RP013_24 Inv.pdf

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April 10, 2024

REQUEST FOR PROPOSAL

RP013-24

Provision of Transit Demand Professional Services on an Annual Contract

The Gwinnett County Board of Commissioners are soliciting competitive sealed proposals from qualified consultants to Provision of Transit Demand Professional Services on an Annual Contract, with four (4) options to renew, for the Gwinnett County Department of Transportation.

Proposals must be returned in a sealed container marked on the outside with the proposal number and company name. Proposals will be received until 2:50pm local time on May 24, 2024, at the Gwinnett County Purchasing Office, 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any proposal received after this date and time will not be accepted. Proposals will be publicly opened and only names of submitting firms will be read at 3:00pm. A list of firms submitting proposals will be available the following business day.

A Webex Pre-Proposal Conference is scheduled for 2:00 PM on April 18, 2024. To access, dial 1-408-418-9388, enter Access Code 2333 737 7462. All bidders are strongly urged to attend.

Questions regarding proposals should be directed in writing to Brittany Bryant, CPPB, Purchasing Associate III at 770.822.7759, Fax: 770.822.8735 or Brittany.Bryant@GwinnettCounty.com no later than May 09, 2024 at 3:00pm. Proposals are legal and binding upon the bidder when submitted. One unbound original and four (4) copies should be submitted.

Contractor is encouraged to make every effort in contracting with Disadvantaged Business Enterprise (DBE) firms. Successful consultant(s) will be required to meet insurance requirements. The insurance company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an AM Best rating of A-10 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written proposal documents supersede any verbal or written prior communications between the parties.

Selection criteria are outlined in the request for proposal documents. Gwinnett County reserves the right to reject any or all proposals, to waive technicalities, and to make an award deemed in its best interest.

All companies submitting a proposal will be notified in writing of the award. We look forward to your proposal and appreciate your interest in Gwinnett County.

Specific projects may be funded by the Federal Transit Administration (FTA); therefore, the proposers are required to sign the Appendix-Provisions for non-federal entities for federal awards (FTA Clauses).

Sincerely, Brittany Bryant, CPPB Purchasing Associate III

The following pages should be returned with your proposal:

Firm Information, Page 24 Code of Ethics Affidavit, Page 25 Contractor Affidavit, Page 26 Fee Schedule (submitted in a separate sealed envelope), Pages 28-30 Certification of Non-Collusion, Page 31 FTA Clauses Forms, Page 65-80 mailto:Brittany.Bryant@GwinnettCounty.com

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Contents

1. Invitation to Submit Proposals

2. Instructions to Consultants

A. Consultant Qualifications

B. Consultant Representation

C. Schedule

D. Basis of Project Short-Listing / Selection

E. Demand Services Contract for Professional Services

F. Explanation of Proposal Evaluation Criteria

G. Term

3. Scope of Services

Description of Services and Specifications

4. Forms

FIRM INFORMATION

CODE OF ETHICS AFFIDAVIT

Fee Schedule

Proposal Fee Schedule – Task Order

Proposal Fee Schedule – Supplemental Staff

Proposal Fee Schedule – Base Award & Renewal Options

Certification of Non-Collusion

5. Insurance Requirements

6. Attachments

Attachment A: FTA Clauses

Other Federal Requirements:

Federal Certifications

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1. Invitation to Submit Proposals A. The Gwinnett Standard is an expectation of excellence in all that we do. That standard, set over decades, has made Gwinnett a preferred community where everyone can thrive. We make it our mission to deliver superior services that support our vibrantly connected community and as an extension of the County, we expect our business partners to do the same. Beyond just executing the work, we expect our partners to be standard bearers; to act with integrity; to innovate and adapt; to be accountable and transparent; to be fair and respectful to everyone; and to engage, embrace, and unify our community. The successful consultant will incorporate into their response their commitment to upholding and promoting the Gwinnett Standard.

Gwinnett County requests proposals for Consultant Demand Professional Services for Ride Gwinnett of the Gwinnett County Department of Transportation. This submission will help Ride Gwinnett select a firm or multiple firms to provide demand service support for Ride Gwinnett in implementing its capital projects and other transit programs. Required services may consist of transit planning services, architectural/engineering services for transit development projects, and special services. No minimum or maximum amount of work is guaranteed under this solicitation, and work will be procured on an “as-needed” basis.

Since the selected firm(s) will be performing grant-funded and non-grant funded work, the Federal Transit Administration (FTA) requires that competing firms be advised of anticipated grant-funded projects and the scope of services for these specific projects. The projects are from previous planning efforts and the recent Transit Development Plan (TDP). In the Appendix, you will find the TDP Executive Summary. Ride Gwinnett needs sufficient information to determine that your firm is adequately staffed and capable of providing “as-needed” professional services for each of the following service categories:

▪ Category A: Transit Service, Corridor and Facilities Planning Services (Scope of Services).

