RSD Lodging Combo Solicitation.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation: W50S8Z-22-Q-0025 is being issued as a Request for quote (RFQ). All solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-07. This procurement is a 100% small business set aside IAW FAR 19.502.2(a). The NAICS code is 721110 and the small business size standard is $35M.

Instructions to Offerors

1. Questions: All questions shall be in writing. Questions shall be submitted to Jason Rice at jason.rice.27@us.af.mil. Questions must be submitted no later than 16 September 2022.

2. Quote Submission: Quotes should be submitted by email (preferred method) to the Contracting Office at jason.rice.27@us.af.mil no later than Wednesday 21 September 2022 at 1:00 PM PST. Quotes shall be clearly marked RFQ W50S8Z-22-Q-0025, they shall be no less than 10 point font and no more than 8 pages in length. Offerors are hereby notified that if their quotes are not received by the date, time, and location specified in this announcement, it will not be considered by the agency. It is the responsibility of the offeror to view the website for any changes or amendments to this RFQ. Award may be made without discussions.

a. It is your responsibility to make sure your quote is received. The fact that the contracting office did not receive your quote due to an error with email address does not change the due date or time.

Basis for Award

A firm-fixed-price award shall be made to a single offeror. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered using a subjective comparative analysis in accordance with FAR 8.405-2. The following factors shall be used to evaluate offers:

Subcontracting plan – Must include name and address of each motel the prime contractor intends to subcontract to. These motels will be evaluated in accordance with DoD health standards and DoD lodging adequacy standards for technical acceptability.

Past Performance Price

The following commercial items are requested in this solicitation:

CLIN 0001 – Lodging for 14-15 October 2022 Line Item Price: $

· Minimum 10 room nights

· Not to exceed 60 room nights

· Double occupancy rooms unless specified otherwise

· Must meet DoD health standards and DoD Lodging Adequacy Standards

· May be subject to onsite inspection for compliance

· Services to be accomplished In Accordance with attached PWS.

Option CLIN 1001 – Lodging for 04-05 November 2022 Line Item Price: $

· Minimum 10 room nights

· Not to exceed 50 room nights

· Double occupancy rooms unless specified otherwise

· Must meet DoD health standards and DoD Lodging Adequacy Standards

· May be subject to onsite inspection for compliance

· Services to be accomplished In Accordance with attached PWS.

Option CLIN 1002 – Lodging for 30 Nov – 03 Dec 2022 Line Item Price: $

· Minimum 10 room nights

· Not to exceed 40 room nights

· Double occupancy rooms unless specified otherwise

· Must meet DoD health standards and DoD Lodging Adequacy Standards

· May be subject to onsite inspection for compliance

· Services to be accomplished In Accordance with attached PWS.

Option CLIN 1003 – Lodging for 02-03 December 2022 Line Item Price: $

· Minimum 10 room nights

· Not to exceed 30 room nights

· Double occupancy rooms unless specified otherwise

· Must meet DoD health standards and DoD Lodging Adequacy Standards

· May be subject to onsite inspection for compliance

· Services to be accomplished In Accordance with attached PWS.

Option CLIN 1004 – Lodging for 06-07 January 2023 Line Item Price: $

· Minimum 10 room nights

· Not to exceed 50 room nights

· Double occupancy rooms unless specified otherwise

· Must meet DoD health standards and DoD Lodging Adequacy Standards

· May be subject to onsite inspection for compliance

· Services to be accomplished In Accordance with attached PWS.

Option CLIN 1005 – Lodging for 03-04 February 2023 Line Item Price: $

· Minimum 10 room nights

· Not to exceed 50 room nights

· Double occupancy rooms unless specified otherwise

· Must meet DoD health standards and DoD Lodging Adequacy Standards

· May be subject to onsite inspection for compliance

· Services to be accomplished In Accordance with attached PWS.

Option CLIN 1006 – Lodging for 01-04 March 2023 Line Item Price: $

· Minimum 10 room nights

· Not to exceed 40 room nights

· Double occupancy rooms unless specified otherwise

· Must meet DoD health standards and DoD Lodging Adequacy Standards

· May be subject to onsite inspection for compliance

· Services to be accomplished In Accordance with attached PWS.

