RP014_25 Inv.pdf

RP015-24 Inv - v2 - Fire comments & DW

April 8, 2025

REQUEST FOR PROPOSAL

RP014-25

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified vendors for the Provision of Extrication Equipment on a Multi-Year Contract for the Department of Fire and Emergency Services.

Proposals must be returned in a sealed container marked on the outside with the Request for Proposal number and Company Name. Proposals will be received until 2:50 P.M. local time on April 29, 2025, at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any proposal received after this date and time will not be accepted. Proposals will be publicly opened and only names of submitting service providers will be read at 3:00 P.M. A list of service providers submitting proposals will be available the following business day on our website www.gwinnettcounty.com.

Questions regarding proposals should be directed to Casey Beauston, Purchasing Associate II, at casey.beauston@gwinnettcounty.com no later than 3:00 P.M. on April 18, 2025. Proposals are legal and binding upon the service provider when submitted. One (1) unbound single-sided original, six (6) exact bound copies, and one (1) electronic copy on a USB flash drive should be submitted.

The successful vendor will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written proposal documents supersede any verbal or written prior communications between the parties.

Selection criteria are outlined in the request for proposal documents. Gwinnett County reserves the right to reject any or all proposals, to waive technicalities, and to make an award deemed in its best interest.

Award notification will be posted after award on the County website, www.gwinnettcounty.com, and service providers submitting a proposal will be notified via email.

We look forward to your proposal and appreciate your interest in Gwinnett County.

Casey Beauston Purchasing Associate II

The following pages should be returned as part of your proposal package:

Scoring Criteria Questionnaires, Pages 4-7 Fee Schedule (in a separate sealed envelope), Pages 9-10 Vendor Information, Page 11 References, Page 12 Code of Ethics, Page 18 Contractor Affidavit and Agreement, Page 19 http://www.gwinnettcounty.com/ mailto:casey.beauston@gwinnettcounty.com http://www.gwinnettcounty.com/

RP014-25 Page 2

I. PURPOSE/OBJECTIVE/BACKGROUND

Gwinnett County is located in metropolitan Atlanta, Georgia, and has a land area of 437 square miles and a population of over 1 million in 2024. Gwinnett County Department of Fire and Emergency Services (GCFES) provides fire protection, rescue, advanced life support emergency medical services, and transport for the entire county. The department currently operates 31 Fire Stations. Gwinnett County currently has an authorized strength of 1,056 fire fighters, paramedics, and support staff. In 2023 the department responded to approximately 101,423 calls for service generating 198,370 unit responses and logged over 2.98 million miles on a fleet of 234 vehicles. It is the intent of this Request for Proposal (RFP) to describe the minimum requirements for Battery Operated Hydraulic Extrication Equipment and related components. Each proposer is requested to provide pricing on each option listed enabling Gwinnett County to select various offerings for evaluation purposes. All vendors should propose their highest quality and most technologically advanced tools that are engineered to at minimum ten (10) years without significant maintenance and/or loss of pressure. Gwinnett County reserves the right to select and vary the configurations submitted.

II. PREPARATION OF PROPOSALS

1. Each vendor shall read all sections of this request for proposal including the instructions, and all attachments hereto. The vendor should sign the proposal with their usual signature by an authorized representative and shall give their full business address.

2. Vendors are requested to submit one (1) unbound single sided original, six (6) exact bound copies, and one (1) electronic copy on a flash drive should be submitted. Please label the electronic media with the submitting vendor name and reference the proposal number.

3. The Fee Schedule is to be submitted in a separate sealed envelope. The Fee Schedule should not be included in the technical portion of vendor’s submittal. Provide the proposed cost for the technical services offered using the attached Fee Schedule.

4. The County asks that proposers include any exceptions to contract, terms and conditions, or proposal requirements in their submittal.

