Roof Repair.docx

- SCOPE OF WORK –

ROOF REPAIRS PROJECT

AT

U.S.C.G. BASE DETACHMENT BORINQUEN, PR

FEBRUARY 2020

PART 1 - GENERAL

1.1 BACKGROUD: At Base Detachment, most of the two-story houses are having constant structural problems related to water exposure leakage. This leakage is causing damages to the interior of the housing units. The water leaks, originating at the roof to the interior of the unit living room, are becoming repetitive repairs and costly for the organization as a whole. The Coast Guard reimburses for personal property damages to the resident. Facilities Engineering has identified 3 units that are in most need of intervention. This cannot be done without keeping in mind the guidance from SHPO for historical preservation. With our intent to mitigate this problem, historical impact to the property will be minimal because the affected tiling needing removal is not original to the house. Therefore, we would not be damaging any historical features on the units.

Without these services, Base Detachment Borinquen is not able to provide adequate housing, in terms of quality and acceptable living standards to military members and their families; thus, affecting the overall mission and effectiveness of the entire organization. Expenses to the Government are increased due to releasing from Housing to live off Base and paying OHA. This water infiltration leak also could potentially cause that the celling interior LBP paint to peel off creating a health hazard to the residents.

1.2 SCOPE: Provide all labor, material, tools, equipment and supervision to repair the exterior living room roof of the following two story houses: 3 Cliff Rd, 12 Cliff Rd and 65 Hook Road in the Housing Area at the U.S. Coast Guard Base Detachment Borinquen, Aguadilla, P.R.

The work includes, but is not limited to, the following:

A. Minimal demolition to properly prepare the area to receive work.

B. Create proper slope and correct drainage issues to prevent pooling on the balconies.

C. Using a cold application method, encapsulate the roof, walls, and overhang using a sealing product to create a weather/waterproof durable and seamless elastomeric membrane for preserving the existing roofing system.

D. The sealant applied to the overhang and exposed vertical surfaces perpendicular to the overhang shall be of the same color as the existing building.

E. Provide and install approximate 1000 square feet of slip resistant tile and appropriate grouting material. Paint all walls with existing paint color after installing tile and grout. Contractor is responsible for field verifying and providing the appropriate square footage of tiling.

Period of performance is 30 working days from award.

Perform all work in accordance with the specifications herein.

1.3 GOVERNMENT WILL BE RESPONSIBLE TO:

· Remove approximately 1000 square feet of tile.

· Remove and dispose of all materials in accordance with regulations.

1.4 INSPECTION PRIOR TO BID: Prospective bidders are encouraged to visit the site to familiarize themselves with the existing conditions. The site visit will be predetermined by the Contracting Officer and will be displayed on the Bid Requests. All site visit arrangements should be made by contacting Ruben Lopez at (787) 890-8464 or Ruben.lopez@uscg.mil at least two days prior to the site visit date. Prospective bidders must have a copy of this SOW to gain access to the Housing areas.

1.5 SUBMITALL OF QUOTES: Detailed quotes, indicating labor and material costs (separately) shall be submitted by person or e-mail:

QUOTE MUST BE DONE PER UNITS.

1.6 HOURS OF OPERATION: The services under this contract shall be performed during the normal duty hours indicated as, 7:30 AM to 4:00 PM, Mondays through Fridays (excluding federal holidays), except as otherwise authorized by the Contracting Officer.

1.7 AVAILABILITY OF UTILITY SERVICES: Reasonable amounts electricity and potable water will be available to the Contractor without cost. The Contractor shall pay all costs incurred in connecting, converting, and transferring the utilities to the work. The Contractor shall be responsible for making connections. Temporary toilet facilities shall be provided and maintained by the Contractor for his personnel.

1.8 CONTRACTOR SAFETY, SECURITY AND USE OF PREMISES: The Contractor will be working on a Coast Guard military installation and must be familiar with and obey established fire, safety, environmental and security regulations.

1.8.1 Security Passes: Contractor personnel shall obtain security passes from the Security Office prior to beginning work and must carry this ID at all times while working on this project. Each employee must show a valid driver’s license, birth certificate or company ID card to be issued a security pass. The Security Office, Building 146 Wing Road, is open to contractors for ID issuance Monday thru Thursday, 0800 – 1200. Personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized in advance by the Contracting Officer's Representative (COR).

1.8.2 Safety Practices: The Contractor shall ensure that the work area is clearly marked at all times and take necessary precautions to ensure safety hazards are minimized and mitigated. Perform and conduct the work to minimize obstruction to the paved driveways and parking and walkway area, and other interference with Coast Guard operations. Contractor must follow the latest OSHA regulations on this project. The contractor shall prepare a Job Safety Analysis (JSA) and turn in to COR for approval. The contractor shall certify that all contracted personnel is qualified and trained in Safe Work Practices, Personal Protective Equipment (PPE) and Hazard Communication - Safety Data Sheets (HazCom and SDS). In the event of an accident, report immediately to COR and prepare an incident report. The Contractor shall ensure that all personnel wear their personal protective equipment when performing work and that all personal protective equipment is in good conditions and properly inspected.

