Runway_5-23_Pavement_Rehabilitation_-_Lake_City_Gateway_Airport_(Addendum_#2_Revision).pdf

INVITATION TO BID

ITB-001-2022

RUNWAY 5-23 PAVEMENT REHABILITATION - LAKE CITY

GATEWAY AIRPORT

City of Lake City

205 N. Marion Ave.

Lake City, FL 32055

RELEASE DATE: November 15, 2021

DEADLINE FOR QUESTIONS: December 6, 2021

RESPONSE DEADLINE: December 16, 2021, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/lcfla https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Lake City

INVITATION TO BID

Runway 5-23 Pavement Rehabilitation - Lake City Gateway Airport

I. Introduction II. Instruction To Bidders

III. Scope of Work and Related Requirements IV. Terms and Conditions V. Pricing Proposal

VI. Vendor Questionnaire

Attachments:

A - LCQ Runway 5-23 Bid Package 9_21_2021 (1)

Invitation to Bid #ITB-001-2022 Title: Runway 5-23 Pavement Rehabilitation - Lake City Gateway Airport

1. INTRODUCTION

1.1. Summary

INVITATION TO BID

ITB-001-2022

Sealed bids will be accepted by the City of Lake City, Florida until Thursday, December 16, 2021 at 2:00 pm, local time through the City’s e-Procurement Portal, ProcureNow. Any bids received after the above time will not be accepted under any circumstances. Any uncertainty regarding the time a bid is received will be resolved against the Bidder. Bids will not be accepted through any other means. Bid opening will be promptly at 2:00 p.m. in the City Council Chambers located on the 2nd floor in City Hall, at which time all bids will be publicly opened and read aloud for the purchase and installation of:

Runway 5-23 Pavement Rehabilitation - Lake City Gateway Airport

Any deviation from the specifications must be explained in detail under “Clarifications and Exceptions”, as part of the Bidder's Response, and each deviation must be itemized by number and must specifically refer to the applicable specification paragraph and page. Otherwise it will be considered that items offered are in strict compliance with these specifications and the successful Bidder will be held responsible for meeting the specification.

All questions related to this ITB shall be submitted in writing through the ProcureNow Question/Answer

Tab via the City's e-Procurement portal, on or before, Monday, December 6, 2021 by 5:00 pm . Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly.

All questions must be in writing and directed to the Procurement Director. All questions will be answered in writing. Any answers which may alter the scope of work will be answered in the form of addenda. Any and all addenda must be acknowledged through the City's e-Procurement Portal. Deadline for receiving questions is at . Questions received after this date and time will not be considered.

Bidder may not withdraw his/her bid for a period of sixty (60) days following the opening of the responses.

The City of Lake City is exempt from State Use Tax, State Retail Tax and Federal Excise Tax. The bid price must be net, exclusive of taxes. Bidder’s proposal must be dated, signed by authorized representative, title, firm name, address, and telephone number.

Local Vendor Preference: City of Lake City Administrative Policy #18 states that the bid of a resident of

Columbia County, Florida will have a 5% preference over the bid submitted by any non-resident of

Columbia County. A resident is defined as an individual whose primary residence is within Columbia

County, Florida, a partnership whose principals are all residents of Columbia County, Florida, partnership or other business entity whose principal place of business is within Columbia County, Florida, or which maintains a full time business office open to the public within Columbia County, Florida. With these and other contributing factors the City Council reserves the right to award a bid or contract in the best interest of the City.

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Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and city holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement

Department or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any Bidder desirous of protesting a bid for any reason must file a written notice of bid protest with the

City Manager’s office within 72 hours following posting of notice of intended award. All protest will be in writing stating the bid being protested and the specific reason of the protest. All protest will be signed by the Protestor and include all detail for a complete and thorough review. The decision of the City

Manager, after consultation with the City Attorney will be issued within five (5) working days of the receipt of the protest, unless additional time is agreed upon by all parties involved should circumstance warrant such a delay.