5. In order to evaluate the proposals fairly, each vendor is required to describe how each specification or requirement of the proposal will be satisfied. It is not sufficient to state for example: “Acknowledged”, “Understood”, “Will Comply”, etc. Failure to provide complete, clear, concise, and definitive responses may result in rejection of the vendor’s proposal. The format of the response should follow the format of the proposal and reference the page number and paragraph that each requirement is addressing.

III. SCOPE OF WORK/SPECIFICATIONS

A. Gwinnett County defines a complete set of tools as:

i. Cutter

ii. Spreader

iii. Combination Tool (Cutter/Spreader)

iv. Two (2) Rams

v. Two (2) batteries and one (1) charger per tool

2. Optional accessories (these will not be included in evaluation nor scoring criteria):

i. Quick exchange spreader tips designed for forcible entry

ii. Mounting hardware Plastics Plus of Texas able to mount proposed tools.

3. All tools shall meet or exceed the 2020 Edition of NFPA 1936

NFPA Cut Ratings help identify what materials the cutter can cut and at what dimension and thickness it will cut the material given the performance level.

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B. Hydraulic spreader must have a minimum spreading distance of 28’

C. Hydraulic cutter must have an NFPA Cut Rating of no less than A8-B9-C7-D9-E9-F4

D. Hydraulic combination tool must have an NFPA Cut Rating of no less than A6-B6-C5-D6-E7- F4

E. Training

1. Proposal shall include:

i. Training in safe operation of the tools for three (3) department personnel

ii. Training on care, repair, and maintenance of tools for fire apparatus personnel

F. Support & Maintenance Plan/Warranty

1. All tools and parts are warranted against defects in workmanship for a minimum of 10 years.

2. Provide a detailed support and maintenance plan, including regular support, after-hours support, and custom modification support.

IV. PROPOSED PURCHASING PLAN

The Extrication Research and Specification Project Charter Committee recommends replacing thirty-eight (38) sets over a five-year period according to Operations Division plan listed below. A full set of extrication tools, as defined by Gwinnett County, will include a cutter, spreader, combination tool, two

(2) rams, two (2) batteries, and one (1) charger per tool. This tool configuration allows for optimization of the allotment to multiple apparatus within the fire station. As an example, an engine could be equipped with a cutter, spreader, and a ram, and another apparatus within the same fire station could be equipped with the combination tool and a ram. Each fire station having a complete set allows for expansion as additional units are added. This is only a proposed purchasing plan and does not bind the County to the purchases per year. All set quantities are approximate and may or may not be adjusted based on the allocation/availability of funds.

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Year 1 (10 sets) Year 2 (8 sets) Year 3 (7 sets) Year 4 (7 sets) Year 5 (6 sets) Engine /Truck Engine /Truck Engine Engine Engine Engine /Truck Engine /Truck Engine Engine Engine Engine /Truck Engine /Truck Engine Engine Engine Engine /Truck Engine /Truck Engine Engine Engine Engine /Truck Engine /Truck Engine Engine Engine Engine /Truck Engine /Truck Engine Engine Engine Squad Maint. Reserve Engine Engine Squad Training Academy (2) Maint. Reserve Training Academy (1)

Sets purchased in Years 3 - 5 for engines will not include a combination tool

V. SCORING CRITERIA

A. Battery & Charger Specifications (25 Points)

1. Non-proprietary battery (15 Points)

i. Proprietary Battery: 0 Points

ii. Non-Proprietary Battery: 15 Points

2. Battery is available at multiple retail establishments (such as Home Depot, Lowe’s, Ace Hardware, etc.) in Gwinnett County, Georgia (5 Points)

3. The battery may be used to energize the specified rescue tools as well as other tools, such as, but not limited to, saws, drills, air compressors, etc. (5 Points)

i. Battery not capable of powering additional tools: 0 Points

ii. Battery capable of powering additional tools: 5 Points

Battery & Charger Specifications Vendor Response (check one)

Non-proprietary battery Yes________ No________

Battery available at retail establishments in Gwinnett County, Georgia

Yes________ No________

The battery may be used to energize the specified rescue tools as well as other tools such as, but not limited to, saws, drills, air compressors, etc.

