Routine_Fiber_Splicing_Maintenance_and_AddOn_Services_RFP._2026010.pdf

Kimbridge J. Wilkison Procurement Specialist

P 386-330-5679 Kimbridgew@svec-coop.com

Mailing: PO Box 160, Live Oak, FL 32064

Request for Proposals (RFP)

Routine Fiber Splicing, Maintenance, and Add-On Services

No. 2026-010

Issued: October 12, 2026

Proposals Due: November 13, 2026

Suwannee Valley Electric Cooperative, Inc.

Routine Fiber Splicing, Maintenance, and Add-On Services (No.: 2026-10)

Introduction

Suwannee Valley Electric Cooperative, Inc. (“SVEC”) is a non-profit electric cooperative that provides electric service to approximately 30,000 meters in Florida’s Columbia, Hamilton, Lafayette, and Suwannee counties. SVEC maintains approximately 2,500 miles of fiber optic lines and its subsidiary company serves nearly 9,000 customers with fiber broadband service within an area of about 2,000 square miles.

SVEC is seeking proposals to establish one or more contracts with qualified and experienced fiber splicing contractors to provide routine fiber splicing maintenance, repair, troubleshooting, and add-on services for splicing fiber infrastructure from the Network Interface Device (“NID”) to the hut. A complete scope of services is attached as Exhibit A and incorporated into this Request for Proposals (“RFP”). The selected contractor(s) shall provide qualified personnel, vehicles, tools, equipment, materials coordination, supervision, documentation, and other capabilities necessary to perform the Services safely, timely, and in accordance with SVEC standards and assigned work orders.

Successful Respondent(s) will be awarded the counter-signed contract, executed by SVEC. SVEC may activate the contractor via Task Release, work order, service ticket, or other written authorization for the Services. Work may include routine maintenance, customer add-ons, tap swaps, tap add-ons, service extensions, drop and mainline fiber splicing, ONT replacements, low-light or no-light troubleshooting, and other related duties as requested by SVEC.

Proposals must be submitted via VendorLink or emailed, with the subject line referencing the RFP name and number, to Kimbridge Wilkison at kimbridgew@svec-coop.com, by 5:00 p.m. ET on November 13, 2026. THE SUBJECT LINE OF THE SUBMITTAL CORRESPONDENCE MUST STATE “RFP #2026-010 SUBMITTAL.” Further instructions for proposal submission are contained in this RFP. Interested persons or entities may obtain a copy of the RFP from VendorLink or by emailing Kimbridge Wilkison at kimbridgew@svec-coop.com.

Table of Contents

Introduction

General Information

I. Instructions to Respondents

A. Proposal Submission

B. Timeliness

C. Pre-Proposal Conference

II. Changes; Questions; Interpretations; Site Visits

III. Property of SVEC

IV. RFP Timetable

V. Ethics Requirement

VI. Disclosure and Disclaimer

VII. Contract Agreement / Compensation

VIII. Insurance Requirements; Safety Precautions; and Limitation of Liability

IX. Documentation Management & Support

X. Evaluation and Award

A. Evaluation Criteria

XI. Proposal Format

A. Table of Contents

B. Section 1: Cover Letter / Acknowledgement of Addenda (2 Page Limit)

C. Section 2: Qualifications and Responsibility (5 Page Limit + Exhibit D)

D. Section 3: Cost of Services (Exhibit B)

E. Section 4: Similar Projects and References (Exhibit E)

F. Section 5: Proof of Licenses and Insurance (unlimited pages)

G. Appendix – Other Relevant and Supporting Documentation

XII. Representations by Submittal of Proposals

XIII. Protests

XIV. Exhibits

EXHIBIT A: SCOPE OF SERVICES

EXHIBIT B: COST PROPOSAL INSTRUCTIONS

EXHIBIT C: AUTHORIZED SIGNATORIES/NEGOTIATORS

EXHIBIT D: QUALIFICATION QUESTIONNAIRE

EXHIBIT E: SIMILAR PROJECTS & REFERENCES

EXHIBIT F: CONFLICT OF INTEREST & LITIGATION STATEMENT

EXHIBIT G: CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND

OTHER RESPONSIBILITY MATTERS

EXHIBIT H: CERTIFICATION REGARDING LOBBYING FOR CONTRACTS,

GRANTS, LOANS, AND COOPERATIVE AGREEMENTS

EXHIBIT I: INDEMNIFICATION AGREEMENT

General Information I. Instructions to Respondents

Respondents are expected to submit proposals that conform to the requirements of this

RFP.

A. Proposal Submission

Respondents shall submit proposals electronically via VendorLink or emailed (in one PDF), with the subject line referencing the RFP name and number, to Kimbridge Wilkison at kimbridgew@svec-coop.com, by 5:00 p.m. ET on November 13, 2026. Incomplete proposals or proposals submitted by other means or received beyond the deadline may not be considered. Costs incurred to respond to this RFP are the sole responsibility of the Respondent.