By submission of his/her bid, the Bidder certifies that:

A. The bid has been arrived at by the Bidder independently and has been submitted without collusion with any other vendor of materials, supplies, or equipment described in the Invitation to Bid.

B. The contents of the bid have not been communicated by the Bidder, his/her employees or agents, to his/her best knowledge and belief, to any person not an employee or agent of the

Bidder or his surety in any bond furnished herewith and will not be communicated to any such person prior to the official opening of the bids.

The City of Lake City reserves the right to accept or reject any/all bids and to award the contract in the best interest of the City of Lake City, Florida.

CITY OF LAKE CITY, FLORIDA

Mike Williams

Interim City Manager

1.2. Contact Information

Karen Nelmes

Procurement Director

205 N. Marion Ave

Lake City, FL 32055

Email: nelmesk@lcfla.com

Phone: (386) 719-5818

Department:

Procurement mailto:nelmesk@lcfla.com tel:(386)719-5818

1.3. Timeline

Release Project Date November 15, 2021

Pre-Bid Meeting (Non-Mandatory) November 30, 2021, 10:00am

Lake City Gateway Airport, 3524 E. US Hwy 90, Lake

City, FL 32055

Deadline for Questions December 6, 2021, 5:00pm

Addenda Issued December 9, 2021, 5:00am

Bid Submission Deadline December 16, 2021, 2:00pm

2. INSTRUCTION TO BIDDERS

2.1. Overview

The City of Lake City is accepting bids for BITUMINOUS PAVEMENT MILLING AND OVERLAY OF THE 4,000

LF X 75 FEET WIDE RUNWAY 5-23, SELECTIVE REHABILITATION OF THE EXISTING BITUMINOUS

SHOULDER PAVEMENT, SEALING AND REMARKING OF THE RUNWAY 5-23 BLAST PADS..

Bidders shall create a FREE account with ProcureNow by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic response.

2.2. Submittal Deadline

Bids shall be submitted via the City's e-Procurement Portal, ProcureNow, no later than Thursday, December 16, 2021 at 2:00 pm. Late proposals shall not be accepted.

Bids must be submitted via the City's e-Procurement Portal, ProcureNow and may not be delivered orally, by facsimile transmission, or by other telecommunication or electronic means.

2.3. Pre-Bid Meeting

Non-mandatory Pre-bid will be held on Tuesday, November 30, 2021 on site located at Lake City

Gateway Airport, 3524 E. US Hwy 90, Lake City, FL 32055 at 10:00 am. Bidders are highly encouraged to attend.

2.4. Questions

All questions related to this ITB shall be submitted in writing via the ProcureNow Question/Answer Tab via the City's e-Procurement portal, on or before, Monday, December 6, 2021 by 5:00 pm. All questions submitted and answers provided shall be electronically distributed via email to bidders following this solicitation on the City's e-Procurement Portal.

2.5. Addenda

Addenda notifications will be emailed to all persons on record as following this ITB.

https://secure.procurenow.com/signup http://secure.procurenow.com/lcfla http://secure.procurenow.com/portal/lcfla

3. SCOPE OF WORK AND RELATED REQUIREMENTS

3.1. General Scope of Work

The bidder proposes and agrees, if this Proposal is accepted, to contract in the form of contract specified with the City of Lake City to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation and labor necessary to complete the construction of the:

Project Description: BITUMINOUS PAVEMENT MILLING AND OVERLAY OF THE 4,000 LF X 75 FEET WIDE

RUNWAY 5-23, SELECTIVE REHABILITATION OF THE EXISTING BITUMINOUS SHOULDER PAVEMENT, SEALING AND REMARKING OF THE RUNWAY 5-23 BLAST PADS.

4. TERMS AND CONDITIONS

4.1. Licenses/Qualifications

All Contractor's must be qualified and licensed under the laws, rules and regulations of the State of

Florida and the City of Lake City, Florida to perform the work required by these contract documents.

Contractor’s qualifications including equipment to be used for this project will be subject to review and approval by the City prior to award.