1.8.3 Hazardous Materials: The Contractor shall provide the Government with a list of all hazardous materials to be used in the performance of this project and ensure Safety Data Sheets (SDS) are available at the work site at all times. The Contractor shall provide and have at hand spill kit materials and containers to collect any spillage. Immediately contain and clean up the release or spill of any hazardous material and report the incident to the Environmental Protection Specialist (Mr. William González Hernandez) at William.GonzalezHernandez@uscg.mil.

The Contractor shall comply with the US Coast Guard Base Detachment Spill Prevention and Control & Countermeasure Plan (SPPC) and Storm Water Pollution Prevention Plan (SWPPP) and must avoid the following practices:

· Soil contamination around the facilities.

· Storm water systems and drains contamination.

· Dust generation & vehicle tracking soil or pollutants.

· Contractor vehicles and equipment cleaning in Coast Guard facilities.

The contractor shall not use any toxic substances materials as Asbestos, PCB or Lead.

Materials shall to be properly labeled including but not limited to: trash container, waste drums and or empty containers with residues or new containers.

1.8.4 Equipment, Tools and Vehicles: The contractor shall inspect on a daily basis to avoid accidents or environmental incidents and ensure that all equipment, tools and vehicles, but not limited:

· Do not have leaks and/or deteriorated hydraulic hoses.

· All electrical cords and electrical extensions need to be in good conditions.

· Ladders need to be in good conditions.

1.8.5 Protection of Property: The Contractor shall protect the existing surrounding equipment, personal belongings and property during the course of this work. Any damage caused by the Contractor shall be corrected at Contractor’s expense. The Contractor will be responsible for repair of any damage incurred to turf, landscaping, buildings, utilities or pavement as a result of his work at no additional cost to the government.

1.9 STAGING AREA: The Contractor will be provided a staging area at a location to be determined by the COR so that interference with Coast Guard operations will be avoided. Contractor shall be responsible for protecting all stored materials (existing and new) from adverse weather, theft and damage.

1.10 CLEANUP: The Contractor shall keep the work areas, including storage areas, free from accumulations of waste materials on a daily basis and comply with all federal, state and local regulations pertaining to the storage, transport and disposal of wastes. Contractor shall not use Coast Guard waste disposal facilities including garbage cans, trash piles or dumpsters.

1.11 RECEIPT OF MATERIALS: Shipments of equipment, materials, and supplies shall be addressed to the Contractor - not the Government. The Contractor must be on hand to accept shipments; the Government will not accept shipments.

1.12 DELIVERY, HANDLING AND STORAGE: Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations and as approved by the COR. Deliver materials in manufacturer’s original unopened containers with manufacturer’s labels intact and legible, bearing the following minimum information: Name of manufacturer, Contents, Expiration Date, and Safety Information. Damaged or defective items shall be replaced. Protect materials against moisture absorption. Store materials in a dry and ventilated area. Follow all manufacturer instructions for proper storage, including protection from direct sunlight.

1.13 WARRANTIES: All warranties and/or guarantees, either implied or expressed shall be endorsed to the Government. Is required a warranty of one (1) year on materials and labor.

1.14 SUBMITTALS: Submittals shall be the manufacturer’s descriptive literature of catalog products, equipment drawings, diagrams, performance characteristic curves and catalog cuts as applicable and called for each material used for this SOW. The Contractor shall submit the following prior to start of work:

a) Ceramic floor tile samples (exterior, non-slippery). To be approved by the COR.

b) Grout color samples. Colors shall be approved by the COR.

c) Safety Data Sheets for all hazardous material used, solvents and/or primer

d) Product Data – Sealer, Paint and Primer

1) Manufacturer’s Instructions

a. Application Instructions

b. Manufacturer’s material safety data sheets

2) For each type of coating or other product furnished, submit data from the manufacturer’s paint laboratory indicating that the product conforms to requirements of the referenced specifications.

3) Environmental Conditions for Applying Paint and Sealant

e) Written Manufacturer’s Warranty

f) COLOR SELECTION: Colors shall match existing adjacent areas. Colors shall be approved by the Contracting Officer. Manufacturers' names and color identification are used for the purpose of color identification only. Named products are acceptable for use only if they conform to specified requirements. Products of other manufacturers are acceptable if the colors approximate colors indicated and the product conforms to specified requirements.

1.15 COORDINATION: Prior to starting work, the Contractor shall coordinate with the COR a minimum of seven (7) days in advance to access the working areas. Coordination and execution of this work shall be the responsibility of the Contractor.

