RP031_25 INV.pdf

September 17, 2025

RP031-25

REQUEST FOR PROPOSALS

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified contractors for the Provision of Management, Operation and Maintenance Services for Collins Hill Golf Club on a Multi-Year Contract for the Gwinnett County Department of Parks and Recreation.

Proposals must be returned in a sealed container marked on the outside with the Request for Proposal number and Company Name. Proposals will be received until 2:50 p.m. local time on October 7, 2025 at the Gwinnett County Financial Services - Purchasing Division – 4th Floor Charlotte J. Nash Building, 75 Langley Drive, Lawrenceville, Georgia 30046. Any proposal received after this date and time will not be accepted. Proposals will be publicly opened and only names of submitting firms will be read at 3:00 p.m. A list of firms submitting proposals will be available the following business day on our website www.gwinnettcounty.com.

A Webex pre-proposal meeting is scheduled for 10:00 A.M. local time on September 24, 2025. To access, dial 1-408-418-9388, enter Access Code 2340 466 5491. All interested parties are urged to attend. Questions regarding proposals should be directed to Jake Scarpone, Purchasing Associate II, at Jake.Scarpone@gwinnettcounty.com or by calling 770-822-8722 no later than 3:00 P.M. on September 26, 2025. Proposals are legal and binding upon the Consultant when submitted. One unbound single-sided original, four (4) exact copies, and one electronic pdf copy on flash drive should be submitted.

Successful contractor(s) will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator, Gwinnett County Justice and Administration Center, 770-822-8165.

The written proposal documents supersede any verbal or written prior communications between the parties.

Selection criteria are outlined in the request for proposal documents. Gwinnett County reserves the right to reject any or all proposals, to waive technicalities, and to make an award deemed in its best interest.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a proposal will be notified via email. We look forward to your proposal and appreciate your interest in Gwinnett County.

Jake Scarpone Purchasing Associate II The following pages should be returned with your proposal:

Cost Proposal, Pages 12-13 (To be submitted in a separate sealed envelope) Firm Information, Page 14 References, Page 15 Proposer Questionnaire, Pages 16-20 Contractor Affidavit, Page 21 Code of Ethics Affidavit, Page 22 http://www.gwinnettcounty.com/ mailto:Jake.Scarpone@gwinnettcounty.com http://www.gwinnettcounty.com/

RP031-25 PAGE 2

REQUEST FOR PROPOSAL

Provision of Management, Operation and Maintenance Services for Collins Hill Golf Club

I. PROJECT FRAMEWORK AND SCOPE

A. OBJECTIVE

The Gwinnett County Department of Parks and Recreation is soliciting proposals from experienced and qualified firms to provide management, operation and maintenance services on an annual contract with nine renewal options for Collins Hill Golf Club. The framework and scope are provided only to describe the extent to which the golf course should be maintained and operated. Firms may adopt different methods to achieve the same results. This contract will be performance-based, and the County expects a high level of customer service, maintenance, appearance and financial stewardship.

B. BACKGROUND

Since 2011 to present, the Collins Hill Golf Course has been managed, operated and maintained by a private firm that was procured by competitive solicitation by the County.

C. PROJECT DESCRIPTION

Gwinnett County is interested in proposals that will assume all operations of the golf course including pro-shop and food operations. The successful proposer should be ready to assume the day-to-day operations of the course which include:

1. Establishing prices and policies for green fees, pro-shop items/inventory, restaurant goods, lessons, tournaments, advertising, driving range fees, league operations, hours of operation and all items sold retail to the public and any other items or services that may be identified in the future.

2. Hiring of adequate, trained, professional, appropriate staff that will implement the policies established within the framework of the contract with Gwinnett County.

3. Maintaining all buildings and property/equipment owned by the County (with the exception of the clubhouse and adjacent parking lot) currently used by the golf management firm. Any replacement of equipment is the responsibility of the Proposer.

4. Maintaining all required licenses for operation including a liquor license and any other required licenses.

5. Marketing the course, the food operation and all activities and facilities to the public.

6. Keeping records of the operation of the golf course in such a fashion that the County can, at any time, audit records to determine that the terms of the contract are being met.

