RTWN HVAC PWS.pdf

2022-2026 HVAC Contract

Performance Work Statement

For USACE BALTIMORE DISTRICT Raystown Lake Project, Visitors Center, HVAC

Operation and Maintenance Services

Raystown Lake Project, Hesston

PA

Justin Green (814)-658 7009 justin.g.green@usace.army.mil

Allen Gwinn (814)-658-6810 allen.gwinn@usace.army.mil

Jude Harrington (814)-658-6800 Jude.t.harrington@usace.army.mil

1. Introduction: Raystown Lake is located in Huntingdon and Bedford Counties in South Central Pennsylvania, approximately 95 miles west of Harrisburg and 175 miles east of Pittsburgh. It is south of the town of Huntingdon and approximately 70 miles from the Pennsylvania-Maryland border. This contract defines the HVAC operation and maintenance services that will be required for the Raystown Lake Visitors Center located in the Seven Points Recreation area on the Raystown Lake Project. The schedule for all activities is included but may vary depending upon conditions. The government will provide notice to the contractor if such variation is necessary and the subsequent impact to the remainder of the schedule.

1.1 Definitions

1.1.1 Contract – a mutually binding legal relationship (enforceable by law) obligating the seller to furnish supplies or services and the buyer to pay for them.

1.1.2 Contracting Officer (CO) - A person with the authority to enter into, administer and/or terminate contracts and make related determinations and findings. A Corps of Engineers employee vested with the authority to approve, modify, and issue contracts.

1.1.3 Contracting Officer’s Representative (COR) – The person designated by the CO with the authority to administer the contract.

1.1.4 Contractor’s On-Site Representative – Person on site, designated and empowered by the contractor to submit schedules, verify work completed and make other day to day decisions on behalf of the contractor.

1.1.5 Contract Employees - Those persons hired by the contractor and approved by the Contracting Officer’s Representative to assist in the performance of this contract.

1.1.6 Contract Period – Base Year and Option Years as renewed by the Corps of Engineers (Refer to Section 2.)

1.1.7 HVAC – Heating Ventilation and Air Conditioning System.

2. Background: This contract defines the HVAC operation and preventative maintenance services, trouble shooting, emergency response, design recommendations, consultation services, and material costs associated with repairs, upgrades and replacement services required in the Visitors Center of the Raystown Lake Project.

2.1 Visitors Center HVAC Equipment List:

• Trane air cooled chiller #CGAFC50EA, (1 ea.)

• Trane air handler units, (3 ea.)

• Trane unit heaters, 5 ea.)

• Chilled water pumps (1 ea.)

• Hot water pumps, (3 ea.)

• Weil McLain hot water boiler Model #80, (2 ea.)

• Associated valves, apertures, blowers etc.

3. General Requirements: Raystown Lake/ North Atlantic Division/ Baltimore District has a requirement for HVAC operation and maintenance services that will be required for the Raystown Lake Visitors Center located in the Seven Points Recreation area on the Raystown Lake Project.

Non-Personal Services. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

3.1 Period of Performance: The contract period will consist of one (1) base year and four

(4) option years. The beginning and ending dates are as follow:

Base Year Date of contract award – March 31, 2023

Option Year 1 April 1, 2023 – March 31, 2024

Option Year 2 April 1, 2024 – March 31, 2025

Option Year 3 April 1, 2025 – March 31, 2026

Option Year 4 April 1, 2026 – March 31, 2027

3.2 Site Security: All personnel working on this project will be required to follow all security and access rules and regulations (i.e., physical access and/or network access requirements) as set forth by the US Government in order to gain access to the USACE offices and/or systems to perform work assignments and/or for the delivery of equipment.

3.2.1 Keys will not be provided to access the area. Access will be available during normal working hours; week days 0700 to 1630. If access is required outside of these hours, access will be coordinated with the COR.

3.2.2 Each staff member will be required to have their photo identification with them at all times while on the project site.

3.3 Employees

3.3.1 All contractor employees working on this contract must be citizens of the United States of America, be an alien who has been lawfully admitted for permanent residence as evidenced by an Alien Registration Receipt Card, Form 1-151, or present other evidence from the INS that employment will not affect his/her immigration status.

