ROW Bid Packet 2026.pdf

Request for Bid

Row Contractor

#2026-09 ROW Contractor Release Date: April 24, 2026

City of Covington 2194 Emory Street

Covington, Georgia 30014

The City of Covington is accepting proposals for electric utility right-of-way clearing. Sealed proposals must be received by the Purchasing Department, Attn: Scott Cromer in City Hall by Thursday, May 28, 2026, at 10:00 am. A mandatory pre-bid meeting will be held on Tuesday, May 12, 2026 at 10:00 am at City Hall at 2194 Emory Street NW, Covington, Georgia 30014.

The City of Covington will consider the competency and responsibility of bidders in making the award. City of Covington reserves the right to reject any and all bids, to waive informalities and technicalities, to reject portions of the bids and to award contracts in a manner consistent with the City and laws governing the State of Georgia.

SCOPE AND SPECIFICATIONS

Contractors are invited to submit a proposal to furnish all labor and equipment to preform tree & brush cutting removal services as specified in Exhibit “A” for the City of Covington.

Proposals are due to the City of Covington Purchasing Department attention Scott Cromer located at 2194 Emory Street NW, Covington, Georgia 30014 by 10:00 am on Thursday, May 28, 2026. If using United States Postal Service, please mail proposal to P.O. Box 1527 Covington, Ga 30015. UPS, Federal Express please use the physical address below No proposals received after said time or at any place other than the time and place as stated in the notice shall be considered. No responsibility shall attach to City of Covington for the premature opening of a proposal not properly addressed and identified.

Please submit an original and one (1) copy and one (1) PDF digital copy on a flash drive to:

City of Covington Purchasing Department

Marked: #2026-09 ROW Contractor

Attention Scott Cromer

2194 Emory Street NW

Covington, Georgia 30014

SPECIAL TERMS AND CONDITIONS

I. Contract Period:

The contract shall be in effect for twelve (12) months with the option to renew for three (3) additional calendar years upon mutual agreement of both parties. Either party may terminate this contract with thirty days’ notice without cause and without further obligation except for payment due for services prior to date of such termination.

II. Submission of Bids

Proposals shall be enclosed in sealed envelopes, addressed to the City of Covington Purchasing Department with the name of the bidder, the date and hour of opening and marked “2026-09 ROW Contractor”. Bids must be received in the Purchasing Department no later than the date and time (determined by the date/time stamp in the department) set forth in the Invitation to Bid. It is the sole responsibility of the bidder to ensure that his or her bid reaches the Purchasing Department. Any addenda should be enclosed in the sealed envelopes as well.

Unsigned bids will not be considered except in cases where bid is enclosed with other documents, which have been signed. The City will determine this.

City of Covington is exempt from federal excise tax and Georgia sales tax with regards to goods and services purchased directly by City of Covington. Suppliers and contractors are responsible for federal excise tax and sales tax, including any taxes for materials incorporated in City construction projects.

Suppliers and contractors should contact the State of Georgia Sales Tax Division for additional information. Tax Exemption Certificates will be furnished upon request.

Information submitted by a bidder in the bidding process shall be subject to disclosure after the public opening in accordance with the Georgia Open Records Act. Each page of proprietary information must be identified. Entire bid may not be deemed proprietary.

III. Requirements

The Owner reserves the right to refuse to issue any voucher and to direct that no payment shall be made to the contractor in case they have reason to believe that said contractor has neglected or failed to pay any subcontractor, material dealer, worker or employee for work performed on or about the project including work as set forth in these specifications, until the Owner is satisfied that such subcontractors, material dealers, worker, or employees have been fully paid. However, this provision shall not obligate the Owner to intervene in any claim.

The Contractor shall be responsible for all material and work until they are finally accepted by the Owner, and shall repair at his own expense any damage that they sustain before their final acceptance.

