporary Lodging Prevention Pilot Program -

Direct Support Professionals (“DSP”), dedicated specifically to work exclusively with

ODHS Individuals, to provide immediate services to I/DD Individuals who are under 18 years of age and at risk of not receiving services due to staffing challenges and whose parents are unable to identify staff to safely support them.

1. Background: This sole source justification applies to the purchase of:

a) Provide a brief description of the contract or contracts to be covered including contemplated future purchases.

The Oregon Department of Human Services (ODHS) is working to reduce the number of children and young adults experiencing Temporary Lodging in hotels and similar settings due to lack of available, appropriate Child Welfare placements. In 2016, Youth, Rights & Justice and CASA of Multnomah County filed a lawsuit against OHDS. In February 2018, ODHS entered into a settlement agreement to resolve the lawsuit. The parties, through the settlement agreement, intend to ensure that all foster children and young adults in Oregon are placed appropriately, and limit the number and duration of occasions of Temporary

Lodging.

This Temporary Lodging Prevention Pilot Program is in direct response to this settlement by limiting the occasions of Temporary Lodging. This contract will provide immediate, Direct Support Professional (DSP) services to Intellectual and or Developmental Disabilities (I/DD) Individuals who are under 18 years of age whose behavior has resulted in the inability to remain stable with their family and at risk of houselessness if additional direct services are not provided. This contract may also aid I/DD youth in being able to leave emergency rooms and return with family if DSP services are provided. Currently these situations are resulting in unnecessarily involvement with the ODHS Child Welfare and hotel stays with Child Welfare staff. These situations are unnecessarily involving Child

Welfare due to the inability of families to keep youth safely in their homes without the additional direct services.

The goal is to maintain continuity of services previously provided through a

COVID program that is similar and meeting many of these goals that is expiring while ODDS establishes a new Temporary Lodging Prevention program to mitigate children moving into Child Welfare for Temporary Lodging.

b) Describe the product or service to be purchased

Contractor to provide on-call services dedicated specifically to work exclusively with ODHS Individuals, to provide immediate services to I/DD Individuals who are under 18 years of age and at risk of not receiving services due to staffing challenges and whose parents are unable to identify staff to safely support them.

Contractor will maintain a minimum of seven DSP staff that meet the following training requirements: Oregon Intervention System (OIS) Level C and Level G, trauma informed care, ODDS Core Competencies, and HIPAA. They shall have passed criminal background checks and agree to drug testing as requested by

ODDS. DSP staff shall be available to work within 24 hours’ notice and travel to

Multnomah, Washington, Clackamas Counties and other locations as identified by ODDS in emergent situations.

c) Describe the reasons the agency is seeking this procurement method.

During COVID, ODDS contracted with HDE to provide DSP services to youth with

I/DD, which expires June 30, 2023. This contract provided experienced, on-call, immediate DSP staff to support I/DD with the added benefit of I/DD remaining in their homes simultaneously mitigating the need for Temporary Lodging. Because it is imperative that the established resources remain intact to continue to limit

Temporary Lodging for youth as mandated in the settlement, this Pilot Program will be administered to recreate a similar program and ensure there is not a gap in DSP services. This Temporary Lodging Prevention Pilot Project will fill this immediate need, using resources that are currently in place, and allow time for implementation and fine tuning to confirm the program is of the highest value to our clients, ODHS and ODDS. This pilot project is expected to last less than two years and will be used to develop an RFP within the next six to twelve months to solicit for a future Temporary Lodging Prevention Project contract.

2. Prospective contractor/vendor:

Legal entity name: HDE Home Care LLC

DBA:

Address: 12655 SW Center Street, Suite 450

Contact person: Donny Bradetich

Phone: 503.686.9079

Email: donny@hdehomecare.com

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on OregonBuys. Protests must be sent via mail, fax, email, or hand carried to the following address: Protests via telephone will not be accepted.

Oregon Department of Human Services

Office of Contracts and Procurement

ATTN: Burke Barnett

Address: 500 Summer St, Suite E03, Salem, OR 97301

Phone: 503-910-7821 Fax: 503-378-4324

Email: burke.c.barnett@odhsoha.oregon.gov

Agency reserves the right to purchase additional goods, services to include on-call maintenance, preventative maintenance, repair (unless available on DAS price agreement), or training.

3. Written findings of fact (market research):

The findings below must include factual information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts. Attached: Temporary

Lodging Child Care Collaboration Transmittal; HDE Temporary Lodging Prevention

Project Contract Draft.

Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

or

Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

or

Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project.

or

Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source.

APPROVED:

By:

Kirk N. Rhoades or acting DPO

BRAND NAME DETERMINATION:

If a brand name is involved, Agency must also satisfy the requirements of OAR 125-247-

0691 by completing Attachment 1.