RTI Podium PWS version 05 Sep 2022.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

117th Regiment Podium Lifecycle upgrade

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Two (2) Podium upgrade and installation Services, as defined in this PWS.

1.2 Background: VTS-Smyrna is a military training site for units/personnel performing weekend Individual Drill Training, Annual Training, TRADOC initial skill training, reclassification, development, and additional skill acquisition across several facilities on post. The training is delivered in various fashions in a classroom format, ranging from small groups (20-30 personnel) to large conferences (300-400 personnel). The location is 500 7th Ave, Smyrna TN 37167.

1.3 Period of Performance (PoP): The POP 12 months

(1) Contract will include appropriate time to install related equipment, not to exceed 12 months start of contract.

(2) Two classroom podiums and associated Audiovisual equipment

1.4 General Information:

1.4.1 Place and Performance of Services The contractor shall provide services between the hours of 07:00am – 4:00pm CST, Monday – Friday except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at 500 7th Ave, and 603 Fitzhugh Blvd, Smyrna TN 37167. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: RESERVED

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). No submissions are required.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the POC. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Access and General Protection/Security Policy and Procedures. RESERVED.

1.4.5.1.2 Trusted Associate Sponsorship System (TASS):

1.4.5.1.3 RAPIDS: RESERVED

1.4.5.1.4 CAC Renewal: RESERVED

1.4.5.1.5 CAC Returned: RESERVED

1.4.5.1.5.1 Withholding of final payment: RESERVED

1.4.5.1.6 AKO: RESERVED

1.4.5.2 .For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative)

1.4.5.3 Awareness Training (AT) Level 1: Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the KO within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html

1.4.5.4 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the KO. This training shall be completed within [30] calendar days of contract award and within [15] calendar days of new employees commencing performance with the results reported to the KO NLT [30] calendar days after contract award.

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Use of Government Information Systems (IS) RESERVED

1.4.5.6.1 Information Assurance (IA) Training. RESERVED

1.4.5.6.2 Information Assurance (IA) Training: Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://atc.us.army.mil/iastar/docs/Training_BBP.pdf)

1.4.5.6.3 Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

1.4.5.6.4 RESERVED

1.4.5.6.5 RESERVED

1.4.5.7 Army Training Certification Tracking System (ATCTS):RESERVED

1.4.5.8 Information Assurance (IA) Training.

1.4.5.9 Information Assurance (IA)/Information Technology (IT) certification: RESERVED

1.4.5.10 Protection of Personally Identifiable Information (PII). RESERVED

1.4.5.11 OPSEC Training: RESERVED

1.4.5.12 OPSEC SOP/Plan. RESERVED

1.4.5.13 Access to Classified Information: RESERVED

1.4.5.14 Threat Awareness and Reporting Program (TARP): Per AR 381-12, Threat Awareness and Reporting Program (TARP), contractor employees with security clearances must receive annual TARP training by a counterintelligence (CI) agent or other trainer as specified in Chapter 2 Threat Awareness and Education, Section II, paragraph 2-4b.

1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. RESERVED

1.4.6.1.1, 1.4.6.1.2, and 1.4.6.1.3: ALL RESERVED

1.4.6.2 Lock Combinations: RESERVED

1.4.7 Special Qualifications: RESERVED

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, POC and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: RESERVED

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel: RESERVED

1.4.13 Data Rights: RESERVED

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the 15 days phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: RESERVED

3.2 Materials: RESERVED

3.3 Equipment: RESERVED

3.4 Services: RESERVED

3.5 Utilities: RESERVED

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): RESERVED

4.1 General: RESERVED

4.2 Secret Facility Clearance: RESERVED

4.3 Contractor Security Clearance: RESERVED.

5.0 Requirements: The contractor shall:

5.1 Specifications

5.2. Room 118 Bobby Davis Auditorium –

· Contractor will provide an upgraded presentation system to include the functions of presenting from the Podium PC, Guest PC, Document Camera, or wireless presentation.

· The podium PC will have access to two Pan, Tilt, Zoom (PTZ) cameras and wiring for a Document camera for video conferencing applications.

· The audio system will include three wireless microphones plus a built-in podium microphone for local sound reinforcement and conferencing.

· The sound system will be upgraded with new Digital Sound Processer (DSP), amplifier, and in-room ceiling speakers.

· The entire classroom presentation system will be controlled by an intuitive control system that is resilient to non-trained users.

5.2.1 AutoCAD system drawings and two levels of system training (user and expert) shall be provided.

5.2.1.2 HDMI and USB-C connectivity for peripheral AV inputs, such as Laptops, Tablets, and document cameras.

5.2.1.3 The installation of equipment will be performed by highly qualified AV professionals.

5.2.1.4 Crestron control of AV system with control surface mounted in podium surface.

5.2.1.5 Klipsch Professional in-ceiling speakers.

5.2.1.6 Shure wireless microphone system to include two Lavalier microphones and one Handheld microphone. This system will also have room to add one additional transmitter, and will be compatible with other RTI Classroom microphones to allow cross leveling of equipment.

5.2.1.7 Biamp DSP for audio processing of microphones and program audio. The Biamp DSP will also provide USB audio to the podium PC for video conferencing applications.

5.2.1.8 Epiphan recording hardware for local record and streaming.

5.2.1.9 Wolfvision wireless presentation device for easy sharing of content without the need of dongles or installing software.

