ROADEO25R_Price_Form.xlsx

This document is a Price Form (Appendix 2) for the ROADEO25R procurement, apparently involving the State Highway Administration (SHA). The document details pricing for a multi-day seminar/conference, with estimated attendance of 155 participants, covering room rates, meal services, and seminar-related expenses across four days. The pricing form includes line items for accommodations (14-155 room nights), meal services (breakfast, lunch, dinner), conference rooms, AV equipment, and associated facilities rental.

The pricing structure is comprehensive yet currently shows $0.00 for all unit prices, suggesting this is a template for bidders to complete. The document indicates SHA is tax-exempt and expects bidders to include occupancy taxes in unit pricing. Estimated quantities are provided for rooms, meals, and conference services, with a note that final numbers will be confirmed one week prior to the conference. The form requires detailed completion by the bidder, including company information, authorized representative signature, contact details, and tax identification numbers. A 20% food service charge allowance is built into the pricing model, and the form appears designed to capture all potential conference-related expenses in a standardized format.