Option CLIN 1007 – Lodging for 03-04 March 2023 Line Item Price: $

· Minimum 10 room nights

· Not to exceed 40 room nights

· Double occupancy rooms unless specified otherwise

· Must meet DoD health standards and DoD Lodging Adequacy Standards

· May be subject to onsite inspection for compliance

· Services to be accomplished In Accordance with attached PWS.

Option CLIN 1008 – Lodging for 14-15 April 2023 Line Item Price: $

· Minimum 10 room nights

· Not to exceed 50 room nights

· Double occupancy rooms unless specified otherwise

· Must meet DoD health standards and DoD Lodging Adequacy Standards

· May be subject to onsite inspection for compliance

· Services to be accomplished In Accordance with attached PWS.

Option CLIN 1009 – Lodging for 03-06 May 2023 Line Item Price: $

· Minimum 10 room nights

· Not to exceed 100 room nights

· Double occupancy rooms unless specified otherwise

· Must meet DoD health standards and DoD Lodging Adequacy Standards

· May be subject to onsite inspection for compliance

· Services to be accomplished In Accordance with attached PWS.

Option CLIN 1010 – Lodging for 02-03 June 2023 Line Item Price: $

· Minimum 10 room nights

· Not to exceed 50 room nights

· Double occupancy rooms unless specified otherwise

· Must meet DoD health standards and DoD Lodging Adequacy Standards

· May be subject to onsite inspection for compliance

· Services to be accomplished In Accordance with attached PWS.

Option CLIN 1011 – Lodging for 02-05 August 2023 Line Item Price: $

· Minimum 10 room nights

· Not to exceed 40 room nights

· Double occupancy rooms unless specified otherwise

· Must meet DoD health standards and DoD Lodging Adequacy Standards

· May be subject to onsite inspection for compliance

· Services to be accomplished In Accordance with attached PWS.

Option CLIN 1012– Lodging for 04-05 August 2023 Line Item Price: $

· Minimum 10 room nights

· Not to exceed 30 room nights

· Double occupancy rooms unless specified otherwise

· Must meet DoD health standards and DoD Lodging Adequacy Standards

· May be subject to onsite inspection for compliance

· Services to be accomplished In Accordance with attached PWS.

Option CLIN 1013 – Lodging for 08-09 September 2023 Line Item Price: $

· Minimum 10 room nights

· Not to exceed 50 room nights

· Double occupancy rooms unless specified otherwise

· Must meet DoD health standards and DoD Lodging Adequacy Standards

· May be subject to onsite inspection for compliance

· Services to be accomplished In Accordance with attached PWS.

Option CLIN 1014 – Lodging for 13-14 October 2023 Line Item Price: $

· Minimum 10 room nights

· Not to exceed 50 room nights

· Double occupancy rooms unless specified otherwise

· Must meet DoD health standards and DoD Lodging Adequacy Standards

· May be subject to onsite inspection for compliance

· Services to be accomplished In Accordance with attached PWS.

Option CLIN 1015 – Lodging for 03-04 November 2023 Line Item Price: $

· Minimum 10 room nights

· Not to exceed 50 room nights

· Double occupancy rooms unless specified otherwise

· Must meet DoD health standards and DoD Lodging Adequacy Standards

· May be subject to onsite inspection for compliance

· Services to be accomplished In Accordance with attached PWS.

Option CLIN 1016 – Lodging for 01-02 December 2023 Line Item Price: $

· Minimum 10 room nights

· Not to exceed 50 room nights

· Double occupancy rooms unless specified otherwise

· Must meet DoD health standards and DoD Lodging Adequacy Standards

· May be subject to onsite inspection for compliance

· Services to be accomplished In Accordance with attached PWS.

Total Price: $

THE FOLLOWING FULL TEXT PROVISIONS AND CLAUSES APPLY TO THIS ACQUISITION:

52.252-1 Solicitation Provisions Incorporated by Reference.

As prescribed in 52.107(a), insert the following provision:

SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): www.acquisition.gov (End of provision)

52.252-2 Clauses Incorporated by Reference.

As prescribed in 52.107(b), insert the following clause:

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov (End of clause) 52.252-3 Alterations in Solicitation.

As prescribed in 52.107(c), insert the following provision in solicitations in order to revise or supplement, as necessary, other parts of the solicitation that apply to the solicitation phase only, except for any provision authorized for use with a deviation. Include clear identification of what is being- altered.