The Contractor shall be responsible for all damages to the proportionate extent caused by him of whatever nature and must settle all claims arising from such damage without cost to the Owner; he shall act as defendant in, and bear the expense of each and every suit of any and every nature which may be brought against him or the Owner, to the proportionate extent caused by Contractor’s negligent performance of the work under the Contract. Should any claim arise, the Owner may hold back sufficient money to meet said claims or until the Contractor has satisfied the Owner that all claims against him as the result of his work have been adjusted. He must also show that there are no claims or liens whatsoever outstanding at the completion of his contract before final payment is made.

The Contractor shall comply with all laws, ordinances, rules, orders, and regulations relating to performance of the work, the protection of adjacent property, and the maintenance of passageways, guard fences or other protective facilities.

No roadway shall be closed or opened except by express permission of the Owner and the Contractor's proper notification of local fire and police departments. Precaution shall be exercised at all times for the protection of persons and property. Machinery, equipment and other hazards shall be guarded in accordance with the safety provisions of the manual of Accident Prevention in Construction, published by the Associated General Contractors of America to extent that such provisions are not in contra-vention of applicable laws.

The Contractor shall provide all necessary equipment in good repair. Any equipment not adapted for the work or in such repair as to be dangerous to the project or workers shall not be used.

The Contractor shall be responsible for all injury or damage of any kind resulting from his work, to persons or property. The Contractor hereby assumes the obligation to indemnify and save harmless the Owner and Engineers including associates, agents and representatives, from every expense, liability, or payment arising out of or through injury to any person or persons including death and loss of services, or damage to property, regardless of who may be the Owner of the property, to the proportionate extent caused by Contractor’s negligent performance of the work involved in the contract and to defend on their behalf any suit brought against them arising from any such cause.

The contractor will be responsible for all traffic control and conform to the guidelines set forth by the Manual on Uniformed Traffic Control Devices, Part 6.

Care shall be exercised in construction operations to minimize erosion. Temporary sediment control structures will be erected according to the Erosion, Sedimentation and Pollution Control (ES&PC) plan.

Also, Contractor shall comply with the State of Georgia and any applicable local Regulations for erosion control.

CITY OF COVINGTON

Invitation to Bid

#2026-09

ROW Contractor

ADVERTISEMENT FOR BIDS

The City of Covington is soliciting for sealed bids to furnish all labor and equipment to preform tree & brush cutting removal services for the electric utility rights-of-way.

A mandatory pre-bid meeting will be held on Tuesday, May 12, 2026 at 10:00 am at City Hall conference room located at 2194 Emory Street NW, Covington, Georgia 30014.

Sealed proposals must be delivered to City Hall, 2194 Emory Street NW, Covington, GA 30014, Attn:

Scott Cromer no later than 10:00am on Thursday, May 28, 2026.

Request for Bids and additional information may be obtained by accessing the request for proposals on the City’s website at https://www.cityofcovington.org/index.php?section=business-opportunities

The City of Covington reserves the right to reject any and all bids /proposals.

https://www.cityofcovington.org/index.php?section=business-opportunities

INTRODUCTION:

Contractors are invited to submit a bid to furnish all labor and equipment to preform tree & brush cutting removal services for the electric utility right-of-ways as specified in Exhibit “A”

Instructions for preparation and submission of a bid are contained in this packet. Proposals must be typed or printed in ink.

The City of Covington provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, and handicap or veterans status. This policy ensures all segments of the business community have access to supplying the goods and services needed by the City of Covington.

CONTACT FOR THIS REQUEST:

All questions regarding this RFP shall be emailed to Brian Dean at bdean@cityofcovington.org. Questions are due by 3:00 PM Tuesday, May 19, 2026. The City will post “Response to questions and/pr Addenda”, if applicable on the city website https://www.cityofcovington.org/index.php?section=businessopportunities by 4:00 PM, Thursday, May 21, 2026.

BID COPIES FOR EVALUATION:

Two (2) hard copies and one (1) PDF digital copy on a flash drive will be required for review purposes.

CONTRACT TERM:

The contract shall be in effect for twelve (12) months with the option to renew for three (3) additional calendar years upon mutual agreement of both parties. Either party may terminate this contract with thirty days’ notice without cause and without further obligation except for payment due for services prior to date of such termination.

CHANGE ORDERS:

All change orders must be submitted in writing and approved by the City of Covington prior to any work being performed.

