RPN S1611 Outpt Clinical Facility_vFRev1_071626.pdf

Request for Information: RPN S-1611 (Rev. #1) Release Date: June 30, 2026 Description: Clinical Ambulatory Space In/Around the Verona, NY Area Responses Due: August 31, 2026, at 1400/2:00 PM ET

Contracts & Campus Purchasing 750 East Adams Street, Syracuse, NY 13210 | Ph: 315.464.5720 | Fax: 315.464.4599 | www.upstate.edu | State University of New York

The State University of New York (“SUNY”) Upstate Medical University (“Upstate”) is seeking offers from qualified Landlords interested in entering into an initial 15-year lease agreement, with two (2) optional 5-year renewal terms and a holdover provision, for approximately 15,000 – 25,000 square feet of rentable (“RSF”) clinical ambulatory facility space located within the following zip codes: 13421, 13476, or 13478.

Landlord requirements include, but are not limited to:

• A minimum of five (5) years of successful experience in the ownership and management of medical office space.

Space requirements include, but are not limited to:

• The space must meet all applicable local building codes and comply with Article 28 requirements established by the New York State Department of Health ("NYSDOH").

• Space Configuration and Use o Permanent space must support outpatient clinical care and after-hours care services.

o Clinical space must support a "flexible pods" layout that allows clinics to share space on a rotating schedule.

o The space must include shared conference areas.

o Proposals must identify all general support and common-use spaces, including pantry areas, gender-neutral restrooms, a lactation (wellness) room, file and copy rooms, equipment rooms, network rooms, storage rooms, and any special-use rooms.

o The space must include an imaging suite including space for an MRI machine, XR machine, ultrasound room with corresponding code requirements.

o The space must include space dedicated to an outpatient pharmacy.

• Term and Building Occupancy o The proposed lease term must include a minimum 15-year initial term, two (2) optional 5-year renewal terms, and holdover provisions.

o Occupancy must begin in Quarter 4 of calendar year 2030.

• Accessibility, Parking and Safety o Parking must accommodate spaces for patients/visitors and staff per local code and zoning requirements.

o All areas must be ADA accessible and compliant.

o Employee restrooms must be available on each floor, if applicable.

o The interior and exterior must be secure and well lit.

• Building Systems and Infrastructure o The facility must provide secured card access.

o The space must provide independent control of HVAC zones.

o Small network room(s) must be available on each floor, if applicable.

o The facility must include infrastructure for power, telecommunications, security, and internet service, including VOIP compatibility and interior Cat-6 or Cat-6a cabling.

o Require a building Uninterrupted Power System (UPS).

• Branding o The building must allow illuminated and non-illuminated Upstate-branded exterior signage.

Preferences include, but are not limited to:

• Proximity to the Upstate Cancer Center at Verona (5584 Main Street, Verona, NY 13478).

• Proposals can be either built to suit or renovate existing.

• Proposal needs to list as a separate price the cost to bring the space up to standards listed above, including any Tenant Improvement Allowances.

Description: Clinical Ambulatory Space In/Around the Verona, NY Area Responses Due: August 31, 2026, at 1400/2:00 PM ET

750 East Adams Street, Syracuse, NY 13210 | Ph: 315.464.5720 | Fax: 315.464.4599 | www.upstate.edu | State University of New York

The following information related to the above referenced property(ies) must be included in the Landlord’s proposal.

1. General Building Information:

a. Building address:

b. Total building area (RSF):

c. Year built:

d. Year(s) of substantial capital improvements/upgrades/renovations:

e. Building Owner (name and contact information, including phone and email):

f. Building Manager (name and contact information, including phone and email):

g. Zoning:

h. Ceiling Heights:

2. Demised Premises Information:

a. Rentable Square Feet (RSF):

b. Useable Square Feet (USF):

c. Proportionate Share:

d. Floor #:

3. Representations:

a. Must represent that Upstate’s intended use of the premises is not in violation of the Certificate of Occupancy, any covenant, condition or restriction on the building as existing or pending at the time of proposal submission.

b. Must be capable of providing the premises in accordance with all applicable laws and New York State contracting procedures.

