Roush Lake Scope of Work.pdf

J. EDWARD ROUSH LAKE

OBSERVATION MOUND PAVILION AND PARKING LOT

TABLE OF CONTENTS

PROJECT SPECIFICATIONS/DESCRIPTION/EXIBITS

1. Special Instructions

2. Price Breakout Schedule

3. Statement of Work

4. Index of Exhibits

GENERAL INFORMATION SPECIFICATIONS/REQUIREMENTS

1. Project Information

2. Performance Work Statement

3. Technical Point of Contact (TPOC)

4. Pre-Work Conference

5. Working Hours

6. Contract Start and Completion Dates

7. Contractor Submittals

8. Permits and Licenses

9. Identification of Contract Employees and Vehicles

10. Safety Requirements

11. Required Security Training and Planning

12. Accident Reporting

13. Damage Reports

14. Contractor Employees’ Conduct and Competency

15. Damage or Loss of Contractor’s Supplies and Property

16. Supervision

17. Environmental Program

18. Contract Discrepancy Report (CDR)

19. Meetings

20. Quality Control

21. Quality Assurance

22. Deficiencies

23. Interruptions to Systems

24. Government Furnished Materials and Equipment

25. Contractor Furnished Items

26. Safeguarding Government Property

27. Minimum Manpower Requirements

28. Minimum Personnel Qualifications

29. Cooperation with other Contractors, Lessees, and Volunteers

30. Reports

31. Applicable Publications

32. Warranty

33. Wage Rates

34. Definitions

PROJECT SPECIFICATIONS/DESCRIPTION/EXHIBITS

1. SPECIAL INSTRUCTIONS

Special Instructions

The contractor will provide construction services and furnish all personnel, equipment, supplies and materials necessary to remove decommissioned restroom structure and install a new pavilion structure at the J. Edward Roush Lake/Dam Observation Mound Recreation area located at 735 N. Warren Road, Huntington, Indiana 46750. The contractor’s work and responsibility will include all planning, programming, administration, management, supervision, communications and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, State and Local laws and regulations.

All work will be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein. Work will begin within 10 calendar days of the award and will conclude 365 calendar days after the Notice to Proceed (NTP).

One award will be made from this Solicitation.

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor. Payment will be made within 14 days after completion and invoice received. Quotes will not be accepted for quantities less than the quantities specified in the Quote. Failure to submit a unit price for all items listed will be considered as a material deviation from the requirements and the Quote will be rejected.

Bonding is required for this procurement action.

The contract award will be based on Low Price. A site visit is recommended for the contractor to review the complexities of the work sites, verify existing conditions, and exact measurements.

Contractors are encouraged to visit project for site visit. Site visits will be by appointment only, Monday thru Friday between the hours of 8am and 3pm Eastern Standard Time. Contact Wesley Millar, Project Lake Manager, 260-356-8648, Huntington, Indiana 46750.

The solicitation will be available on the web only. Faxed, telephoned, or mailed requests for this solicitation will not be honored. To download the solicitation for this project, contractors are required to register at the Federal Contract Opportunities website at beta.SAM.gov. For a quick start guide use the following link:

http://falextracts.s3.amazonaws.com/Documentation/Federal%20Hierarchy/QSG%20Opportu nities%20Part%204%20of%204%20-%20Contractors.pdf

Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule. Failure to submit a unit price for all items listed (base and option) will be considered as a material deviation from the requirements of the RFQ and the quote will be rejected. Offerors should complete the price breakout schedule within this solicitation.

Quotes are due on _____________________ Eastern Standard Time. Fax submittals will not be accepted. Electronic submittals will be accepted and may be emailed to __________________ Interested contractors are highly encouraged to attend the Site Visit.

Please note that the site visit is not an opportunity for questions or clarifications regarding this solicitation.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to award of a contract. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov. Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.

Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record.

The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) with 30 days of activation or the vendor risks no longer being active in SAM.

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

2. PRICE BREAKOUT SCHEDULE

LINE

ITEM

DESCRIPTION OF WORK TO BE

PERFORMED

QTY. UNIT COST

Base 0001 Demolish Original Restroom Structure 1 Job

0002 Furnish and Install 48’ Steel Two- Tiered Hexagon Shelter to include concrete pad and column footings

1 Job

Options 0003 Install Concrete Sidewalks at Observation Mound Vault Toilet Facility

1 Job

0004 Install Asphalt Parking Lot at Observation Mound Vault Toilet Facility

1 Job

0005 Install Security Lighting at Observation Mound Vault Toilet Facility

1 Job

0006 Install Security Lighting at Observation Mound Parking Lot near Playground

1 Job

0007 Install Security Lighting at Observation Mound Upper Shelter Parking Lot

1 Job

Total

3. STATEMENT OF WORK

J. Edward Roush Lake Observation Mound Pavilion and Parking Lot J. Edward Roush Lake 735 North Warren Road Huntington, Indiana 46750

The contractor will provide construction services and furnish all labor, materials, supplies, tools and equipment necessary to remove decommissioned restroom structure and install a new shelter / pavilion structure at the J. Edward Roush Lake/Dam Observation Mound Recreation area in accordance with these specifications and requirements.