PRE-BID/BID MEETING:

A mandatory pre-bid meeting will be held on Thursday, May 12, 2026 at 10:00 am at City Hall located at 2194 Emory Street NW, Covington, Georgia 30014.

DUE DATE:

Sealed bids must be received by the City of Covington Purchasing Department, 2194 Emory Street NW, Covington, Georgia 30014 by 10:00 A.M., local time on Thursday, May 28, 2026. Bids received after this time will not be accepted.

mailto:bdean@cityofcovington.org

QUALIFICATIONS OF OFFERORS:

Contractor and all subcontractors must obtain a business license in Georgia and provide a copy of that license with the submittal of their bid response. Bidder shall hold a current utility contractor license issued by the State of Georgia Construction Industry Licensing Board

Proposals will be considered only from experienced and well-equipped Contractors engaged in work of this type and magnitude.

Bidders may be required to submit evidence setting forth qualifications which entitle him to considerations as a responsible Contractor. A list of work of similar character successfully completed within the last two years may be required giving the location, size and listing equipment available for use on this work. Before accepting any bid, the City may require evidence of the Contractor's financial ability to successfully perform the work to be accomplished under the contract.

The City may make such investigations as it deems necessary to determine the ability of the Bidder to perform the work, and the Bidder shall furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the City that such Bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional bids will not be accepted.

INSURANCE:

Contractor shall maintain the following minimum insurance, (a) comprehensive general liability, including blanket contractual, covering bodily injuries with limits of no less than $1,000,000 per occurrence; and (b) commercial automobile liability, including blanket contractual, covering bodily injuries with limits of no less than $1,000,000 per occurrence, and property damage with no limits of no less than $1,000,000 per accident, (c) statutory worker’s compensation insurance, including $1,000,000 employer’s liability insurance

Contractor shall include in their bid, a certificate or policy of insurance evidencing Contractor’s compliance with this paragraph with the City of Covington listed as the certificate holder. Contractor shall abide by all terms and conditions of the insurance and shall do nothing to impair or invalidate the coverage.

PERMITS:

N/A

ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011

Vendors submitting a Qualification package in response to this RFP must complete the Contractor Affidavit under O.C.G.A. §13-10-91(b)(1) which is provided with the RFP package to verify compliance with the Illegal Immigration Reform and Enforcement Act of 2011.

A. The form must be signed by an authorized officer of the contractor or their authorized agent.

B. The form must be notarized.

C. The contractor will be required to have all subcontractors and sub-subcontractors who are engaged to complete physical performance of services under the final contract executed between the City and the contractor complete the appropriate subcontractor and sub-subcontractor affidavits.

GENERAL INFORMATION:

RECEIPT OF BID:

No bids received after said time or at any place other than the time and place as stated in the notice shall be considered. No responsibility shall attach to City of Covington for the premature opening of a bid not properly addressed and identified.

WITHDRAWAL OF BID:

A bidder may withdraw their bid before the bid due date, without prejudice to the bidder, by submitting a written request of withdrawal to the City of Covington Purchasing Department.

Bids may not be withdrawn for a period of sixty (60) days from the due date.

REJECTION OF BID:

City of Covington may reject any and all bids/proposals and must reject a bid/proposal of any party who has been delinquent or unfaithful in any formal contract with the City of Covington. Also, the right is reserved to waive any irregularities or informalities in any bid in the proposing procedure. The City of Covington shall be the sole judge as to which bid is best, and in ascertaining this, will take into consideration the business integrity, financial resources, facilities for performing the work, and experience in similar operations of the various bidders.

STATEMENT OF EXPERIENCE AND QUALIFICATIONS:

The bidder may be required, upon request, to prove to the satisfaction of the City of Covington that he/she has the skill, experience, necessary facilities and ample financial resources to perform the contract(s) in a satisfactory manner and within the required time. If the available evidence of competency of any bidder is not satisfactory, the bid of such bidder may be rejected. The successful bidder is required to comply with and abide by all applicable federal and state laws in effect at the time the contract is awarded.

