RP018_26 RFP.pdf

April 1, 2026

REQUEST FOR PROPOSAL

RP018-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified service providers for the Provision of Automated Speed Detection School Zone Safety Program on an Annual Contract with (4) annual renewal options for the Gwinnett County Department of Police Services.

Proposals should be typed or submitted in ink and returned in a sealed container marked on the outside with the Request for Proposal and Company Name. proposals will be received until 2:50 P.M. local time on April 20, 2026 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any proposals received after this date and time will not be accepted.

Proposals will be publicly opened and read at 3:00 P.M. The proposal opening will be virtual ONLY. To access the proposal opening virtually, visit the following link (https://teams.microsoft.com/meet/21069406714108?p=S7nzVTQA5rFBQMJKD5) or dial +1 323-676-6170,,277164538# and enter Pone conference ID: 277 164 538#. Passcode: rF6RA6h2. A list of firms submitting proposals will be available the following business day on the website www.GwinnettCounty.com.

Questions regarding proposals should be directed to Chelsey Ward, Purchasing Associate III at Chelsey.Ward@GwinnettCounty.com or by calling 770-822-7788, no later than 2:00 P.M. local time on April 9, 2026. Proposals are legal and binding upon the bidder when submitted. One (1) unbound single sided original (designated as the original) and four (4) bound copies of your proposal should be submitted. One (1) electronic copy of the technical proposal only should also be included. All copies of the proposal must be identical.

Successful services providers will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-10 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator, Gwinnett County Justice and Administration Center, 770-822-8165.

The written proposal documents supersede any verbal or written prior communications between the parties.

Selection criteria are outlined in the request for proposal documents. Gwinnett County reserves the right to reject any or all proposals to waive technicalities and to make an award deemed in its best interest.

Award notification will be posted after award on the County website, www.GwinnettCounty.com and service providers submitting a proposal will be notified via email.

We look forward to your proposal and appreciate your interest in Gwinnett County.

Chelsey Ward, CPPB Purchasing Associate III https://teams.microsoft.com/meet/21069406714108?p=S7nzVTQA5rFBQMJKD5 http://www.gwinnettcounty.com/ mailto:Chelsey.Ward@GwinnettCounty.com http://www.gwinnettcounty.com/

RP018-26 Page 2

REQUEST FOR PROPOSAL FOR AUTOMATED SPEED DETECTION SCHOOL ZONE SAFETY ENFORCEMENT

I. INTRODUCTION

The Gwinnett County Board of Commissioners is soliciting proposals from qualified service providers to provide Automated Speed Detection School Zone Safety Enforcement. The service provider will provide and install automated school zone speed detection safety camera system equipment on designated roads/school zones within unincorporated Gwinnett County. The service provider will work with the Police Department to evaluate, through traffic study(s), locations for deployment including those already identified by the department as well as the evaluation of future locations as requested. The purpose of this program is to significantly increase safety through awareness and enforcement of speed limits within our school zones through automated speed enforcement of those limits through the use of radar and automated license plate reader (ALPR) technology. In accordance with State law the system will monitor, detect, and record speed violations within designated school zones, thereby increasing vehicle and or pedestrian safety, while providing greater situational awareness and investigative capability through accessible ALPR data. After initial locations for the program are deployed, additional locations may be determined by the Gwinnett County Police Department during the term of the contract. The aforementioned system including any preliminary and or future traffic/location studies, certificate approvals, system training, camera and ALPR equipment and installation, proper signage and installation, back office processing of citations, and any maintenance of the system will be provided at no cost to Gwinnett County with revenue sharing of collections.

All equipment and the materials for citation processing shall be obtained, installed and maintained according to Federal, State, and Local Laws, Ordinances, and/or Statutes. The contracted service provider shall include all hardware, software, installation, maintenance, operation, and all back-office processing of violations as specified herein.

II. GENERAL REQUIREMENTS / INFORMATION

Service Providers seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications, regarding a solicitation with Gwinnett County officer, elected official, employee or Gwinnett County representative without permission of the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners. Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the service provider may be disqualified from consideration for award.