All proposals must be typed and signed by an officer with authority to bind the Respondent. Signatures (electronic signatures are permitted) are required where indicated; failure to do so may be cause for rejection of a proposal.

B. Timeliness

Respondent(s) may submit their proposal any time prior to the submission deadline. If more than one proposal is provided by the same Respondent, the latest received proposal prior to the deadline will be considered the Respondent’s final proposal. Respondents are responsible for ensuring their Proposal was received timely. Late proposals or proposals submitted in any other form than identified above may be rejected.

C. Pre-Proposal Conference

If SVEC determines a Pre-Proposal Conference is warranted, it will notify Respondents by issuing an addendum to this RFP indicating the time, date, location, and telephone conference information. Attendance at the Pre-Proposal Conference, if any, is not mandatory but is recommended (by phone or in person).

II. Changes; Questions; Interpretations; Site Visits

SVEC reserves the right, at its sole discretion, to cancel or change this RFP at any time.

Any changes will be made by addendum made available on VendorLink. All questions or concerns regarding this RFP must be received in writing via VendorLink or by e-mail referencing the RFP number and name to Kimbridge Wilkison at kimbridgew@svec-coop.com no later than 5:00 p.m. ET on October 19, 2026. Any responses to questions or concerns will be addressed, if at all, by addenda. Failure to comply with this instruction may result in disqualification. No oral interpretation of this RFP shall be considered binding.

III. Property of SVEC

All materials submitted in response to this RFP become the property of SVEC, except to the extent a Respondent provides and identifies confidential information in its proposal.

In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State or Federal law, all Respondents should be aware that this RFP and any communications with respect to it, including but not limited to submitted proposals, may be considered public records under applicable law.

Respondents should specifically identify any information contained in their proposal which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing the applicable exempting law.

IV. RFP Timetable

The anticipated schedule for this RFP and MSA approval is as follows:

Questions from Potential Respondents Due: October 19, 2026, 5:00 p.m.

Issue Addenda (if necessary): October 26, 20261 Proposal Due Date and Time: November 13, 2026, 5:00 p.m.

Proposal Evaluation: TBD Contract Negotiations/Approval: TBD

All times are listed in the Eastern Time Zone.

SVEC reserves the right to amend the anticipated schedule as it deems necessary.

V. Ethics Requirement

This RFP is subject to SVEC’s policy governing conflicts of interest in procurement and contract administration. Respondents shall submit a signed statement regarding conflicts of interest with their proposal on the form provided herein as Exhibit F.

VI. Disclosure and Disclaimer

This RFP is provided by SVEC without any warranty or representation, express or implied, as to its content, accuracy, or completeness, and no Respondent or other party shall have recourse against SVEC if any information herein contained is inaccurate or incomplete.

SVEC makes no representation or warranty that any proposal submitted in response to this RFP will be selected for consideration, negotiation, or approval.

1 SVEC will endeavor to issue any addenda on or before this date but reserves the right to issue the addenda at any time prior to the due date and time of the proposals.

In its sole discretion and in SVEC’s best interest, SVEC may withdraw this RFP either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the non-material provisions of this RFP. SVEC may independently determine the qualifications, experience, and acceptability of any Respondent. By submitting a proposal, each Respondent agrees to promptly provide any additional information, documentation, or assurances requested by SVEC, including financial disclosure background information relating to the Respondent and its affiliates, officers, directors, partners, shareholders, or employees. Any action taken related to this RFP by SVEC shall be without any expense, liability, or obligation on the part of SVEC or their advisors.

All respondents to this RFP fully acknowledge the provisions of this Disclosure and Disclaimer and agree to be bound by the terms hereof. Any proposal submitted pursuant to this RFP is at the sole risk and responsibility of the party submitting such proposal.

VII. Contract Agreement / Compensation

SVEC may enter into an MSA with the selected Respondent(s) as a result of this RFP.

The MSA will contain the general terms and conditions applicable to the Services. SVEC will not accept proposed changes to the MSA. Work will be authorized by a SVEC via a work order or other written authorization that will describe the specific scope of Services to be performed, specify the rates to be charged, and specify the time period for performance, among other things. The work order will constitute a part of the MSA as it relates to the contractor and SVEC.

The MSA will establish general terms and conditions for routine day-to-day fiber maintenance and add-on services. Work will be issued as needed through work order or other written authorization.

The MSA shall be structured as a unit-price contract based on the Respondent’s separately attached unit cost proposal referenced in Exhibit B, as accepted by SVEC.