3.3.2 All persons hired by the contractor during the course of the contract must be at least 18 years of age and must possess a driver’s license valid in the Commonwealth of Pennsylvania. The contractor shall insure that the on-site representative is able to communicate in the English language.

3.3.3 The contractor and all contract employees shall be subject to the rules and regulations provided in Title 36 of the Code of Federal Regulations, Section 327, during the performance of the contract.

3.3.4 The contractor and employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations of this contract. During an on duty status, the contractor and contractor representatives must hold themselves to the standard of acceptable behavior expected of the public and to all rules and regulations governing Corps property and facilities. Unacceptable behavior, deemed so by the Operations Manger, that brings discredit to the Government or the contractor may be grounds for dismissal of the employee or termination of the contract.

3.4 Safety

3.4.1 The contractor shall comply with all applicable sections of the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1. The contractor shall provide all required safety and protective equipment as recommended by the appropriate MSDS and required by EM 385-1-1. EM- 385-1-1 does not preclude in any way the need to adhere to all applicable regulations as publicized by the Occupational Safety and Health Administration, (OSHA).

3.4.2 The contractor shall provide the Corps of Engineers with a written accident prevention plan and activity hazard analysis plan at least two weeks (fourteen days) prior to commencement of work. The accident prevention plan will provide all the necessary information required by EM 385-1-1, Appendix A. (provided at pre-work conference). Due to the nature of the work and high voltage in these systems Emphasis Shall be place on Electrical Safety and Ark Flash Safety All safety plans must be acceptable to the government before work commences.

3.4.3 For the purpose of this contract, the Contractor shall designate an employee responsible for overall supervision of accident prevention activities. Such duties shall include: (1) Assuring applicable safety requirements are (a) communicated to the worker in a language they understand. It is the Contractor's responsibility to ascertain if there are workers on the job who do not speak and/or understand the English language. If such workers are employed by the prime Contractor or subcontractors, at any tier, it is the prime Contractor's responsibility to insure that all safety programs, signs, and tool box meetings are communicated to the workers in a language they understand, and that a bilingual employee is on site at all times. If the Contractor contends that interpreters and/or bilingual signs are not required, certification must be provided which verifies that all workers (whose native tongue is other than English) have a command of the English language sufficient to understand all direction, training and safety requirements, whether written or oral, and (b) incorporated in work methods, and (2) Inspecting the work to ensure that safety measures and instructions are actually applied. The proposed safety supervisor's name and qualifications shall be submitted in writing for approval to the Ordering Officer. This individual must have prior experience as a safety engineer or be able to demonstrate his/her familiarity and understanding of the safety requirements over a prescribed trial period. The safety engineer shall have the authority to act on behalf of the Contractor's general management to take whatever action is necessary to assure compliance with safety requirements. The safety supervisor is required to be on the site when work is being performed.

3.4.4 Prior to the commencement of any work physically performed at the job site, a safety meeting shall be held between the Contractor and his/her employees to discuss the Contractor's safety program. At least one safety meeting shall be conducted prior to the commencement of work, at the issuance of each job order, or whenever new crews begin work, by the appropriate field supervisors or foremen for all workers. An outline report of the meeting giving date, time, attendance, subjects discussed and who conducted it shall be maintained and copies furnished the designated authority on request.

3.5 ACCIDENTS: Chargeable accidents are to be investigated by both Contractor and the

COR.

3.5.1 ACCIDENT REPORTING: Eng. Form 3394: Section I, Paragraph 01.D., of EM 385-1-1 and the Contract Clause entitled ACCIDENT PREVENTION are amended as follows: The prime Contractor shall report on Eng. Form 3394, supplied by the Contracting Officer, all injuries to his employees or subcontractors that result in lost time and all damage to property and/or equipment in excess of $2,000 per incident.

Verbal notification of such accident shall be made to the Contracting Officer within 24 hours. A written report on the above noted form shall be submitted to the Contracting Officer within 72 hours following such accidents. The written report shall include the following:

3.5.2 A description of the circumstances leading up to the accident, the cause of the accident and corrective measures taken to prevent recurrence.