III. PROPOSAL SUBMITTAL

Subject to the approval of Gwinnett County and the service provider, other government agencies, as authorized by State law, may also participate in this offer. Any resulting contract(s) or agreement(s) entered into with other local governments will be between the service provider and that particular government and shall always remain separate from Gwinnett County.

Gwinnett County reserves the right to require evidence of technical, production, managerial, financial, or other abilities at any time prior to the award.

IV. SERVICE PROVIDER MINIMUM REQUIREMENTS & TECHNICAL SPECIFICATIONS

Service provider is to submit written proposals that present the provider's qualifications and understanding of the services to be provided. The service provider's proposal should be prepared simply and economically and should provide all the information which it considers pertinent to its qualifications and which respond to the Scope of Services and Evaluation Criteria listed herein. The proposal seeks assurance of a proven track record for the proposed services;

high degree of dependability, reliability, and accuracy; cost effectiveness; responsiveness; and financial solvency.

Emphasis should be placed on the completeness of services offered and the clarity of content. It is the intent of this RFP to select a service provider that delivers the best overall value to Gwinnett County, considering the evaluation factors in this RFP. The following information should be provided as part of the proposal:

The service provider shall provide a submittal which addresses capability and proposal of services during the terms of the contract concerning at a minimum the following items.

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1. Service provider’s ability to conduct speed studies at the request of the agency for determination of initial and future installation locations during the terms of a contract.

1. Service provider’s ability to produce initial public notice documents/media for the purposes of public education in cooperation with the Gwinnett County Police Public Information Office and Office of the Solicitor General. The agency’s goal is to encourage traffic safety and increase public knowledge of school speed zone enforcement systems including increasing awareness of the dangers associated with speed through these areas.

2. Describe in detail the proper permitting, installation, initial testing, and ongoing maintenance of systems and components thereof including warning signs, signals, speed measurement and ALPR devices. Prior to installation the system components shall be approved and permitted/authorized by Gwinnett County Department of Transportation, Gwinnett County Public Schools representative, and State Department of Transportation. Approved system components will be installed and maintained so as not to interfere with the operation of traffic control devices except where modifications to existing equipment is necessary to comply with law and or other approved design requirements. Interference or damage to any County equipment and/or infrastructure will be at Service provider expense.

3. Service provider’s capability to review all violations for validity and process the data for events that meet specified criteria prior to providing access to chargeable violations via secure web site to the Police Department for review and authorization of citations.

4. The capability of service provider to provide maintenance and technical support of web-based interface to be used by the agency and court in the review and processing of citations/cases.

5. Describe the web based or other system where authorized users of the system can conduct audits of payments received, disbursements and/or other information related to the financial aspect of the contract/agreement.

6. Ability to provide web-based access to statistical information related to the violations/citations at various locations and overall.

7. Ability to provide integration/push of ALPR data to Flock Safety and ELSAG, which allows the data to be searchable and to be utilized for hotlist alerts in both platforms. Included in this should be the awareness statement of the current Georgia laws regarding retention schedules concerning ALPR data for non-active investigations/cases.

8. The service provider shall provide in detail business practices related to the processing of automated school zone speed enforcement citations, including but not limited to each of the following areas:

i. Review process and transmission of violations to the agency

ii. Mailing of duly authorized citations to the registered vehicle owner for payment.

iii. The process of any pre-trial access of evidence provided to violators, if applicable.

iv. The service provider’s available online case management system.

v. The process for receiving payments from violators.

vi. The process of accepting individuals who wish to have a court hearing regarding the citation.

vii. A description of evidence materials and method provided to court for hearings.

viii. The flexibility of creation of court dockets within parameters set by the court.

ix. The process and responsibility of submission of delinquent violations to the Georgia Department of

Revenue for action in accordance with law and the time frame in which these notifications are made. In particular the time frame in which holds are released and through what process if any can be used by the court to verify this status.

9. The service provider’s capability to be responsible for maintaining all system components including but not limited to equipment, infrastructure, signs, and any computer hardware, software, or web applications which may be necessary during the term of contract. Service provider will also be responsible for updating equipment and technology during the term of the contract as new technology becomes available.