Unless expressly authorized by SVEC in writing, all labor, equipment, tools, vehicles, transportation, supervision, testing, documentation, service calls, incidentals, overhead, profit, and other costs necessary to perform the Services shall be included in the accepted unit prices. Separate hourly labor rates, equipment rates, material handling charges, mobilization charges, service-call charges, or other day-to-day service charges will not be paid in addition to the applicable unit price unless specifically identified in the accepted cost proposal and authorized by SVEC for the applicable work order or other written authorization. Any work authorized on a time-and-materials or time-and-equipment basis must include a not-to-exceed amount established by SVEC before work begins. Cost-plus-percentage-of-cost pricing will not be accepted.

VIII. Insurance Requirements; Safety Precautions; and Limitation of Liability

A Respondent selected to perform work under this RFP must maintain, at its own expense, the following insurance requirements:

A. Contractor shall take out and maintain, and shall require any subcontractor to take out and maintain, throughout the period of the MSA, insurance of the following minimum types and amounts to protect the Contractor and SVEC:

i. As soon as possible, but no less than 48 hours after issuance of a work order, or other written authorization, Contractor shall furnish SVEC a Certificate of Insurance issued to SVEC for “Any and all work performed.”

Certificate should indicate SVEC as an Additional Insured with Waiver of Subrogation on the General Liability and Auto policies and a Waiver of Subrogation on the Workers Comp. Certificate must state the name of insurer, policy number, expiration date, limits of liability and provide at least 30 days’ written notice of cancellation. Insurance shall be primary and noncontributory over any other insurance available. All policies should be written by an insurance company with an AM Best rating of A-VIII. Policy number shall be referenced on all endorsements. Blanket Endorsements accepted.

ii. Commercial General Liability Insurance, including Contractual Liability, Completed/Products, Broad Form Property Damage, and Contractors Protective Liability, if subcontractors are used. Minimum limits Bodily Injury, including Death and Property Damage, $1,000,000 each occurrence and $1,000,000 General Aggregate and Products/Comp Aggregate. As soon as possible, but no less than 48 hours after issuance of a work order or other written authorization, SVEC shall be provided an ADDITIONAL INSURED ENDORSEMENT per CG 20 10, or equivalent, and per CG 20 37, or equivalent, and a WAIVER OF SUBROGATION ENDORSEMENT in favor of SVEC. Blanket Endorsements accepted.

iii. Automotive Liability including Owned, Non-owned and Hired Vehicles:

Minimum Limits-Bodily Injury $1,000,000 each person, $1,000,000 each occurrence, and property damage $1,000,000 each occurrence. As soon as possible, but no less than 48 hours after issuance of a Work Order, SVEC shall be given an endorsement naming SVEC as an ADDITIONAL INSURED per form CA 20 48, or equivalent, and a WAIVER OF SUBROGATION ENDORSEMENT in favor of SVEC. Blanket Endorsements accepted.

iv. Worker’s Compensation Statutory Limits, $1,000,000 each accident, $1,000,000 disease-each employee, and $1,000,000 disease-policy limits.

Please indicate on the certificate the areas in which the policy covers. As soon as possible, but no less than 48 hours after issuance of a work order or other written authorization, SVEC shall be provided a WAIVER OF SUBROGATION ENDORSEMENT per WC 00 03 13, or equivalent, in favor of SVEC. Blanket Endorsements accepted.

SVEC reserves the right to require insurance limits greater than those described above, including professional services insurance coverage. In such event, the additional insurance premium or premiums payable solely as the result of such additional insurance shall be added to the Work Order price. All insurance required by this Section shall be primary over any other insurance coverage available to SVEC.

IX. Documentation Management & Support

The Contractor shall maintain adequate records to justify all charges, expenses, and costs for the completion of the Service under any work order. The contractor shall have a system for clearly tracking and documenting all costs associated with the Services, identifying expenditures, and maintaining documentation. SVEC may inspect, reproduce, or audit all records, documents, and information collected and/or maintained by the contractor related to the Services at the Contractor’s local place of business. If records are unavailable locally, the contractor shall ensure that all required records are provided to SVEC at the contractor’s expense.

Work orders may require Contractor to submit to SVEC periodic written reports showing progress of the Services. The frequency and format of the reports is in the sole discretion of SVEC.

X. Evaluation and Award

Proposals shall include all information, using the forms provided, with all items completed and properly executed. Any alterations of the Unit Cost Proposal Form must be explained or noted in the proposal over the Respondent’s signature. Incomplete or noncompliant proposals may be disqualified.

Each proposal will be evaluated individually and in the context of all other proposals submitted for the same scope of work. As part of the evaluation process, SVEC may conduct an investigation of references, including but not limited to, a record check of consumer affairs complaints. Submission of a proposal in response to this RFP constitutes acknowledgment and consent of the investigation process.