Yes________ No________

B. Service Training & Loaner Tool Program (10 points)

1. The manufacturer has a program to provide the County’s technicians with certified training on proper inspection, maintenance, and repair of the tools. (5 Points)

i. No program provided to train GCFES technicians on inspection, maintenance, and repair of the tools: 0 Points

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2. The dealer/manufacturer offers a loaner tool program with a 72-hour turnaround time in the event of tool failure. (5 Points)

i. The dealer/manufacturer does not offer a loaner tool program with a 72-hour turnaround time in the event of tool failure: 0 Points

Service Training & Loaner Tool Program Vendor Response (check one)

The manufacturer has a program to provide GCFES technicians with certified training on proper inspection, maintenance, and repair of the tools

Yes________ No________

The dealer/manufacturer offers a loaner tool program with a 72-hour turn-around time in the event of tool failure

Yes________ No________

C. Tool Specifications (20 Points)

1. Ram Lengths (10 Points)

i. Vendor offers a single stage ram or telescopic ram: 5 Points

ii. Vendor offers single stage ram and telescopic ram: 10 Points

2. IP Rating (10 Points) The protection of enclosures against ingress of dirt or against the ingress of water is defined in IEC529 (BSEN60529:1991). Conversely, an enclosure which protects equipment against ingress of particles will also protect a person from potential hazards within that enclosure, and this degree of protection is also defined as a standard.

i. All tools have an IP rating of 54 or higher

a. IP rating of less than 54: 0 Points

b. IP rating equal to or greater than 54: 10 Points

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Tool Specifications Vendor Response

Ram Lengths (multiple lengths offered) Yes________ No________

IP Rating for all tools IP Ratings______________ (provide additional documentation if necessary)

D. References (10 Points) The County requests a minimum of three (3) references where work of a similar size and scope has been completed. References should be from customers of similar size to Gwinnett County, and who are users of the equipment the vendor proposes.

E. Tool Performance (45 Points) Vendors scoring greater than 50 points total from Scoring Criteria sections A through D will proceed to the tool performance evaluation.

RP014-25 Page 7

Vendor agrees to provide tools that meet the above specifications for select members to use and then score based on the criteria below. Vendors can be present to provide an overview of tool operation during the use of the tools but cannot provide information on pricing or give out promotional items. The tools will be used on similar vehicles to allow for appropriate tool performance comparison.

1. Cutter Performance (10 Points): Battery-powered hydraulic cutter performance while cutting A-Post, B-Post above the seatbelt anchor, or the C-Post.

i. Cutter failed to complete the cut: 0 Points

ii. Cutter completed the cut but experienced twisting at the blades: 5 Points

iii. Cutter completed the cut without any twisting at the blades: 10 Points

2. Spreader Performance (10 Points): Battery-powered hydraulic spreader performance while removing a vehicle’s driver/passenger side door at the hinges.

i. Spreader failed to remove the door at the hinge side: 0 Points

ii. Spreader removed the door on the hinge side but experienced prolonged spreading time: 5 Points

iii. Spreader removed the door on the hinge side without experiencing any difficulties:

10 Points

3. Combination Tool Performance (10 Points): Battery-powered hydraulic spreader performance while removing a vehicle’s driver/passenger side door at the hinges and while cutting A-Post, B-Post above the seatbelt anchor, or the C-Post.

i. Combination Tool failed to complete the cut or failed to remove the door at the hinge side: 0 Points

ii. Combination Tool completed the cut but experienced twisting of the blades or removed the door on the hinge side but experienced prolonged spreading time: 5 Points

iii. Combination Tool completed the cut without any twisting at the blades and removed the door on the hinge side without experiencing any difficulties: 10 Points

4. Battery Life (10 Points): Battery life will be determined using the spreader and performing the controlled lifting and lowering of a 1997 Jeep Grand Cherokee 18” until all power is depleted, and the time will be noted.