10. The service provider capability to deliver a comprehensive training program for Gwinnett County personnel involved in the administration and/or operation of the system and its components including designated police personnel and court officials. Training for personnel should include at a minimum:

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i. Detection and camera systems familiarization.

ii. System training in a classroom or work environment setting.

iii. Hardware (if applicable) and or software familiarization training.

iv. Courtroom testimony and evidence presentation strategies for presenting school zone speed citations in court.

11. The service provider must recommend the hardware and software, if applicable, required to run the administrative components of the proposed solution, including, but not limited to, report writing, user account management, citation viewing, speed enforcement video review, video camera live feed viewing, etc. The service provider must also identify what the recommended (not minimum) specifications of the hardware and/or software requirements.

Any software or hardware that is required to operate the system, if applicable, should be included within Item A of the proposal cost schedule.

12. The service provider must conform to Georgia Statutes and where requested shall provide customized forms and documents, if applicable, including, but not limited to electronic citations, court dockets, and an integrated system to archive violations in accordance with Georgia Law on records retention.

13. The service provider should describe their business practice and financial process and timeline for transferred funds under their proposed model.

14. Capability to prepare materials for court including but not limited to legal proceedings both civil and or criminal related to school zone speed enforcement and ALPR technology and providing expert witness testimony in all legal proceedings confirming the functionality and accuracy of the system.

15. Prior to installation of any equipment or infrastructure within the public right(s)-of-way, sealed and certified plans for the placement of infrastructure and equipment must be submitted to the Gwinnett County Police Department and Gwinnett County Department of Transportation for review and approval. Gwinnett County reserves the right to disapprove any plans it deems unacceptable due to equipment or safety concerns.

16. Installation of the equipment must commence within fourteen days from the issuance of the Georgia Department of Transportation (GDOT) and Gwinnett County Permit approval and must be operational and fully functional within thirty days.

17. The service provider will solicit input from the school system for each installation location to verify the calendar for enforcement times. The service provider shall describe the responsibility for this business process on an ongoing basis after installation.

18. Proposals must be in compliance with Title 40 of the Official Code of Georgia Annotated Section 40-14-18 and any other applicable federal, state, or local laws, rules or regulations governing the use of automated traffic and or speed enforcement programs. Service providers will ensure that all relevant equipment and procedures must also, where applicable, be in compliance with Title 40 of the Official Code of Georgia Annotated Sections40-2-130 ,40-6- 20, 40-12-2, 40-12-24, 40-14-2, 40-14-20, and any other applicable federal, state, or local laws, rules or regulations governing the use of automated speed enforcement systems not listed herein.

19. The service provider assumes all risks for direct and indirect damage or injury to the property or persons used or employed on or in connection with the work contracted for, and of all damage or injury to any person or property wherever located, resulting from any action, omission or operation under the contracted work, until acceptance of the work by Gwinnett County.

20. The service provider shall be as fully responsible to Gwinnett County for the acts and omissions of its subcontractors and of persons employed by them as it is for acts and omissions of persons directly employed by it.

V. EQUIPMENT SPECIFICATIONS

The service provider must be able to deploy automated speed detection school zone safety equipment in accordance with the following standards.

1. Each speed detection system shall be equipped to detect a violating vehicle, activate the camera/video system, and produce color images of the rear of the vehicle. Digital camera/video technology is required.

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2. Each system must be capable of clearly photographing and recording the rear of the vehicles so as to clearly identify the rear license plate of the vehicle that is reasonably believed to have violated the speed limit within the designated school zone.

3. Each system must be capable of consistently photographing and or taking video of license plates regardless of glare or materials used to obscure the license plate from clear view at various viewing angles.

4. Each system should be capable of accurately monitoring up to four (4) traffic lanes at once. Describe the system’s ability to accurately capture violations at approaches with up to four (4) lanes in one direction. Also describe the versatility of the system for various roadway configurations including two-way direction on multilane highways.

