Rosholt Chromebook RFP 23-24.pdf
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- Attached to
- Rosholt School District Chromebook RFP
- Solicitation number
- 24-03
- Issued by
- Wisconsin
About this file
This is a Request for Proposal (RFP) issued by Rosholt School District in Wisconsin seeking proposals for 100 new Chromebooks for student use. The RFP was released on January 16, 2024, with a deadline for vendor questions by January 29, 2024, and answers provided by January 31, 2024. Vendors must submit sealed proposals by February 5, 2024, at 4:00 PM CST to either the district office or via email to Dan Powers at Dapowers@rosholt.k12.wi.us. The proposal opening is scheduled for February 6, 2024, at 1:00 PM CST, with the RFP decision to be released by February 20, 2024. Equipment must be delivered to 346 W. Randolph Street, Rosholt, WI 54473 as soon as possible, but no later than 60 days from the expected delivery date to avoid purchase cancellation.
The Chromebooks must meet minimum specifications including Intel or AMD processors, 16GB local storage, 8GB memory, 11-inch non-touch screens with 1366 x 768 resolution, 802.11ac wireless capability, 3.5mm audio output, webcam, 2 USB ports, and a 1-year warranty. All units must be new with Google licensing included. Vendors are required to complete Appendix A providing itemized pricing breakdown. Evaluation criteria include price, delivery capability, past vendor experience, and ability to meet equipment requirements. Proposals stating that pricing is valid only subject to availability or prior sale will be deemed non-responsive. The RFP is not a binding contract, and the school district reserves the right to reject all proposals and reissue the RFP.
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Text version
Request for Proposal:
Chromebooks
RFP #24-03
Issued: January 16, 2024
Rosholt School District 346 W. Randolph St Rosholt, WI 54473
Table of Contents
Overview
1.1 Product Specifications
2.1 Pricing Structure
2.2 Delivery Timeline
3.1 Discrepancies and Omissions
4.1 Contingencies
5.1 Vendor Questions and Clarifications
6.1 Scoring\Selection
Appendix A Chromebook Breakdown
Overview
Rosholt School District (RSD) is seeking proposals for 100 Chromebooks for student use.
All questions will be addressed via email. The district will have the final authority to the resolution of all questions.
Equipment will be shipped to the Rosholt School District located at 346 W.
Randolph Street, Rosholt, WI 54473
Proposals are due in either hardcopy or in electronic form (PDF format) on or before February 5, 2024, at 4:00 pm CST at Rosholt School District, Attn: Dan Powers, 346 W Randolph Street, Rosholt, WI 54473 or emailed to Dapowers@rosholt.k12.wi.us. E-mailed proposal documents will be time-stamped from the receiving computer.
Proposal opening to be on February 6, 2024, at 1:00 pm CST at Rosholt School District Office. Questions should be addressed, no later than January 24, 2024, to:
Dan Powers | Ph: 715.677.4541 | Email: Dapowers@rosholt.k12.wi.us
SCHEDULE
Event Date
Release of RFP January 16, 2024 Deadline for Questions January 29, 2024 Answer to Questions January 31, 2024 Responses Due From Vendors February 5, 2024 4:00 PM Proposal Opening February 6, 2024 1:00 PM RFP Decision Release February 20, 2024
1.1 Product Specifications
Rosholt School District (RSD) is seeking proposals for 100 Chromebooks for student use, with the minimum specifications as described in the table below. All Chromebooks must be new and not refurbished units and come with google licensing.
Item Minimum Specifications
CPU Intel or AMD
Local Storage 16GB Minimum
Memory 8GB
Screen Type Non-Touch
Screen Size 11 Inch
Screen Resolution 1366 x 768
Wireless 802.11ac (2x2) or better
Additional Requirements 3.5mm Out, Webcam, 2 USB slots, 1-year warranty
2.1 Pricing Structure
Vendors are required to break down the purchase by item as outlined in Appendix A. Vendors are required to complete Appendix A as part of their proposal.
2.2 Delivery Timeline
Expected Delivery Date: ASAP All products should be delivered no later than 60 days from the expected delivery date or risk cancellation of purchase.
3.1 Discrepancies and Omissions
Vendors finding discrepancies or omissions in the RFP or having any doubts as to the meaning or intent of any part thereof shall submit such questions or concerns to Dan Powers, Rosholt School District, Dapowers@rosholt.k12.wi.us. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final contract that may be derived from this RFP. This RFP and its addenda will be part of any possible future Contract with the successful vendor(s).
4.1 Contingencies
This RFP should not be considered as a Contract to purchase goods or services, but is a Request for Proposal in accordance with the Terms and Conditions herein and will not necessarily give rise to a contract. However, RFP responses should be as detailed and complete as possible to facilitate the formation of the Contract based on the RFP response(s) that are pursued should Rosholt School District decide to do so. Proposals stating that pricing is valid dependent upon availability and/or subject to prior sale will be considered as non-responsive. Completion of this RFP form and its associated Appendices are a requirement. Failure to do so will disqualify your RFP response submission. Vendors must submit sealed RFP responses by the due date and time as specified herein. The date and time stamp of the receiving computer will govern all emails. Vendors will be considered non-responsive if the above requirements are not submitted as requested. The Rosholt School District has the right to reject all submitted proposals and request new proposals through a revised RFP.
5.1 Vendor Questions and Clarifications
Questions should be addressed, no later than January 24, 2024, to:
Dan Powers | Ph: 715.677.4541 | Email: Dapowers@rosholt.k12.wi.us
6.1 Scoring\Selection
All quotes will be evaluated based on the following criteria:
a. Price
b. Ability to deliver before or on time
c. Past experience with vendor
d. Ability to meet equipment requirements
Appendix A Chromebook Breakdown
Item Unit Price Description
Chromebook Type
Chrome OS Mgmt License
Additional Items
Vendors SPIN #
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