i. Battery life was unacceptable - less than 10 minutes: 0 Points

ii. Battery life was acceptable - 10 to 15 minutes: 5 Points

iii. Battery life was excellent - greater than 15 minutes: 10 Points

5. Design (5 Points): Ergonomics of the tool concerning battery, controls, and handles.

i. Battery location impedes access to controls or handles, handle does not swivel for optimum handling, or control valve is difficult to manipulate wearing gloves: 0 Points

ii. Battery location allows for access to controls or handles, handles swivel for optimum handling, and control valve can be manipulated wearing gloves: 5 Points

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Part Criteria Points

Part I A Battery & Charger Specifications 25 B Service Training & Loaner Tool Program 10 C Tool Specifications 20 D References 10

Part I Sub-Total 65 Part II

E Tool Performance 45 Parts I & II Sub-Total 110

Part III F Fee Schedule (in a separately sealed envelope) 5

Total Points 115

Basis of Short-Listing / Selection

Part I – Initially, proposals will be evaluated based on relative responsiveness to the criteria described above and will be scored based on the point values as shown. Please note that references, and subsequent reference checks, are a required component of Part I scoring.

Part II – Vendors may be shortlisted for further consideration. The proposed tools will be evaluated based on criteria in Section V.E Tool Performance.

Part III – Vendors may be shortlisted for further consideration. The respective Fee Schedules of the short-listed vendors from Part II will be opened, reviewed, and scored, with the lowest cost receiving the most points and the other vendors receiving proportional points based on the differences in proposal costs.

If an agreement with the highest ranked vendor cannot be reached, the County may then negotiate with the second ranked vendor and so on until a satisfactory agreement has been reached.

RP014-25 Page 9

FAILURE TO RETURN THIS PAGE AS PART OF YOUR PROPOSAL DOCUMENT MAY RESULT IN REJECTION OF PROPOSAL.

FEE SCHEDULE

(SUBMIT IN A SEPARATE SEALED ENVELOPE)

ITEM

# DESCRIPTION YEAR 1 UNIT

PRICE

EST.

YEAR

1 QTY

YEAR 1

TOTAL

COST

YEAR 2

UNIT

PRICE

EST.

YEAR 2

QTY

YEAR 2

TOTAL

COST

YEAR 3

UNIT

PRICE

EST.

YEAR 3

QTY

YEAR 3

TOTAL COST

1. Cutter $ 10 $ $ 8 $ $ 7 $

2. Spreader $ 10 $ $ 8 $ $ 7 $

3. Combination Tool (Cutter and Spreader) $ 10 $ $ 8 $ $ 1 $

4. Ram – Telescopic $ 10 $ $ 8 $ $ 7 $

5. Ram – Single Stage $ 10 $ $ 8 $ $ 7 $

6. Batteries $ 20 $ $ 16 $ $ 14 $

7. Chargers $ 10 $ $ 8 $ $ 7 $

YEAR 1 GRAND TOTAL $ YEAR 2 GRAND TOTAL $ YEAR 3 GRAND TOTAL $

OPTIONAL EQUIPMENT (not part of Grand Totals)

8.

Quick exchange spreader tips designed for forcible entry

$ 10 $

$ 8 $

$ 7 $

9. Mounting Hardware Plastic Plus $ 10 $ $ 8 $ $ 7 $

COMPANY NAME_________________________________________________________________________________________________________________

RP014-25 Page 10

FAILURE TO RETURN THIS PAGE AS PART OF YOUR PROPOSAL DOCUMENT MAY RESULT IN REJECTION OF PROPOSAL.

FEE SCHEDULE CONTINUED

(SUBMIT IN A SEPARATE SEALED ENVELOPE)

ITEM

# DESCRIPTION YEAR 4 UNIT

PRICE

EST.

YEAR

4 QTY

YEAR 4

TOTAL

COST

YEAR 5

UNIT

PRICE

EST.