5. Gwinnett County prefers infrared systems that do not utilize distracting flashing devices (other than those necessary for proper warning) particularly as many potential installations are along two lane roadways. Please specify the type of lighting required by the system for a standard four-lane approach. Also describe associated flash characteristics, if any, of the system. Floodlights may not be used.

6. From point of data capture, all video and camera photos and accompanying video sequences must be capable of secure storage and transmission, and capable of maintaining a secure chain of evidence. Service providers shall briefly describe the approach to maintaining security of evidence.

7. Service providers shall submit example set(s) of violation video and evidentiary photos electronically with the proposal, under the following conditions:

i. daytime – fair conditions AND rain or snow conditions

ii. nighttime – fair conditions, AND rain or snow conditions from ALPR triggered data (We would like to assess the capability to identify vehicles and tags of vehicles through ALPR accessible data during non-enforcement hours while school is not in session).

8. The service provider shall be able to provide a robust, fully web-enabled and fully secure citation processing system that includes data processing, initial screening of data, prompt delivery of data to police for violation review and citation authorization, citation mailing, bad address notification, and maintenance of secure Internet-based violation viewing capability.

9. The service provider’s system must be capable of using a two-factor user authentication protocol for any web enabled application. The service provider’s system shall be CJIS compliant. Please describe any other certifications or measures related to computer/system security.

VI. PROPOSAL CONTENT

This RFP is intended to be functional in nature to allow service providers to make the best use of any of their already developed systems and to be creative in their approach to meeting the proposal requirements. Service providers shall be responsive to the specific range of issues described herein.

A Letter of Transmittal should be submitted to include a statement concerning the company’s financial capabilities and willingness to pursue and carry out this project.

VII. SPECIFIC REQUIREMENTS OF PROPOSAL CONTENT

1. Qualified, proposing service providers must demonstrate competence and experience with automated speed enforcement systems and ALPR systems and experience in all areas of expertise required by the requirements and specifications as set forth in this document. Proposals should include background information and number of years of pertinent experience of both firm and staff. The proposal should identify the superintendent and supervisory staff including partners. For managers, on-site supervisors, and specialists who will be assigned to the project, include their qualifications, and specific information on experience with automated speed enforcement solution programs, training, certifications, etc.

2. The service provider should submit as much information as will be useful in evaluating financial reliability and stability of the company, including financial statements for the past three years.

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3. Provide information about any and all business-related lawsuits (other than labor or personal injury litigation) filed by, or against, the service provider in the last five years, and identify the nature of the claim, the amount in dispute, the parties, and the ultimate resolution of the lawsuit.

4. A statement indicating that if selected, the service provider will indemnify and hold harmless Gwinnett County from and against all liability and expenses, including attorney’s fees, howsoever arising or incurred, alleging damage to property or injury to, or death of, any person, arising out of or attributable to equipment performance or services performed

5. The proposal should include a demonstrated understanding of the project through a comprehensive description of the proposed approach to the necessary services and equipment (including infrastructure, installation, technical support and monitoring) required for the successful implementation and maintenance of an automated speed enforcement system for speed violations, and for as many as four (4) or more lanes per approach, including multiple, simultaneously occurring, violations.

6. The proposal must include a statement warranting that the equipment, product and services provided by the service provider will be of the highest quality, complying with the specifications and requirements, and free from all defects whatsoever.

7. Proposals should detail the proposed training program for Gwinnett County personnel who will be involved in the administration and/or operation of the system and its components including court officials and police personnel.

8. Proposals should describe the specific details of a proposed strategy addressing public education and awareness program(s).

9. The proposal should identify all significant automated speed enforcement solution programs with which the service provider has been involved within the last five (5) years of a similar size and scope to that of Gwinnett County.

Provide the name, address and telephone number of person(s) familiar with each program who will respond to inquiries from the County.

10. In addition to #9, above, service providers should complete the attached reference sheet to provide a minimum of three (3) references where work of a similar size and scope has been performed in the past five years. All reference information provided shall be complete, current and easily verifiable. The quality of references and their feedback will be taken as further indication as to the service provider’s ability to provide, implement and support the solution offered to Gwinnett County. Gwinnett County may, at its discretion, opt to contact additional references as part of responses to #9, above.