▪ Category B: Architectural/Engineering Services for Transit Development Projects (Scope of Services).

▪ Category C: Public Education, Engagement & Marketing (Scope of Services).

▪ Category D: Safety and Security Planning, Audit, and Implementation (Scope of Services).

▪ Category E: Fleet Audit and Maintenance Support Services (Scope of Services).

▪ Category F: Administrative Services (Scope of Services).

▪ Category G: Grants Management/ General Support (Scope of Services).

Firms may provide a proposal on as many individual categories as is applicable, and the County will award services based on the qualification by category. Firms must submit individual proposals for each category of interest. It is expected that there will be multiple awards for each category.

B. Subconsultants will be permitted as part of the proposal but must be identified.

Subconsultants’ resumes and project references should be provided. Gwinnett County will pay no work to the Consultant for the Consultant's work or by a Subconsultant if this work is not billed according to the hourly rates submitted as part of their proposal. For firms that have the capacity, it is expected that your proposal will include your already established DBE and non-DBE partnerships. However, Gwinnett County also highly encourages DBE firms to

RP013-24 Page 4 bid independently on their categories in which relevant and sufficient experience can be displayed. Subconsultants do not have to be exclusive.

C. One (1) unbound original (designated as the original) and four (4) bound copies of your proposal should be submitted for each category if applicable. All copies of the proposal must be identical. The fee schedule should ONLY be submitted in a SEPERATE sealed envelope and should NOT be included in the technical proposal(s). The full cost of proposal preparation is to be borne by the proposing firm. Proposals must be signed in ink by a company official that has the authorization to commit company resources.

D. In accordance with the requirements of Gwinnett County Policy for the Procurement of Professional Services, Competitive Proposals Selection Method, Federal Regulations 49 CFR 18 § 18.36(t), Federal Transit Administration (FTA) Third Party Contracting Guidance Circular C 4220.1F (applicable for federally funded future projects) Hourly rates will not be used as a criterion for evaluating proposals.

For this solicitation, a qualification-based selection process is being followed regardless of the dollar value. An independent committee will be assigned to review, evaluate, and rank all responsive proposals utilizing an evaluation scoring system.

E. To provide these services, the proposal shall address the firm’s capabilities and resources in the following areas:

• Available qualified human resources (emphasis on local office resources).

• Organizational structure relating to service delivery.

• Local and company-wide experience (emphasis on similar transit scope of work).

• Proven, well-developed processes and knowledge of Federal and State transit requirements.

• Knowledge of Gwinnett County and Ride Gwinnett.

• Appropriate equipment and technology.

• Experience with Disadvantaged Business Enterprise (DBE) entities and identified use of certified DBEs. Level of efforts contracting with DBE subcontractors.

F. All questions concerning this RFP should be directed in writing to Brittany Bryant, CPPB, Purchasing Associate III, Gwinnett County Purchasing Division, 75 Langley Drive, Lawrenceville, Georgia 30046. Phone: 770.822.7759 Fax: 770.822.8735 or Brittany.Bryant@GwinnettCounty.com. Where appropriate, transit responses to formal questions will also be in writing and will be distributed to all Consultants on our record as having received a copy of this RFP. In each case, Ride Gwinnett will determine whether a response is appropriate or necessary.

G. A Cover Letter shall be provided for each applicable category. Proposers should note the specifications regarding the Proposal.

H. Marketing materials should not be submitted as documentation of the bidder’s ability to provide services.

I. Sections should be tabbed, and pages numbered consecutively for ease of review.

mailto:Brittany.Bryant@GwinnettCounty.com

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G. No organization is to discuss any aspect of this RFP with any Gwinnett County employee or any member of the Gwinnett Transit Advisory Board without the approval of the Purchasing Division’s representative. This is to ensure that all prospective respondents have the same level of knowledge relative to the project, as well as making the additional data available to all proposers.

H. Proposals submitted are not publicly available until after award by the Gwinnett County Board of Commissioners. All submissions and supporting materials, as well as correspondence relating to this RFP become the property of Gwinnett County when received. Any proprietary information contained in the proposal should be so indicated. Information submitted by a proposer in the proposal process shall be subject to disclosure after awarding in accordance with the Georgia Open Records Act. Entire proposals may not be deemed proprietary.

I. All applicable State of Georgia and Federal Laws, City and County ordinances, licenses, and regulations of all agencies having jurisdiction shall apply to the Consultant and project throughout and incorporated here by reference. The Agreement with the selected Consultant, and all questions concerning the execution, validity or invalidity, capacity of the parties, and the performance of the Agreement, shall be interpreted in all respects in accordance with the Charter and Code of Gwinnett County and the laws of the State of Georgia.

J. In the event that the County does also solicit a Program Management Contract(s), successful bidders in the on-demand may be asked to step aside from some or all On-Demand work. We encourage proposers to bid the On-Demand work still, even if they may be interested in the future potential Program Management work. It will not jeopardize an opportunity for firms interested in bidding both. The structure of the Program Management program is still under development, so the amount of On-Demand work a firm may have to give up if successfully awarded a Program Management Contract(s) is yet to be determined.