3.5.3 A description of the injury and name and location of the medical facility giving examination and treatment.

3.5.4 A statement as to whether or not the employee was permitted to return to work after examination and treatment by the doctor, and if not, an estimate or statement of the number of days lost from work. If there have been days lost from work, state whether or not the employee has been re-examined and declared fit to resume work as of the date of the report.

3.6 Payment

3.6.1 Payment for services under this contract will be processed upon receipt of an invoice at the end of each completed Preventative Maintenance cycle or completed maintenance activities. No payment will be made for services not provided. All services provided during a mowing cycle will be invoiced for that cycle period. All invoices shall include:

• Contractor name and address, exactly as it appears on the contract

• Contract number

• Date of invoice submission

• Invoice number

• Unit Cost

• Invoice total

3.6.2 Incorrect Invoices: Invoices will be returned to the Contractor for correction before processing payment. Corrected invoices shall be re-dated to reflect the new submission date.

3.6.3 Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment. If changes occur to the mailing addresses the Contractor shall be notified of the correct recipient. Invoices will be processed electronically for payment.

VIA Post Mail: U.S. Army Corps of Engineers

Raystown Lake Project ATTN: Dana Burk 6145 Seven Points Road Hesston, PA 16647

VIA Electronic Mail: dana.a.burk@usace.army.mil Additional email addresses may be added

3.7 Insurance

3.7.1 Contractor: The contractor shall provide insurance as required in Clause 52.228- 4001 “Required Insurance”. Prior to start of contract work, the Contractor shall furnish to the COR a current certificate or written statement of insurance requirements of the contract. Policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in policies adversely affecting the interests of the Government in such insurance shall not be effective for such period as may be prescribed by the Laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer. Additionally, said policies shall list the Government as additionally insured.

3.8 Inspections and Quality Control Surveillance Plan

mailto:dana.a.burk@usace.army.mil

3.8.1 Inspections

3.8.1.2 The contractor shall report all work completed. Status report information may be provided via phone, email, or in writing to the contract COR or his designee. This information will be used for quality assurance inspections.

3.8.1.3 Inspections will be accomplished by Government personnel. All maintenance and repairs shall be inspected and tested for proper HVAC operation after the work accomplished.

3.8.2 Quality Control. The Contractor is responsible for establishing and maintaining adequate quality control to insure satisfactory performance of contract work in accordance with specifications. This feature will be assured by a comprehensive Quality Control Plan developed by the Contractor and approved by the COR prior to initiating work. The Government will monitor all work to assure compliance with the Contractor Quality Control Plan and that the Contractor’s performance meets Contract specifications.

3.8.3 Quality Control Plan. The Contractor shall submit for the COR’s approval, a written detailed Quality Control Plan. This plan must indicate in detail, an inspection system covering all work performed under this contract. A cover letter identifying the Contractor or Company name, address, phone number, email (if applicable), Contract number and current year will accompany the plan. This plan will be submitted no less than fourteen (14) days prior to each pre-work conference. A signed letter of certification which references the contract and current year and states if the original plan remains current (or lists changes if applicable) is acceptable following the base year pre-work conference. All plans, or subsequent revisions, must be acceptable to government BEFORE work commences. This plan shall include, at minimum, the following items.

3.8.3.1 QC DESIGNATION. The Contractor shall provide a signed letter to the COR designating the name(s) of the Contractor’s QC(s) who will be physically present on site with authority and power to conduct all overall management, coordination, and supervision whenever work specified herein is being performed.

This letter shall also include the QC(s) schedule(s) of work and contact information.

3.8.3.2 INSPECTION SCHEDULE. The Contractor shall provide a schedule which identifies the frequency of Quality Control inspections.

3.8.3.3 INSPECTION REPORT. The Contractor shall provide a reporting form that will be completed upon each QC inspection. This form will include, at minimum, the following information: QC name, contract number, date and list of items inspected, defects/problems, and safety violations. Copy of reports shall be provided to the COR upon request.