11. Proposal must reflect the total lease cost for the provision, “turnkey” installation and maintenance of all required physical equipment including but not limited to detection equipment, high resolution cameras, equipment cabinets, lighting, telephone and/or fiber optic connections, computer hardware and software, and any other infrastructure, equipment, supplies, and/or maintenance necessary for the installation and operation of a fully operational automated speed enforcement and citation processing system capable of operating in all weather conditions, including but not limited to extreme heat and cold, fog, rain, darkness, high winds, snow and sleet.

12. Proposals must include the cost, if applicable, for moving an installed location if and when the agency deems it necessary and the terms under which this can be done.

13. Proposed costs must include all system components including updates and enhancements. Proposal should detail not only the costs of all components and all aspects of the service to be provided, but should include any costs associated that will enable Gwinnett County to add locations/equipment throughout the term of the contract. The pricing model/proposal for each location should include two way integrated ALPR technology as described in Section IV #8. If the service provider has optional ALPR only (non-enforcement system) the provider may also include pricing for these stand-alone ALPR systems as an add-on item provided they meet necessary requirements.

Gwinnett County reserves the right to request further breakdown of item costs within each task or as deemed necessary. Regardless of pricing breakdown all systems of pricing shall be all inclusive, detailed, easy to understand and easy to work with. All pricing shall remain firm throughout the initial term of contract.

14. All pricing should be provided as part of a revenue sharing model which may include as a separate line for additional options including fees for installed system relocation and/or for additional non-enforcement ALPR locations;

RP018-26 Page 7 however, the primary goal of Gwinnett County is to implement the Automated School Zone Speed Enforcement Program at a net zero cost to Gwinnett County taxpayers regardless of the school zone configuration or location selected by Gwinnett County for deployment. The service provider's fees will be paid on a percentage of collected fines. Pricing should also include, where necessary, any “make ready utility costs”. The service provider should describe the financial process and timeline for transferred funds under their proposed model.

15. On or before expiration or termination of this contract, the service provider agrees to deliver to Gwinnett County all data, owned by Gwinnett County under this contract. The data must be provided to Gwinnett County in a format that is usable – preferably in the form of data export(s) that can imported or used by other systems. If the data is in a proprietary format, the service provider must provide Gwinnett County with the tools necessary to view, extract and utilize the data as would be necessary in the normal course of business operations.

VIII. Other Specifications

The following points provide guidance and/or request additional information from service providers wishing to submit proposals under this RFP. Service providers will indicate their ability to address each of these specifications, briefly describing their approach to each function.

• Traffic Study / Site Survey: The successful service provider will work with Gwinnett County to determine a list of candidate school zones, chosen in part based on quantitative assessment of the frequency and degree of violations.

As part of this process, service providers will develop baseline data for proposed school zone locations by monitoring for a minimum of 1 school day to quantify the frequency and degree during that period. This data will support site selection and will serve as baseline information for project evaluation purposes. However, sole determination of school zone locations remains with authorized personnel for the Gwinnett County Police Department. The service provider shall provide any testing on an ongoing basis during the contract period. The cost for any testing should be included in the revenue share proposal.

• Camera Installation: From the school zones selected, the successful service provider will deploy enforcement equipment meeting or exceeding the minimum standards specified above. Working with the Gwinnett County Department of Transportation (GCDOT), the successful service provider will be responsible for all permit acquisition, site design, construction, installation and maintenance of the equipment. This will require the successful service provider to submit a sealed set of plans to GCDOT to review and forward to Georgia Department of Transportation (GDOT) for the permit application. No work in the field can be performed prior to GDOT issuing a permit.

• Service and Maintenance. The servicing and maintenance of the automated school zone speed enforcement equipment will be the exclusive responsibility of the service provider. Initial response to any equipment malfunctions will normally occur within a 24-hour period; repairs will normally be accomplished within a 72-hour period.

Additionally, the service provider shall address the replacement of equipment that is damaged through an accidental means or intentionally through a criminal act and the time frame required for replacement of an installed system location if one becomes a total loss. Services providers should explain how they will ensure that these availability requirements will be achieved.