2. Instructions to Consultants

A. Consultant Qualifications No proposal shall be accepted from, and no contract will be awarded to any person, firm, or corporation that is in arrears to Gwinnett County, upon debt or agreement that is a defaulter, as surety or otherwise, upon any obligation to Gwinnett County or that is deemed irresponsible or unreliable by Gwinnett County. If requested, the Consultant shall be required to submit satisfactory evidence that they have practical knowledge of the particular service proposed upon and that they have the necessary financial resources to provide the proposed service category called for as described in the “Instructions to Consultants.”

B. Consultant Representation Proposals must be signed in ink by a company official that has the authorization to commit company resources and shall contain the firm’s full business address. The person(s) who will be responsible for the engineering work shall be a registered Professional Engineer in the State of Georgia. Appropriate professionals for other service categories, licensed in the State of Georgia, shall be responsible for those portions of the work as may be required by law.

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C. Schedule Issue date April 10, 2024 Virtual Pre-proposal April 25, 2024 (10:00AM) Deadline for submitting questions May 09, 2024 (3:00PM) Proposal due date May 24, 2024 (2:50PM)

D. Basis of Project Short-Listing / Selection Gwinnett County will select the firm(s) that best demonstrates that they would add the most value toward achieving the key objectives for implementing Ride Gwinnett TDP project list and other duties as assigned.

Part I Technical Evaluation: Proposals will be evaluated based on their relative responsiveness to the criteria described below based on the point values as shown:

1. Firm Experience 20 points Effective and substantive (relative to critical objectives) experience of the firm in the provision of similar services within the categories under consideration, with emphasis on local expertise.

2. Qualifications of Key Personnel 20 points Qualifications, relevant experience, and availability of proposed key personnel, proposers must present sufficient and competent staff, the capacity to complete the work in a timely manner, and appropriate personnel assignments to administer projects. This section should include a brief description of the team organization and skillsets, including subconsultants, plus proposed organization charts.

3. Proven ability to complete work within budget and on schedule 20 points The Consultant should demonstrate the ability to complete the work within the scheduled timeframe and allocated budget. This will be assessed by reviewing the proposed methods for monitoring and controlling project costs and schedules. Additionally, the consultant’s past performance will be evaluated to determine how the consultant has prevented delays and cost overruns in previous projects.

4. Project Understanding and Unique Concepts or Innovative Ideas 20 points Description of Consultant’s understanding and approach to projects in the categories under consideration, including innovative delivery methods and processes, demonstration of unique concepts or creative ideas to improve transit-accessibility and the customer experience, identification of issues, and resolution of conflicts.

5. Project Management/Quality Assurance 10 points Proven ability of the proposed staffing team to effectively manage multi-faceted studies and a variety of subconsultants. Proven ability to manage and supervise extensive complex studies, projects, and analyses. Description of the firm’s quality assurance/quality control processes to ensure the accuracy and integrity of services in the timely delivery of projects while avoiding mistakes/obstacles. Identification of key personnel responsible for quality assurance.

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6. DBE Participation 5 points Experience with DBE entities and identified use of certified DBEs and Level of efforts contracting with DBE subcontractors for this project.

7. References 5 points Evaluation of proposer’s references as to relevance, satisfaction with services, and comments on key personnel. A minimum of five (5) public sector clients from projects of a similar scope.

Complete using the customer reference forms.

Part II Optional Interview 20 Points

At the interview panel’s discretion or as deemed in Gwinnett County’s best interest, firms may be short-listed a second time in order to determine the final recommendations to the Board of Commissioners. At this time, if the interview panel or GCDOT deems it to be necessary, Gwinnett County may request further information, explanations, clarifications, presentations, interviews, or meetings. If interviews are required for selection, the evaluation will be performed based on point value shown above.

E. Demand Services Contract for Professional Services The Consultant will be expected to sign a Demand Services Contract for Professional Services developed by Gwinnett County (sample contract attached).

Successful Consultant(s) is required within ten (10) days of the Notice of Award to provide the following:

1. Certificate of Insurance as specified in the proposal.

2. Two (2) properly executed contract documents.

F. Explanation of Proposal Evaluation Criteria The following items provide a brief explanation of what should be provided in your proposal:

1. Firm Identification

Give the full legal name of the firm, the firm’s principal business office, and its satellite offices, if any, and indicate the location(s) from which these Demand Service professional services would be staged. Give information on the firm’s history, business activities, size, employees, officers, affiliates, subsidiaries, ownership, and corporate data, as applicable to the provision of that service. Make sure the information listed on the firm information form is included in your response.

