RSQ_for_P3_Consultant.docx

Volusia County Parks, Recreation and Culture Tournament Sports Complex Public-Private Partnership Project Request For Proposal

1. Project overview

Volusia County is in the initial planning phase for a multi-sport tournament quality public sports complex at a 120 acre site located in Orange City Florida and is just east of the existing 8 field sports complex - PFC Emory L. Bennett Veterans Memorial Park. The intent of the County to is to attract and solicit national, regional, state and local youth, high school and collegiate sports tournaments, showcases and training academies that will bring a large number of visitors and economic impact into the County while also serving the Volusia County community.

The County is seeking proposals from qualified firms with extensive public-private partnership (P3) development to serve as the lead consultant to assist the County of Volusia in structuring a solicitation for the County to receive proposals for a public -private partnership for development of the above mention project..

2. Project Objectives

· Assist the County in creating appropriate ordinance to allow the County to lawful engagement of P3 process

Assist county in structuring an innovative solicitation for a P3 framework that optimizes public and private sector contributions

Assist county in establishing performance metrics and monitoring systems for the P3 agreement

3. Scope of Services

3.1 P3 Development and Structuring (Primary Focus)

· Assist county in designing a comprehensive P3 framework and agreement structure

· Assist county in developing a risk allocation matrix and mitigation strategies

· Assist county in creating performance specifications and payment mechanisms

· Assist county in developing dispute resolution and termination provisions

· Assist county in establishing governance and oversight mechanisms

· Assist county in defining key performance indicators (KPIs) and monitoring systems

3.2 Financial Advisory

· Advise county structuring project finance options including potential public funding mechanisms

· Develop detailed financial models incorporating public and private contributions

· Create revenue sharing framework options and payment mechanisms

· Assist county in designing incentive structures for private partner performance

· Advise county on potential tax increment financing and other public funding tools

· Assist county in structuring facility refinancing provisions and revenue sharing mechanisms

3.3 Private Partner Procurement

· Assist county in designing a two-stage procurement process for private partner selection

· Develop qualification criteria and evaluation methodology

· Create draft P3 agreement and related project documents

· Manage competitive dialogue process with shortlisted bidders

· Assist county in evaluating private partner proposals and financing structures

· Support county in contract negotiations and financial close

3.4 Facility Planning Comment by Pam Wilsky: Does this really fit with this solicitation. This seems like different consultant to me.

· Recommend optimal facility sports field mix and sports activity programming

· Create maintenance and lifecycle cost models over a 10 year period for artificial turf and natural grass

4. Submission Requirements

4.1 P3 Expertise and Qualifications

· Demonstrated experience in P3 project structuring and implementation

· Track record of successful sports facility P3 developments Comment by Pam Wilsky: Is this too specific, what about just P3 projects.

· Expertise in public sector procurement and contract management for P3 projects

· Experience with various P3 payment mechanisms and risk allocation structures

· Case studies of completed P3 projects with similar scope

· Key personnel experience in P3 development and implementation

4.2 Technical Proposal

· Detailed P3 structuring approach

· Risk allocation methodology

· Financial structuring strategy

· Solicitation development plan and timeline

· Contract management approach

· Advise county on performance monitoring framework

4.3 Financial Proposal

· Detailed fee structure for all project phases

· Resource allocation plan

· Hourly rates for additional services

· Financial capacity documentation

5. Evaluation Criteria

1. P3 Development Expertise (35%)

2. Financial Advisory Capabilities (25%)

3. Project Approach and Methodology (20%)

4. Sports Facility Experience (15%)

5. Fee Proposal (5%)