• Violation Screening and Citation Development. The successful service provider will work with the Gwinnett County Police Department to determine in detail the elements that will constitute evidence of speed violations, and with the Court, Police, and Law Departments to determine the contents of the citation that will be mailed to registered vehicle owners. Service provider shall describe its understanding of citation issuance under County Ordinance as well as relevant state statutes and laws. Specifically, the service provider will work with the Law Department to ensure the language of applicable statutes including any resolutions and or ordinances as necessary are prepared and approved and that the system remains in full compliance during the terms of the contract.

• Citation Processing. The successful service provider will be expected to provide citation processing in compliance with Georgia statutes.

• Statistical Reporting. In support of Gwinnett County’s project evaluation activities, the successful service provider will provide weekly, monthly and on-demand summary program metrics to Gwinnett County that will include, at a minimum, the following:

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▪ # of events recorded, by intersection approach and in total.

▪ # of events not billable, including a breakout of controllable and not-controllable events lost, by location and in total.

▪ # of events forwarded to police.

▪ # of citations authorized and mailed, by month of issuance.

▪ # of citations returned as undeliverable.

▪ Web-based reporting systems are preferred.

VIII. PROPOSAL EVALUATION AND SELECTION PROCEDURES

Part Criteria Points

Part I

Understanding and Approach – technical approach and capability;

demonstrated understanding of and ability to meet or exceed all minimum requirements and specifications; installation methodology & plan; demonstrated success in communities of comparable size (Sections IV and V)

Qualifications and/Experience of Firm & Staff – background; number of years’ experience; specific licensing, certification, training;

demonstrated competence and experience in all areas of expertise required by scope of services; demonstrated responsiveness and responsibility (Sections VII and VIII)

Service & Support – Technical service and support; training of County personnel; Public awareness strategy (Sections VII and VIII)

4 References (Section VII, Part 10) 15

Sub-Total 80

Part II

7 Cost Proposal (submitted in a separate sealed envelope) 20

Sub-Total 100

Part III

8 Optional Interview 10

Total Points 110

Part I Evaluation: Initially, proposals will be evaluated based on relative responsiveness to the criteria described above and will be scored based on the point values as shown. Please note that references, and subsequent reference checks, are a required component of Part I scoring. The selection committee will consist of Gwinnett County staff members and one employee outside the department. The proposals will be evaluated to select the service provider which rates highest according to the criteria listed above.

Part II Evaluation: Service providers may be short-listed for further consideration. The cost proposal of the short-listed service providers from Part I will be opened, reviewed, and scored with the lowest cost receiving the most points and the other service providers receiving proportional points based on the differences in proposal costs.

Optional Part III Evaluation: At the County’s discretion, or as deemed in the County’s best interest, service providers may be short-listed a second time for an interview. At this time, the County may request further information, explanations, clarifications, presentations, interviews, or meetings with some or all of the remaining service providers. The service provider will be responsible for any cost associated with the request for additional information and/or an interview.

The County will then enter contract negotiations with the highest scoring service provider. If an agreement with the highest ranked service provider cannot be reached, the County may then negotiate with the second ranked service provider and so on until a satisfactory agreement has been reached in accordance with the Gwinnett County Purchasing Ordinance.

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR PROPOSAL DOCUMENT MAY RESULT IN REJECTION OF

PROPOSAL.

Service Provider: _________________________________________________

COST PROPOSAL

(SUBMIT IN A SEPARATE SEALED ENVELOPE)

ITEM # DESCRIPTION REVENUE SHARE PROPOSAL

A.

Automated School Zone Safety Speed Enforcement System(s) w/ALPR: Revenue share/total cost for the lease of system(s) including all site selection testing/traffic studies, equipment, installation, maintenance and support, public information program, training, system upgrades and enhancements, and support upgrades for future installations, per specifications.

______________% County

______________% Vendor

Fee per location

B.

Relocation of Systems:

Cost (if any) during a contract period for system(s) relocation at the request of the agency.