4.2. Insurance

A. Without limiting Contractor's indemnification, it is agreed that the successful Contractor will purchase at their expense and maintain in force at all times during the performance of services under this agreement the following insurance. Where specific limits are shown, it is understood that they must be the minimum acceptable limits. If successful Contractor's policy contains higher limits, the City of Lake City will be entitled to coverage to the extent of such higher limits.

Certificates of Insurance must be furnished to the City naming the City of Lake City as additional insured. These certificates must provide a ten (10) calendar day notice to the City in the event of cancellation, non-renewal or a material change in the policy.

B. Statutory Workers Compensation insurance as required by the State of Florida.

C. Commercial General Liability insurance to provide coverage of not less than $1,000,000.00 combined single limit per occurrence and annual aggregates where generally applicable and must include premises-operations, independent contractors, products/completed operations, broad form property damage, blanket contractual and personal injury endorsements.

D. Business Vehicle/Umbrella Liability insurance with a minimum limit of $200,000 per occurrence, and $300,000 for all claims arising out of the same incident or occurrence, for property damage and personal injury. Notice, these limits may change according to Florida law and the protections afforded to the City pursuant to sovereign immunity for liability.

4.3. Indemnity

Successful contractor will indemnify and hold Owner and Owner’s agents harmless from any loss, cost, damage or injury sustained by any persons (s) as a result of the actions of employees or officers of the

Contractor, subcontractors or suppliers.

4.4. Liquidated Damages

In the event the bidder is awarded the contract and fails to complete the work within the time limit or extended time limit agreed upon, liquidated damages will be paid to the City of Lake City at the sum of

$1250 to $3250 (see section 80-08 in General Provisions) per day for all work awarded under the contract until the work has been satisfactorily completed and accepted by the City.

4.5. Schedule

A. Upon receipt of all required documents a Notice to Proceed will be issued.

B. The successful Contractor must complete all work within sixty-five (65) days after notice to proceed is received calendar days after delivery of equipment.

4.6. Special Conditions

A. Extended time may be allowed for the completion of this project due to inclement weather.

B. Decisions to allow days added to the contract due to inclement weather will be based upon weather records as recorded with the State of Florida, Division of Forestry located in Lake City, Florida and approved by the City of Lake City Project Manager.

C. In the event additional days are awarded the contractor must notify the City of Lake City

Procurement department at the beginning of work stoppage and each succeeding day until work can be safely resumed.

4.7. Contract/Award

A. The successful Contractor will execute the contract within ten (10) calendar days following issuance of Notice of Award. Upon receipt of required documents, a Notice to Proceed will be issued.

B. Award shall be made to the most responsive responsible bidder.

4.8. Payment

Payment will be based on: (a) City’s acceptance of work, and (b) submitted evidence, if requested by the

City, that all payrolls, materials, bills, and indebtedness connected with the work have been paid. The

City may withhold an amount as may be necessary to pay such claims for labor and services rendered and materials involved with the work. Payment to Contractor will be made within thirty (30) calendar days of receipt of invoice, assuming there are no contested amounts with the invoice.

4.9. Or Equal

Any manufacturers’ names, trade names, brand names or catalogue numbers used in the specifications are for the purpose of describing and establishing general performance and quality levels. Such references are not intended to be restrictive. Bids are invited on these and comparable brands or products provided the quality of the proposed products meet or exceed the quality of the specifications listed for any item. All requests for “or equal” consideration must be received prior to the deadline for receiving questions.

4.10. Change Orders

A. Notify the City of Lake City of any conditions in the project area that are not addressed within the specifications that may require a change order.

B. Change orders to the scope of work or additional work requested by the City of Lake City must be in written form and initiated by the Contractor.

C. All changes or additions will be approved by the City of Lake City prior to work being initiated.

4.11. Addendum

It will be the sole responsibility of the bidder to contact the Purchasing Department prior to submitting a bid to determine if any addenda have been issued, to obtain such addenda, and to acknowledge addenda with their bid. Failure to submit acknowledgement of any addendum that affects the bid price is considered a major irregularity and will be cause for rejection of the bid.