LINE ITEM 0001: Demolish Original Restroom Structure

Contractor will provide construction services to demolish the original restroom structure.

Contractor is responsible for using 811 to locate all public utilities. Contractor is responsible to locate all private utilities which can include electric, water lines, and existing sewer lines.

Contractor is responsible for all site clearing, excavation, compaction, and grading.

1) Area

a) Observation Mound Original Restroom Structure and surrounding area.

b) Contractor is responsible for all necessary site clearing, excavation, compaction, and determine grading necessary for site work.

2) Demolish original restroom structure (Exhibit I), to include adjacent lift station and check valve structure.

a) Electrical Utilities

i) Contractor shall coordinate with Heartland REMC/Roush Staff to disconnect and isolate power from the meter base for the original restroom prior to demolishing/razing the building structure.

ii) Contractor is responsible to locate existing electrical lines to existing light pole and upper shelter / pavilion.

(1) These lines will need to be separated from existing structure prior to demolition.

(2) These lines will also need to be terminated in such a fashion as be clearly marked and accessible for future work.

(3) Line location and markings will be approved by lake staff.

b) Water Utilities

i) Contractor shall coordinate with Roush Staff to verify that water supply is valved off.

ii) Contractor is responsible to prevent damage to the existing water line in the yard.

iii) Contractor shall terminate/cap old water line a minimum of 24” below surface grade to prevent any future damage.

c) Razing of Structure

i) Contractor shall raze original Observation Mound concrete/block restroom structure.

ii) All debris and excavated material shall be removed/hauled off site and disposed of in a proper fashion according to local and state codes.

Note: Asbestos and Lead Paint Inspection was completed February 17, 2022. Inspection report states:

“The asbestos inspection of the building yielded the collection of 8 samples throughout the building which is scheduled for demolition. The results of the asbestos analytical testing determined that no collected materials contain friable and non-friable asbestos, and 1 material type (roofing) was assumed to contain non-friable asbestos.

The results of the lead based paint survey did not identify lead paint in the building.

Based on the results of the testing, remediation is not required. The roofing can remain in-place during a standard demolition.”

Full report available upon request.

d) Removal of adjacent lift station and concrete valve structure.

i) Sewage piping shall be blocked/sealed off and/or verified that it will not create any type of syphon effect due to any lake elevation with water getting to the collection box on the downstream side of the dam before entering the septic system.

ii) All debris and excavated material shall be removed/hauled off site and disposed of in a proper fashion according to local and state codes.

iii) Contractor shall back fill all but 8 inches of the vacant hole with compacted clay material. The top 8 inches shall be new topsoil.

e) Finish Landscaping

i) Contractor must grade and backfill to include all disturbed areas to a gentle mow able slope with clean topsoil around concrete and asphalt, to a maximum of 0.5 inch below the concrete or asphalt.

ii) Contractor shall seed all backfilled areas with turf type Sun Shade Mix.

iii) Fertilizer for new grass seed shall be used per application specifications.

iv) Straw shall be applied over seeded areas as needed. Strawed areas shall be watered immediately after seeding to help keep the straw in place. All seeded areas will be watered as needed until grass is at least 75% established. If areas do not reach 75% then the area will be reseeded and watered according to instructions listed above until the 75% established grass has been reached, this will be at the expense of the contractor.

LINE ITEM 0002: Furnish and Install 48’ Steel Two-Tiered Hexagon Shelter to include concrete pad and column footings.

1) Area

a) Observation Mound Original Restroom Structure and surrounding area.

2) 48’ Steel Two-Tiered Hexagon Shelter / Pavilion - Contractor will be required to furnish and install a 48’ Steel Two-Tiered Hexagon Shelter to include concrete pad and column footings. Final location and orientation of shelter in relation to concrete pad shall be approved by lake manager prior to footings being placed.

Note: Contractor is responsible for additional earth material that may be required to be added or removed to meet final product specifications.

a) 48-Foot Steel Two-Tiered Hexagon Shelter / Pavilion

i) Structure shall be an all-steel shelter / pavilion. Shelter / Pavilion shall have a clear space, without a center column or open knee bracing. Structure shall be designed by professional engineers.

(1) All structural framing steel shall be designed in such a fashion to provide a neat appearance with no place for birds or small animals to roost or nest.

(2) All connections shall be bolt together, thus eliminating any need for field welding.

(3) All columns and frames will be powder coated for durability.

(4) The contractor will provide proof to the Lake Manager that the overall design and roof pitch is manufactured to handle the snow load capacity for the local area.

(5) The roofing material will be a minimum 24-gauge Galvalume steel.

ii) Color of shelter / pavilion will be chosen by Lake Manager once manufacturer and design have been approved.

iii) Contractor shall be responsible for acquisition, site preparation, and erection of structure.

b) Concrete Pad

i) The concrete pad will be in the same location and shape of the existing concrete pad.

ii) Finished grade shall be gentle and slope away from the middle of the pad, so natural drainage can occur with no standing water on concrete.

iii) Concrete pad shall be reinforced with rebar and be a minimum of four (4) inches thick.