SVEC will notify the selected Respondent(s) in writing with an intent to award letter. MSAs will be drafted, as applicable, as determined by the proposal and evaluation, and delivered to the Successful Respondent(s). SVEC reserves the right to award a contract to any bidder other than the lowest-priced offeror. SVEC is not obligated to award a contract as a result of this RFP. SVEC may elect to award MSAs to more than one

Respondent. SVEC also reserves the right to award contracts for the same or similar scope outside of this procurement.

A. Evaluation Criteria

The evaluation of the proposals will be conducted in accordance with the following provisions. Scoring is based on a 100-point scale. The following guidelines will be used for the evaluations (with associated weighting).

Evaluation Criteria Points Awarded

Completeness and Comprehensiveness of Proposal Cover Letter / Executive Summary;

Completeness of proposal;

Comprehensiveness of proposal.

0 – 10 points

Respondent’s Qualifications and Responsibility History, organizational structure;

Capability and capacity relative to the RFP requirements;

Contents and completeness of Qualifications Questionnaire.

0 – 30 points

Cost Effectiveness

1. Cost proposal 0 – 30 points

Similar Projects and References Prior experience with similar projects;

Lead time for response;

Quality of references.

0 – 30 points

Total 100 points

XI. Proposal Format

Each proposal shall contain all the information required herein to be considered for award.

Any other information thought to be relevant, but not applicable to the enumerated sections, should be provided as an appendix.

A. Table of Contents

B. Section 1: Cover Letter / Acknowledgement of Addenda (2 Page Limit)

Cover Letter and Commitment. Provide a cover letter signed by an authorized representative that explains the Respondent’s strategy and commitment to perform the Services. By submitting a signed proposal, the Respondent certifies that it will accept any award resulting from this RFP. The letter must include:

• The Respondent’s company name and the name of any parent company;

• The company’s location and the locations of any yards in Florida or the Southeast; and

• Contact information, including email addresses, for the company and its authorized representatives.

Acknowledgment of Addenda. Include a statement acknowledging receipt of each addendum issued by SVEC.

C. Section 2: Qualifications and Responsibility (5 Page Limit + Exhibit D)

Qualifications Questionnaire attached hereto as Exhibit D (this form is not included in the page limitation).

Overview of the Respondent’s history, capability, and business ability relative to the RFP requirements.

Qualifications in providing routine fiber maintenance, NID-to-hut service work, tap swaps, tap add-ons, extensions, fiber splicing, ONT replacements, and low-light/no-light troubleshooting. Include any special expertise with fiber testing, service restoration, customer-premises coordination, and documentation of completed work.

Primary contact and workload of representative who will be actively engaged in servicing the account.

The number of employees, technicians, splicers, supervisors, and support personnel available for routine day-to-day service work, including normal response coverage and after-hours availability if offered.

Employee training, certifications, and experience relevant to fiber splicing, testing, troubleshooting, ONT replacement, customer-premises coordination, traffic control, and safe work practices.

Description of assets (e.g., equipment, tools, specialized software, etc.) you intend to use to perform the Services and whether they are owned or leased.

D. Section 3: Cost of Services (Exhibit B)

Instructions for completing the separately attached Unit Cost Proposal Form are provided in Exhibit B.

E. Section 4: Similar Projects and References (Exhibit E)

Submission of three references whose projects are of a similar nature and under similar conditions as those described herein. The references must be provided using the form attached as Exhibit E.

F. Section 5: Proof of Licenses and Insurance (unlimited pages)

Proof of all applicable licenses for goods and/or services to be rendered;

Statement or proof of required insurance;

Proof of Respondent’s Business Tax Receipt (as applicable); and

Other proof of specific qualifications, as applicable.

G. Appendix – Other Relevant and Supporting Documentation

Authorized Signatories/Negotiators (Exhibit C)

Conflict/Non-Conflict of Interest Statement (Exhibit F)

Contractor responsibility certification or other supporting documentation requested by SVEC (as applicable).

Certification or disclosure regarding lobbying, if required by SVEC or applicable law (as applicable).

Additional information the Respondent considers relevant to the evaluation of its proposal (optional).

NOTE: Proposal should be submitted as a single pdf file. Cost proposals may be submitted as separate documents. Do not include unnecessary pages of this RFP in your proposal.

XII. Representations by Submittal of Proposals

By submitting a proposal, the Respondent warrants, represents, and declares that it understands and agrees to the RFP and MSA requirements. Any submitted proposal is made without connection, coordination, or cooperation with any other respondent submitting a proposal, and that the proposal submitted is, in all respects, fair and in good faith without collusion or fraud.

If any agent, officer, or employee of SVEC, or any relative thereof, will realize a financial gain, directly or indirectly, from an MSA, it shall be subject to termination consistent with its policies for review of such matters.

Respondent recognizes and agrees that SVEC will not be responsible or liable in any way for any losses that the Respondent may suffer from the disclosure or submittal of proposal information to third parties.