7. Produce monthly and annual reports as required by the County to measure the efficiency and productivity of the Proposer that shall include at a minimum; the number of rounds played, net receipts and other items as agreed.

8. Assuming existing agreements for leagues, outings, course membership etc., and honoring legitimate existing passes, and coupons to the fullest extent possible. Gwinnett County will provide the best information available on all such agreements, passes and coupons.

9. The Proposer shall collect all revenues received at the golf course.

RP031-25 PAGE 3

10. Provide and sell golf merchandise and services and operate the food and beverage concessions.

11. Must provide, at his/her own expense, all merchandise, rental clubs, club repair equipment, pull carts, concession supplies, equipment, food & beverages.

12. Janitorial services at the clubhouse and maintenance buildings.

II. GENERAL PROPOSAL INFORMATION

1. All required information should be presented in an organized, comprehensive and easy-to-follow manner. Expensive artwork, paper, visual or other presentation aids are not required.

2. One (1) unbound original, four (4) bound copies, and one (1) digital copy should be addressed with the proposal number listed on the outside of the package.

3. It is the ultimate responsibility of the proposer to ensure that they have all applicable addenda prior to proposal submission. Receipt of addenda should be acknowledged in your proposal submission.

4. Individuals, firms and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative without permission of the Service Division Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners.

Violations will be reviewed by the Purchasing Division Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

III. PROPOSAL SUBMISSION & QUALIFICATIONS

1. Transmittal Letter: Proposals should be accompanied by a transmittal letter, the original signed in ink by the company official(s) authorized to commit company resources. Failure to submit a signed transmittal letter MAY result in automatic rejection of proposal. At a minimum, the transmittal letter should identify the proposer(s), identify the contact person for the team/proposer, identify the legal organization of the team/proposer (e.g., joint venture, corporation, sole proprietor, etc.), appropriate federal, state, and county legal registration numbers, and the contact person’s title, mailing address, telephone number, fax number, and e-mail address.

2. Table of Contents: The Table of Contents shall identify locations of all sections in the proposal.

3. Qualifications of the Golf Course Management Services Firm:

a. Years in Business

The firm The firm must be an established business for a minimum of five (5) years, otherwise, the owner/operator must have a minimum of five (5) years’ experience.

b. Golf Course Management Experience & Knowledge

References should include verifiable experience managing at a minimum of two (2) golf courses (two of the three references). Each proposer will be required to provide at least two (2) comparable contracts detailing the type of service provided along with the facility sizes and complexities. Proposers should include all experience/qualifications they have in managing public owned golf courses. Examples must show the proposer provided continuous management services for three (3) years or more. Experience must include:

• Grounds Maintenance: The technical expertise to manage turf effectively, especially on golf course greens and fairways.

RP031-25 PAGE 4

• Public Relations and Marketing: As a public facility, Gwinnett County is committed to maintaining excellent relationships with its patrons and the citizens. The successful proposer must be able to provide superior services and effective promotions to satisfy the public and increase revenues.

• Pro Shop Operations: The technical expertise to operate all golf operations including Pro Shop, tee times, etc.

c. References

Each proposer will be required to provide a total of three (3) verifiable positive references (including the two from above) which may include but are not limited to ability, performance of previous contracts and service, integrity, character, reputation, judgment, experience, efficiency, delivery and professionalism. Each proposer will be required to submit a complete list of similar contracts held for the past ten years which shall include a minimum of three (3) similar contracts. References for successful experience in golf course management and operations of a similar scope are required.

d. Financial Information

Gwinnett County reserves the right to require a proposer to show to the complete satisfaction of the County staff that it has the necessary facilities, abilities and financial resources to provide the services specified. The proposer may also be required to give a past history in order to satisfy Gwinnett County in regard to the proposer’s qualifications.

Gwinnett County may make a reasonable investigation deemed necessary and proper to determine the ability of the bidder to perform the work, and the proposer shall furnish Gwinnett County all information for this purpose that may be requested.