Additional Pricing Fee per location

C.

Additional stand-alone ALPR Installation:

Total cost for the lease of additional ALPR camera system(s) including all equipment, installation, maintenance, integration/data push, and system upgrades and support upgrades for future installations based on a per location basis.

D.

Provide descriptions and unit prices below for any additional services that have not been listed above. If needed, additional pricing sheets may be attached to this Proposal Schedule explaining such costs.

F.

Provide descriptions and unit prices below for possible, additional equipment that may be required at some locations depending upon their configuration. If needed, additional pricing sheets may be attached to this Proposal Schedule explaining such costs.

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR PROPOSAL DOCUMENT MAY RESULT IN REJECTION OF PROPOSAL.

Service Provider Information Page

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive.

Contract to begin June 2, 2026 or upon Board of Commissioners approval.

Unless otherwise noted, quoted prices will remain firm for four (4) additional 12-month periods. If a percentage increase/decrease will be a part of a renewal option, please note this in the space provided together with an explanation.

Year 2:_________________________________________________________________________________

Year 3:_________________________________________________________________________________

Year 4:_________________________________________________________________________________

Year 5:_________________________________________________________________________________

Explanation:

Certification Of Non-Collusion In Bid Preparation Signature Date

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

In compliance with the attached specifications, the undersigned offers and agrees, if this quote is accepted by the Board of Commissioners within one hundred twenty (120) days of the date of quote opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the quote schedule. By submission of this proposal, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Service providers should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to vendors.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number E-mail address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR PROPOSAL DOCUMENT MAY RESULT IN REJECTION OF PROPOSAL.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been performed in the past five years.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Service Provider Name

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

ALTERNATE REFERENCES

Gwinnett County requests two (2) alternate references where work of a similar size and scope has been performed within the past five years. Alternate references may be contacted if the County is unsuccessful in reaching one or more of the references provided on the Reference Sheet.

1. Company Name

Contract Amount $ Start Dates

2. Company Name

Service Provider Name

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners. The Contractor and their Subcontractor’s/Vendor’s Certificate of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification or non-renewal of any insurance policy listed on Certificate. Upon request, Contractor shall provide the County with certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.)

• Primary and Non-Contributory Endorsement to be specified in writing

• Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04)

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

RP018-26 Page 14

Automobile Liability to include:

Combined Single Limit – Each Accident $1,000,000

• Comprehensive form providing coverage for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed vehicles, and any other statutorily required automobile coverage.

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Coverage to include loading and unloading

• Contractual Liability

Worker’s Compensation & Employer’s Liability Coverage to include:

Workers Compensation Georgia State Statutory Limits Employers Liability

Bodily Injury by Accident – Each Accident $ 500,000 Bodily Injury by Disease – Policy Limit $ 500,000 Bodily Injury by Disease – Each Employee $ 500,000

• Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be required depending on the extent of contract):

Each Occurrence and Aggregate Limit $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Concurrency of Effective Dates with Primary

• Blanket Contractual Liability

• Drop Down Feature

• Umbrella Policy must be as broad as the primary policy.

• Coverage excess over General Liability, Business Auto Liability, and Employers Liability

• In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

Builder's Risk Insurance or Installation Floater Insurance (with the exception for work where the County secures project Builders Risk):

On all new structures, bridges, overpasses, culverts, and railroad crossings, the Contractor shall purchase and maintain insurance in an amount sufficient to cover the full contract amount, from a company licensed, and authorized to do business by the Office of the Insurance and Safety Fire Commissioner of Georgia (“Insurance Commissioner”), with the exception of non-admitted carriers, in which case the broker placing coverage should be licensed by the Insurance Commissioner. All agents placing coverage should be licensed by the Insurance Commissioner, either as a resident or non-resident.

Property Insurance:

The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction office trailers and their contents, vehicles or any other personal property utilized in the

RP018-26 Page 15 performance of the Contractor’s work. Contractor agrees to waive its rights of recovery and cause its insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however caused.