XIII. Protests

All decisions of SVEC with respect to this RFP and the resulting contract award(s) will be final and not subject to challenge or protest.

XIV. Exhibits

This RFP consists of the following exhibits (which are incorporated herein by reference):

• Exhibit A Scope of Service

• Exhibit B Cost Proposal Instructions

• Exhibit C Authorized Signatories/Negotiators

• Exhibit D Qualifications Questionnaire

• Exhibit E Similar Projects & References

• Exhibit F Conflict/Non-Conflict of Interest Statement

• Exhibit G Contractor Responsibility Certification

• Exhibit H Lobbying Disclosure Certification, if applicable

• Exhibit I Indemnification Agreement

END OF RFP – RFP EXHIBITS FOLLOW

EXHIBIT A: SCOPE OF SERVICES

The scope of services to be provided pursuant to this RFP is limited to routine fiber splicing maintenance, troubleshooting, repair, and add-on work from the customer Network Interface Device (“NID”) to the hut within SVEC’s service territory. Work outside the NID-to-hut path is excluded unless expressly authorized in writing by SVEC.

The general work to be undertaken includes routine fiber splicing maintenance and add-on fiber services, including the categories listed below.

Routine Maintenance, Repair, Troubleshooting, and Add-On Services

The Services may include, as applicable, the following types of tasks from the NID to the hut:

Tap swaps and tap add-ons, including associated fiber access, preparation, connection, labeling, testing, and documentation.

Service extensions and routine add-ons necessary to connect, modify, or maintain service between the NID and hut.

Splicing of damaged drops and damaged mainline fiber, including testing and restoration of acceptable light levels.

ONT replacements, low-light troubleshooting, no-light troubleshooting, and related service-affecting fiber diagnostics.

Other related duties as requested and authorized by SVEC.

SVEC will authorize the contractor to proceed via work orders or other written authorization. Each authorization may identify the location, service issue, requested completion timeframe, materials coordination requirements, documentation expectations, and any customer or access instructions applicable to the work.

Respondents are advised to propose based on the entire scope of services as defined herein; however, SVEC reserves the right to select which specific services the Respondent will provide and to add or delete services within this scope throughout the term of any resulting agreement by written authorization.

In performing the services under the contract, the contractor is expected to use staff with qualifications commensurate with the nature of the work to be performed, including personnel experienced in fiber installation, splicing, testing, troubleshooting, ONT replacement, customer-premises coordination, and safe work practices.

The contractor shall perform all work in compliance with applicable federal, state, and local laws; SVEC safety and operating requirements; applicable utility and fiber construction standards; and any work-specific instructions issued by SVEC. The contractor shall provide documentation adequate for SVEC to verify work performed, labor and equipment used, materials installed or returned, test results, completion status, and customer-impacting conditions.

The contractor is authorized to perform routine maintenance and repair work during normal business hours unless otherwise approved by SVEC. After-hours, weekend, emergency, or customer-impacting work must be coordinated with and approved by

SVEC.

The quantity of work required under any agreement resulting from this RFP is estimated.

Actual work may be more or less than anticipated and will depend on SVEC’s routine maintenance needs, customer add-ons, service conditions, trouble tickets, and authorized projects. Payment will be made based on the unit price accepted by SVEC.

Contractor shall be responsible for correcting any notices of violations issued as a result of the contractor’s or any subcontractor’s actions or operations during the performance of the contract. Corrections for any such violations shall be at no additional cost to SVEC.

Contractor shall provide contact information for all key personnel to SVEC that includes name, phone number, cellular phone number, and email address. Contractor and its agents shall respond in a timely manner to all SVEC inquiries at all times.

Contractor shall provide vehicles, equipment, operators, fiber technicians, splicers, and labor necessary to perform the Services. Contractor shall provide all labor, tools, test equipment, safety equipment, transportation, supervision, and other resources necessary to complete assigned work unless SVEC expressly agrees to furnish specific materials or equipment.

Documentation Management & Support

Contractor shall provide documentation management and support for routine work assigned under this contract, including but not limited to the following:

Contractor shall have a system for clearly tracking and documenting all costs, labor, equipment, materials, locations, test results, and completion status associated with work conducted pursuant to this RFP and resulting agreement.

Contractor must make this system or the data contained therein available to SVEC upon SVEC’s request.

Contractor must maintain all records pertaining to work performed consistent with the requirements set forth in the Agreement.

Equipment

All trucks and equipment must comply with all applicable federal, state, and local rules and regulations.

Trucks and equipment used under the contract shall be suitable for routine fiber maintenance and add-on work, properly maintained, and operated in compliance with applicable laws, safety requirements, and SVEC work instructions.