4.12. Required Documents

The enclosed documents must be executed and returned with bid proposal or the proposal may be considered non-responsive. (Conflict of Interest Statement, Disputes Disclosure Form, Drug Free

Workplace Certificate, Non-Collusion Affidavit of Proposer, References, Public Entity Crime Statement and E-Verify Affirmation Statement, Surety Bond Form, Certification of Bidder’s Tax Delinquency &

Felony Convictions, Subcontractors & Suppliers Form, Contractors Certification of Eligibility Form, Statement of Bidder's Qualifications Forms, Joint Reporting Committee Form, Bid Opening Checklist, Addenda Receipt Form.

4.13. Public Entity Crime

Public Entity Crimes – Section 287.133 (3) (n) of the Florida Statutes requires that a vendor/contractor submit a sworn statement concerning Public Entity crimes. Bidders are required to submit the enclosed form with their bid, failure to do so may be reason for rejection of bid.

4.14. Employment Eligibility Verification (E-Verify)

In accordance with State of Florida, Office of the Governor, Executive Order 11-116 (superseding

Executive Order 11-02; Verification of Employment Status), in the event performance of this Agreement is or will be funded using state or federal funds, the CONTRACTOR must comply with the Employment

Eligibility Verification Program(“E-Verify Program”) developed by the federal government to verify the eligibility of individuals to work in the United States and 48 CFR 52.222-54 (as amended) is incorporated herein by reference. If applicable, in accordance with Subpart 22.18 of the Federal Acquisition Register, the CONTRACTOR must (1) enroll in the E-Verify Program, (2) use E-Verify to verify the employment eligibility of all new hires working in the United States, except if the CONTRACTOR is a state or local government, the CONTRACTOR may choose to verify only new hires assigned to the Agreement; (3) use

E-Verify to verify the employment eligibility of all employees assigned to the Agreement; and (4) include these requirement in certain subcontracts, such as construction. Information on registration for and use of the E-Verify Program can be obtained via the internet at the Department of Homeland Security Web site: http://www.dhs.gov/E-Verify.

4.15. Public Record

The Owner is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with

Florida’s public records law. Specifically, the Contractor shall:

A. Keep and maintain public records required by the public agency to perform the service.

B. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.

D. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA

STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (386) 719-5826 OR (386) 719-5756, CITYCLERK@LCFLA.COM, CITY CLERKS OFFICE, 205 N MARION AVE., LAKE CITY, FL, 32055.

4.16. Payment And Performance Bonds

Payment and performance bonds are not a requirement of this bid.

4.17. Additional Information

The City of Lake City reserves the right to request any additional information needed for clarification from any Bidder for evaluation purposes.

5. PRICING PROPOSAL

BASE BID -

Runway 5-23 Pavement Rehabilitation

Line Item Description Quantity Unit of

Measure Unit Cost Total

C-100 Contractor Quality Control Program and Testing

1 LS

C-105 Mobilization 1 LS

C106-4.1 Maintenance and Protection of Traffic 1 LS

C-108-8.1 Project Survey, Stakeout, and Record

Drawings

1 LS

P-101-5.1 Pavement Sawcutting 7,100 LF

P-101-5.2 Cold Milling 27,500 SY

P-409-5.1 FDOT SP - 12.5 Fine Asphalt Surface

Course Page 76-22

1,800 TON

P409-5.2 FDOT SP - 9.5 Fine Asphalt Levelling

Course Page 67-22

2,000 TON

P-603-5.1 Emulsified Asphalt Tack Coat 3,100 GAL

P-620-5.1 Pavement Marking Removal 11,500 SF

P-620-5.2 Initial Pavement Marking, Yellow 7,000 SF

P-620-5.3 Initial Pavement Marking, White 31,000 SF

P-620-5.4 Permanent Pavement Marking, Yellow 9,500 SF

P-620-5.5 Permanent Pavement Marking, White 31,000 SF

P-620-5.6 Permanent Pavement Marking, Black 11,600 SF

TOTAL

BID ADDITIVE ALTERNATE 1A: RUNWAY 5-23 SHOULDER PAVEMENT REHABILITATION

Note: If work associated with Bid Additive Alternate 1 is awarded, only Bid Additive Alternate 1A or Bid

Additive Alternate 1B will be awarded, not both.