Professional Liability (Errors and Omissions):

Claim/Wrongful Act: $1,000,000 limit of insurance General Aggregate: $2,000,000 limit of insurance

• In the event that any professional liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work, unless such coverage becomes unavailable in the market on a commercially reasonable basis, in which case the Contractor shall notify the Insurance Manager. If the Director of the Department for which the Contractor is doing the work and the Insurance Manager both agree that such coverage is not commercially reasonably available (such agreement not to be unreasonably withheld), the Contractor may for the period such coverage is not commercially reasonably available, elect not to provide such coverage.

Pollution Liability Insurance: Applies if scope of work requires the handling and/or transportation of hazardous materials including, but not limited to, asbestos, lead, silica, contaminated soil, or any other hazardous material as defined by applicable law. Could add “or scope of work involves grading, concrete, de-watering, underground utilities, exterior insulation and finish systems (EIFS); fire protection; HVAC; plumbing; roofing; exterior siding, stucco, or skin of any type, flashing, installation of skylights, windows, storefronts, or exterior doors;

waterproofing, exterior sheet metal; rough carpentry; or any other trades as The County may designate”, then the following Pollution Liability Insurance shall meet or exceed the following minimum requirements:

Per Incident Limit $1,000,000 Aggregate Limit $2,000,000

• Limits for Bodily Injury, Property Damage, Environmental Damage or Clean-Up Costs, including coverage for Non-Owned Disposal Sites.

• For Subcontractors whose scope of work includes transportation of hazardous materials, the insurance must also include coverage for pollution conditions arising from the transportation of hazardous materials.

• Whether written on an “Occurrence” basis or on a “Claims Made” basis, coverage shall either be renewed continuously or shall provide an extended claims reporting period of five (5) years or applicable statute of limitation period following completion of the work.

• Gwinnett County and their respective officers, directors and employees, and any other parties required by The County shall be Additional Insureds during the term of the subcontract agreement and through all applicable statutes of limitation and repose.

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• The policy shall stipulate the insurance afforded to the Additional Insureds applies as primary insurance and that any other insurance carried by the Additional Insureds will be excess only.

Crane Insurance: Applies if any work to be performed involves the use of any owned, leased, chartered, or hired crane of any type:

Occurrence Limit $5,000,000

• Evidence of coverage in the form of a Certificate of Insurance shall be provided to The County prior to start of work.

• Gwinnett County Board of Commissioners and their respective officers, directors and employees, and any other parties required by the County shall be Additional Insureds.

• Additional Insured Endorsements must be provided with the Certificate of Insurance

RP018-26 Page 16

Riggers Liability Insurance:

If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then those parties performing such work shall carry Rigger’s Liability Insurance in an amount adequate to insure against the physical loss or damage to the property or equipment in its care.

Crime or Fidelity Insurance:

Limit of Insurance $1,000,000

• The Contractor shall maintain employee dishonesty and computer fraud coverage including, but not limited to, dishonest acts of Contractor, its employees, agents, subcontractors and anyone under Contractor’s supervision or control.

• Contractor shall be liable for money, securities, or other property of County

• Such coverage shall include an owner coverage endorsement for County and County shall be included as a loss payee.

Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive data, including but not limited to personally identifiable, health, or payment card data or the related hosting of database(s) or internet site(s):

Limit of Insurance per Claim $1,000,000 Aggregate Limit $1,000,000

• The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to, insurance for data breach or introduction of virus or malicious codes, consumer notification, whether or not required by law, forensic investigation, public relations and crisis management and credit or identity monitoring or similar remediation services, unauthorized access, failure of security information theft, damage to destruction of or alteration of electronic information, breach of privacy perils, wrongful disclosure and release of private information, collection, or other negligence in the handling of confidential information, and including coverage for related regulatory fines, defenses, and penalties allowed by law.

Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft systems (e.g., drones) and/or fixed-wing aircraft:

Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of Aircraft Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property damage of all aircraft.

Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary settlement bodily injury coverage (for any aircraft except unmanned aircraft systems)

• Such policy shall include contractual liability covering all owned and non-owned aircraft

• If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may have against County and any other indemnified parties and (b) name County and such other parties as Additional Insureds

• The…