3.8.3.4 COMMUNICATION PLAN. The Contractor shall provide a

communication plan which demonstrates the Contractor’s ability to maintain communications between Contract Employees and the Government personnel during times when services under this contract are being performed. This plan must include contact phone numbers and email addresses used, and/or identification of alternate method of communication. Although the Corps of Engineers does not endorse any product or service provider, cellular communication using area providers (Verizon and AT&T for highest quality reception) is recommended to meet this requirement.

3.8.3.5 TRAINING PROGRAM. The Contractor shall provide a summary of employee training requirements and methods. This program must demonstrate that sufficient training methods will be provided to all Contract Employees, to allow them to meet all requirements of this contract. Verification of a trainee’s ability to successfully provide service is needed to adequately meet this requirement.

3.8.3.6 TRAINING RECORD. The Contractor shall provide an itemized training record for all Contract Employees which demonstrates either successful or unsuccessful completion of the training program. Although part of the Quality Control Plan, completed training records may follow submission/approval of the plan, and within three (3) days of the Contract Employee’s start date.

3.8.3.7 ANTI-TERRORISM TRAINING raining. All employees working on the site must be trained in AT 1 level 1 awareness

3.8.3.8 SERVICE SCHEDULE. The Contractor shall provide service schedules.

Dates, days, times and locations and services will be clearly identified. This schedule must meet the specifications of this contract.

3.8.3.9 VARIATION. If services be provided outside of the schedule the Contractor shall notify the Government of any variations exceeding 15 minutes.

Failure to meet this requirement is considered a deficiency and repeated cases may result in default.

3.8.3.10 EQUIPMENT AND MATERIAL INVENTORY. The Contractor shall provide an inventory of all equipment and materials to be used during the course of providing services under this contract. MSDS will accompany any applicable cleaning agents or materials. Equipment and materials which do not appear on this list will not be permitted on the project or in the service of this contract.

3.8.3.11 REVISIONS. The Contractor shall provide notification of any changes, additions or any other modification of this plan for COR approval BEFORE incorporating said revision into the performance of services under this contract.

3.9 Deductions and Default

3.9.1 All work shall be performed in an orderly manner as directed in the contract. If services are found to be defective in workmanship or otherwise not in conformance with the specifications and requirements, the government will have the right to reject such service. If time permits, the work shall then be re-performed in accordance with contract specifications without additional cost to the Government.

3.9.2 Damage to Government facilities deemed to have been caused by contractor negligence will be, (1) corrected in a timely fashion by the contractor, or (2) corrected by by other means and deducted from the contractor pay estimate; or (3) settled in an appropriate and timely fashion through the contractor’s insurance carrier.

3.9.3 Default of the contract will be considered for reasons relating to non-performance of the contractual specifications. Following is a partial listing of reasons for which default may be considered.

a. Repetitive instances of unacceptable work

b. Repetitive safety violations

c. Excessive occurrence of damage to Government or private property

3.10 This contract defines the HVAC services at the Visitors Center in the Seven Points Recreation Area of the Raystown Lake Project:

Raystown Lake Project 6993 Seven Points Road Hesston PA 16647

3.11 An onsite POC shall inspect all services performed by the Contractor under this PWS through final reports and provide feedback and acknowledgement of acceptance by the customer of the deliverables.

Technical Subject Matter Expert (SME) Brian Garner (814)-658-7014

E-mail address: dean.r.whitmore@usace.army.mil

3.12 Delivery of all materials will be coordinated with the Requesting Unit Local POC;

Delivery will be made to the physical address identified in 3.3 as the place of work performance.

4. Performance Requirements: Four (4) designated annual work tasks are established for this contract:

4.1 Task 1 – Maintain continued operation and perform preventative maintenance: This task requires quarterly maintenance visits to the site to ensure the continued efficient operation of the system to include seasonal maintenance as indicated. This includes all remote monitoring, troubleshooting, remote changing of set points and all labor travel expenses. Does not include costs for software updates, repairs of any equipment in need of repair or replacement. Material/Software costs will be covered in Task 3.

4.1.1 This section indicates what is expected to be completed and furnished

4.1.1.1 CONTRACTOR SHALL PROVIDE - The contractor shall furnish the necessary labor, tools, equipment, lubricants, air filters, belts and transportation required to provide HVAC preventive maintenance services at the Raystown Lake Multipurpose building.