Proposers must demonstrate the financial capability to operate and maintain the course properly and make needed improvements. Gwinnett County will perform a financial analysis of the proposer that received the highest rating from the evaluation committee.

Gwinnett County may utilize Dunn & Bradstreet reports in determining the proposer’s financial capability. The proposer will be eliminated from the process if the analysis shows the proposer is financially unable to perform the contract as proposed. In this situation, Gwinnett County will proceed to the next highest rated proposer until a financially responsible proposer is discovered.

e. Qualifications of Proposer to Perform Project

Each proposer is required to submit a list of personnel, including course manager and course maintenance superintendent to be assigned to the project including resumes, experience and responsibilities. Proposers must include joint venture and/or subcontractor information including a list of the team members that may partner/participate with the proposer. Each proposer will be required to describe capabilities specific to the scope of services as specified including the following:

• Gwinnett County’s desire to have the golf course maintained and operated in a top quality manner.

• Experience and qualifications of proposed personnel.

• Qualifications to operate the facilities and provide service based on previous experience, management capability and technical resources and financial strength.

• Visits to sites and/or contact with facilities presently being serviced will be made if thought to be necessary to complete the evaluation.

f. Proposed Operational Plan & Methodology

Each proposer will be required to provide an operational plan and methodology that outlines how the proposer intends to provide top quality service and operation of the

RP031-25 PAGE 5

facility. Address the following in the proposed operational plan:

• Grounds maintenance – the technical expertise to manage turf effectively, especially on golf course greens and fairways.

• Public Relations and marketing – the Proposer’s approach to marketing the golf course and provide effective promotions to satisfy the public and increase revenues.

• Pro Shop Operations – the Proposer’s approach for successful golf operations including Pro Shop, tee times, etc.

• Capital Improvements – Improvements proposed to be made by the Proposer including the extent and caliber of the proposed improvements and method of construction.

g. Sample Business Plan

Provide sample business plan developed and utilized by your proposer in other operations similar in project scope to Gwinnett County’s which provides information about revenue, expenses and rounds.

h. Response to Questionnaire

Provide detailed responses to questions in the attached vendor questionnaire.

IV. SCOPE OF SERVICES

A. Managerial Services & Operations

It is the intent of these specifications to grant to the successful service provider the right to manage, operate and maintain the Collins Hill Golf Club, 585 Camp Perrin Road, Lawrenceville, GA 30043. As a Gwinnett County facility, it is important that the provider remain a good neighbor and continue the golf course as an accessible, affordable, user-friendly public golf facility for all ages and skill levels.

Gwinnett County is seeking a management firm who can manage, operate and maintain the golf course in a self-sustaining manner that will allow for its continued operation and improvement without any additional cost to Gwinnett County taxpayers.

The successful provider should assume all operations within ninety (90) days of award unless otherwise agreed upon.

The successful provider shall have an experienced manager or managers on the premises at all times.

Conduct of the employees of the successful provider shall be subject to reasonable regulation by the County. All employees shall observe all the graces of personal grooming.

1. Professional Shop Operations & Revenue

The provider:

• Agrees to refrain from the sale or rental of any item identified as prohibited by the County.

• Agrees to maintain an adequate supply of merchandise necessary to accommodate golf patrons.

• Shall ensure that all merchandise and services offered to the public are of acceptable quality and are safe and clean.

• *Revenues from current professional shop operations may be provided upon request.

2. Green Fees and Related Charges

All prices charged including, but not limited to, green fees, driving range fees, merchandise, RP031-25 PAGE 6 cart rentals and food and beverage sales will be posted on the premises at those locations where such fees are normally paid.

Proposal should state the proposed green fees, cart fees, and all other charges for the first year.

3. Food and Beverage Operations and Revenue

Revenue from current food operations shall be provided upon request.

4. Inspections/Review Procedures

Gwinnett County reserves the right to enter upon any part of the premises at any time during the period that part of the golf course is open.

Scheduled inspections will be conducted by authorized Gwinnett County personnel.

5. Utilities

Provider shall pay, before delinquency, all charges for utilities, including electricity, gas, heating, cooling, trash, water/sewer, storm water fees, cable or satellite TV, telephone & internet services.