NON-COLLUSION AFFIDAVIT:

By submitting a bid, the bidder represents and warrants that such bid is genuine and not sham or collusive or made in the interest or in behalf of any person not therein named, that the bidder has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other person, firm or corporation to refrain from proposing and that the bidder has not in any manner sought by collusion to secure to that bidder any advantage over any other bidder.

DOCUMENTS DEEMED PART OF THE CONTRACT:

The notice, invitation to bidders, general conditions, and instructions for bidders, special conditions, specifications, bid, and addenda, if any, will be deemed part of the contract.

GOVERNING LAWS:

This contract is made under and shall be governed and construed in accordance with the laws of the State of Georgia.

ERRORS AND OMISSIONS:

The vendor shall not take advantage of any errors or omissions in this Bid Request, and shall promptly notify the City of Covington of any omissions or errors found in this document.

TORT IMMUNITY:

No officer, employee, or agent of the City acting within the scope of his/her employment or function shall be held personally liable in tort or named as a defendant in any action for injury or damage suffered because of any act, event, or failure to act.

SILENCE OF SPECIFICATIONS

The apparent silence of these specifications and any supplemental specifications as to any details, or the omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size and design are to be used. All workmanship is to be first quality. All interpretations of this specification shall be made upon the basis of this statement, with City interpretation to prevail.

OPTION TO AUDIT

Successful bidder will be required to maintain complete records during the life of the contract and for a period of one year after completion of the contract. Such records are to be made available to the City if officially requested, to be audited by designated City auditing staff. In such audits reveal overcharges and/or undercharges, such will be adjusted and compensation made by either party to correct charges.

STANDARD INSTRUCTIONS:

1. The instructions contained herein shall be construed as a part of any bid invitation and/or specifications issued by the City of Covington and must be followed by each bidder.

2. The written specifications contained in this bid shall not be changed or superseded except by written addendum from the City of Covington. Failure to comply with the written specifications for this bid may result in disqualification by the City of Covington.

3. All goods and materials shall be F.O.B. Destination Covington, Georgia and no freight or postage charges will be paid by the City of Covington unless such charges are included in the bid price.

4. The following RFP# 2026-09 ROW Contractor must be written clearly on the outside of each bid envelope to avoid prior opening in error. Bidder shall hold a current utility contractor license issued by the State of Georgia Construction Industry Licensing Board and shall bear the current license number on the outside of his bid envelope

5. All bids/proposals must be received and in-hand at bid due date and time. Each bidder assumes the responsibility for having his/her bid received at the designated time and place of bid due date. Bids received after the stated time and date may be subject to rejection without consideration, regardless of postmark. The City of Covington accepts no responsibility for mail delivery.

6. Unless otherwise stated, all bids submitted shall be valid and may not be withdrawn for a period of 60 days from the due date.

7. Each bid form submitted must include the name of the business, mailing address, the name, title and signature of the person submitting the bid. When submitting a bid to the City of Covington, the first page of your bid package should be the bid form listing the price, delivery date, etc., unless the bid form is requested to be in a separate envelope.

8. The City of Covington reserves the right to accept a bid that is not the lowest price if, in the City’s judgment, such bid is in the best interest of the City and the public. The City of Covington reserves the right to reject any and all bids.

9. Telephone, Telegraphic or Facsimile bids will not be accepted.

10. No sales tax will be charged on any orders. City of Covington is exempt from federal excise tax and Georgia sales tax with regards to goods and services purchased directly by City of Covington. Suppliers and contractors are responsible for federal excise tax and sales tax, including any taxes for materials incorporated in City construction projects. Suppliers and contractors should contact the State of Georgia Sales Tax Division for additional information. Tax Exemption Certificates will be furnished upon request.

11. If applicable, completed questionnaires must be signed manually. The City of Covington reserves the right to accept or reject any bid on the basis of incomplete or inaccurate answers to the questionnaire.

12. If applicable, warranty information shall be provided.

EXHIBIT “A”

City of Covington Electric Dept.

