RV1_2024-05-01_Cleaning Service_SOW.pdf

USDA-ARS-Pendleton 48037 Tubbs Ranch Rd.

Adams, OR 97810

Scope of Work for Cleaning Services

The USDA, ARS, Columbia Plateau Conservation Research Center in Adams, OR has a requirement for weekly, monthly, bi-annually, and annual cleaning tasks. All work is to be done during normal business hours of 7:30AM – 4:00 PM Pacific time unless otherwise agreed to in writing.

Main Building 001:

Our Main building is 15,000 square feet. The list below shows the number and approximate size of spaces to be cleaned.

Total Square Feet Total Square Feet

1. Offices 22 125 2750

2. Cubical Room (8 cubicles) 1 675 675

3. Laboratories (Labs) 6 420 2520

4. Restrooms 3 150 450

5. Conference Room 1 750 750

6. Break Room 1 320 320

7. Halls 4 495 1980

8. Dock 1 290 290

9. Common Rooms 2 730 1460

11,195 Total Weekly:

1. Remove trash and install new liners in forty (40) offices & rooms. Take trash to dumpster located by loading dock of building.

2. Sweep all offices and cubicles with broom (100-121, 147, 151). Remove cobwebs around windows and ceiling.

3. Clean 3 (three) restrooms (126, 137, 142). Women’s and men’s in the front and single in the Annex. Clean and sanitize faucets and door handles. Clean with brush and sanitize solution, toilets, and urinal. Wipe down stall walls and doors as needed with sanitizing solution. Stock all paper products and soaps from supply in storage room 148. Wet mop floors with sanitizing solution.

4. Vacuum entry rugs at four doors.

5. Sanitize interior and exterior handles on 6 (six) entry doors.

6. Conference room (127). Clean and sanitize sink and faucet. Clean and sanitize tables.

Sweep floor.

7. Break room (150). Clean and sanitize sink and faucet. Clean and sanitize tables. Sweep floor.

8. Sweep halls with dust mop.

9. Sweep common rooms (132, 141) with broom. Remove cobwebs from cage and around ceiling.

10. Sweep 5 (five) labs (128, 130, 131, 133, 136) with dust mop. Remove trash and install new trash liner.

11. Sweep dock with broom. Remove trash and install new trash liner.

12. Clean and sanitize 3 (three) drinking fountains.

13. Inform ARS Facilities Manager of any supplies that need to be ordered.

14. Must use Addendum A checklist. Turn in signed checklist to Facility Manager weekly.

Monthly:

1. Clean windows at reception desk (101).

2. Wet mop offices and cubicles (100-121, 147, 151).

3. Wet mop halls and common rooms (132, 141).

4. Wipe down restroom (126, 137, 142) stall walls and doors with sanitize solution.

5. Wet mop Conference room (127).

6. Clean and sanitize all Conference room (127) chairs.

7. Wet mop Break room (150).

8. Wash windows in all office doors (100-121, 147, 151).

9. Must use Addendum B checklist. Turn in signed checklist to Facility Manager monthly.

Bi-annually:

1. Pressure wash exterior of building.

2. Wash interior and exterior on all office windows (100-121).

3. Must use Addendum C checklist. Turn in signed checklist to Facility Manager bi-annually.

Annual:

1. Strip wax from floors in conference room (127), halls, and common rooms (132, 141).

Buff floors. Apply new wax. Any damage to walls, doors, and furniture to be repaired or replaced by and at the expense of company applying wax.

2. Must use Addendum D checklist. Turn in signed checklist to Facility Manager annually.

Shop Building 003:

Shop building is 4800 square feet. The list below shows the number and approximate size of spaces to be cleaned.

Total Square Feet Total Square Feet

1. Offices 3 120 360

2. Bathrooms 2 85 170

3. Laboratories (Labs) 2 730 1460

4. Entry/Halls 2 155 310

2300 Total

Weekly:

1. Remove trash and install new liners in 9 (nine) rooms (301, 302, 303, 306, 307, 308, 309, 310, 312). Take trash to dumpster located on East side of building.

2. Cleaning 2(two) restrooms (302, 310). Clean with brush and sanitize solution, toilets, and urinal. Clean and sanitize faucets and door handles. Clean showers. Stock all paper products and soaps from supply in storage room 148. Wet mop floors with sanitizing solution.

3. Sweep 3 (three) offices (301, 309, 310) with broom. Remove cobwebs around windows and ceiling.

4. Vacuum entry rugs at three doors.

5. Sanitize interior and exterior handles on four entry doors.

6. Sweep halls with dust mop. Remove cobwebs around ceiling.

7. Sweep 2 (two) labs (306, 312) with dust mop.

8. Must use Addendum A checklist. Turn in signed checklist to Facility Manager weekly.

1. Wash windows in all office doors (308, 309).

2. Wet mop all offices (301, 308, 309).

3. Wet mop halls (307).

4. Must use Addendum B checklist. Turn in signed checklist to Facility Manager monthly.

Bi-annually:

1. Wash interior and exterior on all office windows (308,309).

2. Must use Addendum C checklist. Turn in signed checklist to Facility Manager bi-annually.

Microlab Building 011:

Microlab building is 4500 square feet. The list below shows the number and approximate size of spaces to be cleaned.

Total Square Feet Total Square Feet

1. Microlab 1 660 660

2. Molecular Lab 1 400 400

3. Crop Physiology Lab 1 400 400

4. Soil Room 1 420 420

5. Growth Chamber Room 1 295 295

6. Storage Room 1 360 360

2535 Total Weekly:

1. Remove trash and install new liners in 5 (five) labs (1101, 1102, 1103, 1104, 1107). Take trash to dumpster located on West side of building.