6. Other County Policies

Gwinnett County does permit alcohol sales at the golf course. The County does not allow players to bring their own alcohol to the course for consumption.

The provider shall, at their own expense, obtain all licenses required by Law.

7. Reports

Monthly reports of activities shall be submitted to a Gwinnett County representative by the 15th of each month. Reports can be in the form developed by the provider and approved by a County representative. Reports to be submitted include but are not limited to the following:

a. Gross Revenue Statement

b. Sales Tax Report

c. Maintenance Conditions Report

Within 90 days after each fiscal year an annual report of the golf course activities, revenues, improvements and conditions must be prepared by the provider for review by Gwinnett County and will include but are not limited to the following:

a. Revenue Report

b. Capital Improvement Status

c. Equipment Inventory

d. Organizational Chart

e. Rounds of Golf Report

Said statements shall be certified as true, accurate and complete by the provider, by and through a duly authorized independent Certified Public Accountant.

8. Records, Accounts, and Audits

The provider shall keep on the premises, or at another location within Gwinnett County, approved by the County, true, accurate and complete records and accounts of all sales, rentals and business being transacted upon or from the Premises and shall give the County access during reasonable business hours and upon three (3) business days’ notice to examine and audit such records and accounts. Such records shall be maintained as an independent certified public accountant would need to examine in order to certify a statement of provider’s

RP031-25 PAGE 7

gross receipts pursuant to generally accepted auditing standards. Gwinnett County’s Auditor or his designee and Gwinnett County’s external audit firm shall have the right, during regular business hours and upon three (3) business days’ notice and upon the County’s written request to the provider, to audit, inspect, examine and copy the provider’s fiscal and financial records, books, ledgers, statements, reports, tax returns and documents related to this agreement and the provider’s revenues there under throughout the term of this agreement and for three (3) years following its expiration or cancellation. The provider agrees to have such audit(s) conducted at such locations within Gwinnett County, Georgia as is mutually convenient to the parties.

B. Maintenance and Repairs

The provider shall, to the satisfaction of Gwinnett County, provide normal and routine maintenance of the golf course and facilities (with the exceptions noted previously) to keep the premises and equipment in a good state of repair, free from hazardous conditions and deterioration, thus providing for the comfort and safety of patrons and guests. The standard to be used shall be consistent with current conditions at surrounding area courses.

1. Trash and Garbage Removal

The provider shall provide, at their expense, all garbage, trash and rubbish receptacles within the confines of his area and shall provide a sufficient number of these receptacles for his own use and for the use of the public. Dumping of receptacles and removal of trash, rubbish and garbage shall be the responsibility of the provider.

C. Equipment

The provider must provide, install and maintain, at their own cost and expense, all equipment required to operate the golf course. The provider shall maintain all equipment, furnishings and fixtures during the term of this Agreement at his/her sole cost and expense.

1. Furniture, Fixtures, and Equipment

Repair and maintenance are required, at their own cost and expense, all equipment and furnishings according to reasonable standards acceptable to Gwinnett County. The Proposer will furnish, at their own cost and expense, all expendable equipment necessary for the successful operation of the golf course. A list of current Gwinnett County fixed asset equipment shall be provided upon request. When any of the listed items are destroyed or damaged or are no longer needed, they shall be returned to the County for disposal and removal from our fixed assets list. Replacement of any of these items shall be at the Provider’s own expense. Provider will submit to the County an annual inventory of furniture, fixtures and equipment.

2. Other Equipment

The provider will be required to provide, at their own expense, any additional equipment and facilities deemed necessary by the provider for the conduct of his operation shall be provided by him/her at his/her own expense and shall be subject to approval by the County.

D. Facilities

Provider acknowledges it is receiving management control of the premises and personal property as is. Provider assumes sole responsibility for maintenance and repair of all buildings and other improvements on the premises (with the exception of those listed below) and the provider will maintain the premises in good order and in sanitary and safe condition. Gwinnett County will require the provider to make necessary repairs to meet all code requirements and correct any obvious defects.

