RoR SOW 7.24.pdf

Statement of Work

Technical Assistance for Indian Health Service (IHS) Maternal and Child Health (MCH) Program

I. Introduction The Indian Health Service (IHS) Office of Clinical and Preventive Services, is the principal health care provider and health advocate for American Indian and Alaska Native (AI/AN) children. Over 550,000 AI/AN children receive care at federal and tribal hospitals/clinics, including urban Indian programs in 41 metropolitan centers. AI/AN children disproportionately experience major health disparities, live in poverty, and more than twice as likely to be uninsured (Center for Children and Families, 2019). Recent data indicates that they are more likely to suffer from violence, unintentional injuries, Sudden Infant Death (SIDS), and mental health issues (Center for Children and Families, 2019). AI/AN continue to face educational challenges. When compared to the national average, AI/AN are more likely to be behind in 4th-grade reading and more likely to drop out of school (Kids Count Data Book, 2019).

II. General Information The purpose of this acquisition is to establish a contract to implement a clinic-based early child literacy program. The contractor will provide site-based training for providers to implement the intervention, provide technical assistance to the Indian Health Service/Tribal/Urban (I/T/U) health care sites, and quality improvement for I/T/U health care facilities serving children and their families to promote literacy.

III. Period of Performance 12 months

IV. Contract Type This is a Firm Fixed Price contract.

V. TASKS

The contractor shall provide the personnel and services to perform the below tasks.

Task 1: Kickoff Meeting and ongoing monthly meetings

1.1. Schedule a conference call with the contracting officer representative in month 1 of the contract.

The contractor shall contact COR by phone to review the Scope of Work and develop a work plan.

1.2. The contractor is responsible for scheduling monthly meetings with the contracting officer representative after the kick-off call and providing meeting notes to COR 3-5 days after the meeting.

Task 2: Prepare List of current and new proposed sites

2.1. The contractor shall provide a typed listing of current I/T/U sites that are participating in the ROR program at least one month after signing of contract.

DEPARTMENT OF HEALTH & HUMAN SERVICES Public Health Service

Indian Health Service Rockville MD 20857

2.2. The contractor shall provide a list of new prospective sites and work with the sites to complete the core training for medical providers before the start-up of the program and/or when a new medical provider is hired.

2.3. The core training will cover the developmental aspects of early literacy, techniques for incorporating books into the well-child visit. Training can be accomplished by completing online CME course. After the completion of online training, the applicants will be approved and move to active status.

Task 3: Develop a schedule for technical assistance site visits and conference calls.

3.1. The contractor shall schedule and provide technical assistance to AI/AN sites to provide technical assistance in completing and submitting progress reports, which are required two times per year.

3.2. Contractor will send monthly communication to all sites during the contract period. Send out monthly updates, new information, and pertinent information.

3.3. Contractor will provide technical assistance and professional development to the sites on a continuous basis, including orienting new clinical and administrative staff to the program and assist with online trainings.

Task 4: Assess book needs and determine quantity.

4.1. Contractor will purchase books that include AI/AN themes for distribution to the clinics.

4.2. Contractor will assess the book needs of current and new sites to determine quantity for distribution each calendar year.

4.3. Contractor will refer book orders from IHS facilities to work with DCCS staff assistance to order books each quarter, Contractor shall ship books to IHS HQ for distribution to the participating federal clinic.

Task 5. De-identify shared data to ensure it meets the IHS Privacy requirement.

5.1. The contractor shall work with the DCCS staff assistance to develop a new data entry system and reconfigure the aggregated data parameters to de-identify shared data to meet IHS privacy requirements.

Task 6. Provide a written midyear and annual report of findings and accomplishments.

6.1. The contractor will submit a written mid-year report to the COR and MCH Consultant in February. The annual report will be submitted to the Contract Officer Representative and MCH Consultant in August 2025

6.2. The report will consist of a list of new prospective sites and a report on work in progress with sites to complete the core training, the number of sites completing and submitting progress reports, and the number of monthly updates sent out during the contract period. The contractor will report on technical assistance and professional development provided, including orienting new clinical and administrative staff to the program and assisting with online training.

Task 7: Evaluate current sites program quality.

7. 1. The contractor will develop and implement an evaluation plan to assess the program process, impact, and outcome measures that may include surveys, observation, site visits, and ease of implementation from participating sites.

V. Schedule of Deliverables

The contractor shall:

Task Deliverables Due Date Delivery Format

1.1 Coordinate a kick-off conference call Within two weeks after award Word document

1.2 Coordinate monthly meetings and supply

meeting notes

Within two weeks after kick-off conference meeting

Word document

2.1 List of I/T/U participating sites Within 1 month of

award

Word Document

2.2 List of new prospective sites Within 2-5 months after

award

PDF

2.3 Provide a list of new prospective sites

completing online training

Within 3-11 months after award

Word Document

3.1 List of I/T/U participating sites submitting

progress report

Month 6 and 12 of the contract

Excel Document

3.3 Final report consists of number of sites

receiving training and technical assistance

11 months after award Word and PDF files

4.2 Number of books distributed to T/Us 12 months after award Excel Document

4.3 Number of books distributed to IHS

clinics 12 months after award Excel Document

5.1 Shared data is de-identified 2-12 months of award PDF

6.1 Mid-year and annual report 6 and 12 month of the

contract

PDF

7.1 Evaluation summary of impact and

outcomes of the sites

12 month of contract PDF

VI. Section 508 Compliance Not applicable.

VII. Disabled Support Services The Contractor shall arrange support services to preserve any disabled attendee’s comfort and opportunity to attend and receive the information presented at the virtual summit. Disabled support services shall be available for the duration of the meeting.

X. Data Rights The government has unlimited rights to all the documents and materials produced under this contract. All documents and materials collected or produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor.

XI. Special Requirements (e.g. site selection, special knowledge, sub-contractors, etc.)

Select tribal, urban and IHS sites that serve American Indian and Alaska Native children and families.