1.16 QUALITY CONTROL:

1.16.1 Quality monitor: The Contractor shall appoint a quality control monitor that shall ensure all work is performed in accordance with this SOW and manufacturer’s requirements. In the event these specifications contradict or are not congruent with the manufacturer’s requirements, the most stringent requirements shall govern.

1.16.2 Codes and Standards: The Contractor shall make him or herself thoroughly familiar with all codes, regulations and standards governing the specified work. Any contradiction between the manufacturer’s requirements and these specifications shall be brought to the attention of the Contracting Officer immediately.

PART 2 – PRODUCTS

2.1 SEALER

A single component, liquid applied, Urethane-Polyurea primer, for outdoor and light-duty traffic areas.

PART 3 - EXECUTION

3.1 MEETING

Not less than 7 days prior to the start of the work the Contractor shall schedule a meeting. This meeting shall include the Contracting Officer, government inspector (COR), environmental technician and housing officer representative. Items that the Contractor shall be prepared to discuss are:

Ceramic floor tile sample (exterior, non-slippery) Grout color sample Schedule of the work Material storage areas Safety measures Inspection methods (Quality Control Inspector) Emergency contacts (phone numbers)

3.2 EXAMINATION, PREPARATION AND INSTALLATION

3.2.1 Verify that all surfaces are ready to receive work. Minimal demolition to properly prepare the area to receive work.

3.2.2 Determine if the existing painted surfaces contain lead prior to starting work and take all necessary precautions.

3.2.3 Remove, mask, or otherwise protect prior to surface preparation. The contractor shall be responsible for any repairs or painting required because of the work perform.

3.2.4 The roof must be prepared. The Contractor will ensure that the proper slope is created in order for water to run to the drain holes not to the house walls.

3.2.5 Prepare all surfaces in accordance with manufacturer's instructions and work only on approved surfaces. Using a cold application method, encapsulate the roof, walls, and overhang using a sealing product to create a weather/waterproof durable and seamless elastomeric membrane for preserving the existing roofing system. The sealant applied to the overhang and exposed vertical surfaces perpendicular to the overhang shall be of the same color as the existing building.

3.2.6 The contractor shall provide the COR with a variety of samples for tile and grout. The COR will select colors for the tile and grout from the samples. The tile shall be a ceramic tile suited for exterior use in high traffic areas. It shall be easily cleaned, non-porous, non-slippery, and designed for use in outdoor and all areas where water spills are likely.

3.2.7 The Contractor shall install approximate 1000 square feet of ceramic floor tile (as selected by the Contracting Officer) to encapsulate the existing roofs.

3.2.8 Protect all surfaces not to be painted from paint droppings and splatters.

3.2.9 The Contractor shall use commercially accepted methods and manufacturer’s recommendations concerning temperature, humidity, wind velocity, dust free conditions, etc. when applying paint. Each coat shall be prepared in accordance with the manufacturer’s recommendations before the next coat is applied. Paint surfaces shall blend or match the color and surfaces of surrounding areas as required. The finish surface shall have a homogeneous texture, free from drips, ridges, waves, sags or brush and roller edges marks. Paint and sealer shall not be thinned.

3.2.10 The contractor is responsible for all interior and exterior cleaning activities, and explicitly completing touch-up painting at the completion of work to restore ALL spaces to their pre-work conditions.

3.2.11 When the work is complete and ready for final inspection, contact the COR. Payment will not be made until after the Government approves the work.

3.3 OPTION ITEMS (to be quoted individually):

3.3.1 SCOPE: Provide all labor, material, tools, equipment and supervision to repair the exterior living room roof of the two story houses (list provided below) in the Housing Area at the U.S. Coast Guard Base Detachment Borinquen, Aguadilla, P.R.

The work includes, but is not limited to, the following:

A. Minimal demolition to properly prepare the area to start work.

B. Create proper slope and correct drainage issues to prevent pooling on the balconies.

C. Using a cold application method, encapsulate the roof, walls, and overhang using a sealing product to create a weather/waterproof durable and seamless elastomeric membrane for preserving the existing roofing system.

D. The sealant applied to the overhang and exposed vertical surfaces perpendicular to the overhang shall be of the same color as the existing building.

E. Provide and install approximate 325 square feet per unit of slip resistant tile and appropriate grouting material. Paint all walls with existing paint color after installing tile and grout. Contractor is responsible for field verifying and providing the appropriate square footage of tiling.

Period of performance is 30 working days from award per unit.

Perform all work in accordance with the specifications herein.

3.3.2 List of Houses:

· 65 Hook Rd

· 3 Cliff Rd

· 12 Cliff Rd

3.3.3 GOVERNMENT WILL BE RESPONSIBLE TO:

· Remove approximately 325 square feet of roof tile per unit.

· Remove and dispose of all materials in accordance with regulations.

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