Equipment Signage

Prior to commencing operations, Contractor shall affix to each piece of equipment, signs or markings indicating the Owner Operator's name and a unique equipment identification number. SVEC may mandate that any vehicle or equipment used to fulfill the contracted services display signage identifying them as a Contractor for SVEC or identifying their company name.

Reporting

Contractor shall submit completed work orders, service ticket, or task release in the format required by SVEC. Documentation shall include, as applicable, the following information:

Contractor’s Name Contract Number Daily and cumulative hours for each piece of equipment, if appropriate Daily and cumulative hours for personnel, by position, if appropriate Location of Completed Work in a manner proscribed by SVEC A description of areas where work was done, and a general overview of the work completed (including a breakdown of value by unit or time/materials/equipment, as applicable);

Other operational and compliant tracking information as requested by SVEC.

Failure to provide adequate documentation may delay payment for the applicable work until SVEC receives sufficient information to verify the work performed and charges submitted.

Other Considerations

Contractor shall supervise and direct the work, using skilled labor and proper equipment for all tasks. Safety of contractor's personnel and equipment is the responsibility of contractor. Additionally, contractor shall pay for all materials, personnel, taxes, and fees necessary to perform under the terms of the contract.

Contractor shall assign a primary account or operations contact to serve as the principal liaison between SVEC and the contractor. The assigned contact must be knowledgeable of the contractor’s routine service operations, have authority to coordinate crews and resources, and be available during agreed service hours. After-hours availability, if offered, shall be identified in the proposal and coordinated with SVEC.

Contractor shall be responsible for control of pedestrian and vehicular traffic in the work area.

The Contractor is responsible for damage caused by its crews or subcontractors in the performance of assigned routine fiber maintenance or add-on work. The Contractor shall provide contact information for personnel responsible for resolving such claims and SVEC or its designee will forward complaints to the appropriate personnel. If the Contractor does not resolve a claim of damage and the claim is raised with SVEC, SVEC shall determine, in its sole discretion, whether the damage was caused by the Contractor or its crews or subcontractors. If SVEC determines that the Contractor is responsible, SVEC shall provide the Contractor one opportunity to remedy the damage within the timeframe specified by SVEC. If the Contractor fails to timely and satisfactorily remedy the damage, SVEC may perform or arrange for the necessary corrective work and charge the Contractor for all costs incurred by SVEC in connection with such remedy.

EXHIBIT B: COST PROPOSAL INSTRUCTIONS

An authorized representative of the Respondent must submit a cost proposal using the Unit Cost Proposal Form provided in a separate attachment. Unless otherwise indicated, all services performed under the MSA shall be paid in accordance with the Unit Cost Proposal. All labor, equipment, tools, vehicles, transportation, supervision, testing, documentation, service calls, incidentals, overhead, profit, and other costs necessary to perform the services shall be included in the accepted unit prices.

Separate hourly labor rates, equipment rates, material handling charges, mobilization charges, service-call charges, or other day-to-day service charges will not be paid in addition to the applicable unit price.

[COST PROPOSAL FORM IN SEPARATE ATTACHMENT ON VENDORLINK PAGE]

Prices proposed shall not be subject to withdrawal or escalation by Respondent during the proposal validity period. Any estimated quantities shown on the Unit Cost Proposal or elsewhere in this RFP are approximate only and are not guaranteed. The resulting agreement is intended to support routine day-to-day work issued as needed by SVEC.

The following pages are the only pages that should be included in your bid.

EXHIBIT C: AUTHORIZED SIGNATORIES/NEGOTIATORS

The Respondent represents that the following person(s) are authorized to sign and/or negotiate contracts and related documents to which the Respondent will be duly bound:

Name Title Telephone Number

Company Name Authorized Signature

Name (Print or Type) Title

Type of Organization

_____ Sole Proprietorship _____ Partnership _____ Corporation

_____ Joint Venture _____ Other (Explain): __________________

State of Incorporation:

Federal I.D.:

E-mail Address:

EXHIBIT D: QUALIFICATION QUESTIONNAIRE

All questions on this questionnaire must be answered; do not leave blanks—where appropriate, state “None” or “Not Applicable” (N/A). If additional space is required to fully respond to any questions, please add sheets to this questionnaire and reference the questions/answers appropriately. SVEC reserve the right to inquire further with respect to any matter in this questionnaire or otherwise to determine the suitability of a contractor to receive an award of a contract.

Identity of Contractor

A. Contractor’s full legal name:

B. Tax ID Number (“TIN”) or Employer Identification Number (“EIN”) as applicable:

C. Headquarters location:

Nearest Satellite/Local Office:

D. Number of Employees:

Does Contractor act as an aggregator? Please circle: Yes or No

E. Does the Contractor now use or, in the past ten years has it used, TIN, EIN, doing business as or “DBA”, name, trade name or abbreviation other than the Contractor’s name or TIN or EIN listed in Part B, above?