1. Service Time and Area of Service

Services shall be offered to the public at all times when a reasonable demand for such

RP031-25 PAGE 8

services exists, at least between sunrise and sunset.

A list of charges to be made for all services by the provider shall be prominently displayed.

Personnel must be available to rent carts during the same time period the course is considered to be in operation. The Provider shall be responsible to Gwinnett County for satisfactory and courteous operation.

2. Parking Lot

Gwinnett County shall be responsible for the ongoing maintenance of clubhouse parking lot.

3. Club House

Gwinnett County shall be responsible for the maintenance and upkeep of the exterior of clubhouse building to include the roof, HVAC and electric service.

The County will NOT be responsible for the interior space paint, carpet, plumbing, etc.

E. Capital Improvement Plan

All capital improvement designs shall be subject to prior approval by Gwinnett County and shall be subject to County standards and specifications. Successful provider is to provide a capital improvement plan for the course.

In planning and making capital improvements, the provider will seek to attain standards comparable to those achieved at other public municipal/county golf courses.

1. Ownership of Capital Improvements

All capital improvements, alterations or additions shall become the property of Gwinnett County upon termination of the contract. The provider will provide the County with as-built plans for any structural capital improvements or for any underground irrigation system that may be installed.

2. Plan Approval

The provider shall submit an annual plan with estimated worth stated, identifying what capital improvements the Provider proposes to implement during the next year. The County shall have (60) days in which to accept or reject the provider’s proposed annual implementation plan.

3. Alterations of Premises

No alterations or additions shall be made to the premises, or any part thereof, without first having obtained the written consent of Gwinnett County or its authorized representative.

Authorized alterations or additions shall be made at the provider’s expense and shall become the property of Gwinnett County at the termination of the contract.

4. Liens

The provider shall not have the right to create or permit the creation of any lien(s) which attach to the interest in the premises as a result of any construction of capital improvements, alterations or additions.

5. Course Closure

When implementing capital improvements, the provider will make every effort to avoid closing portions of the golf course. Closure of the course for the purpose of performing capital improvements or for any other purpose will require the County’s advanced written approval, except in those instances when unanticipated emergency improvements must be made immediately in order to protect the life or property or if such closure should result from acts of force majeure.

RP031-25 PAGE 9

F. Golf Course Maintenance

1. Greens, Practice Putting Greens, Tees, Fairways and Bunkers

The provider shall follow maintenance standards endorsed and practiced by the Golf Course Superintendents Association of America and the United States Golf Association (GCSAA and USGA). The emphasis is on creating consistency and value in the form of a well maintained and well-groomed golf course at all times.

2. Plants, Flower Beds & Landscapes

All planters, flower beds and landscapes are maintained free of trash and debris such as paper, bottles, fallen limbs and leaves.

Remain free of weeds and grasses whether by mechanical or chemical means. Adequate mulch should be maintained in beds at all times to prevent weed and grass infestation and maintain aesthetics.

Trees, shrubs, flowers and ground cover should be trimmed for protection from wind, insect damage and for appearance.

3. Trees within the Property Lines of the Course

All trees shall be staked as necessary to protect and establish sufficient size to stand unassisted.

All trees shall be pruned for protection from wind and pests as well as for appearance.

All trees shall be watered as necessary to provide for proper growth.

Large area mowers should not be used within one foot of the trunk. Weedeater girdling will not be permitted.

All damaged trees, for whatever cause, should be removed immediately and replaced within thirty days at the Provider’s expense.

4. Irrigation: All Equipment Required to Irrigate All Areas of the Golf Course

Repair or replace all heads, valve controllers, wiring and pipe as needed to maintain the proper operation of the entire golf course irrigation system (including greens, tees, fairways, roughs, planters, flower beds, etc.) on an on-going basis.

5. Miscellaneous Items

a. Ponds

Ponds shall remain free of aquatic weeds and algae. Provider shall maintain and trim hazard states around pond area.

b. Non-Play Areas

Provider shall mow, trim and properly maintain all non-play areas throughout the course, club house and parking lot. Edge all sidewalks as curbs as needed.

c. Cart Paths

Provider shall maintain all cart paths.

d. Golf Course Infrasturcture & Accessories

All infrastructure and accessories shall be maintained in good working order at all times, ie: bridges, underpass, tee consoles, restrooms, drinking fountains, signage, trash cans, yard markers, etc.

e. Fence

Necessary repairs or replacement of all fences, gates and locking devices, on or within the

RP031-25 PAGE 10

boundaries of the golf course, should be done immediately.