4.1.1.2 CONTRACTOR SHALL PROVIDE - A computer control system, which can be accessed remotely using the appropriate contractor provided and installed software with the capability to monitor the system from their offices and make changes in set points and other important parameters and alarms as well as troubleshoot the system.

4.1.1.3 GOVERNMENT SHALL PROVIDE – Water for chilled water

applications and phone line for monitoring the building control program.

4.1.2 Anticipated disciplines are shown in the chart below. A curriculum vital shall be provided to the Government for each employee associated with the job to assure compliance with minimum position qualifications and requirements. Minimum requirements for labor disciplines are shown below. Should there be disagreement between the Contractor and the Government over the qualifications of an employee, the Government prevails.

Electrician/ HVAC And Temperature Controls

Pipefitter (Includes HVAC pipe installation)

Laborer Electrician (Low voltage)

4.1.3 Preventive Maintenance Activities

4.1.3.1 APRIL SERVICE: Complete air conditioning service. Fill the chilled water piping and service the chiller; clean the condenser coils on the chiller;

lubricate and service all air handlers, chilled water pump and hot water pumps;

replace V-belts on all air handlers; replace air filters; check pressures and temperatures on chiller system to insure that they are within acceptable limits;

complete service on chiller system. Complete service check of Honeywell Excel control system. Check operation of XBS, operator terminal, Care, Live Care and E-Vision software; Inspection of all actuators, sensors, transducers, transmitters, relays, controllers and switches; check operation of all thermostats, heating valves and dampers.

4.1.3.2 JULY SERVICE: Complete air conditioning service; complete service on chiller system; check pressures and temperatures to insure that they are within acceptable limits; lubricate and service all air handlers, chilled water pump and hot water pumps; replace air filters. Complete service check of Honeywell Excel control system. Check operation of XBS, operator terminal, Care, Live Care and E-Vision software; Inspection of all actuators, sensors, transducers, transmitters, relays, controllers and switches; check operation of all thermostats, heating valves and dampers.

4.1.3.3 OCTOBER SERVICE: Complete heating service. Drained chilled water system and check chiller condition; clean and service furnace; lubricate all hot water pumps; test all boiler safety controls; lubricate and service all air handlers and unit heaters; check all pressures and temperatures to insure that they are within acceptable limits; replace air filters. Complete service check of Honeywell Excel control system. Check operation of XBS, operator terminal, Care, Live Care and E-Vision software; Inspection of all actuators, sensors, transducers, transmitters, relays, controllers and switches; check operation of all thermostats, heating valves and dampers.

4.1.3.4 JANUARY SERVICE: Complete heating service. Check operation of oil fired furnace. Lubricate all hot water pumps; test all boiler safety controls;

lubricate and service all air handlers and unit heaters; check all pressures and temperatures to insure that they are within acceptable limits; replace air filters.

Complete service check of Honeywell Excel control system. Check operation of XBS, operator terminal, Care, Live Care and E-Vision software; Inspection of all actuators, sensors, transducers, transmitters, relays, controllers and switches;

check operation of all thermostats, heating valves and dampers.

4.2 Task 2 - Labor Disciplines: Consists of all trouble shooting, break/fix, design, and consultation services CONDUCTED ON-SITE. The hours needed for anticipated labor disciplines to service this contract are listed. The vendor will propose hourly rates for those disciplines specified. At the initiation of each “task”, the vendor, the COR and the KO will mutually agree to an anticipated number of hours for the task. At the conclusion of the task, the vendor will bill the government for only those hours actually recorded on the task.

Labor should include any direct, indirect and overhead costs associated with that labor discipline. Labor is not to include travel and any charged time incurred to and from the site.

The Contractor will only charge the Government for productive time actually on site. Any costs associated with travel to and from the site shall be computed into the bid under the travel ClIN #4.

4.2.1 Anticipated disciplines are shown in the chart below. A curriculum vital shall be provided to the Government for each employee associated with the job to assure compliance with minimum position qualifications and requirements. Minimum requirements for labor disciplines are shown below. Should there be disagreement between the Contractor and the Government over the qualifications of an employee, the Government prevails.