(1) Concrete Pad Base

(a) Concrete pad shall be placed on a minimum 6-inch vibratory compacted base of clean dense #53 limestone.

(2) Rebar.

(a) At a minimum ½ inch (Size 4) rebar shall be used.

(b) All rebar shall use lapping where required and shall be tied at all intersections.

(c) Rebar shall be properly supported to prevent sagging before concrete is poured and shall be inspected by Project Lake Manager prior to pour.

(d) Rebar shall be installed so that it is located at the midpoint depth of the concrete.

(e) Rebar shall follow the perimeter edge and have a 3-inch inset from the outside edge.

(f) Rebar shall also be spaced using a grid pattern not greater than 24-inch on-center

(2) Concrete Specifications

(a) Concrete must be reinforced, 4000 PSI minimum, and meet ASTM C 150 specifications.

(b) It shall be Reverse (Stamp) Mix so that the finished color of product is white in color.

(c) All concrete shall have a regular broom finish and be edged.

(d) All concrete poured shall also follow 306R-10 Cold Weather Concrete

Installation guidelines.

(e) Concrete intersections where existing concrete meets new concrete, the new concrete sidewalk shall be doweled to the existing concrete. A smooth transition shall be maintained between the two surfaces.

(3) Finish Landscaping

(a) Contractor must grade and backfill to include all disturbed areas to a gentle mow able slope with clean topsoil around concrete, to a maximum of 0.5 inch below the concrete.

(b) Contractor shall seed all backfilled areas with turf type Sun Shade mix.

(c) Fertilizer for new grass seed shall be used per application specifications.

(d) Straw shall be applied over seeded areas as needed. Strawed areas shall be watered immediately after seeding to help keep the straw in place. All seeded areas will be watered as needed until grass is at least 75% established. If areas do not reach 75% then the area will be reseeded and watered by instructions above until the 75% established grass has been reached, this will be at the expense of the contractor.

iii) Contractor shall make saw cuts as soon as forms are removed. Saw cuts shall be made for controlled joints according ACI recommendations. Saw cuts shall be between 1 inch and 1.25 inch deep. Saw cut widths shall be between 1/8 inch and 3/16 inch wide. In transition areas saw cuts shall be made where necessary.

iv) Contractor shall apply a clear sealer per manufacture’s specifications.

b) Column Footings

i) Column Footings shall conform to manufacturer’s design and constructed to local code and good construction practices for the specific site conditions.

ii) Anchor bolts shall conform to or exceed manufacturer’s design.

c) Water/Electric – Contractor shall provide all necessary equipment and material for the following site water and electrical.

i) Water

(1) The contractor will be required to tie into the existing waterline and install a hose bib spout. This shall be positioned in an irrigation valve box to insure the protection of the hose bib spout.

(2) Location to be approved by Lake Manager.

ii) Electrical

(1) Meter Base

(a) Contractor shall replace existing meter base with one outdoor mounting structure made out of 2 inch galvanized water pipe with galvanized plated 1⅝ inch strut per NEC code and mount a Heartland REMC approved 200amp combination meter base/disconnect with available 8 branch circuits.

(b) Contractor shall install lightning and surge protection on meter base/disconnect per NEC code.

(c) Contractor shall install an NEC code compliant underground PVC conduit from meter base to shelter / pavilion, as required per shelter / pavilion manufacturer design.

(d) Final placement location of meter base to be approved by Project Lake Manager.

(2) Lighting

(a) Contractor shall install six, 4-foot led lights, to be equally spaced in new shelter / pavilion.

(i) Color shall be 4000K or 5000K

(ii) IP65 Rated or Greater

(iii) Minimum output of 4000 Lumens each

(b) Remote dusk to dawn switch located in an unobstructed location to be approved by Lake Manager

(c) Lighting shall be on its own circuit out of meter base.

(3) Electrical Receptacles

(a) Contractor shall install 3 outdoor rated, 20amp electrical GFCI Receptacles.

(b) Receptacles may be inset or externally mounted into/onto every other column of the hexagon shelter / pavilion.

(c) Receptacles shall be mounted between 18 to 42 inches from the finished floor.

(d) Each receptacle shall be on its own circuit out of meter base.

(4) Upper Shelter Electrical

(a) Contractor is responsible to reconnect the power that feeds the upper shelter per NEC code, to the new meter base using a double pull 40amp breaker.

(b) Contractor shall confirm the condition of the existing wiring. If wiring is found to be insufficient per NEC code, contractor shall replace.

(c) See Line 001 para 2.a. for the disconnection requirement.

iii) Security Lighting for Sidewalk to Observation Mound Hexagon Shelter / Pavilion

(1) Contractor will work with Heartland REMC to install rental power pole(s), wiring, and security light(s). Contractor will need to work with REMC to verify all public and private utilities are located to prevent damage to any of them.