V. TRANSITION TO NEW OPERATOR (IF APPLICABLE)

Subsequent to receiving notification of anticipated contract expiration and award to a new management firm, provider shall cooperate reasonably with the County in the transition of management responsibility to a new management firm. Current firm agrees to provide all requested documents and information in its possession related to the Collins Hill Golf Course required by law (other than proprietary information) and shall provide reasonable training, assistance and direction to the new management company and shall in good faith, endeavor to facilitate a smooth, seamless and efficient transition of management responsibility.

VI. SELECTION CRITERIA

Gwinnett County Community Services will select the proposer that best demonstrates that they would add the most value toward achieving the key objectives of managing, operating and maintaining the Collins Hill Golf Club, 585 Camp Perrin Road, Lawrenceville, GA 30043.

Criteria Points Phase I: Technical: Initially, proposals will be evaluated based on their relative responsiveness to the criteria described below and will be scored based on the point values as shown:

Background, Management Experience & Knowledge Evaluation of the proposer’s experience, knowledge and capacity as a corporation or other entity to perform golf course management, verification of references as described above.

2 Qualifications Qualifications of proposer to perform project, proposed operational plan & capital improvement plan methodology as described above.

3 Business Plan Sample business plan as described above. 20

Vendor Questionnaire Response and completeness of Vendor Questionnaire attached and described in Section III, #3, item H above.

Sub-Total 100 Phase II: Cost Proposal: The Proposals will be evaluated to select the contractor(s) which rate highest according to the criteria listed in Items 1-4 above. The selection committee may then short list the highest scoring contractors. The Cost Proposals of the shortlisted contractors will then be opened and scored.

Sub-Total 120 Phase III: Optional Interviews: Contractors may be short-listed for further consideration. At the Department’s discretion, interviews may be required of the short-listed contractors. If interviews are required, the County will issue information regarding format and desired areas of emphasis to all short-listed contractors and 0- 20 will be assigned on the basis of interview results.

TOTAL 130

If a satisfactory Contract cannot be negotiated with the highest ranked proposer, negotiations may then be undertaken with the second ranked proposer and so on.

RP031-25 PAGE 11

COMPANY NAME: ___________________________________________________________

COST PROPOSAL

(to be submitted in a separate sealed envelope)

The services to be performed under this Agreement shall commence on January 1, 2026. The initial term of this Agreement shall be through December 31, 2026. This Agreement shall terminate absolutely and without further obligation on the part of the County at the close of the calendar year of execution and at the close of each succeeding calendar year of renewal, if renewed. This Agreement shall be automatically renewed upon the same terms and conditions unless the County terminates the Agreement on the day of the close of the calendar year in which it was executed or within sixty (60) days after the day of the close of the calendar year of execution or of each succeeding calendar year for which it may be renewed, for a total lifetime obligation of 10 years. If applicable, title to any supplies, materials, equipment or other personal property shall remain in the vendor until fully paid for by the County. In addition, this Agreement will terminate immediately and absolutely when appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under the Agreement. Any obligation of the County hereunder is only for such sums payable during the calendar year of execution or each calendar year of renewal, if renewed.

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

RP031-25 PAGE 12

COMPANY NAME: ___________________________________________________________

COST PROPOSAL CONTINUED

(to be submitted in a separate sealed envelope)

ITEM # DESCRIPTION TOTAL

1 Collins Hill Golf Club Management Fee 2026 $

2 Collins Hill Golf Club Management Fee 2027 $

3 Collins Hill Golf Club Management Fee 2028 $

4 Collins Hill Golf Club Management Fee 2029 $

5 Collins Hill Golf Club Management Fee 2030 $

6 Collins Hill Golf Club Management Fee 2031 $

7 Collins Hill Golf Club Management Fee 2032 $

8 Collins Hill Golf Club Management Fee 2033 $

9 Collins Hill Golf Club Management Fee 2034 $

10 Collins Hill Golf Club Management Fee 2035 $

OVERALL TOTAL $

RP031-25 PAGE 13

COST PROPOSAL CONTINUED

(to be submitted in a separate sealed envelope)