The City of Covington is seeking competitive sealed bids on right‐of‐way clearing for nineteen (19) electric distribution circuits out of seven (7) substations. The City of Covington desires to engage a private tree trimming contractor to perform distribution line clearing and tree removal typical to electric distribution lines both in rural and urban environments. The nineteen (19) circuits referenced herein comprises approximately 430 linear miles of right-of-way. Clearing must consist of a minimum of 108 linear miles and NOT TO EXCEED a maximum of 115 linear miles per twelve-month calendar year.

Introduction

The intent and purpose of this Request for Proposal (RFP) is to establish a contract with a qualified Contractor who can provide supervision, labor, equipment, traffic control, debris removal, and incidentals necessary to perform tree and brush cutting and removal services on various utility rights‐of way, utility lines, and roadways in and around Covington, Georgia in accordance with the Scope of Services in this RFP.

Scope of Services and Standards of Work

Contractor obligations:

The Contractor is to supply labor, tools, and equipment specified as necessary to provide forces capable of independently performing line clearing along power lines belonging to the City of Covington. The Contractor will also make available a Giraffe tree trimming apparatus for areas on the system where conventional tree trimming is not possible. The Contractor will make a crew available as needed for emergency situations and storm duty on an hourly basis. All tree trimming work is to be accomplished in accordance with the directions of the designated representative of the City of Covington electric division, within the scope of this RFP.

Typical right‐of‐way:

A typical City of Covington right‐of‐way is twenty (20) feet in total width, with a conductor in the center. Some rights‐of‐way, especially in areas outside of the city limits, may be thirty (30) feet in total width. Joint use agreements with telephone/cable utilities exist, and unless directed by the City, electric right of‐ way maintenance shall include adequate clearance of all active overhead utilities utilizing the right‐of way, including clearing vegetation from poles and guys.

Clearing of wood waste:

It shall be the financial and physical responsibility of the Contractor to daily dispose of all wood and wood products resulting from the pruning and removal process. The City shall supply a location to dispose of inert, clean wood waste or chippings. No debris shall be left onsite for more than 24 hours.

Clearing distance:

All distribution line right‐of‐way must be cleared to a minimum of ten feet (10’) from any energized conductor.

Only side and top pruning are permitted with a minimum clearance of ten feet from the energized conductors.

All overhanging limbs must be removed up to 75 ft unless there are special unsafe conditions that would prevent removal. The final decision concerning leaving over-hanging limbs will rest solely with the City.

Live tree removal:

Trees six inches (6”) or less in diameter that will require pruning in future years shall be removed from the right‐of‐way, with the exception of low‐growing trees (for example, dogwoods, redbuds, or ornamental trees) and landscape quality trees six inches (6”) or less in diameter. In some cases, the City may have a customer agreement to leave tall‐growing trees six inches (6”) or less in diameter in the right‐of‐way. In these cases, all vegetation will be pruned for a minimum clearance of ten feet (10’). All trees larger than six inches (6”) in diameter located in the right‐of‐way shall only be removed at the discretion of the City. Unless otherwise specified by the City, all cutting for existing‐right‐of‐way clearing shall be as close to the ground as the topography and type of soil will allow, with a maximum remaining height of four inches (4”) for brush stubs and six inches (6”) for tree stumps.

Dead tree removal:

All tall dead or dying trees located outside the pruning zone shall be removed if, in the sole opinion of the City, they present a hazard to the existing power lines.

Secondary conductors:

Secondary conductors shall be pruned a minimum of ten feet (10’) from bare conductors and five feet (5’) from conductors with weather‐proof coating. The definition of a “secondary conductor” for tree pruning is as follows:

Open three‐wire or triplex conductors that carry current from the secondary side of a distribution transformer to a lift pole or poles serving more than one customer. Secondary conductors shall be pruned from the connection at the transformer to the last lift pole.

Street lighting conductors:

Street lighting conductors shall be pruned a minimum of five feet (5’).

Service drops:

Service drops shall be pruned a minimum of five feet (5’). The definition of a “service drop” is as follows:

Secondary conductors, which carry current from the secondary side of a distribution transformer to a single customer connection or from the last life pole serving more than one customer.