Electrician/ HVAC And Temperature Controls

Pipefitter (Includes HVAC pipe installation)

Laborer Electrician (Low voltage)

4.3 Task 3 – Material/Handling and Support: Consists of all material costs associated with repairs, upgrades and replacements to include support items such as connectors, tape, etc.

Materials shall be estimated at the initiation of the task and detailed in the final invoice.

The final invoice from the vendor shall reflect the cost of materials as charged by the supplier then the percentage bid as a handling/support charge shall then be added to the final material costs for that particular proposal. Material estimates for this CLIN are not exceed $5000.00 for the each contract year.

4.4 Task 4 - Travel: The vendor shall determine and bid estimated travel cost for each contract year. There will be 4 scheduled visits and an estimated not to exceed 10 unscheduled vistis per contract year.

5. PERFORMANCE OF WORK

5.1 ORDERING WORK: Other than scheduled Preventive Maintenance (Task 1), jobs will be issued to the Contractor via a job order. The job order may, in the event of emergencies, initially be telephonically to be followed up by a written job order. Based on the contents of the job order, the Contractor will provide the Government an estimate based on materials and labor estimates. The Government will accept, reject and or renegotiate this job order. If, upon commencement of the job order, problems outside the scope of the original job order are discovered, the original job order will be renegotiated to determine the extra needed hours and materials.

5.2 PRE-WORK MEETINGS: The contractor is required to attend a pre-work conference prior to beginning of the contract and each call. The Pre-Work Conference may be telephonically and will be arranged by the Contracting Officer’s Representative (COR) after award of contract and before commencement of work. The COR will notify the Contractor of the date, time, and location set for the meeting. At this conference, the Contractor shall be orientated with respect to Government procedures and line of authority, contractual, administrative, and application matters.

5.3 WORKING HOURS: It shall be the Contractor's responsibility to complete all work during the normal five (5) day week, 0700 am to 3:30 p.m. except Federal holidays. For emergency repairs, at the request of and with the concurrence of the government, the contractor may work outside the aforementioned hours.

5.4 INSPECTIONS: All work will be subject to the inspection of Corps’ representatives.

5.5 COMPLIANCE WITH AGENCY REGULATIONS: The contractor shall observe and follow all rules and regulations issued by the authorized agency officials covering general safety, security, sanitary requirements, pollution control, traffic regulations and parking,.

Information regarding these requirements may be obtained by contacting the Ordering Officer, who will provide such information or assist in obtaining same from appropriate authorities. The contractor and all contractor employees shall be subject to the rules and regulations provided in Title 36, Code of Federal Regulations, Part 327, during the performance of this contract. A copy of these provisions will be provided by the Government.

6. JOB ORDER PREPARATION

6.1 SITE VISIT: Upon receiving a work request from the COR, the Contractor shall meet (telephonically or in person) with the Corps' designated representative responsible for coordinating/negotiating the proposal. An initial site visit and scope clarification meeting(s) may be performed to further define and/or clarify the proposal requirements. The Contractor shall have the following time schedule for submittal of a proposal after diagnostics.

TYPE OF REPAIR SCHEDULE/RESPONSE

Emergency Diagnostics 6 hours Emergency Repairs 12 hours Routine Diagnostics 3 days Routine Repairs 1 week

The Contractor shall notify the Government within two working days of receipt of a Request for Proposal for a proposal if the Contractor cannot meet the above schedule. The Contractor shall also propose an alternate schedule, subject to the approval of the Government.

6.2 DELIVERY SCHEDULE

The time for completion of the work under the job order shall be stated therein. Delivery schedules shall include time for all activities from date of issuance of the proposal, including ordering materials and time required for final clean-up, inspection, acceptance and close out of the job order.

6.3 NOTICE OF COMPLETION OF A JOB ORDER

The Contractor shall notify the onsite POC in writing upon completion of each individual job order. The Contractor shall give advance notice of the date work will be fully completed and ready for final inspection.

