Request for Proposals Security Services

Rockingham Community College

Rockingham Community College (“College”) invites proposals to provide campus security services for up to a three-year term. The awarded company will be responsible for supplying security personnel during weekends, holidays, periods of campus closure, and other various occasions requiring additional coverage.

NOTES TO RESPONDENTS

1. Issue Date: August 17, 2026

2. Proposals Due Date: Proposals will be received until 2 p.m. on August 31, 2026.

3. Inquiries and proposals should be addressed to:

Tony Gunn, Ph.D.

Associate Vice President for Facilities and External Affairs Rockingham Community College P.O. Box 38 Wentworth, NC 27375-0038

(336) 342-4261, ext. 2213 (office) gunnt@rockinghamcc.edu

GENERAL SPECIFICATIONS

1. Prior to the commencement of services, the Contractor shall meet with College representatives to develop comprehensive post orders. Final post orders shall be prepared in writing, bound, and distributed to both security personnel and designated College representatives.

2. The Contractor shall ensure that all assigned security personnel successfully complete a basic training program that addresses the duties, responsibilities, and professional expectations of a security officer.

3. Each security officer shall be provided with a written guide outlining applicable procedures, protocols, standards of conduct, and job responsibilities.

4. Standard duties shall include, but are not limited to, conducting patrols of the College's 19-building campus at intervals of approximately 60 to 90 minutes during each shift;

securing and opening facilities as requested; monitoring weather conditions and initiating emergency notifications in accordance with the College’s procedures; and monitoring designated computer server systems and notifying appropriate personnel in the event of an emergency.

5. RCC will provide a vehicle or golf cart for patrol purposes when available.

6. The Contractor shall comply with all applicable state requirements for employee screening, including the completion of criminal background investigation and employment reference checks prior to hiring personnel assigned to the College.

7. The Contractor shall maintain workers' compensation insurance, general liability insurance, and any other coverage required by law throughout the term of the contract.

8. All security services shall be provided on a "no weapons" basis unless otherwise authorized in writing by the College.

9. The Contractor must be an active participant in the State of North Carolina E- Procurement system.

10. The Contractor, as well as the College, reserves the right to terminate this contract, in whole or in part, at any time and for any reason, upon thirty (30) days' written notice. In the event of such termination, the Contractor shall be compensated for services satisfactorily performed through the effective date of termination.

HOURS AND COVERAGE REQUIREMENTS

The Contractor shall provide security coverage totaling 39 hours per week according to the following schedule:

Day Hours Total Daily Hours Friday 1:00 PM – 10:00 PM 9 Saturday 7:00 AM – 10:00 PM 15 Sunday 7:00 AM – 10:00 PM 15

Additional security coverage may be requested for graduation ceremonies, College holidays, inclement weather events, special events, or other periods when the College determines supplemental security services are necessary. Additional coverage may also be required to support operations during the absence of the College's full-time security officers.

RATE STRUCTURE

Unless otherwise specified, security services shall be billed at the Contractor's standard hourly rate.

A premium billing rate equal to one and one-half (1.5) times the standard hourly rate shall apply under the following circumstances:

• Coverage requested with fewer than seventy-two (72) hours' notice that exceeds the regularly contracted hours.

• Hours worked in excess of forty (40) hours per week by an individual security officer when such overtime is specifically requested by the College.

TERMINATION OF AGREEMENT

The College may terminate the contract immediately upon written notice if the Contractor fails to comply with any material term or condition of the contract, fails to perform services in a satisfactory manner, violates applicable laws or regulations, loses any required licenses or certifications, or otherwise defaults on its obligations under the agreement. The College may pursue any remedies available under law or equity.

Form of Proposal

Security Services Rockingham Community College

_____________________________________________, Contractor, agrees to all the specifications listed in this proposal at an hourly rate of $__________ .

Services will be invoiced weekly to the College.

Signed: Date: ___________________

Title:

Address:

Federal ID#