5.2.1.10 Crestron source selection and signal distribution to existing projector.

5.2.1.11 Marshall 30X PTZ cameras with Marshall camera signal distribution and switching.

5.2.1.12 All relevant existing equipment shall be deinstalled and the existing podium shall be modified to support the new control and connectivity interfaces, including dedicated USB connections for recording and presentation.

5.3. Room 115 Theater style Auditorium

· Contractor will provide an upgraded presentation system to include the functions of presenting from the Podium PC, Guest PC, Document Camera, or wireless presentation.

· The podium PC will have access to two Pan, Tilt, Zoom (PTZ) cameras and wiring for a Document camera for video conferencing applications.

· The audio system will include three wireless microphones plus a built-in podium microphone for local sound reinforcement and conferencing.

· The sound system will be upgraded with new Digital Sound Processer (DSP), amplifier, and in-room ceiling speakers.

· The entire classroom presentation system will be controlled by an intuitive control system that is resilient to non-trained users.

5.3.1 AutoCAD system drawings and two levels of system training (user and expert) shall be provided

5.3.1.2 HDMI and USB-C connectivity for peripheral AV inputs, such as Laptops, Tablets, and document cameras.

5.3.1.3 The installation of equipment will be performed by highly qualified AV professionals.

5.3.1.4 Crestron control of AV system with control surface mounted in podium surface.

5.3.1.5 Klipsch Professional in-ceiling speakers.

5.3.1.6 Shure wireless microphone system to include two Lavalier microphones and one Handheld microphone. This system will also have room to add one additional transmitter, and will be compatible with other RTI Classroom microphones to allow cross leveling of equipment.

5.3.1.7 Biamp DSP for audio processing of microphones and program audio. The Biamp DSP will also provide USB audio to the podium PC for video conferencing applications.

5.3.1.8 Epiphan recording hardware for local record and streaming.

5.3.1.9 Wolfvision wireless presentation device for easy sharing of content without the need of dongles or installing software.

5.3.1.10 Crestron source selection and signal distribution to existing projector.

5.3.1.11 Marshall 30X PTZ cameras with Marshall camera signal distribution and switching.

5.3.1.12 All relevant existing equipment shall be deinstalled and the existing podium shall be modified to support the new control and connectivity interfaces, including dedicated USB connections for recording and presentation.

6. Maintenance

6.1 Extended Warranty Option: extended warranty of components in Section 5.

6.1.2 : Preventative maintenance Option - quarterly service call for preventive maintenance, system checks, functionality, and repair of covered items in section5.

7.0 CONTRACTOR REQUEST FOR PAYMENT

The contractor shall invoice the Government per month. The mandatory invoicing system is Procurement Integrated Enterprise Environment (PIEE) formerly (Wide Area Workflow (WAWF). No manual invoices will be accepted. Please visit https://piee.eb.mil/

8.0 CONTRACTOR PERSONNEL.

8.1 Management:

8.1.2 The Contractor shall act as, or provide, a Project Manager.

8.1.3 The Project Manager shall be the central point of contact with the Government for performance of all work under the contract.

8.1.4 A competent Contractor employee shall be designated to act for the Project Manager during the Project Manager's absence.

8.1.5 The Contractor shall provide written, 48 hour advance notice of such designation to and approved by the POC.

8.1.6 The Project Manager/POC, or any individual(s) designated/listed in the contract, shall contact the Purchase & Contracting office for prompt action on matters pertaining to execution of the contract for additional services. Anyone making changes without authority to the contract, the liability will not be covered under the contract and will solely be on the contractor for any additional charges that may occur.

8.1.7 The Project Manager and primary staff shall be able to understand, speak, read, and write the English language.

9.0 POINT OF CONTACT(S)

9.0 117th Regiment, Regional Training Institute (RTI) POINTS OF CONTACT

9.1 The point of contact at the RTI are as follows:

(1) CPT Jason Bucklew Office: (615) 355-3642 Government Cell: (615) 393-4595 Jason.d.bucklew.mil@army.mil

10.0 Service Contract Reporting: RESERVED

11. REPORTING: RESERVED

12. DATA FIELDS: RESERVERD

13.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b) 01/23/2014 (Change 1: 07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9) August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf

https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC) 09/09/14 (Change 1: 05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors 08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil Liberties Programs 01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy Program 05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce Improvement Program 12/19/2005 (Change 4: 11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program Operating Manual (NISPOM) 02/28/2006 (Change 2: 05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors 03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/ArmyDir.aspx

AR 25-2

Information Assurance 04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 530-1

Operations Security 09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 525-13

Antiterrorism 12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 381-12

Threat Awareness and Reporting Program (TARP) (Section II, ¶ 2-4.b) 06/01/2016 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AFI 10-245

Antiterrorism 03/28/2013 (Certified current 03/30/2017) https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFI 31-101

Security Forces Standards and Procedures 08/18/2020 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFMAN 31-113

Security Forces Standards and Procedures 03/05/2013 Change 1:

12/02/2015 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFPD 17-1

Information Dominance Governance and Management 04/12/2016 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFMAN 17-1301

Computer Security (COMPUSEC) 02/12/2020 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFI 10-701

Operations Security 7/24/2019 (Change 1:

06/09/2020) https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

13.1 Applicable Forms: Forms applicable to the PWS are listed below:

DD 1172-2

Application for Identification Card/DEERS Enrollment

I-9 Employment Eligibility Verification 10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security Agreement Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

DD 250

Material Inspection and Receiving Report

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

TECHNICAL EXHIBIT 2

Deliverables Schedule

1.4.5.4 iWATCH Training Certificates

Ver. June 2021