2. Effective and substantive (relative to key objectives) experience of the firm in the provision of similar services within the categories under consideration, with emphasis on local government (metro Atlanta/Georgia) experience

Briefly describe experience in the past five (5) years, including experience of the firm in performing/providing professional services for State, County, and Municipal governments. (This information requested is in addition to the references requested in Item #6.) This information shall include:

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▪ Client name and contact information, including address, phone number, email address (current).

▪ Description of specific work authorization or services rendered.

▪ Dates of services.

▪ Status/Outcome of services, including schedule, budget.

Indicate the extent of the firm’s involvement, whether as lead, subconsultant, or partner.

Firms may do a chart as a summary and/or full write-up on key relative projects. If full project write-ups are provided, provide not more than five (5) specific projects (preferably similar in scope and complexity to the service category for which you are submitting a proposal).

3. Demonstrated capability to perform work on schedule and within budget:

Evaluation of the method(s) Consultant plans to use to monitor and control the cost and schedule aspects of the project scope. Evaluation of how proponents prevented delays and cost overruns on past projects.

4. Relevant qualifications, experience, and availability of proposed key personnel in the categories under consideration, with emphasis on staff location (Atlanta metro area) Provide a summary description of the qualifications and experience of the key staff members that may be involved in assignments. Break down capabilities by discipline (e.g., local number of employees per category). Include an organizational chart footnoting any specific information regarding key personnel. Describe qualifications and experience with similar Demand Service projects. Complete resumes may be attached to supplement this information.

It is important to note that Professionally Licensed Proposers for Category B - Architectural & Engineering Services shall provide detailed qualifications and experience of firm and key personnel, including but not limited to:

1) A qualification form listed all pre-qualifications by the Georgia Department of Transportation (GDOT) for a class of work, or equivalent pre-qualifications from similar regulators. The form should include pre-qualification for the local office in Georgia and the sub-consultants.

The required pre-qualification classes are listed but shall not be limited to the following classes:

• 1.06(a) NEPA; 1.06(b) History; 1.06(c) Air Quality; 1.06(d) Noise;

1.06(e) Ecology; 106(f) Archeology.

• 2.05 Mass Transit Architectural Engineering; 2.06 Mass Transit Unique Structures; Mass Transit Electrical and Mechanical System; Mass Transit Operations Management and Support Services;

• 3.08 Landscape Architecture; 3.10 Utility Coordination; 3.11 Architecture;

• 5.01 Land Surveying; 5.02 Engineering Surveying; 5.06(a) Topographic Remote Sensing LIDAR (Design Grade);

• 6.01 (a) Soil Survey Studies;

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• 9.01 Erosion, Sediment and Pollution Control;.

2) Experience

• Experience in delivering the services described in the scope of work of Category B.

• Experience working with Federal, State, Local governments, and other Transit Agencies.

• Detailed information of years of experience in transit architectural and engineering service (including cost estimates), including the name, size, year, and cost of the projects, project approach, any cost or time savings.

• List and explain all incidents within the last three (3) years wherein a contract was terminated prior to completion. Proposed firms must list all lawsuits in which the firm and a customer were parties within the last five (5) years.

• Established and proven quality assurance and quality control procedures

• Appropriate equipment and technology

5. Description of Consultants’ understanding and approach to projects in the categories under consideration Provide a description of the Consultant’s understanding and approach to the delivery of services along with the identification of important issues/challenges and the resolution of conflicts that need to be addressed in a typical project or a service of that category.

The description should address innovative delivery methods and processes, demonstrate knowledge and understanding of the appropriate development and regulations/requirements.

6. Description of the firm’s quality assurance/quality control processes and technology Describe the firm’s in-house procedures for ensuring the accuracy and integrity of its services in the timely delivery of services while avoiding mistakes/obstacles. Include, in particular, how issues such as schedule management, cost control, and overall quality assurance/quality control of deliverable items be addressed.

Describe the equipment, software, tools, and technology, if any, that would be used or proposed for each service category and indicate how these add value to the services.

Indicate experience with results obtained from these on past projects. Control and understanding of both human and equipment error should be addressed.

7. References

Provide five (5) references, including identification of the client, contact name (current), and contact information including telephone number, email address, and specific project/services. All references should be verified for current contact information prior to submission. No more than one current Gwinnett County reference can be used per category. Gwinnett County will make no more than two (2) email attempts. If a reference does not respond to attempts at verification, the Consultant shall receive no points for that reference. It is the responsibility of the proposing Consultant to verify the

RP013-24 Page 10 contact information and availability of references prior to the submission of the proposal(s).

8. Description of the firm’s knowledge of Ride Gwinnett Describe the firm’s knowledge of Ride Gwinnett, including knowledge of existing physical transit facilities, future planned capital projects, ongoing capital projects, the transit management structure, pending Federal and State grant applications, and past grant funding (past five years).