(a) Sidewalk Lighting for Hexagon Shelter / Pavilion

(i) Contractor will work with REMC to install rental power pole(s), underground wiring, and security light(s) out of pad mount transformer near hexagon shelter / pavilion.

(ii) Pole(s) will be placed in approximate location based off Exhibit G below.

(iii) 400w LED fixture(s) will be installed.

(iv) Light will be directed in such a fashion to provide security lighting to sidewalk leading to hexagon shelter / pavilion.

Note: Line Items 0003 through 0007 are option(s) that may or may not be exercised.

Option(s) can be exercised any time after contract is awarded, while still within the contract POP(Period of Performance). If any option is exercised after initial award each option will add an additional 30 days on top of the POP. If all options are exercised at initial award POP will remain the 365 days. If all option were to be awarded after the initial award total POP would be 515 days

LINE ITEM 0003: Install Concrete Sidewalks at Observation Mound Vault Toilet Facility

Contractor will provide construction services to install concrete sidewalks around the three sides of the 10 foot x 18 foot vault toilet that do not have a sidewalk. Contractor is responsible for using 811 to locate all public utilities. Contractor is responsible to locate all private utilities which can include: electric, water lines, and existing sewer lines. Contractor is responsible for all site clearing, excavation, compaction, grading, concrete, and electrical line installation.

1) Area

a) Observation Mound Vault Toilet Facility.

2) Concrete

a) Concrete Sidewalk

i) Finished grade shall be gentle and slope away from the building so natural drainage can occur with no standing water on concrete.

ii) There shall be a reinforced concrete walkway path around entire perimeter of the restroom structure that is six (6) feet wide x four (4) inches thick.

(1) Concrete Sidewalk Base

(a) Concrete pad shall be placed on a minimum 4-inch vibratory compacted base of clean dense #53 limestone.

(2) Rebar

(a) At a minimum ½ inch rebar shall be used and tied at all intersections.

Rebar shall be supported before concrete is poured and inspected by Project Lake Manager. Rebar shall be installed so that it is located at the midpoint depth of the concrete.

(b) Rebar shall be installed in length and width directions. Rebar shall be spaced on 24 inch centers lengthwise.

(c) Rebar shall be spaced 6 inches towards the center from the outside edge on both sides and shall have another rebar installed at the 3 foot (center) of overall width. Rebar shall also be placed 2 feet away from each center line as well. Rebar shall also be spaced on 24-inch centers lengthwise.

(3) Concrete Specifications

(a) Concrete must be reinforced, 4000 PSI minimum, and meet ASTM C 150 specifications.

(b) It shall also be Reverse (Stamp) Mix so that the finished color of product is white in color.

(c) All concrete shall have a regular broom finish and be edged.

(d) All concrete poured shall also follow 306R-10 Cold Weather Concrete

Installation guidelines.

(e) Concrete intersections where existing concrete meets new concrete, the new concrete sidewalk shall be doweled to the existing concrete. A smooth transition shall be maintained between the two surfaces.

(4) Finish Landscaping

(a) Contractor must grade and backfill to include all disturbed areas to a gentle mowable slope with clean topsoil around concrete to a maximum of 0.5 inch below the concrete.

(b) Contractor shall seed all backfilled areas with turf type Sun Shade mix.

(c) Fertilizer for new grass seed shall be used per application specifications.

(d) Straw shall be applied over seeded areas as needed. Strawed areas shall be watered immediately after seeding to help keep the straw in place. All seeded areas will be watered as needed until grass is at least 75% established. If areas do not reach 75%, then the area will be reseeded and watered by instructions above until the 75% established grass has been reached, this will be at the expense of the contractor.

v) Contractor shall make saw cuts as soon as forms are removed. Saw cuts shall be made for controlled joints every 5 feet. Saw cuts shall be between 1 inch and 1.25 inch deep. Saw cut widths shall be between 1/8 inch and 3/16 inch wide. In transition areas saw cuts shall be made where necessary.

vi) Contractor shall apply clear sealer per manufacture’s specifications.

LINE ITEM 0004: Install Asphalt Parking Lot at Observation Mound Vault Toilet Facility

Contractor will provide construction services to install an asphalt parking lot. Contractor is responsible for using 811 to locate all public utilities. Contractor is responsible to locate all private utilities which can include electric, water lines, and existing sewer lines. Contractor is responsible for all site clearing, excavation, compaction, and grading.

1) Area

a) Observation Mound Vault Toilet Facility.

2) Asphalt Parking Lot

a) Parking Lot - Contractor shall install an asphalt parking lot to be a minimum of Thirty-six

(36) feet wide, to accommodate Thirty (30) feet of parking area plus Six (6) foot walkway, by sixty (60) feet long, shall be installed to accommodate three (3) ten foot wide parking spots plus two (2) fifteen foot wide handicap parking spots. Contractor shall determine excavation depths required based on installation requirements noted below.