4. Rent:

a. Base Rental Rate: Specify the rent on a full-service gross basis.

b. Rent Commencement: Rent to commence when all systems and services required are operational pursuant to the terms and conditions of the Lease and upon regulatory approval of the Lease by the New York Attorney General and Office of State Comptroller.

5. Cleaning Schedule: Please provide the cost per square foot of janitorial services together with the frequency and level of cleaning, which is included in the base rent or indicate if the tenant is required to provide its own service.

6. Utilities: Clearly define all utilities available in the building and tenant charges, if any.

7. Condition: Provide existing condition description and work required to allow for move-in condition.

Include all relative costs and design/build-out opportunities to be provided.

a. The premises must be delivered broom clean.

b. All utilities to the demised premises and all non-flexible HVAC branch ductwork is to be included with base building.

c. The building and premises shall comply with all applicable laws, codes, and ordinances, including the Americans with Disabilities Act (ADA).

d. Landlord shall guarantee the Base Building from latent defects throughout the Lease term.

e. Throughout the Lease term, Landlord shall repair, maintain and replace all structural items of the Building, including the roof.

8. Building Features:

a. Please provide relevant photos, drawings, floorplans available for the proposed rentable space.

b. Entrance: Please indicate the number of entrances and exits to the proposed rentable space.

c. Elevators:

i. Passenger / Please indicate availability, if applicable.

ii. Freight / Please indicate availability, if applicable.

d. Please indicate if there are any significant changes planned for the elevators and any Tenant charges.

Description: Clinical Ambulatory Space In/Around the Verona, NY Area Responses Due: August 31, 2026, at 1400/2:00 PM ET

750 East Adams Street, Syracuse, NY 13210 | Ph: 315.464.5720 | Fax: 315.464.4599 | www.upstate.edu | State University of New York

e. Electric: Please indicate the amount and type of electric capacity delivered to the Premises.

f. Access: Tenant desires 24-hour, 7-day access. Please indicate how this will be accomplished.

g. HVAC: Please define the hours of operation of the building included in the quoted base rent and any charges for after hour HVAC and other services required after normal business hours.

Overtime HVAC and other services to be at Landlord’s cost, with no mark-up.

h. Signage: Please indicate all signage, interior and exterior, available to Tenant.

9. Security: Please provide a comprehensive description of the overall building security features (internal and external), security services, and associated costs.

10. Parking: A complete description of the parking accommodations should be provided; this description should include such information as the total number of spaces available and the number of reserved/unreserved spaces that will be available to Tenant. If parking costs are not included in base rent, please indicate location and cost of such parking.

11. Public Transportation: A complete description of the public transportation near location.

12. Environmental: Please confirm that there is no asbestos present in the building and that there are no contaminants or environmental hazards in or on the property. Also include a brief narrative of any tenants and their activities as they relate to the generation of hazardous materials.

13. Americans with Disabilities Act: Please confirm that the building and all common areas, including the bathrooms, will comply with, at Landlord’s expense, all relevant regulatory codes, including but not limited to ADA and fire/life safety.

14. Brokerage: It is understood and agreed that if a real estate commission, percentage, brokerage, contingency, or other compensation is to be paid due to this Lease, the payment of such compensation shall be the sole responsibility of the Landlord. The Landlord agrees to hold the Tenant harmless from any and all fee claims placed by brokers relating to this Lease.

15. Security Deposit: It is New York State’s policy not to pay a Security Deposit.

16. NYS Regulations: Any lease shall be subject to all New York State rules and regulations, standard lease language and executory clause.

17. No Offer/Contract: This Request for Information does not constitute an offer to lease any Premises and is neither binding nor contractual. Only fully executed and mutually delivered lease documents shall be binding on both parties. Proposals in response to this Request for Information will be accepted from building owners and their authorized representatives having authority to enter into a lease.

Proposals received from unauthorized representatives containing general property listings/descriptions will not be considered.

For technical issues, please call (315) 464-5720 or CONTRACT@upstate.edu.

Please forward your proposal on or before the RESPONSES DUE date and time noted at the beginning of this document. Submissions will be reviewed as they are received.

Email proposals to Dan Arnold (arnoldd@upstate.edu) and Kristin Ryder (ryderkr@upstate.edu).

We look forward to receiving your response.

Revisions:

• Extended the due date for proposals by one (1) month.