9. Fee Services

Proposers shall submit hour rate in a separate envelope. Hourly rates must be provided for all potential labor categories involved in the provision of professional services for the specific service categories for which the firm is qualifying. All overhead, profit, and direct charges such as but not limited to document reproduction, photographic work, photo reprographic service, postage and shipping, computer usage expenses, transportation (including mileage) must be rolled into the hourly rates. All subconsultant fees are to be billed at rates identified in the fee schedule.

Gwinnett County reserves the right to negotiate all hourly rates prior to award.

G. Term The services to be performed under this Contract shall commence upon award. This Contract may be renewed on an annual basis for four (4) additional twelve-month terms.

Renewal terms will begin on August 17 of each year or upon board approval. Gwinnett County requires pricing to remain firm for the duration of the initial term of the Contract.

Failure to hold firm pricing for the initial term of the Contract will be sufficient cause for Gwinnett County to declare the proposal non-responsive.

3. Scope of Services

It is envisioned that the following services may be procured through the demand service contract process, when appropriate. The majority of the work will be by task order and be paid by a fully loaded hourly rate. However, on occasion, a full-time encumbered may be requested, which should be priced on the supplemental staff page of the cost sheet.

Description of Services and Specifications

Category A – Transit Service, Corridor and Facilities Planning Services

The Consultant shall perform transit service, transit corridor and facilities planning services, or other planning services as requested by Ride Gwinnett, which may include but are not limited to, the items described in the following sections.

• Transit Corridor Planning The consultant will offer specialized support for transit corridors that align with the FTA's Capital Investment Grant (CIG) Program Project Development process. This support will cover various disciplines, including planning, design, engineering, forecasting, analysis, and administrative services. The assistance will cover various details such as: - New/Small

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Starts application and Reporting, Project Management, Transit and Land Use Planning, Collection of Data and Reviewing existing conditions, Evaluation of Alternatives, Transportation Modeling, Conceptual Design, Traffic Engineering, Travel and Ridership Forecasting, Environmental Data Screening, Geotechnical and Utilities Investigation, Surveying, Cost Estimating, Preparation of Implementation Plan, Project Agreements, Urban Design, Economic & Market Analysis, Graphic Design, Landscape Architecture, Geographic Information Systems, and Administrative Services.

The specifications for transit corridor planning include but not limited to:

Corridor Identification: Identify key transportation corridors with high levels of congestion, travel demand, or development potential.

Multimodal Analysis: Evaluate transportation modes within the corridor, including transit, walking, cycling, and automobile travel.

Land Use Integration: Integrate transportation planning with land use planning to support transit-oriented development and sustainable growth.

Safety and Mobility Improvements: Identify opportunities to enhance safety, reduce congestion, and improve traffic flow within the corridor.

Transit Priority Measures: Implement transit priority measures, such as dedicated bus lanes, signal priority, and queue jumps, to improve transit service reliability and efficiency.

Environmental Impact Assessment: Conduct environmental impact assessments to evaluate the potential effects of proposed transportation improvements on air quality, noise levels, and natural habitats.

Title VI Equity Analysis: Assess the potential disparate impact of the entire corridor network on the population in the service area. The study shall consider the geographic area, demographics, and the average trip time between destinations before and after the addition of the new corridor network.

Community Engagement: Engage with communities and stakeholders along the corridor to solicit input, address concerns, and build consensus around planning initiatives.

CIG Program and New Start /Small Start applications: Develop strategies and roadmap for entering FTA Capital Improvement Program, complete New Start/Small Start applications for transit corridor projects.

• Transit Facilities/ Amenities Planning The county shall require the assistance of a consultant to conduct planning studies that will aid in supporting present and future transit services. The studies will focus on various facilities such as transit transfer facilities, bus stops, operation & maintenance facilities, Battery Electric Bus (BEB) Facilities, Zero Emission Vehicles Transition Planning, and others. The consultant is expected to carry out conceptual site selection and development, site planning, station area planning, transit facility design, and assessment of the existing and future supply and demand, among others. The evaluation will also consider the impact

RP013-24 Page 12 of advances in alternative fuel and motor technologies on Operation & maintenance facility needs. The consultant also provides bus stop and amenities planning which includes the review of existing bus stops amenities locations, placement of new stops, any nearby pedestrian improvements, and keeping the information in a geospatial and database system.

The specifications for transit facilities and amenities planning include but not limited to:

Facility Needs Assessment: Assess current and future demand for transit facilities, such as transit centers, park-and-ride lots, maintenance facilities, and passenger amenities.

Site Selection: Identify suitable locations for new transit facilities based on criteria such as accessibility, land availability, and compatibility with surrounding land uses.

Title VI Equity Analysis: Assess the potential disparate impact of the potential sites on the population in the service area. The study shall consider the geographic area, demographics of minority and low-income populations.

Environmental Impact Assessment: Conduct environmental impact assessments to evaluate the potential effects of proposed transportation improvements on air quality, noise levels, and natural habitats.