YEAR 5

QTY

YEAR 5

TOTAL

COST

1. Cutter $ 7 $ $ 6 $

2. Spreader $ 7 $ $ 6 $

3. Combination Tool (Cutter and Spreader) $ 1 $ $ 1 $

4. Ram – Telescopic $ 7 $ $ 6 $

5. Ram – Single Stage $ 7 $ $ 6 $

6. Batteries $ 14 $ $ 12 $

7. Chargers $ 7 $ $ 6 $

YEAR 4 GRAND TOTAL $ YEAR 5 GRAND TOTAL $ GRAND TOTAL

FOR ALL YEARS $

OPTIONAL EQUIPMENT (not part of Grand Totals)

8.

Quick exchange spreader tips designed for forcible entry

$ 7 $

$ 6 $

9. Mounting Hardware Plastic Plus $ 7 $ $ 6 $

COMPANY NAME_________________________________________________________________________________________________________________

RP014-25 Page 11

FAILURE TO RETURN THIS PAGE AS PART OF YOUR PROPOSAL DOCUMENT MAY RESULT IN

REJECTION OF PROPOSAL.

Please include this page as part of the Technical Response document and NOT with the Fee

Schedule.

Vendor Information

The services to be performed under this Agreement shall commence upon final approval by the Board of Commissioners. The initial term of this Agreement shall be through December 31, 2025. This Agreement shall terminate absolutely and without further obligation on the part of the County at the close of the calendar year of execution and at the close of each succeeding calendar year of renewal, if renewed. This Agreement shall be automatically renewed upon the same terms and conditions unless the County terminates the Agreement on the day of the close of the calendar year in which it was executed or within sixty (60) days after the day of the close of the calendar year of execution or of each succeeding calendar year for which it may be renewed, for a total lifetime obligation of five (5) years. If applicable, title to any supplies, materials, equipment or other personal property shall remain in the vendor until fully paid for by the County. In addition, this Agreement will terminate immediately and absolutely when appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under the Agreement. Any obligation of the County hereunder is only for such sums payable during the calendar year of execution or each calendar year of renewal, if renewed.

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Vendors" and all documents referred to therein, offers and agrees, if this proposal is accepted by the Board of Commissioners within one hundred twenty (120) days of the date of proposal opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this proposal, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to vendors.

Certification Of Non-Collusion In Bid Preparation Signature Date

The undersigned acknowledges receipt of the following addenda, listed by number and date as issued appearing on each:

Addendum No. Date Addendum No. Date

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Print Authorized Representative's Name

Telephone Number Fax Number

E-Mail Address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

RP014-25 Page 12

FAILURE TO RETURN THIS PAGE AS PART OF YOUR PROPOSAL DOCUMENT MAY RESULT IN

REJECTION OF PROPOSAL.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope to the project being proposed on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

COMPANY NAME

RP014-25 Page 13

VENDOR INSURANCE REQUIREMENTS

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners. The Contractor and their Subcontractor’s/vendor’s Certificates of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.

• Primary and Non-Contributory Endorsement to be specified in writing

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

Automobile Liability to include:

Combined Single Limit – Each Accident $1,000,000

• Comprehensive form providing coverage for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed vehicles, and any other statutorily required automobile coverage.

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Coverage to include loading and unloading

• Contractual Liability

RP014-25 Page 14

Worker’s Compensation & Employer’s Liability Coverage to include:

Workers Compensation Georgia State Statutory Limits Employers Liability Bodily Injury by Accident – Each Accident $500,000 Bodily Injury by Disease – Policy Limit $500,000 Bodily Injury by Disease – Each Employee $500,000

• Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (Higher limits may be required depending on the extent of contract):

Contract Sums:

Contracts up to $999,999 Each Occurrence and Aggregate Limit $1,000,000

Contracts from $1,000,000 to $1,999,999 Each Occurrence and Aggregate Limit $3,000,000

Contracts from $2,000,000 to $4,999,999 Each Occurrence and Aggregate Limit $5,000,000

Contracts Over $5,000,000 Each Occurrence and Aggregate Limit $10,000,000

• Concurrency of Effective Dates with Primary

• Blanket Contractual Liability

• Draw Down Feature

• Umbrella Policy must be as broad as the primary policy.

