RUBEN E20-0009 JA REDACTED- AMDR Smart_MPP 070824.pdf

J&A No. NSWC-PHD-JA-24-060

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity.

The Naval Sea Systems Command Naval Surface Warfare Center, Port Hueneme Division

(NSWC PHD).

2. Description of the Action Being Approved.

NSWC PHD plans to award a single firm-fixed price contract on a sole source basis to Resource Analysis Corporation (RAC) for system support and software design services in support of integrating Diminishing Manufacturing Sources and Material Shortages (DMSMS) Supportability Management Assessment Report Tool (SMART) license services into a single environment developed and implemented by the NSWC PHD E21 Integrated Product Support Leads Branch for AN/SPY-6(V) Family of Radars.

3. Description of Supplies/Services.

NSWCPHD is seeking to procure SMART License access that provides the support for providing, updating, procuring, and maintaining obsolescence configuration information for material across AN/SPY-6(V) Family of Radars. It integrates a complex system of processes that can deliver the necessary speed, accuracy, and economics to support the complexity of E21 DMSMS management programs.

The Government's minimum needs have been verified by the certifying technical and requirements personnel.

Estimated Dollar Value

FY25

(Base)

FY26

(Option 1)

FY27

(Option 2)

FY28

(Option 3)

FY29

(Option 4) Total

$ 65,000.00 $ 65,000.00 $ 65,000.00 $ 65,000.00 $ 65,000.00 $ 325,000.00

4. Statutory Authority Permitting Other Than Full and Open Competition.

10 U.S.C. 3204(a)(1), Only one responsible source and no other supplies or services will satisfy agency requirements.

5. Rationale Justifying Use of Cited Statutory Authority.

RAC is the developer of SMART licensed domain, used to support the AN/SPY-6(V) Family of Radars, which is applicable across a variety of ships (DDG, LHA, LPD, CVN), as well as other Program Offices for DMSMS Management Programs. AN/SPY-6(V) uses this unique licensed domain to leverage this commercial product in meeting their DMSMS management goals, roles, and responsibilities for both the Program and Project Offices.

Specifically, PHD E21 requires a DMSMS software and content solution to meet the following list of specific requirements:

1. Software:

a. DMSMS Workflow User Application with SCORE ranking and prioritization

b. Data Administration Application

2. Data Content:

a. QTEC Database and Q-Star web site

b. IHS Markit Database and Parts Intelligence web site

c. Commercial-Off-The-Shelf (COTS) Research/Refresh Candidates

d. FEDMALL and One Touch Supply integrated data

e. Access to ILS Mart Aftermarket Database

f. Access to ERAI Suspect Counterfeit Alerts

3. Features and Capabilities:

a. Must be able to determine DMSMS health at various indenture levels for Supply, COTS, Parts, Circuit card roll up, and End of Support.

b. Must have dual part level obsolescence data sources integrated in a single software solution.

c. Must have an integrated COTS capability with internal and external vendor survey capabilities for displaying End of Life availability data.

d. Must be able to capture alerts in all DMSMS areas including supply, obsolescence, and end of support with color coding and severity status.

e. Must be able to be accessed through a secure (https) internet URL and anywhere in the CONUS by internet.

f. Must have an integrated Case management Suite.

g. Must have a Case Management Suite able to manage solutions and alert if the solution is in threat of becoming a DMSMS issue.

SMART is the only product that meets all specific requirements. SMART is uniquely designed to be able to handle configuration system platforms and baselines to determine their DMSMS status and deliver the results with speed and accuracy to support the complexity of a ship class and all their weapon/combat equipment at all indenture levels across the supply chain. SMART also provides an integrated DMSMS workflow processes and secure access by the NAVSEA community allowing for complete collaboration between all the Program stakeholders.

These SMART features can only be obtained by using RAC’s SMART licensed tool, as no other source could provide the interchangeability with existing DMSMS tools without redesigning our internal processes. This unique tool enables the AN/SPY-6(V) Family of Radars team to provide services to sailors, Design Agent, ISEAs, Depot/Performance Based Logistics Design Contractors as well as the Navy’s Supply Chain.