All materials shall be new and unused (virgin) without any major defects affecting its intended purpose. Any excavated material shall be removed and hauled and disposed of offsite.

i) Transitions and Grading

(1) The constructed parking spaces shall maintain a flush transition with existing adjacent driveway contour/slope/elevation with a grade slope not exceeding 5% and allow for proper precipitation drainage.

(2) This parking lot where it connects to the new building concrete pad shall be graded to provide a smooth ADA accessible compliant transition.

ii) Aggregate Base

(1) Contractor shall remove sufficient material to allow for the 5 inches (See section

iii) of asphalt post gravel base compaction.

iii) Asphalt Layers and Joints

(1) Contractor shall apply a minimum of three (3) inches of Hot Mix Asphalt (HMA)

Intermediate.

(2) A minimum of two (2) inches of Hot Mix Asphalt Surface on top.

(3) The Contractor shall mill butt joints to tie into adjacent asphalt surfaces.

(4) The Contractor shall seal all butt joints with liquid asphalt.

(5) All joints between existing asphalt surfaces shall be smooth transitions.

iv) Weather Limitations

(1) The contractor shall remain in the weather limitations set be the Indiana Dept of Transportation.

(2) The following weather limitations were taken from 2012 INDOT Standard Specifications.

(a) Section 400 Asphalt Pavements

(b) 402.12 Weather Limitations

(c) HMA courses less than 110 lb/sq yd (60 kg/m2) are to be placed when the ambient and surface temperatures are 60°F (16°C) or above.

(d) HMA courses equal to or greater than 110 lb/sq yd (60 kg/m2) but less than

220 lb/sq yd (120 kg/m2) are to be placed when the ambient and surface temperatures are 45°F (7°C) or above.

(e) HMA courses equal to or greater than 220 lb/sq yd (120 kg/m2) and

(f) HMA curbing are to be placed when the ambient and surface temperatures are 32°F (0°C) or above.

(g) Mixture shall not be placed on a frozen subgrade.

v) Parking Lot Striping

(1) Contractor shall stripe the parking spaces at minimum 120 inches on center and minimum 264 inches in length. To include two (2) quantity, five (5) foot wide handicap ramp access areas as referenced in (Exhibit F).

(2) Stripe color shall be white in color for regular parking spaces.

(3) Stripe color shall be blue in color for the handicapped parking spaces.

vi) Parking Space Bumper Blocks

(1) Contractor shall provide and install, per manufactures’ specifications, one concrete parking block per parking space for the newly installed parking spaces.

(2) Bumper blocks shall be placed in such a manner as to allow a minimum of a Six

(6) foot walkway at the end of the parking spots to allow ADA Compliant access to restrooms.

LINE ITEM 0005: Install Security Lighting at Observation Mound Vault Toilet Facility

Contractor will work with Heartland REMC to install rental power pole(s), wiring, and security light(s). Contractor will need to work with REMC to verify all public and private utilities are located to prevent damage to any of them.

1) Parking Lot Lighting for vault toilet facility

a) Contractor will work with REMC to install rental power pole(s), underground wiring, and security light(s) with power supplied from the meter base/disconnect near vault toilet facility.

i) Pole(s) will be placed in approximate location based off Exhibit F below. Final pole location to be approved by Lake Manager.

ii) 400w LED fixture(s) will be installed.

iii) Light will be directed to provide security lighting to the vault toilet parking lot.

iv) Security lighting will not be directed toward SR5 in such a way that would be deemed hazardous for passing traffic.

b) If option is exercised, then the POP on the contract will be extended 30 days to allow this work to be completed.

LINE ITEM 0006: Install Security Lighting at Observation Mound Parking Lot and Playground.

Contractor will work with Heartland REMC to install rental power pole(s), wiring, and security light(s). Contractor will need to work with REMC to verify all public and private utilities are located to prevent damage to any of them.

1) Parking Lot Lighting for Observation Mound Parking Lot and Playground

a) Contractor will work with Heartland REMC to install rental power pole(s), underground wiring, and security light(s) with power supplied from the meter base/disconnect by the shelter/pavilion, to the playground and parking lot.

i) Poles will be placed in approximate location based off Exhibit G below. Final pole location to be approved by Lake Manager.

ii) 400w LED fixture(s) will be installed.

iii) Two lights will be mounted on one pole.

(1) Light (1) will be directed to provide security lighting for the playground.

(2) Light (2) will be directed to provide security lighting for the parking area adjacent to the playground.

iv) Security lighting will not be directed toward SR5 in such a way that would be deemed hazardous for passing traffic.

LINE ITEM 0007: Install Security Lighting at Observation Mound Shelter Parking Lot.

Contractor will work with Heartland REMC to install rental power pole(s), wiring, and security light(s). Contractor will need to work with REMC to verify all public and private utilities are located to prevent damage to any of them.

1) Parking Lot Lighting for Parking Lot at Observation Mound Upper Shelter

a) Contractor will work with REMC to install rental power pole(s), underground wiring, and security light(s) with power supplied from the meter base/disconnect near vault toilet facility to the parking lot by the Upper Shelter.

i) Pole(s) will be placed in approximate location based off Exhibit H below. Final pole location to be approved by Lake Manager.

ii) 400w LED fixture(s) will be installed.

iii) Light will be directed to provide security lighting to the upper shelter parking lot.