• Coverage excess over General Liability, Business Auto Liability, and Employers Liability

• In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

• Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to start of work.

• Gwinnett County Board of Commissioners shall be Additional Insureds.

• Contractor shall be liable for money, securities, or other property of the County.

• Such coverage shall include an owner coverage endorsement for County and County shall be included as a loss payee.

• Additional Insured Endorsements must be provided with the Certificate of Insurance.

Cyber Liability Insurance (Applies if scope of work includes the storage or transfer of any County data or sensitive data (including but not limited to personally identifiable, health, or payment card data) or the related hosting of database(s) or internet site(s)):

Limit of Insurance per Claim $1,000,000 Aggregate Limit $1,000,000

The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to, insurance for data breach or introduction of virus or malicious codes, consumer notification, whether or not required by law, forensic investigation, public

RP014-25 Page 15 relations and crisis management and credit or identity monitoring or similar remediation services, unauthorized access, failure of security information theft, damage to destruction of or alteration of electronic information, breach of privacy perils, wrongful disclosure and release of private information, collection, or other negligence in the handling of confidential information, and including coverage for related regulatory fines, defenses, and penalties allowed by law.

Property Insurance The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction office trailers and their contents, vehicles or any other personal property utilized in the performance of the Contractor’s work. Contractor agrees to waive its rights of recovery and cause its insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however caused.

Riggers Liability Insurance.

If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then those parties performing such work shall carry Rigger’s Liability Insurance in an amount adequate to insure against the physical loss or damage to the property or equipment in its care.

Aviation Insurance. (Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft systems (e.g., drones) and/or fixed-wing aircraft):

Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property damage of all aircraft.

Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary settlement bodily injury coverage (for any aircraft except unmanned aircraft systems).

• Such policy shall include contractual liability covering all owned and non-owned aircraft

• If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may have against County and any other indemnified parties and (b) name County and such other parties as Additional Insureds

• The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots certified by the Federal Aviation Administration to operate any such aircraft.

B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing as an Additional Insured on General Liability, Auto Liability and Umbrella Liability policies.

C. The cancellation should provide 10 days’ notice for nonpayment and 30 days’ notice of cancellation.

D. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

E. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-7 or higher. Certain Workers' Comp funds may be accepted subject to the approval of the Gwinnett

RP014-25 Page 16

County Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the Contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-7 or better.

F. Insurance companies providing coverage should be licensed and authorized to do business by the Georgia with the exception of non-admitted carriers, in which case the broker placing coverage should be licensed by the Insurance Commissioner. All agents placing coverage should be licensed by the Insurance Commissioner, either as a resident or non-resident.

G. Certificates of Insurance, and any subsequent renewals, must reference each corresponding bid/contract by project name and project/bid number, if applicable.

H. The Contractor shall agree to provide complete certified copies of current insurance policy(ies) or a certified letter from the insurance company(ies) if requested by the County to verify compliance with these insurance requirements.

I. All insurance coverage required to be provided by the Contractor shall state that it is primary over any insurance program carried by the County.

J. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every subcontractor in any tier and shall require each and every subcontractor of any tier to comply with all such requirements. The Contractor agrees that if for any reason a subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

K. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as a to form and content has been filed with Gwinnett County. The ACORD Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

L. The Contractor and its insurer(s) shall agree to waive all rights of subrogation against the County, the Board of Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the Contractor for the County.

M. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents is required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

N. The Contractor shall make available to the County, through its records or the records of its insurer, information regarding any claim related to a County project. Any loss run information relating to a County project will be made available to the County upon its request.