Line Item Description Quantity Unit of

Measure Unit Cost Total

C-100-4.1 Contractor Quality Control Program and Testing

1 LS

C-108-8.1 Project Survey, Stakeout, and Record

Drawings

1 LS

P-101-5.1 Pavement Sawcutting 2,190 LF

P-101-5.2 Cold Milling 21,700 SY

P-101-5.4 Removal and Reinstallation of Light

Fixtures and Protection of Airfield

Signage

1 LS

P-409-5.1 FDOT SP - 12.5 Fine Asphalt Surface

Course

1,400 TON

P-603-5.1 Emulsified Asphalt Tack Coat 2,400 GAL

P-620-5.2 Initial Pavement Marking, Yellow 3,995 SF

P-620-5.4 Permanent Pavement Marking, Yellow 3,995 SF

P-620-5.6 Permanent Pavement Marking, Black 1,500 SF

BID ADDITIVE ALTERNATE 1B: RUNWAY 5-23 SHOULDER PAVEMENT SEALANT

Note: If work associates with Bid Additive Alternate 1 is awarded, only bid Additive alternate 1A or bid

Additive Alternate 1B will be awarded, not both.

Line Item Description Quantity Unit of

Measure Unit Cost Total

P-620-5.1 Pavement Marking Removal 4,200 SF

Line Item Description Quantity Unit of

Measure Unit Cost Total

P-620-5.2 Initial Pavement Marking, Yellow 4,200 SF

P-620-5.4 Permanent Pavement marking, Yellow 4,200 SF

P-620-5.6 Permanent Pavement Marking, Black 1,300 SF

P-623-8.1 Seal Coat 21,500 SY

BID ADDITIVE 2: RUNWAY 5-23 OVERRUN CRACK ROUTING AND SEAL COAT

Line Item Description Quantity Unit of

Measure Unit Cost Total

P-101-5.3 Joint and Crack Repair 6,530 LF

P-620-5.1 Pavement Marking Removal 6,000 SF p-620-5.2 Initial Pavement Marking, Yellow 2,400 SF

P-620-5.4 Permanent Pavement Marking, Yellow 2,400 SF

P-620-5.6 Permanent Pavement Marking, Black 1,000 SF

P-626-5.1 Emulsified Asphalt Slurry Seal Coat 13,000 SY

BID ADDITIVE 3: REMOVE BITUMINOUS MATERIAL/MILLINGS

NOTE: It is the Owner's intention to award the Base Bid plus any combination of Additive Alternates that are in the Owner's best interest and within the allocated funding for the project.

Line Item Description Quantity Unit of

Measure Unit Cost Total

P-101-5.6 Removal of Additional Millings 1 LS

6. VENDOR QUESTIONNAIRE

6.1. Title and Organization*

Please provide your title and organization's name.

*Response required

6.2. Local Office*

Please provide the city and state for your local office. If you do not have a local office, please type "N/A".

*Response required

6.3. Principal Office*

Please provide the city and state for your Principal Office.

*Response required

6.4. Clarifications and Exceptions*

Please explain in detail any deviation from the specifications. Each deviation must be itemized by number and must specifically refer to the applicable specification. Otherwise it will be considered that items offered are in strict compliance with these specifications and the successful Bidder will be held responsible for meeting the specification. If there will not be any deviation, please type "N/A".

*Response required

6.5. Federal Identification No. (FEID)*

Please provide your FEIN number here.

*Response required

6.6. Bid Bond or Check*

Please confirm you will submit the bid bond or check by mail to be received by Procurement, City of

Lake City no later than the deadline for your bid submittal.

☐ Please confirm

*Response required

6.7. Bid Submittal*

Please upload your documents here.

*Response required