Order of work:

Circuit trimming shall begin at the substation and proceed in a logical, orderly manner unless another starting point is identified by the City. Contractor shall not skip around on the circuit area.

Pricing

Pricing is to be per linear mile and shall include all labor, material, and equipment to accomplish the right‐of‐ way clearing as defined herein in this solicitation for bids. Additionally, the Contractor shall provide hourly pricing for requested emergency or storm duty. For clarification, the hourly rate for emergency services will be based off a Three (3) person crew which shall consist of one (1) foreman, one (1) trimmer and one (1) ground man. The equipment required shall consist of one (1) bucket truck, one (1) chipper truck and a minimum 12” chipper.

Circuit maps

Circuit maps shall be provided to Contractor for review prior to bid submission. Maps are available to be viewed free of charge during normal business hours. A copy of the circuit maps will be provided. A copy may be retained by the Contractor for its use in bidding and for no other purposes.

Safety

Job site activities shall at all times be conducted in accordance with applicable Federal, State and Local requirements to include but not limited to the National Electric Safety Code and the Georgia Department of Transportation Manual on Uniform Traffic Control Devices. Contractor shall provide all traffic control.

Work Week / Hours of Operation

The work week will coincide with the City of Covington’s normal working hours. These hours are 7:00 AM to 5:00 PM, Monday through Friday, excluding holidays. The City observes ten holidays per year. The Contractor’s hours of operation may be extended by approval of the City of Covington’s designated representative, but in no cases shall the hours of operation be extended beyond the period of 7:00 AM to 7:00 PM, Monday through Friday.

Damage to Facilities / Insurance Requirements

The Contractor shall be responsible for damages by its forces to any City of Covington utility facilities or customer owned facilities. Furthermore, any damage to utility facilities not owned by the City of Covington but which may be attached to City of Covington utility poles through a valid joint use agreement shall be the responsibility of the Contractor. The Contractor shall submit proof of Comprehensive General Liability Insurance carried in the minimum amount of $5,000,000 bodily injury and $5,000,000 property damage. Proof of insurance must be submitted to the City of Covington prior to execution of the contract for services.

Supervision / Customer Notification

The Contractor shall remain in close communication with the City of Covington designated representative. No work shall commence that has not been directed by the City of Covington designated representative. Contractor shall not respond to customer requests or make any representations to City of Covington customers, and instead shall refer such requests to the City’s representative. Customer notification of work to be performed at or near customer premises shall be made by the City of Covington designated representative.

Contractor Employees

All employees of the Contractor, while working or performing the line clearing activity of the City of Covington, will be required to wear uniform shirts and/or coats identifying them as employees of the Contractor. Employees will maintain a professional attitude toward the work being performed and toward any and all customer contacts incurred while working on the City of Covington’s system. All trimmer employees shall be line clearance certified. Contractor shall provide a general foreman to be onsite.

Contractor Equipment

All equipment used by the Contractor on the City of Covington’s system shall be in good working condition and have a good general appearance. All safety systems shall be properly engaged and utilized by Contractor and its employees. All equipment shall be no older than 5 years. It is required that the contractor currently have in their fleet or have immediate access to a bucket truck with a 75-foot working height when necessary. The Contractor shall have access to multiple Jaraffs.

Payment

Invoices shall be submitted by Contractor for payment upon completion of each circuit. Payment terms for each invoice shall be “Net 30 Days” from the date the invoice is received by the City of Covington. Maps of each circuit shall be provided to the Contractor that delineates the linear footage of the circuits between spans.

Invoices shall be submitted by Contractor for payment upon completion of each circuit.

Assignment

No assignment, subcontracting, subletting, or transferring of the Contractor’s obligations or the Contractor’s right to receive payment hereunder shall be permitted without written approval of the City of Covington.

Term / Limitation of Time to Complete Work

The contractor is expected to start work promptly after the execution of the contract. Work shall begin within 90 days of the execution date of the contract, and at a minimum a quarter of the system (~ 108 miles of line) and a maximum of (115 miles of line) shall be completed yearly.