O. Compliance by the Contractor and Subcontractors with the foregoing insurance requirements shall not relieve the Contractor and Subcontractors of liability under the Contract and any applicable law.

P. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

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Q. The Contractor shall at a minimum apply risk management practices accepted by the Contractors’ industry.

R. The Contractor shall advise the County if required limits of insurance become eroded or impaired.

Surety Bonds (If Required)

All of the surety requirements will stay the same except the Surety Company must have the same rating as set forth in item E above.

RP014-25 Provision of Extrication Equipment on a Multi-Year Contract

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED

PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the vendor, its affiliates or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

RP014-25 Provision of Extrication Equipment on a Multi-Year Contract Page 19

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration

Reform Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01- .08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: _______________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM

COMMODITY LISTING.

RP014-25

Buyer Initials: CB

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY

CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE

DETERMINANT OF TECHNICALITY VS. NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY QUOTE/BID/FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE

COMPLIANCE/SPECIFICATION SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE

NOT REQUIRED ON ALL SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY

STATED ON THE INVITATION PAGE. IF CLARIFICATION IS NEEDED, CONTACT THE

PURCHASING ASSOCIATE LISTED IN THE INVITATION. IF BONDS ARE REQUIRED,

FORMS WILL BE PROVIDED IN THIS SOLICITATION DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN

REQUIRED, MAY RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND

REJECTED. THE CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED

ON ALL SOLICITATIONS. IF CLARIFICATION IS NEEDED, CONTACT THE

PURCHASING ASSOCIATE LISTED IN THE INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED, MAY RESULT IN

SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS

AFFIDAVIT IS REQUIRED ON ALL FORMAL SOLICITATIONS OVER $100,000.00. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN

THE INVITATION.

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions.

Failure to do so will be at the vendor’s risk, as the vendor will be held accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or document.

Each vendor shall sign the submittal and print or type his or her name on the quote/bid/fee schedule. The person signing the submittal should initial erasures or other changes. An authorized agent of the vendor must sign the submittal.

C. Fee schedule pricing should have only two decimal places unless otherwise stated. In the event of a calculation error in total price, the unit pricing prevails.

D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee, or other County representative other than the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final award. The Purchasing Director will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award. Solicitations for the sale of real property may allow for verbal or written communications with the appropriate Gwinnett County representative.

E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the submittal but are contained for informational purposes only. If awarded, the successful vendor(s) will be required to execute these documents prior to County execution.

F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform

Enhancements for 2013, an original signed, notarized and fully completed Contractor Affidavit and Agreement should be included with vendor’s submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your submittal may result in being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each vendor should state time of proposed delivery of goods or services.

B. Words such as “immediate,” “as soon as possible,” etc. should not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.) should be stated. If calendar days are used, include Saturday, Sunday, and holidays in the number.

III. EXPLANATION TO VENDORS

Any explanation desired by a vendor regarding the meaning or interpretation of the solicitation, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation for a reply to reach all vendors before the deadline of the solicitation. Any information given to a prospective vendor concerning a solicitation will be furnished to all prospective vendors as an addendum to the solicitation if such information is necessary or if the lack of such information would be prejudicial to uninformed vendors. The written solicitation documents supersede any verbal or written communications between the parties. Receipt of addenda should be acknowledged in the submittal. It is the vendor’s responsibility to ensure they have all applicable addenda prior to their submittal. This may be accomplished by contacting the assigned Purchasing Associate prior to the submittal or visiting the Gwinnett County website.

IV. SUBMISSION OF FORMAL OFFERS/SUBMITTALS

A. Formal bid and proposal submittals shall be enclosed in a sealed package or envelope, addressed to the Gwinnett County Purchasing Division with the name of the vendor, the date and hour of opening and the solicitation number on the face of the package or envelope. Facsimile or emailed submittals will not be considered. Any addenda should be enclosed in the sealed envelopes as well.

B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized representative.