Certification of Non-Collusion in Bid Preparation (Signature) (Date)

In compliance with the attached specifications, the undersigned offers and agrees, if this quote is accepted by the Board of Commissioners within one hundred and twenty (120) days of the date of quote opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the quote schedule. By submission of this quote, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Print Authorized Representative's Name

Telephone Number

Email Address

Contact Person (if someone other than the authorized representative listed above)

Telephone Number Email Address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

RP031-25 PAGE 14

FIRM INFORMATION

Please include this page as part of the proposal document and NOT with the Cost Proposal.

Legal Business Name (If your company is an LLC, you must identify all principals to include addresses and phone numbers in your submittal)

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number Fax Number

E-mail address

RP031-25 PAGE 15

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF PROPOSAL

REFERENCES

Provide three (3) satisfactory references where work has been completed with a scope and size similar as the proposed project within the past five (5) years. Each reference should include the customer name, address with current contact information, dates/duration of the project and a brief description of the project.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Customer Name/Address

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Customer Name/Address

Contract Amount $ Start Date

3. Customer Name/Address

Contract Amount $ Start Date

Company Name

RP031-25 PAGE 16

PROPOSER QUESTIONNAIRE

NOTE: If additional space is needed, please attach additional sheets and number appropriately for identification.

Date: ___________________________

Firm Name: __________________________________________________________

Year Established: _______________________ State: __________________________ Years in Business _______________________

Type of Organization (select one):

1. Individual

2. Partnership

3. Corporation

4. Joint Venture

5. Other: ______________________________

If applicable:

Former Firm Name(s)

Have you, your firm or affiliated ever filed for bankruptcy protection? Yes ___________ No ____________

If so, please explain:

1. Describe your firm’s experience relative to golf course management and operation services. Provide your firm’s background and its organizational structure including a brief history of the firm. Provide specific examples of your firm’s golf course management experience. A minimum of two (2) comparable examples must be provided. The examples must be contracts in which your firm provided continuous management services for three years or more. Include experience/qualifications your firm has in managing public golf courses. The examples can be for contracts that are still active or have been completed within the last ten (10) years.

2. References: See attached form on Page 15. Provide a complete list of similar contracts for golf course management and operations held for the last ten years, including facility name, contact person, phone number, email address and years of service.

RP031-25 PAGE 17

3. Identify the Course Manager and Course Maintenance Superintendent that will be assigned to the Collins Hill

Golf Club account. Include resumes, experience and responsibilities for each individual listed in this section.

Title Name Degree/Certification Experience/Years Role

4. Provide your firm’s proposed overall statement of operational plans for the golf course and other responsibilities that indicate how your firm will provide operations and maintenance services. The firm must state fully the proposed operational concepts, detailed concept and plans in regard to the following:

a. Course maintenance and capital improvement including extend and caliber of proposed improvements, method of construction.

b. Golf cart rental program

c. Food & Beverage Service

d. Pro Shop Operations

e. Golf Professional and Instructions

f. Junior Golf Program

g. Special Events

h. Leagues

i. Grounds Maintenance

j. Public Relations and Marketing

k. Other

RP031-25 PAGE 18

5. Staffing Plan

Provide a detailed staffing plan indicating the type and quantity of the various positions your firm feels is necessary to provide the services required.

Position Title Position Description Number of Personnel

Total number of full-time _________________________________________

Total number of part-time ________________________________________

6. If a joint venture or association of firms is proposed, how will the work on this project be handled?

Please be specific. Include a list of team members that may partner/participate on this contract including their resumes, stating experience and qualifications. Please indicate your firm’s experience working with these professionals.

RP031-25 PAGE 19

7. What services are provided in-house and what services are subcontracted to outside firms as it relates to these services. If outside firms will be used, include their resumes, stating experience and qualifications. Please indicate your firm’s experience working with these subcontractors.