Please circle: Yes No If yes, provide the prior identifying information.

F. Contractor’s mailing address:

G. Contractor’s street address (complete only if different than Part G):

H. Contractor’s telephone number:

E-mail address:

I. List each person or legal entity which has a 10% or more ownership or control interest in Contractor.

J. List the name and title of each director and principal officer of Contractor:

Identity of Person Completing this Questionnaire

Name:

Employer/Title:

Preferred phone number:

E-mail address:

Contractor Representations

If for any reason a representation on this questionnaire is not accurate and complete as of the time the Contractor signs this form, the Contractor must identify the provision and explain the reason in detail on separate sheet. Absent such an explanation, the Contractor represents that the following statements are complete and accurate.

The following questions apply to (i) Contractor, Contractor’s parent, subsidiaries, and affiliates (if any); (ii) any joint venture (including its individual members) and any other form of partnership (including its individual members) which includes Contractor or Contractor’s parent, subsidiaries, or affiliates; (iii) Contractor’s directors, officers, principals, managerial employees, and any person or entity with a 10% or more interest in Contractor; (iv) any legal entity controlled, or 10% or more of which is owned, by Contractor, or by any director, officer, principal, managerial employee of Contractor, or by any person or entity with a 10% or more interest in Contractor. (If the answer to any question is “YES,” Contractor must provide all relevant information on a separate sheet attached hereto.)

Please check this box if a separate sheet is attached:

(1) Within the past five years, has Contractor been declared not responsible to receive a public or private contract?

No Yes

(2) Has Contractor been debarred, suspended, or otherwise disqualified from bidding, proposing, or contracting?

No Yes

(3) Is there a proceeding pending relating to Contractor’s responsibility, debarment, suspension, or qualification to receive a public or private contract?

(4) Within the past five years, has Contractor defaulted on a contract or been terminated for cause on a public or private contract?

(5) Has a public or private entity requested or required enforcement of any of its rights under a surety agreement on the basis of Contractor’s default or in lieu of declaring Contractor in default?

(6) Within the past five years, has the Contractor been required to engage the services of an Integrity Monitor in connection with the award of or in order to complete any public or private contract?

(7) Within the past five years, have Contractor’s safety practices/procedures been evaluated and ruled as less than satisfactory by a public or private entity?

(8) Has Contractor’s Workers’ Compensation Experience Rating (also known as the Experience Modification Rate or EMR) been 1.2 or greater at any time in the last five years?

(9) Within the past five years, has the Contractor been accused of violating equal opportunity or nondiscrimination laws?

(10) Within the past five years, has the Contractor been accused of violating prevailing wage laws, regulations, or executive orders?

Licenses

List any licenses your company holds. Attach a separate sheet if necessary.

Insurance Information

Worker’s Compensation Carrier:

Policy Expiration Date:

CGL Carrier:

Policy Expiration Date:

Address:

Telephone: Contact Name:

Other Carrier:

Coverages:

Policy Expiration Date:

Address:

Telephone: Contact Name:

Affidavit and Acknowledgement

STATE OF )

COUNTY OF )

1. I am (print name), (print title) of (print name of entity).

2. I am duly authorized to sign this Qualification Questionnaire on behalf of said entity and duly signed this document pursuant to said authorization.

3. The answers to the questions set forth in the Qualification Questionnaire and the representations set forth in this questionnaire, including any attachments, are true, accurate, and complete. I authorize SVEC to verify any such information and to conduct any background checks it deems appropriate.

4. I acknowledge and understand that the Qualification Questionnaire includes provisions which are deemed included in the contract if awarded to the entity.

Signature

Sworn to and subscribed to before me this day of , 20 .

(Notary Public)

Notary Public County

My commission expires:

EXHIBIT E: SIMILAR PROJECTS & REFERENCES

List three references for whom you have successfully completed projects similar in nature to the routine fiber splicing maintenance, troubleshooting, repair, ONT replacement, service extension, or add-on services described in this RFP within the past five years. Please be specific and complete regarding each project. Attach additional sheets if necessary. Be as complete and thorough as possible.

Completed Project #1

Agency/company:

Location of project:

Current contact person at agency/company:

Telephone: E-mail:

Address of agency/company:

Description of Project (please be specific):

Project value: Start date: Completion date:

Did the project meet the intended schedule? Explain:

Did the project meet, exceed, or come under budget? Explain:

Project manager:

Completed Project #2

Agency/company:

Location of project:

Current contact person at agency/company:

Telephone: E-mail:

Completed Project #3

Agency/company:

Location of project:

Current contact person at agency/company:

Telephone: E-mail:

EXHIBIT F: CONFLICT OF INTEREST & LITIGATION STATEMENT

CHECK ONE

[ ] To the best of our knowledge, the undersigned entity has no potential conflict of interest due to any other clients, contracts, or property interest for this project.