Zero Emission Transition Planning: Assess current fleet to determine strategies and technologies for implementing zero emission transit vehicles, including battery electric buses, hydrogen fuel cell buses, and develop a plan for implementing the infrastructure needed to support zero emission transit operations, including charging infrastructure, hydrogen fueling stations, and depot upgrades.

Community Engagement: Engage with communities and stakeholders along the transit facility to solicit input, address concerns, and build consensus around planning initiatives.

• Service Planning The consultant will provide short, mid and long-range, refined and detailed service planning study for the existing and newly TDP, proposed transit service schedules, service changes, service alignments, travel market identification, transit facility needs, service cost estimates, reviewing existing and future fare policies, transit financial planning, system configuration, data collection, future transit ridership surveys and participation in public information and community involvement programs and/or public hearings relating to transit service development and planning projects. The consultant also reviews and assesses the operational service efficiency and effectiveness of Ride Gwinnett Transit services including the Micro transit service.

The specifications for service planning include but is not limited to:

Ridership Analysis: Assess and forecast ridership levels, demographic trends, and travel patterns to understand transit demand.

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Service Evaluation: Evaluate existing transit services, including routes, schedules, and service frequency, to identify strengths, weaknesses, and areas for improvement.

Route Optimization: Fine-tune proposed transit routes to improve coverage, connectivity, and efficiency while maximizing ridership.

Service Planning: Design new transit services or modify existing ones to meet the evolving needs of communities, businesses, and institutions.

Accessibility Assessment: Evaluate transit accessibility for all riders, including individuals with disabilities and those with limited mobility.

Fare Structure Analysis: Analyze fare structures and pricing strategies to ensure affordability and equity for all riders.

Title VI Equity Analysis: Assess the potential disparate impact of the proposed service on the population in the service area. The study shall consider the geographic area, demographics of minority and low-income populations, and comparing impacts before and after the service.

Public Outreach: Engage with stakeholders, including residents, businesses, advocacy groups, and local governments, to gather input and feedback on transit service planning initiatives.

• Conceptual Design

The consultant is responsible for providing comprehensive conceptual design drawings of various transit facilities, including operation and maintenance facilities, transit centers, park-and-rides, Quick and Rapid Ride stations, and improvements to bus stops amenities.

Moreover, they are required to provide alternative conceptual plans for transit routes and alignments, which are necessary for County rides, Shared rides, Airport rides, Quick rides, and Rapid ride. The consultant must comply with all applicable laws, design criteria, guidelines, and standards for public transit systems while creating complete conceptual design drawings.

The specifications include but are not limited to:

Facility Needs Assessment: Assess current and future demand for transit facilities, such as transit centers, park-and-ride lots, maintenance facilities, and passenger amenities.

Design and Layout: Develop conceptual designs and layouts for transit facilities that optimize functionality, efficiency, and user experience.

Accessibility and ADA Compliance: Ensure that transit facilities comply with accessibility standards under the Americans with Disabilities Act (ADA) to accommodate individuals with disabilities.

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Sustainability and Resilience: Incorporate sustainable design principles and resilience measures into the planning and construction of transit facilities to minimize environmental impacts and enhance long-term durability.

• Feasibility studies

The Consultant is required to conduct feasibility studies on a long/short-term capital investment, such as TOD development and other transportation modes, proposed transit hubs and Quick & Rapid Ride Corridors. Additionally, they need to carry out transit-supportive land use planning, which may involve identifying alternative transit service plans and land use scenarios that can generate sufficient transit trips and new riders.

Furthermore, the Consultant will recommend changes to local land use regulations to better support transit services.

• National Environmental Policy Act (NEPA) Screening and Assessment These studies evaluate the environmental impacts of transit projects and prepare required Environmental Impact Statements, Environmental Assessments, and Categorical Exclusions per the National Environmental Protection Act and FTA regulations. The consultant is responsible for collecting land use data, environmental data, analyzing its impacts, and preparing technical reports in the preferred format of FTA Region IV for all disciplines related to environmental documents. Such disciplines include: Land use and Zoning impact; Historic, Archaeological and Cultural Resources; Environmental Justice;

Section 4(f)/ Section 6(f) resources; Social impact and community disruption; hazardous materials; acquisitions and relocations, Visual and Aesthetics; Air quality and Greenhouse Gases; Noise and Vibration; Wetlands; Water quality; Floodplains; Ecologically Sensitive Areas/Endangered Species; Safety and Security; Construction; Section 404 permits/variances/Commitments; Indirect and Cumulative impacts; and Traffic/Parking/Pedestrian/ Bicycles.

• Environmental Justice & Title VI Planning/Analysis The consultant will conduct an Environmental Justice review. This review aims to guarantee the fair and meaningful participation of all individuals, regardless of their race, color, national origin, or income, in the development, implementation, and enforcement of environmental laws, regulations, and policies. In the context of transportation projects, Environmental Justice aims to identify and address any disproportionately high and adverse effects of federal agency programs, policies, and activities on minority and low-income populations. This is done to ensure an equitable distribution of benefits and burdens.