2. Vacuum entry rugs at four doors with provided HEPA vacuum.

3. Sanitize handles on interior and exterior of four entry doors.

4. Sweep labs and storage room (1101, 1102, 1103, 1104, 1107, 1108) with dust mop.

5. Must use Addendum A checklist. Turn in signed checklist to Facility Manager weekly.

1. Wash interior and exterior of window in Microlab (1101).

2. Must use Addendum B checklist. Turn in signed checklist to Facility Manager monthly.

Supplies and Equipment:

Contractor will supply all necessary Personal Protective Equipment as well as supplies and equipment for tasks.

1. Vacuums.

2. Cleaning solutions

3. Dispensers for cleaning solutions (spray bottles, etc.).

4. All supplies and equipment for window washing.

5. All supplies and equipment for pressure washing building.

6. All supplies and equipment for floor stripping and waxing.

7. Other supplies and equipment needed but not listed.

Government will supply items listed below.

1. Wet mops and heads, pails.

2. Dust mops and heads.

3. Brushes for cleaning toilets and urinals.

4. Brooms.

5. Janitors cart.

6. Paper products (toilet paper, paper towels).

7. Hand soap.

8. Microfiber towels.

1.1 Main building hall. 1.2 Main building hall.

1.3 Conference room.

1.4 Main building reception area.

1.5 Main building typical office. 1.6 Main building typical office.

1.7 Main building cubicle room.

1.8 Main building restroom. 1.9 Main building (Annex) restroom.

2.0 Main building break room.

2.1 Main building common room.

2.2 Main building lab.

2.3 Shop building office.

2.4 Shop building restroom.

2.5 Microlab building lab.

2.6 Microlab building lab.

Addendum A

Weekly Check List Date:____________

Main Building 001

___ Remove trash and install new liners in 40 offices & rooms. Take trash to dumpster located by loading dock of building.

___ Sweep all offices and cubicles with broom (100-121, 147, 151). Remove cobwebs around windows and ceiling.

___ Clean 3 restrooms (126, 137, 142). Women’s and men’s in the front and single in the Annex. Clean and sanitize faucets and door handles. Clean with brush and sanitize solution, toilets, and urinal. Wipe down stall walls and doors as needed with sanitize solution. Stock all paper products and soaps from supply in storage room 148. Wet mop floors with sanitizing solution.

___ Vacuum entry rugs at four doors.

___ Sanitize interior and exterior handles on six entry doors.

___ Conference room (127). Clean and sanitize sink and faucet. Clean and sanitize tables.

Sweep floor.

___ Break room (150). Clean and sanitize sink and faucet. Clean and sanitize tables. Clean and sanitize all chairs. Sweep floor.

___ Sweep halls with dust mop.

___ Sweep common rooms (132 & 141) with broom. Remove cobwebs from cage and around ceiling.

___ Sweep 5 labs (128, 130, 131, 133, 136) with dust mop. Remove trash and install new trash liner.

___ Sweep dock with broom. Remove trash and install new trash liner.

___ Clean and sanitize 3 drinking fountains.

___Inform ARS Facilities Manager of any supplies that need to be ordered.

Shop Building 003

___ Remove trash and install new liners in 9 rooms (301, 302, 303, 306, 307, 308, 309, 310,

312) . Take trash to dumpster located on East side of building.

___ Clean 2 restrooms (302, 310). Clean with brush and sanitize solution, toilets, and urinal.

Clean and sanitize faucets and door handles. Clean showers. Stock all paper products and soaps from supply in storage room 148. Wet mop floors with sanitizing solution.

____________________________ Signature

___ Sweep three office (301, 308, 309) with broom. Remove cobwebs around windows and ceiling.

___ Vacuum entry rugs at three doors.

___ Sanitize interior and exterior handles on four entry doors.

___ Sweep halls with dust mop. Remove cobwebs around ceiling.

___ Sweep 2 labs (306, 312) with dust mop.

Microlab Building 011

___ Remove trash and install new liners in 6 labs (1101, 1102, 1103, 1104, 1107). Take trash to dumpster located on West side of building.

___ Vacuum entry rugs at four doors with provided HEPA vacuum.

___ Sanitize handles on interior and exterior of four entry doors.

___ Sweep labs and storage room (1101, 1102, 1103, 1104, 1107, 1108) with dust mop.

Addendum B

Monthly Check List Date:____________

First Week of the Month

___ Clean windows at reception desk (101).

___ Wet mop offices and cubicles (100-121, 147, 151).

Second Week of the Month

___ Wet mop halls and common rooms (132, 141).

___ Wipe down restroom (126, 137, 142) stall walls and doors with sanitize solution.

Third Week of the Month

___ Wet mop Conference room (127).

___ Clean and sanitize all Conference room (127) chairs.

Fourth Week of the Month

___ Wet mop Break room (150).

___ Wash windows in all office doors (100-121, 147, 151).

___ Wash windows in all office doors (308, 309).

___ Wet mop all offices (301, 308, 309).

___ Wet mop halls (307).

Microlab Building 011

___ Wash interior and exterior of window in Microlab (1101). Fourth week of the month.

Addendum C

Bi-annual Check List Date:____________

Month of April

___ Pressure wash exterior of building.

___ Wash interior and exterior on all office windows (100-121).

___Wash interior and exterior on all office windows (308, 309).

Month of October

___ Pressure wash exterior of building.

___ Wash interior and exterior on all office windows (100-121).

___Wash interior and exterior on all office windows (308, 309).

Addendum D

Annual Check List Date:____________

Month of December

___ Strip wax from floors in conference room (127), halls, and common rooms (132, 141).

Buff floors. Apply new wax. Any damage to walls, doors, and furniture to be repaired or replaced by and at the expense of company applying wax.