OR

[ ] The undersigned ent i ty , by attachment to this form, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project.

CHECK ONE

[ ] The undersigned entity has had no litigation or judgments entered against it during the past ten (10) years

OR

[ ] The undersigned entity, by attachment to this form, submits a summary and disposition of any material litigation, claims, or judgments involving the entity or its affiliates during the past ten (10) years that may be relevant to the entities ability to perform the services contemplated by this solicitation. This must include any litigation or judgments entered by or against any local, state, or federal court.

Failure to check the appropriate boxes above may result in disqualification of your proposal. Likewise, failure to provide documentation of a possible conflict of interest, or a summary of past litigation and/or judgments, may result in disqualification of your proposal.

Signed, as to both statements:

Company Name Authorized Signature

Name (Print or Type) Title

EXHIBIT G: CERTIFICATION REGARDING DEBARMENT, SUSPENSION

AND OTHER RESPONSIBILITY MATTERS

“Non-federal entities and contractors are subject to the non-procurement debarment and suspension regulations implementing Executive Orders 12549 and 12689, 2 CFR 180.

These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities.” (2 CFR 200.212)

This certification is required by regulations implementing Executive Order 12549, Debarment and Suspension, for all lower-tier transactions meeting the threshold and tier requirements. (2 CFR 180.300)

Terms Defined

Nonprocurement Transaction: A transaction under federal non-procurement programs, which can be either a primary covered transaction or a lower-tier covered transaction. (2 CFR 180.970)

Lower-Tier Covered Transaction: (1) Any transaction between a participant and a person other than a procurement contract for goods or services, regardless of type, under a primary covered transaction; (2) any procurement contract for goods or services between a participant and a person, regardless of type, expected to equal or exceed $25,000; (3) any procurement contract for goods or services between a participant and a person under a covered transaction, regardless of amount

Participant: Any person who submits a proposal for or who enters into a covered transaction, including an agent or representative of a participant. (2 CFR 180.980)

Principal: An officer, director, owner, partner, principal investigator, or other person within a participant with management or supervisory responsibilities related to a covered transaction; or a consultant or other person, whether or not employed by the participant or paid with federal funds, who (1) is in a position to handle federal funds;

(2) is in a position to influence or control the use of those funds; or (3) occupies a technical or professional position capable of substantially influencing the development or outcome of an activity required to perform the covered transaction.

(2 CFR 180.995)

System for Award Management (SAM) Exclusions: The list maintained and disseminated by the General Services Administration (GSA) containing names and other information about persons who are ineligible. (2 CFR 180.945).

Debarment: Action taken by a debarring official to exclude a person from participating in covered transactions and transactions covered under the Federal Acquisition Regulation (48 CFR chapter 1). A person so excluded is debarred. (2 CFR 180.925)

Suspension: Action taken by a suspending official that immediately prohibits a person from participating in covered transactions and transactions covered under the Federal Acquisition Regulation (48 CFR chapter 1) for a temporary period, pending completion of an agency investigation and any judicial or administrative proceedings that may ensue. A person so excluded is suspended. (2 CFR 180.1015)

Ineligible or Ineligibility: A person or commodity is prohibited from covered transactions because of an exclusion or disqualification. (2 CFR 180.960)

Person: Any individual, corporation, partnership, association, unit of government, or legal entity, however organized. (2 CFR 180.985)

Proposal: A solicited or unsolicited bid, application, request, invitation to consider, or similar communication by or on behalf of a person seeking to participate or to receive a benefit, directly or indirectly, in or under a covered transaction.

Voluntary Exclusion: A person's agreement to be excluded under the terms of a settlement between the person and one or more agencies. Voluntary exclusion must have governmentwide effect. (2 CFR 180.1020)

Voluntarily Excluded: The status of a person who has agreed to a voluntary exclusion.

(2 CFR 180.1020)

Instructions for Certification

1. By signing and submitting this proposal or agreement, the prospective lower-tier participant is providing the certification set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower-tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower-tier participant shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower-tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, debarred, suspended, ineligible, lower-tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549.

You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower-tier participant agrees by signing or certifying and submitting this proposal or agreement that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower-tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower-tier participant further agrees by signing or certifying and submitting this proposal or agreement that it will include the clause titled Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion—Lower- Tier Covered Transactions, without modification, in all lower-tier covered transactions and in all solicitations for lower-tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower-tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may but is not required to check the non-procurement list.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower-tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion—Lower-Tier Covered Transactions

The prospective lower-tier participant certifies, by signing or certifying and submitting this proposal or agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation.

Contractor Name Contract Number

Name Title

Signature Date

EXHIBIT H: CERTIFICATION REGARDING LOBBYING FOR

CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief, that:

No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995).