ALTERATIONS IN SOLICITATION (APR 1984)

Portions of this solicitation are altered as follows:

(End of clause) 52.252-4 Alterations in Contract.

As prescribed in 52.107(d), insert the following clause in solicitations and contracts in order to revise or supplement, as necessary, other parts of the contract, or parts of the solicitation that apply after contract award, except for any clause authorized for use with a deviation. Include clear identification of what is being altered.

ALTERATIONS IN CONTRACT (APR 1984)

Portions of this contract are altered as follows:

(End of clause) 52.252-5 Authorized Deviations in Provisions.

As prescribed in 52.107(e), insert the following provision in solicitations that include any FAR or supplemental provision with an authorized deviation. Whenever any FAR or supplemental provision is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the provision when it is used without deviation, include regulation name for any supplemental provision, except that the contracting officer shall insert "(DEVIATION)" after the date of the provision.

AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause) 52.252-6 Authorized Deviations in Clauses.

As prescribed in 52.107(f), insert the following clause in solicitations and contracts that include any FAR or supplemental clause with an authorized deviation. Whenever any FAR or supplemental clause is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the clause when it is used without deviation, include regulation name for any supplemental clause, except that the contracting officer shall insert "(DEVIATION)" after the date of the clause.

AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause) 252.232-7006 Wide Area WorkFlow Payment Instructions.

As prescribed in 232.7004 (b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Combo

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC W50S8Z

Admin DoDAAC** W50S8Z

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

See Schedule

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Not Applicable

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

THE FOLLOWING PROVISIONS MUST BE COMPLETED BY THE OFFEROR AND MUST BE SUBMITTED WITH THE QUOTATION OR OFFER

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

THE FOLLOWING PROVISIONS REQUIRE COMPLETION BY THE OFFEROR

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation 52.204-26 Covered Telecommunications Equipment or Services-Representation 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.212-3 Offeror Representations and Certifications-Commercial Items 52.219-1 Small Business Program Representations 52.222-48 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services - Certification 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—representation and Certifications 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation

PROVISIONS INCORPORATED BY REFERENCE

52.204-7 System for Award Management 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-20 Predecessor of Offeror

52.212-1 Instructions to Offerors -- Commercial Items 52.212-2 Evaluation -- Commercial Items 52.237-1 Site Visit 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.225-7055 Representation Regarding Business Operations with the Maduro Regime 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime 252.239-7098 Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites – Representation (DEVIATION 2021-O0003) (APRIL 2021)

CLAUSES INCORPORATED BY REFERENCE

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-14 Service Contract Reporting Requirements 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kasperksy Lab and Other Covered Entities 52.204-25 Prohibition of Contracting for Certain telecommunications and Video Surveillance Services or Equipment 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.212-4 Contract Terms and Conditions-Commercial Items 52.212-5 Class Deviation 2018-O0021 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.219-14 Limitations on Subcontracting 52.219-28 Post-Award Small Business Program Rerepresentation 52.219-33 Non-Manufacturer Rule 52.222-3 Convict Labor 52.222-19 CD 2020-O0019 - Child Labor-Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-50 Combating Trafficking in Persons 52.222-55 Minimum Wages Under Executive Order 13658 52.222-62 Paid Sick Leave Under Executive Order 13706 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases 52.232-1 Payments 52.232-8 Discounts for Prompt Payment 52.232-10 Limitation on Withholding of payments 52.232-11 Extras 52.232-18 Availability of Funds 52.232-25 Prompt Payment 52.232-33 Payment by Electronic Funds Transfer – System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payment to Small Business Subcontractors 52.233-1 Disputes 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.237-3 Continuity of Services 52.239-1 Privacy or Security Safeguards 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 202.204-7000 Disclosure of Information 252.204-7003 Control of Government Personnel Work Product 252.204-7006 Billing Instructions 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7010 Levies on Contract Payments 252.232-7017 Accelerating Payments to Small Business Subcontractors—Prohibition on Fees and Consideration.

52 Information Assurance Contractor Training and Certification 252.239-7017 Notice of Supply Chain Risk 252.239-7018 Supply Chain Risk 252.243-7001 Pricing of Contract Modifications 252.244-7000 Subcontracts for Commercial Items

The Defense Priorities and Allocations System (DPAS) assigned rating is: NONE.