The Consultant's responsibilities include conducting Title VI analysis concerning the regional fare policy and structure, analyzing future Transit facilities and corridors, and proposed service changes, and reporting to the Federal Transit Administration (FTA) for Title VI compliance with federal regulations. Additionally, the Consultant may need to assist in developing a new Service Equity analysis procedure, including peer research, data inventory, and standard operating procedure documentation.

• Other Activities may include, but not be limited to design study to establish the framework and detailed work program, Short & long-range planning, Land Use Planning, DBE plan development or support, transit data collection and facility inventories, assistance with federal and state requirements i.e. National Transit Database (NTD) reporting and

RP013-24 Page 15 milestones and any other items of similar nature as may be required. This item could also include assistance with audits and reviews in preparation for Triennial and other FTA reviews, as well as programmatic reviews, updates, planning, and implementation for compliance items outside of the standard FTA review cycle to ensure all FTA program items are being satisfied on an ongoing basis. The consultant shall provide visual renderings and animations. This category may also include attendance of Gwinnett County Transit Advisory Board meetings to provide technical expertise and status reports about ongoing transit projects, as well as providing technical assistance and expertise to Ride Gwinnett staff on an as-needed basis. Any other items of a similar nature as may be required.

Category B – Architectural/Engineering Services for Transit Development Projects

The professionally licensed consultant shall perform transit architectural and engineering services for transit projects, which may include program management, construction management, feasibility studies, preliminary engineering, design engineering, architectural and civil engineering, surveying mapping, structural engineering, mechanical engineering, plumbing and electrical engineering, or other related services. These other services may include professional engineering related services, or incidental services that may be performed by a professional engineer, or individuals working under their direction, who may logically or justifiably perform these services.

These engineering and architectural services involve several activities that may include but are not limited to discussing project requirements with the sponsor, finances, schedules, and project management, conducting topographic and boundary surveys of the site to create a detailed base map of the existing conditions for the project site during the conceptual, preliminary, and final design phases.

The consultant will conduct a NEPA study and obtain approvals, perform subsurface explorations, and evaluate the soil conditions associated with the proposed project facilities. They will summarize the findings and recommend cost-effective foundation options for structures. This task may require laboratory testing, a Geotechnical and foundation recommendation report, planning, procuring, and/or preparing necessary surveys, developing design schematics, sketches, concepts, and project recommendations, as well as preliminary layouts and cost estimates.

The Consultant will also prepare architectural and engineering plans, elevations, sections, perspectives, and animations of the project buildings/facilities components or transit corridor, attend meetings, and design conferences. They will collect engineering data, perform architectural, engineering, and special environmental studies, prepare reports and recommendations, and create detailed plans, specifications, permitting, and cost estimates, including cost estimates based on the FTA SCC Workbook format.

The consultant will develop Architectural, Civil, Structural, Landscaping, Mechanical, Electrical, Plumbing, Communication, Security, Utility relocation, and Fire Protection Design based on an approved Advanced Concept plan to 30%, 60%, 90% and 100% permittable signed and sealed construction Plans, including preparation of the Bid Package.

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The consultant will conduct a risk assessment and management process that includes preliminary risk identification, workshops, risk register, and risk management plan, in addition to preparing the Basis of Design Report (BOD), Outline of Technical Specification, and Safety & Security documentation/certification.

Evaluating and providing sustainable design options as well as Value Engineering review, preparing Battery Electric Bus architectural and engineering infrastructure and system design services are part of this category. The consultant will print and provide necessary copies of drawings and contract specifications, provide consultation and advice to Ride

Gwinnett during all phases of construction. They will also represent Ride Gwinnett at preconstruction conferences, inspect work and progress, and provide reports to Ride

Gwinnett. Reviewing, analyzing, and approving laboratory and mill test reports of material and equipment, and perform any other similar required tasks will also include as well.

The specifications of Category B include but are not limited to:

Preliminary Design and Planning:

• Conduct site assessments and feasibility studies to evaluate potential locations for transit facilities, such as stations, terminals, maintenance facilities, and park-and-ride lots.

• Develop conceptual designs and master plans that address functional requirements, site constraints, environmental considerations, and community preferences.

Architectural Design:

• Prepare architectural drawings, renderings, and visualizations for transit facilities, including station buildings, shelters, platforms, and ancillary structures.

• Design architectural elements such as building facades, entrances, signage, wayfinding systems, and interior spaces to enhance functionality, aesthetics, and user experience.

Engineering Design:

• Develop engineering plans and specifications for transit infrastructure, including transit transfer facilities, park and rides, bus stations, and other transportation facilities.

• Perform structural analysis, geotechnical investigations, and utility coordination to ensure the integrity and safety of transit structures and facilities.

Civil and Site Engineering:

• Design site layouts, grading plans, drainage systems, and utility connections for transit facilities to optimize site utilization and minimize environmental impacts.