Indemnification

The Contractor agrees to and shall indemnify, defend and hold the City of Covington harmless from and against all liability, loss, damages or injury, and all costs and expenses (including attorneys’ fees and costs of any suit related thereto), suffered or incurred by the City, to the proportionate extent, arising from or related to Contractor’s negligent performance under this contract.

References

The Contractor shall supply, with its bid/proposal, professional references of companies or organizations for which it has performed similar right‐of‐way clearing work within the last 24 months. At least three (3) references shall be included with a contact name and telephone number.

BID FORM

#2026-09 ROW Contractor

City of Covington

PART I: Bid Summary

Bidder agrees to furnish all equipment, materials and to perform all labor necessary for tree & brush cutting removal services as specified in exhibit “A” for the City of Covington for the price of:

$____________________________ Price per linear mile of right-of-way

$________________ Hourly rate for additional requested services of emergency or storm duty. (As specified in Exhibit “A”)

The above pricing shown shall include all labor, materials, equipment, clearing, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for.

BIDDER understands that the City of Covington reserves the right to reject any or all bids and to waive any informalities in the bidding.

The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an agreement with the City of Covington in the form included in the Bid Documents to perform and furnish all Work as specified or indicated in the Bid Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Bid Documents.

BIDDER accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for sixty days after the day of Bid opening.

SUBMITTED on _________________________________, 2026

BIDDER: ___________________________________________

By: _________________________________________________

Title: ________________________________________________

Affidavit Verifying Status for City Public Benefit Application

By executing this affidavit under oath, as an applicant for the award of a contract with the City of Covington, Georgia, I __________________________. [Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity] am stating the following as required by O.C.G.A.

Section 50-36-1:

______ I am a United States citizen

OR

______ I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act 18 years of age or older and lawfully present in the United States.*

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant: Date

SUBSCRIBED AND SWORN Printed Name:

BEFORE ME ON THIS THE

____ DAY OF _________, 20____. ___________________________

Alien Registration number for non-citizens

Notary Public My commission Expires:

*Note: O.C.G.A. § 50-36-1(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their registration number. Because legal permanent residents are included in the federal definition of “alien”, legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below.

CITY OF COVINGTON

NON-COLLUSION AFFIDAVIT OF CONTRACTOR

State of ____________________)

County of ___________________)

________________________________, being first duly sworn, deposes and says that:

(1)He is____________________________________ (owner, partner officer, representative, or agent) of_______________________, the Vendor that has submitted the attached RFP;

(2) He is fully informed respecting the preparation and contents of the attached RFP and of all pertinent circumstances respecting such RFP;

(3) Such RFP is genuine and is not a collusive or sham RFP;

(4) Neither the said Vendor nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Vendor, firm or person to submit a collusive or sham RFP in connection with the Contract for which the attached RFP has been submitted or refrain from proposing in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Vendor, firm or person to fix the price or prices in the attached RFP or of any other Vendor, or to fix any overhead, profit or cost element of the proposing price or the proposing price of any other Vendor, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Covington or any person interested in the proposed Contract; and

(5) The price or prices quoted in the attached RFB are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Vendor or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit.

(Signed)

(Title)

Subscribed and Sworn to before me this ____________day of ____________, 20___

Name_____________________________________________

Title______________________________________________

Notary Public: My commission expires (Date)

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of CITY OF COVINGTON has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________, _____, 202__ in _____________________ (city), ______________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS

THE ____ DAY OF ________________, 202__.

NOTARY PUBLIC

My Commission Expires: __________________________

BIDDER REFERENCE FORM

The Contractor shall supply, with its bid, professional references of companies or organizations for which it has performed similar right-of-way clearing work within the last 24 months. At least three (3) references shall be included with a contact name and telephone number.

1. Company Name:_____________________________________________________________

Contact Name: ______________________________________________________________

Contact Phone: ____________________ Contact Email: _____________________________

Date(s) of Services Rendered: __________________________________________________

Brief Description of Specific Services Rendered: ____________________________________

2. Company Name:_____________________________________________________________

Date(s) of Services Rendered: __________________________________________________

3. Company Name:_____________________________________________________________

Date(s) of Services Rendered: __________________________________________________