7. Pricing. Waste of excess material quantities are incidental costs included within the contract unit prices. Quantities used on individual delivery order proposals shall be taken from field measurements or design plans, as appropriate, without allowance for waste. Costs for expendable supplies, lubricants and wear and tear on tools are incidental to the maintenance costs and are included in the bare material cost line items. These will not be paid for separately.

If conditions beyond the control of the Contractor are expected to significantly impact the continuous execution of the work, "overtime" and/or "non-standard time" may be warranted.

The labor hour adjustment is limited to those unit lines affected by the anticipated impact.

7.1 The following items shall be considered as part of the bid amounts:

• Material Handling and Storage

• Safety Requirements

• Personnel Protective Equipment

• Equipment

• Barriers

• Final Clean-up

• Contingencies

8. JOB ORDER PROPOSAL FORMAT & SPECIAL CLAUSES

The job order proposal shall be of sufficient detail to identify, quantify, and rationalize the use of all line items as noted herein.

9. JOB ORDER ESTIMATE: The estimate shall include a brief description of the unit line should be identified in the estimate format. To the extent practical, ** material, labor and equipment costs per unit should be identified in the estimate along with the total material, labor and equipment cost. A more detailed description, rationale for use, assumptions and cost backup information required to justify/document this negotiated line item shall be provided in the accompanying narrative. This narrative shall be keyed to the estimate.

**Note: "to the extent practical" is dependent on the nature of the contract vehicle used to procure the non-priced line item. For self-performed work, this information is available. For subcontracted non pre-priced work see below. These realities shall be identified in the narrative.

10. JOB CONDITIONS

10.1 LAYOUT OF WORK: (APR 1972) The Contractor shall lay out his work and shall be responsible for all measurements in connection therewith. The Contractor shall furnish, at his own expense, all templates, platforms, equipment, tools and materials and labor as may be required in laying out any part of the work. The Contractor will be held responsible for the execution of the work to such lines and elevations shown on the drawings or indicated by the Ordering Officer.

10.2 TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER: This provision specifies the procedure for determination of time extensions for unusually severe weather in accordance with the contract clause entitled "Default: (Fixed Price Construction)". In order for the Ordering Officer to award a time extension under this clause, the following conditions must be satisfied: The weather experienced at the project site during the negotiated job period must be found severe; that is, more severe than the adverse weather anticipated for the project location during any given month. The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the Contractor.

10.3 MINIMUM MAN-POWER REQUIREMENTS: The Contractor shall provide an adequate number of fully qualified personnel and resources to perform the work specified herein. The Contractor shall be advised that large quantities of work may be necessary to be completed in a short period of time or in short notice.

10.4 OTHER CONTRACTS: The Government may undertake or award other contracts or have lessees or volunteers performing certain work, and the Contractor shall fully cooperate with such other contractors, lessees, volunteers and Government employees and carefully fit their own work to such other additional work as may be directed by the COR. The Contractor may be required to work together with other contractors, lessees, volunteers and Government employees to complete a task such as the Contractor loading trucks other than his own or hauling material loaded by others. The Contractor shall not commit or permit any act, which will interfere with performance of work by another contractor, by a lessee, or by Government employees. The COR can alter the work schedules of the other contractor, lessee, volunteer, Government employees or the Contractor to avoid possible conflicts. Any such change or failure to make such a change by the COR shall not be the basis for a claim by the Contractor.

11. ENVIRONMENTAL PROTECTION

11.1 APPLICABLE REGULATIONS: The Contractor and his subcontractors in the performance of a job call, shall comply with all applicable Federal, State, and local laws and regulations concerning environmental pollution control and abatement in effect on the date of this solicitation, as well as the specific requirements stated elsewhere in the contract specifications or as directed by the Ordering Officer. The Contractor shall exercise care and safety in the performance of the contract and shall take necessary precautions to avoid contamination of the water, damage to private property and injury to employees and the public. The Contractor shall be liable for any and all damages to the environment, Government property, private property, trees and shrubs as well as injuries to the public and employees while in performance of this contract. All environmental protection matters shall be coordinated with the COR.