8. Provide your firm’s policy/plan for conducting golf clinics and providing lessons.

Provide your firm’s procedures for conducting evaluations and reviews that result in implementation of improvements in operations and improved financial performance.

9. Provide a brief description of any litigation brought against your firm over workers health and safety, labor laws, or affirmative action, as related to performance of duties.

10. If applicable, describe the circumstances under which your firm was terminated for a contract for cause.

11. Provide your firm’s approach to sharing information with county clients relative to operational, budgetary, and financial matters. Examples of reports should be clearly marked and included with your proposal.

12. Describe your firm’s grounds maintenance experience including technical expertise to manage turf effectively, especially on golf course greens and fairways. Clearly identify and submit a sample of maintenance conditions report which you would submit to the county, monthly and/or annually.

RP031-25 PAGE 20

13. Describe your firm’s public relations and marketing policy. Explain how it helps to ensure superior service and effective promotions for public satisfaction and increased revenues.

14. Describe your firm’s Pro Shop operations experience including technical expertise on managing all golf operations including pro shop, tee times, etc.

15. Sample Document: A sample Business Plan document must be clearly identified and included with your proposal package. This document needs to be an operations contract held by your firm with a similar project scope and must include information about revenues, expenses and rounds. This document will be reviewed as part of the evaluation process and will become the property of Gwinnett County.

16. List all golf course management and operation contract commitments your firm is currently engaged to perform.

Give facility address, owners contact information, size and type of facility, contract state and completion dates, and gross annual amount of each contract.

RP031-25 PAGE 21

RP031-25, Provision of Management, Operation and Maintenance Services for Collins Hill Golf Club on a Multi-Year Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01- .08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date

(Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF , 20

Notary Public My Commission Expires: * As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #

Issue Date:

Initials:

RP031-25 PAGE 22

RP037-23 PAGE 25

RP031-25, Provision of Management, Operation and Maintenance Services for Collins Hill Golf Club on a

Multi-Year Contract

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED

PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1.

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below)

Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

RP031-25 PAGE 23

VENDOR INSURANCE REQUIREMENTS

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners. The Contractor and their Subcontractor’s/vendor’s Certificates of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.

• Primary and Non-Contributory Endorsement to be specified in writing

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

Automobile Liability to include:

Combined Single Limit – Each Accident $1,000,000

• Comprehensive form providing coverage for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed vehicles, and any other statutorily required automobile coverage.

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Coverage to include loading and unloading

• Contractual Liability

RP031-25 PAGE 24

Worker’s Compensation & Employer’s Liability Coverage to include:

Workers Compensation Georgia State Statutory Limits Employers Liability

Bodily Injury by Accident – Each Accident $ 500,000 Bodily Injury by Disease – Policy Limit $ 500,000 Bodily Injury by Disease – Each Employee $ 500,000

• Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be required depending on the extent of contract):

Contract Sums:

Contracts up to $999,999 Each Occurrence and Aggregate Limit $1,000,000

Contracts from $1,000,000 to $1,999,999 Each Occurrence and Aggregate Limit

$3,000,000

Contracts from $2,000,000 to $4,999,999

$5,000,000

Contracts Over $5,000,000

$10,000,000

• Concurrency of Effective Dates with Primary

• Blanket Contractual Liability

• Drop Down Feature

• Umbrella Policy must be as broad as the primary policy.

• Coverage excess over General Liability, Business Auto Liability, and Employers Liability

• In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims- made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

• Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to start of work.

• Gwinnett County Board of Commissioners shall be Additional Insureds.

• Contractor shall be liable for money, securities, or other property of the County.

• Such coverage shall include an owner coverage endorsement for County and County shall be included as a loss payee.

• Additional Insured Endorsements must be provided with the Certificate of Insurance

Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive data (including but not limited to personally identifiable, health, or payment card data) or the related hosting of database(s) or internet site(s):

Limit of Insurance per Claim $1,000,000 Aggregate Limit $1,000,000

The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to, insurance for data breach or introduction of virus or…