RoadwayDesignBatch1Addendum1_08262024.pdf

NOTICE OF SOLICITATION: INVITATION TO BID #FY25-CP-E05

BULLOCH COUNTY TRANSPORTATION IMPROVEMENT PROGRAM

August 26, 2024

NOTICE OF SOLICITATION – INVITATION TO BID:

Bulloch County Board of Commissioners

Engineering Department

DESCRIPTION OF PROJECT: The Bulloch County Board of Commissioners (Bulloch County) is accepting Statement of Qualifications (SOQ) from qualified engineering & design firms (Consultants) to provide professional design services as stated in this request. The deadline for receipt of all submissions is 11:00 AM EDT, August 29, 2024. Prospective Consultants shall file all documents necessary to support its submittal, as prescribed. NO FAXES OR EMAILS ACCEPTED.

Addendum #1 Changes have been made to the above-mentioned bid document. The changes are as follows:

1. Pages 4 and 18, Section 7 Insurance, part c. revised to read “Motor vehicle insurance with limits of not less than $1,000,000.00 for bodily injury to or death of one person in any accident, and not less than $1,000,000.00 because of bodily injury to or death of two or more persons in any one accident; and not less than $250,000.00 because of injury to or destruction of property.

2. Refer to the attached Questions & Reponses Round 1.

Signature Date

Company Name

Addendum #1 must be signed and included in the submitted Statement of Qualifications.

Bulloch County Board of Commissioners Engineering Department and the Office of Capital Projects

DATE: 08/26/2024

PROJECT: FY25-CP-E05, Roadway Design Batch 1 Floyd Clark Road & Others QUESTIONS/RESPONSES: Round 1

NO. QUESTION RESPONSE REMARKS

1 Does the County have a list of Key Team Members that interested firms should include resumes and workload tables for?

As a minimum, Key Team members would include Project Manager, Roadway Design Engineer(s), Principal-in-Charge, and a Survey Team Leader.

Additional team members may be included as deemed appropriate by the Consultant.

Closed

2 To what address should our statement of qualifications be delivered?

Bulloch County Board of Commissioners 115 North Main Street Statesboro, Georgia 30458

Closed

3 Will the selected firm have the opportunity to negotiate the final contract terms?

Yes – RFQ page 10, Submission Evaluation and Award, “…recommendation will be made to the County Manager and the Bulloch County Board of Commissioners for final selection and authorization to enter into contract negotiations.”

Closed

Would the County consider revising the language of the contract?

Item 6: Indemnification: The CONSULTANT agrees to indemnify, hold harmless, and defend the COUNTY, its officials, and employees (hereinafter collectively “the indemnitees”) from and against any and all claims, damages, liabilities, suits, proceedings, costs, and expenses of litigation (including, without limitation, reasonable attorney’s fees) related to or arising in any way out of caused by the performance of this Agreement, unless such is attributable to the sole negligence of the indemnitees. The indemnity obligation of the CONSULTANT will survive the expiration or termination of this Agreement.

No change to the RFQ. Closed

NO. QUESTION RESPONSE REMARKS

5 Would the County consider revising the language of the contract?

Item 20: Time of the Essence: Performance No change to the RFQ. Closed

Would the County consider revising the language of the contract?

Additional Language for Article 5:

COUNTY shall not reuse or make any modification to the documents, drawings, specifications, and other materials produced by the CONSULTANT without the prior written authorization of CONSULTANT. COUNTY agrees to release CONSULTANT, its officers, directors, employees, and sub-consultants (collectively, CONSULTANT) from any and all damages, liabilities, or costs, including reasonable attorneys' fees and defense costs, arising from or allegedly arising from or in any way connected with the unauthorized reuse or modification of the construction documents by COUNTY or any person or entity that acquires or obtains the construction documents from or through COUNTY without the written authorization of CONSULTANT.

Under no circumstances shall the transfer of ownership of CONSULTANT'S documents, drawings, specifications, electronic files, or other instruments of service be deemed a sale by CONSULTANT, and CONSULTANT makes no warranties, either express or implied, of merchantability and fitness for any particular purpose, nor shall such transfer be construed or regarded as any waiver or other relinquishment of CONSULTANT'S copyrights in any of the foregoing, full ownership of which shall remain with CONSULTANT, absent CONSULTANT'S express prior written consent.

No change to the RFQ. Closed

7 Article 7 requires $1M/$2M in Automobile Liability Insurance. Would $1M/$1M be acceptable? See forthcoming Addendum 1. Closed

Does the City anticipate Right of Way acquisition to be completed as part of the scope, and within the time frame listed Scope of Services, Introduction: 270 Calendar days or less from the issuance of the NTP?

Yes. However, the County will consider the Consultant’s proposed delivery schedule for overall project design during Phase 2.

Closed

9 Is there a DBE requirement? No. Closed