11.2 NOTIFICATION: The Ordering Officer will notify the Contractor of any non-compliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately take corrective action. If the Contractor fails or refuses to comply promptly, the Ordering Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of time lost due to any such stop order shall be made the subject of a claim for extension of time or for excess costs or damages by the Contractor unless it is later determined that the Contractor was in compliance.

11.3 PROTECTION OF WATER RESOURCES: The Contractor shall not pollute streams, lakes or reservoirs with fuels, sediment, oils, bitumen, calcium chloride, or other harmful materials. All work under this contract shall be performed in such a manner that objectionable conditions will not be created in streams through or adjacent to the project areas.

12. ATTACHMENT/TECHNICAL EXHIBITS:

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

The contractor shall furnish all labor, materials, and equipment necessary to perform the HVAC services on the Raystown Lake Project in Huntingdon County, Pennsylvania in accordance with the specifications contained herein.

Standard Performance Threshold

Method of

Surveillance

PRS # 1.

The contractor shall provide an Accident Prevention Plan.

The contractor shall follow the standard established in EM 385-1- 1.

Submission shall be within 10 days of contract award and any discrepancies shall be corrected within 3 business days, with no work being accomplished until the Plan is in accordance with EM 385-1-1.

The Government will perform a 100% review of the Accident Prevention Plan to ensure it meets the requirements set forth in

EM 385-1-1. (100%

Inspection)

PRS#2

The Contractor shall comply with all safety requirements.

The contractor shall follow the standard established in PWS Section 3.4 and EM 385-1-1

The maximum safety violations documented are no more than 5 violations.

The Government will document safety violations during weekly compliance meetings.

PRS # 3

The Contractor shall follow service schedule

The contractor shall follow the standard established in PWS section 4

The minimum acceptable level of performance is a schedule that meets all the requirements set forth in section 4

The Government will insure schedule is followed and make changes as established in PWS section 4

PRS # 4

The contractor shall provide a Quality Control Plan.

The contractor shall follow the standard established in PWS Section 3.8.3

The minimum acceptable level of performance is the contractor shall submit a Quality Control Plan 14 days prior to the pre-work conference.

The Government will perform a 100% review of the Quality Control Plan to ensure it meets the requirements set forth in PWS Section 3.8.3 (100% Inspection)

PRS #5

The Contractor shall provide a summary of employee training requirements and methods.

The contractor shall follow the standard established in PWS Section 3.8.3.6

The minimum acceptable level of performance is the contractor shall submit an Employee Training Plan 14 days prior to the pre-work conference.

The Government will perform a 100% review of the training program to ensure it meets the requirements set forth in PWS Section 3.8.3.6 (100% Inspection)

PRS #6

The Contractor shall procure and maintain insurance.

The contractor shall follow the standard established in PWS Section 3.7

The minimum acceptable level of performance is insurance certificate meeting all the requirements set forth in PWS Section 3.7 must be submitted at the pre-work conference

The Government will perform a 100% review of insurance to ensure it meets the requirements set forth in PWS Section 3.7 (100% Inspection)

PRS#7

The Contractor and contract employees must be trained in AT Level I awareness.

The contractor shall follow the standard established in PWS Section 3.8.3.7

The minimum acceptable level of performance is any employee working in Gov.

building must provide proof of completed training within 30 days of the start of work.

The Government will collect and review training certificate.

PRS #8

The Contractor shall not fail to adhere to contract specifications.

The contractor shall follow the standard established in

The maximum documented failure to re-perform is 5 times.

The Government will document request corrective actions for failure of specifications.

PRS#9

The Contractor shall not fail to re-perform services.

The contractor shall follow the standard established in

PWS

The maximum documented failure to re-perform is no more than 3 times.

The Government will document request corrective actions for failure of specifications and deduct for non-performance.

PRS#10

The Contractor shall not damage Government or private property.

The contractor shall follow the standard established in

PWS

The maximum documented damages to Government or private property is no more than 3 time.(exceeding $1,000 thresholds)

The Government will document damages to Government or private property.

PRS #11

The Contractor shall not have substantiated public complaints.

The contractor shall follow the standard established in

PWS

The maximum amount is 5 documented customer complaints regarding condition of facility or customer confrontation in a contract year.

The Government will document substantiated public complaints.