• Coordinate with regulatory agencies and stakeholders to obtain permits and approvals for site development and construction activities.

Mechanical, Electrical, and Plumbing (MEP) Design:

• Design MEP systems for transit facilities, including HVAC, lighting, power distribution, fire protection, plumbing, and wastewater management.

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• Ensure that MEP systems comply with industry standards, building codes, and sustainability guidelines to minimize energy consumption and environmental impact.

Transit Facility Improvement Projects:

• Develop renovation, expansion, and rehabilitation plans for existing transit facilities to address aging infrastructure, capacity constraints, and functional obsolescence.

• Identify opportunities for facility upgrades, accessibility improvements, and technological enhancements to enhance the efficiency and usability of transit facilities.

NEPA Study and Other Necessary Permits

• Prepare NEPA documentation, including a Categorical Exclusion (CE), Environmental Assessment (EA), or Environmental Impact Statement (EIS), as required based on the project's potential environmental impacts and significance.

• Provide public notice and opportunities for public review and comment on the NEPA documentation, as required by NEPA regulations and agency procedures.

• Provide technical information, environmental analyses, and project updates to regulatory agencies to facilitate the permitting process and address agency concerns or requirements.

Construction Administration and Oversight:

• Provide construction administration services, including bid support, contractor selection, contract management, and construction oversight.

• Conduct site visits, progress inspections, and quality assurance checks to ensure that construction activities comply with design specifications, safety standards, and regulatory requirements.

Sustainability and Resilience Planning:

• Incorporate sustainable design principles and resilient strategies into transit architecture and engineering projects to minimize environmental impact and enhance long-term durability.

• Implement green building practices, energy-efficient technologies, and renewable energy solutions to reduce carbon footprint and promote environmental stewardship.

Community Engagement and Stakeholder Collaboration:

• Engage with communities, stakeholders, and transit users to solicit input, gather feedback, and build consensus on transit design and planning initiatives.

• Conduct public meetings, workshops, and design charrettes to facilitate dialogue, address concerns, and incorporate community preferences into project designs.

Documentation and Reporting:

• Prepare comprehensive design documentation, including plans, specifications, technical reports, and construction documents, for transit architecture and engineering projects.

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• Generate progress reports, status updates, and milestone summaries to keep stakeholders informed and ensure transparency in project communication and documentation.

Category A/B Work Products Submittal Requirements

The following plan set submittal schedule shall be followed unless otherwise directed by Ride Gwinnett:

• Concept Plan – 3 full size (possibly color on aerial) and an electronic copy (.dgn or .dwg and pdf format) on a PC compatible Flash/Thumb Drive or equivalent

• Preliminary Plan(s) – 3 full size sets and 3 half size sets and an electronic copy (.dgn or .dwg and pdf format) on a PC compatible Flash/Thumb Drive or equivalent

• ROW Plans – 3 full size sets and 3 half size sets, if separate set, and an electronic copy (.dgn or .dwg and pdf format) on a PC compatible Flash/Thumb Drive or equivalent

• 90% Plans – 3 full size sets and 3 half size sets and an electronic copy (.dgn or .dwg and pdf format) on a PC compatible Flash/Thumb Drive or equivalent

• Final Plans – 3 full size sets, 3 half size sets and an electronic copy (.dgn or .dwg and pdf format) on a PC compatible Flash/Thumb Drive or equivalent

Category C – Public Education, Engagement, & Marketing

The consultant shall provide public education, engagement and marketing as needed. This engagement and outreach may include facilitating meetings, coordinating with Gwinnet County staff for website development, social media, etc., conducting surveys, collecting feedback, meeting logistics, etc. Tasks may be related to specific transit projects, plans and project implementation, or special events part of general transit outreach functions. All branding of any Gwinnett County collateral must adhere to the Gwinnett County brand and guidelines with prior approval from Gwinnett County staff.

The specifications of Category C include but are not limited to:

Digital Engagement Strategies:

▪ Develop and execute digital marketing campaigns tailored to specific projects.

Content Creation:

▪ Produce informative and engaging content such as blogs, videos, and infographics.

Community Partnerships:

▪ Partner with local businesses, schools, community organizations, and healthcare facilities to promote transit projects and services.

Interactive Workshops and Demonstrations:

▪ Organize workshops and live demonstrations in community centers, senior centers, and other public venues to educate.

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Stakeholder Engagement:

▪ Conduct targeted stakeholder meetings with representatives from underserved communities, disability advocacy groups, and other key stakeholders to ensure the service meets diverse needs. Involve stakeholders in co-creating marketing materials and outreach strategies to ensure inclusivity.

User Experience Surveys and Feedback Loops:

▪ Implement ongoing survey initiatives and feedback mechanisms to understand user satisfaction and areas for improvement.

Event Participation and Sponsorship:

▪ Participate in local events, fairs, and festivals to promote transit services directly to the community.

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