The DMSMS Management handling must be compatible in all aspects (form, fit, and function) with existing NSWC PHD E21 systems. This licensed domain would require a major engineering effort to duplicate a functional alternate or substitution of capabilities. Any new tool would need to supply the same level of security, contract with the same mix of predictive databases, counterfeiting services, and unique scoring methodology. The SMART product has been in use by NSWC-PHD for 10+ years and due to significant efforts in loading the configuration data and generating cases, it is a mature and proven DMSMS tool. AN/SPY-6(V) personnel in Code E21 are trained and proficient in the use of SMART and the DMSMS process and workflow centers around the utilization of the SMART application and embedded content. No other tools have been identified to meet the requirements and would require significant time and money to implement a new means or manual process which would result in significant costs and downtime. Specifically, based on industry surveys and detailed comparisons, the cost to utilize any other DMSMS tool would be approximately five times greater than the estimated cost to utilize SMART, which is not expected to be recovered through competition, and which would present undue risks and uncertainties. It is also anticipated that it would take an estimated two years to implement any type of transition to a different tool, which would likely have lesser capabilities at a much higher cost to the Government.

Resource Analysis Corporation (RAC) is the sole source and supplier of SMART software and is sold directly to Government and industry and does not utilize nor sell to third party vendors or resellers. SMART is a proprietary product of RAC that was solely developed with all software code generated in the United States.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable.

Per the In-Service Engineering Agent (ISEA), there are no other similar commercial items, other than SMART, that currently meet the Government’s requirements. PHD conducted an extensive industry survey and comparative analysis between all DMSMS tools in the marketplace. Given PHD needs a robust level 4 solution under the SD-22DMSMS Guidebook definitions due to the complexities and requirements associated with DMSMS management SMART is the only commercially available product that meets NSWC PHD’s needs.

With the closest tool to SMART by comparison of requirements being the Keyport OMIS tool additional focus was placed on the business model and cost factors between the two. The Keyport OMIS tool is Government owned with a business model that is “services” based and as such requires a significant amount of funding to be provided on an annual basis for manpower, that would not only be costly but would “outsource” the work away from PHD personnel while having non-ISEA personnel lacking domain expertise performing the work that is inefficient and costly. SMART is a commercial tool that provides a full-scale and turn-key solution that enables AN/SPY-6(V) E21 personnel to be 100% self-sufficient with a use model and workflows that have proven to be highly efficient and cost effective. Over and above these annual costs would be the absorbent cost and time factors associated with “transitioning” from SMART to another tool such as OMIS. Based upon a detailed evaluation with hands-on assessment and trial of OMIS it was determined from a capabilities and requirements perspective that OMIS was not a viable option or path to pursue and in fact no other DMSMS tools come close to the SMART tool to meeting the needs of NSWC-PHD across the spectrum of evaluation criteria in the comparative analysis. The specific requirements necessitate the need for a DMSMS software / content license to be a sole source selection of the SMART product for which the contractor RAC is the only provider of such a specialized and unique product.

7. Determination of Fair and Reasonable Cost.

The Contracting Officer has determined the anticipated cost to the Government of the supplies covered by this J&A will be fair and reasonable.

8. Actions to Remove Barriers to Future Competition.

For reasons set forth in Paragraph 5, NSWC PHD will continue to conduct market research as warranted to provide a broader vendor base as applicable for the types of supplies/services covered by this document. If another potential source emerges, NSWC PHD will assess whether competition for future requirements is feasible.

CERTIFICATIONS AND APPROVAL

TECHNICAL/REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein are complete and accurate to the best of my knowledge and belief.

Technical Cognizance:

Angela Scharnetzki Signature

Requirements Cognizance:

Angela Scharnetzki

LEGAL SUFFICIENCY REVIEW

I have determined this Justification is legally sufficient.

Julianne Surane

SURANE.JULIANNE.MARIE Digitally signed by

.1522887796

SURANE.JULIANNE.MARIE.1522887796

Date: 2024.07.03 15:35:55 -07'00'

SCHARNETZKI.ANGELA.R.1397401983 Digitally signed by SCHARNETZKI.ANGELA.R.1397401983 Date: 2024.07.03 10:58:16 -07'00'

SCHARNETZKI.ANGELA.R.1397401983 Digitally signed by SCHARNETZKI.ANGELA.R.1397401983 Date: 2024.07.03 10:58:39 -07'00'

Date: 2024.07.03 15:40:46 -07'00'

CONTRACTING OFFICER CERTIFICATION

I certify that this Justification is accurate and complete to the best of my knowledge and belief.

PADUA-PREISSLER.MYRIAM.1390814891 Digitally signed by PADUA-PREISSLER.MYRIAM.1390814891

Myriam Padua-Preissler