C. Samples of items, when required, must be submitted within the time specified and, unless otherwise specified by the County, at no expense to the County. Unless otherwise specified, samples will be returned at the vendor’s request and expense, if items are not destroyed by testing.

D. Items offered must meet required specifications and must be of a quality that will adequately serve the use and purpose for which intended.

E. Full identification of each item submitted, including brand name, model, catalog number, etc. must be furnished to identify exactly what the vendor is offering. Manufacturer’s literature may be furnished but vendor should not submit excessive marketing material.

F. The vendor must certify that items to be furnished are new and that the quality has not deteriorated to impair its usefulness.

G. Unsigned submittals will not be considered except in cases where it is enclosed with other documents that have been signed. The County will determine acceptability in these cases.

H. Gwinnett County is exempt from federal excise tax and Georgia sales tax regarding goods and services purchased directly by Gwinnett County. Vendors are responsible for federal excise tax and sales tax, including taxes for materials incorporated in county construction projects. Vendors should contact the State of Georgia Sales Tax Division for additional information. Agreements were there is a cost-plus mark-up, mark-up will not be paid on taxes.

I. Information submitted by a vendor in the solicitation process shall be subject to disclosure after the public opening in accordance with the Georgia Open Records Act.

V. WITHDRAWAL DUE TO ERRORS

Vendors must give Gwinnett County Purchasing Division written notice within two (2) business days of completion of the opening stating that they wish to withdraw their submittal without penalty for an obvious clerical or calculation error. Submittal may be withdrawn from consideration if the price was substantially lower than the other submittals due solely to a mistake therein, provided pricing was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake and was due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the submittal. The unintentional arithmetic error or omission can be clearly proven through inspection of the original work papers, documents, and materials used in preparing the submittal sought to be withdrawn. The vendor’s original work papers shall be the sole acceptable evidence of error and mistake if a vendor elects to withdraw their submittal. If a quote or bid submittal is withdrawn under the authority of this provision, the lowest remaining responsive offer shall be deemed to be low bid.

No vendor who is permitted to withdraw their submittal shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid or proposal was submitted.

Vendors who fail to request withdrawal by the required forty-eight (48) hours may automatically forfeit bid bond if a bond was required. Bid may not be withdrawn otherwise.

Withdrawal is not automatically granted and will be allowed solely at Gwinnett County’s discretion.

VI. TESTING AND INSPECTION

Since tests may require several days for completion, the County reserves the right to use a portion of any supplies before the results of the tests are determined. Cost of inspections and tests of any item that fails to meet the specifications, shall be borne by the vendor.

VII. F.O.B. POINT

Unless otherwise stated in the request for invitation and any resulting contract, or unless qualified by the vendor, items shall be shipped F.O.B. Destination, Freight Prepaid and Allowed. The seller shall retain title for the risk of transportation, including the filing for loss or damages. The invoice covering the items is not payable until items are delivered and the contract of carriage has been completed. Unless the F.O.B. clause states otherwise, the seller assumes transportation and related charges either by payment or allowance.

VIII. PATENT INDEMNITY

The vendor guarantees to hold the County, its agents, officers, or employees harmless from liability of any nature or kind for use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used in the performance of the contract, for which the vendor is not the patentee, assignee, or licensee.

IX. BID BONDS AND PAYMENT AND PERFORMANCE BONDS (IF REQUIRED, FORMS WILL BE

PROVIDED IN THIS DOCUMENT)

A five percent (5%) bid bond, a one hundred percent (100%) performance bond, and a one hundred percent (100%) payment bond must be furnished to Gwinnett County for any solicitation as required in the solicitation package or document. Failure to submit a bid bond with the proper rating will result in submittal being deemed non-responsive. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of the Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M.

Best rating as stated in the insurance requirement of the solicitation. The bid bond, payment bond, and performance bond must have the proper A.M. Best rating as stated in the solicitation document.

X. DISCOUNTS

A.