1) WORKING AROUND THE PUBLIC

a) When planned work day(s) is established, coordination can be made with Lake Project to have gate entrance closed to keep the public out while work is taking place for the safety of the public. Contractor is still responsible for marking and barricading open holes if left overnight to protect the public. Even though the entrance gates will be closed, there is the possibility of the public walking through the recreation area in the evening(s).

4. Index of Exhibits:

Exhibits Description

Exhibit A Site Map

Exhibit B Miscellaneous Sample Forms

Exhibit C Quality Control Plan Sample

Exhibit D Accident Prevention Plan Outline

Exhibit E Project Photos

Exhibit F Vault Toilet Layout

Exhibit G Light Pole Layout

Exhibit H Light Pole Layout

Exhibit I Plans / Photos of Existing Bathroom to be demolished

Exhibit A: Site Map J Edward Roush Dam

Exhibit B

Exhibit C

Quality Control Plan Sample

Prior to beginning work, each employee will be trained to perform the task he or she has been hired to perform. This training will consist of a review and thorough explanation of the contract specifications and requirements, followed by ‘on-the-job’ training to ensure that the contract requirements are understood. All members of a crew will be cross-trained, so that they understand all aspects of a particular type of work. Following training, each employee will be provided with a checklist of work that they are required to perform, which will serve to ensure that all aspects of a particular job are completed on time. The employee will mark each item as it is completed (with completion time), and will sign and date each sheet to ensure accountability for completed work.

Prior to start of the contract, the Contractor will designate a Quality Control Inspector (QCI) in writing. The designated QCI will perform inspections of completed work as soon as possible to ensure that the work meets contract specifications. The inspection schedule will depend on the type of work being completed; items of a routine nature will be inspected based on a random or planned sampling schedule. 100% of unusual items, items which are more important, or highly visible items will be inspected.

Allowable reject levels for all items of work will be zero.

Upon discovery of any deficiency, corrective action will be initiated immediately. The QCI will immediately either correct the deficiency personally, direct another employee to correct the deficiency, or direct the employee who marked the item as ‘complete’ to correct the deficiency.

The QCI will meet with the employee who was responsible for initial completion of the work and review contract specifications for the work which was inadequately performed. The QCI will determine what actions caused the inadequate work and take immediate steps to ensure that the work is correctly performed the next time it is scheduled.

A Quality Control Inspection Report will be completed by the QCI for each day’s work. This report will document what work was completed, what facilities were inspected, the time the inspections were performed, and the results of these inspections. This report will also document any deficiencies noted during inspections and corrective actions taken on deficiencies. This report will be provided to the Corps of Engineers the same day the work is scheduled, or the next morning prior to 9:00 a.m. by e-mail, fax, or in person.

If a Contract Discrepancy Report (CDR) is issued by the government, the Contractor will review the CDR with the QCI within one day of receipt of the CDR, and will meet with the Corps of Engineers representative as soon as possible. Prior to meeting with the Corps representative, the Contractor will meet with the QCI and the individual/crew responsible for completing the work to determine the cause of the contract discrepancy and what actions will be required to prevent any reoccurrence. The Contractor will document these actions on the CDR for submittal to the government.

The contractor will modify these procedures as required to ensure that contract specifications are met.

Exhibit D Accident Prevention Plan Outline

Per EM 385-1-1 (March 14, 2024)

APPENDIX A

MINIMUM PLAN REQUIREMENTS FOR ACCIDENT PREVENTION

PLANS

2-7. Minimum Plan Requirements.

a. General Plan Requirements. The following requirements apply to all plans required by this manual. Specific plan requirements are identified in paragraph 7 of each chapter in this manual.

(2-7.a)

(1) Plans must be developed by each contractor as required by the work being performed.

(2) All plans and other SOH-related submittals must be submitted as part of the APP to the KO or COR for review and acceptance.

(3) Work cannot begin until the plan or other SOH-related submittals are reviewed and accepted by the KO or COR.

b. Accident Prevention Plan (APP). An APP is a written site-specific SOH plan that documents project, contract, and job-specific potential hazards in the workplace, and the company policies, controls, and work practices that will be used to minimize those hazards. They are an integral part of the planning and risk management process. The APP must be developed by a CP and reviewed and approved by the prime contractor and corporate safety official. Upon contractor approval, the plan must be submitted to the KO or COR for review and acceptance prior to the performance of any work. No contract work can begin without a KO or COR accepted APP.

