RPGL-2027-19_Nov_2_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by the Town of Glastonbury, Connecticut, for insurance brokerage and risk management services. The Town of Glastonbury and The Glastonbury Board of Education are seeking qualified firms to provide comprehensive insurance broker services for a five-year contract period spanning March 1, 2027, through June 30, 2032, with an optional two-year renewal subject to annual review and satisfactory renegotiation. The RFP was released on October 29, 2026, at 2:30 p.m. EDT, with proposals due on November 17, 2026, at 11:00 a.m. EST. Submissions are accepted through the Bonfire portal at https://glastonburyct.bonfirehub.com/. The Town will conduct a Zoom session at the due date and time to read aloud respondent names only. Top-rated firms will be invited to participate in interviews scheduled for the week of December 7, 2026, with firm recommendation anticipated by December 18, 2026, and Town Manager appointment by December 31, 2026. Contract commencement is anticipated on or before March 1, 2027, subject to execution within 30 days of approval.

Qualified respondents must be properly licensed in Connecticut, maintain annual commercial premiums exceeding $2 million, and employ at least two qualified principals or account managers with a minimum of ten years of insurance agency or brokerage experience in Connecticut. Firms must demonstrate municipal experience with five or more accounts representing towns comparable in size to Glastonbury. Required insurance coverage includes Workers' Compensation at statutory limits with $1 million Employer's Liability, Commercial General Liability at $1 million per occurrence and $2 million aggregate, Automobile Liability at $1 million combined single limit, and Errors and Omissions/Professional Services Liability at $5 million per occurrence. All policies must name the Town and Board of Education as additional insureds with waivers of subrogation, issued by carriers rated A-VIII or better by Best's. The Town will award the contract on a fee basis with commissions prohibited, requiring a separate dollar cost proposal. Fees will be paid directly by the Town at the beginning of each fiscal year following finalization of the insurance renewal process. While no set-aside or preference program applies, the Town encourages submissions from Minority, Women, and Disadvantaged Business Enterprises. The Town reserves the right to accept or reject any or all proposals.