APPs must include the following: (2-7.b)

(1) The APP must be written in English and articulate the specific work, work process, equipment, and materials to be used, hazards pertaining to the contract work, and the control measures that will be implemented. Follow the mandatory ENG Form 6293 (Accident Prevention Plan Worksheet). (See para 2-10.d)

(2) It is understood that at the time of APP submission, there may be unknown portions of the work. Include all known information in the APP prior to the start of work. Project-specific information that is yet to be known (for example, subcontractors to be used, type of fall protection to be used at a certain point in time, specific cranes or other load handling equipment (LHE) to be brought at the site of work, must be added and submitted prior to each preparatory phase/meeting, along with the appropriate AHAs. (See para 2-10.a)

(3) The SSHO must conduct on-going evaluations and updates of the APP throughout the life of the project to ensure it is up to date and site specific. Changes, revisions, and updates to the

APP must be reviewed and approved by the contractor and submitted to the KO or COR for acceptance).

(a) Include measures to be taken to control potential hazards associated with materials, services, or equipment provided by vendors, contractors, subcontractors, etc.

(b) Address any unusual or unique aspects or hazards of the project or activity.

(4) The completed APP (that is, has been reviewed and approved by the contractor and accepted by the KO or COR) must be available on the site of work at all times and be accessible to all employees. At minimum, a copy of the most current APP must be posted on the SOH bulletin board, or a notice posted on the board stating the location of the plan.

2-10. Checklists and Forms.

a. ENG 3394, U.S. Army Corps of Engineers Mishap Notification and Investigation (https://www.publications.usace.army.mil/USACE-Publications/Engineer-Forms/) (2-10.a)

b. ENG Form 6206, Activity Hazard Analysis (AHA) (non-mandatory) (https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=K66no-4L-v4%3d&tabid=16438&portalid=76&mid=43543) (2-10.b)

c. ENG Form 6282, Site Safety and Health Officer (SSHO) Designation Letter (mandatory) (https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=6rKomvrIeBI%3d&tabid=164 38&portalid=76&mid=43543) (2-10.c)

d. ENG Form 6293, Accident Prevention Plan (APP) Worksheet (mandatory) (https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=LmW_eJDoLpI%3d&tabid=1 6438&portalid=76&mid=43543) (2-10.d)

Exhibit E:

Photo – Aerial View

Street View of Area

Exhibit F:

Vault Toilet Layout

Exhibit G:

Exhibit H:

Exhibit I

Contract Layout

Current

GENERAL INFORMATION SPECIFICATIONS/REQUIREMENTS

1. Project Information.

J. Edward Roush Lake Dam structure is located at J. Edward Roush Lake, Huntington County, Huntington, Indiana.

2. Performance Work Statement.

The contractor will provide construction services and furnish all personnel, equipment, supplies and materials necessary to prep for and install one (1) new shelter / pavilion structure and paved parking lot at the Observation Mound at the J. Edward Roush Lake Dam located at 735 N. Warren Road, Huntington, Indiana 46750. The contractor’s work and responsibility will include all construction services, planning, programming, administration, management, supervision, communications and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, State and Local laws and regulations. All work will be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein.

3. Technical Point of Contact (TPOC):

Wesley Millar U.S. Army Corps of Engineers J. Edward Roush Lake 735 North Warren Road Huntington, IN. 46750 260-356-8648

4. Pre-Work Conference:

The contractor will be required to attend a pre-work conference prior to beginning work during which the Contractor’s plan of work, safety procedures, start date and other items in this contract will be discussed.

5 . Working Hours.

a. Normal working hours, except as otherwise specified herein, shall be Monday through Friday, 7:00 a.m. to 3:30 p.m. Eastern Standard Time. Work inside Government buildings or other secured areas shall be performed during the above referenced work hours. Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the Project Manager.

Holiday Work. The eleven Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth (Observed June 19, 2024) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November)

Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the TPOC.

b. Inclement Weather Work.

The Contractor shall maintain the schedule of services regardless of inclement weather.

Exceptions may be approved by the TPOC when severe conditions make it impractical or dangerous to perform the work.

6. Contract Start and Completion Dates.

Work under this contract will begin within 10 calendar days of award and complete within 365 calendar days after receiving the NTP.

7. Contractor Submittals.

Unless otherwise specified, the Contractor will submit the following information to the TPOC prior to the pre-work conference for this contract:

a. Contractor Representatives. List of names of Contractor Representatives.

b. Accident Prevention Plan (APP). See Section 2-7.b. Follow ENG Form 6293 (Accident

Prevention Plan Worksheet) listed in 2-10.d.

c. Emergency Contacts. A prioritized list, including phone numbers, of those persons

(normally Contractor Representatives) to call in case of emergencies.

d. Operators. A list of names of qualified equipment/vehicle operators, including experience, training and qualification to operate specific equipment.

e. Certificate of Insurance.

f. Performance Bond. (where applicable)

g. Security Requirements.

8. Permits and Licenses.

The Contractor will obtain, at own expense, any required licenses, permits or certifications necessary to perform the specified services. Required licenses, permits and certifications will be kept current during the period the work is performed. The Contractor is also responsible for any and all costs associated with the training of Contractor personnel to acquire and maintain valid licenses, permits or certifications necessary to perform the contract services specified herein.

The Contractor, Contractor personnel and any persons acting on behalf of the Contractor will comply with all applicable Federal, State and local laws and regulations; including any subsequent changes to these laws and regulations.

Minimum Personnel and Training Requirements. The Contractor will provide an adequate number of fully trained and qualified personnel to perform the work specified herein. Contractor personnel will be properly trained to perform their assigned work in a safe and effective manner.

Training will include, but is not limited to, instruction on the proper and safe use and operation of Contractor equipment and any Contractor provided tools, supplies and materials required to perform the specified services. Only properly trained and qualified employees will be used in the performance of services specified herein. The Contractor will also assume responsibility for training or Orienting Contractor personnel to perform the services specified in the contract. In the event the Contracting Officer or his/her Authorized Representative determines that the Contractor does not have a qualified employee performing the specified work, the Contractor will be required to provide qualified personnel, or subcontract the work to a person or persons who are trained and qualified to perform the work. The Contractor acknowledges that the employment of undocumented migrant workers to perform services under this contract will not be permitted.

9. Identification of Contract Employees and Vehicles.

All Contractor employees will be in good appearance while performing services. Employees must wear long pants, shirt with no vulgar or obscene graphics with at least sleeves equivalent of a t-shirt, and durable work type shoes. Vehicles and any motorized equipment utilized for transportation will be in good operating condition with no display of obscene or vulgar material such as stickers, flags, or etc. Vehicles will be maintained in accordance with federal, state, and local laws.

10. Safety Requirements.

a. General. Performance of all services will assure complete safety to public visitors, Contractor employees, and all other persons in the area. The Contractor will comply with any pertinent requirements contained in the Corps of Engineers Safety Manual (EM 385-1-1), current at the time of award and any subsequent revisions to that document. Furthermore, the Contractor will comply with pertinent occupational safety and health standards for general industry (29 CFR Part 1910) as required by the Occupational Safety and Health Administration (OSHA). If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the TPOC or any other project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage will be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

b. The Contractor will comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Manual, EM 385-1-1, https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM _385-1-1.pdf or latest version and as otherwise stated herein. Special attention will be given to the requirements for safety meetings.

The Contractor will inform the TPOC a minimum of 7 calendar days prior to a Contractor monthly safety meeting, to permit a Government representative to attend.

c. Accident Prevention Plan (APP). The Contractor will prepare an Accident Prevention Plan to assure that requirements of the safety program are provided as specified.

This plan must be accepted by the Contracting Officer prior to commencement of any work. One copy of the Accident Prevention Plan will be provided to the Contracting Officer and the TPOC one week prior to the pre-work conference. The Accident Prevention Plan must be in the outline and form prescribed in Appendix A of EM 385- 1-1.

d. Activity Hazard Analysis (AHA). The Contractor will use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of work. It is the Contractor’s responsibility to prepare the AHA. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site specific Activity Hazard Analyses prior to the Contractor performing the job. The

Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor will review, at a “Tool Box” safety meeting, the approved AHA’s with those employees who will perform that work each time the work is ordered. The Government may request advanced notification of the time and date of the above AHA “Tool Box” safety meeting for Contractor employees so that the Government may attend such reviews.

The Government will require the Contractor to prepare an AHA for any jobs for which an adequate AHA does not already exist. A copy of this AHA will be submitted to the TPOC and must be accepted before the Contractor starts the job. This copy of the AHA will become the property of the Government. Guidance is included, which will be used by the Contractor as a guide for the preparation of required AHA's.

A copy of the approved AHA’s will be available at all times to workers at each associated job site and a copy will be provided to the Government.

e. Public Safety. The Contractor will ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor will immediately report to the TPOC any potential hazards found by his employees on the project. The Accident Prevention Plan will include procedures to be taken to provide for public safety. Additionally, the Contractor will not allow any persons, except employees, into work areas that are not otherwise open to the public; nor will the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under a contract.

f. Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the AHA, will be provided to eliminate or minimize hazards to personnel.

As a minimum, each employee will wear a short-sleeved shirt, long trousers, and appropriate footwear during all contract work. Face shields, spectacles with side-shields, or goggles, and hearing protection will be worn by employees when required by safety manual. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards will also be provided and easily accessible to all employees.

i. In addition, Contractor will comply with current Covid-19 DOD requirements.

Guidance can be found at:

https://www.saferfederalworkforce.gov/contractors/

ii. COVID -19, DOD Mask Requirement Federal employees, onsite contractor employees, and visitors regardless of vaccination status, but subject to the fulfilment of any applicable labor relations obligations, will wear a mask in an indoor setting except: (1) when an individual is alone in an office with floor-to-ceiling walls and a closed door;

(2) for brief periods of time when eating and drinking while maintaining at least six-feet distance IAW instructions from commanders and supervisors;

(3) when the mask is required to be lowered briefly for security purposes (4) when necessary to reasonably accommodate an individual with a disability.

g. Contractor Employees Certified in First Aid & CPR. The Contractor will schedule employees so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual.

Copies of their certification will be provided in accordance with regulations. Two people per crew will be trained in First Aid and CPR. Individuals working alone will be trained in First Aid.

h.