RMCDS - Product Description Draft.docx

Rocky Mountain Cancer Data Systems TAC Number: VA-24-00059780

PRODUCT DESCRIPTION

DEPARTMENT OF VETERANS AFFAIRS

Office of Information & Technology Development, Security & Operations

Rocky Mountain Cancer Data Systems

Date: May 30, 2024

TAC: VA-24-00059780

Product Description Version Number: 1.0

1.0 REQUIREMENTS

The Department of Veterans Affairs (VA) Central Cancer Registry (VACCR) is a centralized repository for all cancer registry data being collected in VA’s 131 cancer programs. The data is extremely detailed with approximately 1,000 data elements per cancer incidence report being collected in the field and transmitted to the VACCR. The data contains full and expanded demographics, cancer identification, staging (up to 5 different schemes) and extent of disease, first course of treatment, performance measures, outcomes, recurrences/progressions and subsequent therapies. The Rocky Mountain Cancer Data Systems (RMCDS) software is a specialized central registry software that permits the aggregation of cancer registry data into a unified and cohesive single database and is in use by 15 state central cancer registries.

The software specifically provides for a cooperative, cost effective, efficient and functional cancer registry program with responsive support to meet the needs of the VACCR and includes the following functionalities to ensure that the VACCR correctly aggregates the care given to military Veterans:

a. Password security

b. Encryption enabled

c. Auto coding of data elements as needed for format and valid codes

d. Extensive error checking, field/interfield/standard/expanded Edits

e. Abstraction and printing with codes and/or English meanings

f. Ability to add new fields (extended dataset) as necessary to meet VA needs

g. Database query and ad hoc report generation

h. Search speed necessary to quickly compile a minimum of 750,000 cases (present total caseload)

i. Frequency distributions, calculations for percentage, cumulative percentage, median, mode and standard deviation

j. Cross tabulations, two and three way with controlling variable

k. Standardized summary reports

l. Actuarial and Kaplan-Meier survival reports

m. Subset creation

n. Industry standardized reports (“canned reports”)

o. Multiple database handling (creation of multiple specialty databases)

p. Interfacing with graphics packages

q. Interfacing with statistical programs

r. Data matching and linkages

s. Data extraction in various formats to include ASCII, NAACCR, etc.

t. Annual data approximation needs of 50,000 to 55,000 new cases per year

u. Single license for installation at the Washington DC VAMC server platform

v. Automatic ftp/web enabled software updates, minimum of six (6) times per year to meet standard setter and user identified problem corrections.

PERIOD OF PERFORMANCE: 12 Month Base Period with four (4) six (6) Month Option Periods to be exercised at the Governments discretion.

BASE PERIOD (12 Mo)

Period of Performance: October 1st, 2024 to September 30th, 2025

OPTION PERIOD 1

Period of Performance: October 1st, 2025 to March 30th, 2026

OPTION PERIOD 2

Period of Performance: April 1st, 2026 to September 30th, 2026

OPTION PERIOD 3

Period of Performance: October 1st, 2026 to March 30th, 2027

OPTION PERIOD 4

Period of Performance: April 1st, 2027 to September 30th, 2027

2.0 NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL ELECTRONIC AND INFORMATION TECHNOLOGY PROCUREMENTS

On January 18, 2017, the Architectural and Transportation Barriers Compliance Board (Access Board) revised and updated, in a single rulemaking, standards for electronic and information technology developed, procured, maintained, or used by Federal agencies covered by Section 508 of the Rehabilitation Act of 1973, as well as our guidelines for telecommunications equipment and customer premises equipment covered by Section 255 of the Communications Act of 1934. The revisions and updates to the Section 508-based standards and Section 255-based guidelines are intended to ensure that information and communication technology (ICT) covered by the respective statutes is accessible to and usable by individuals with disabilities.

2.1 SECTION 508 – INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) STANDARDS

The Section 508 standards established by the Access Board are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure ICT. These standards are found in their entirety at: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines. A printed copy of the standards will be supplied upon request.

Federal agencies must comply with the updated Section 508 Standards beginning on January 18, 2018. The Final Rule as published in the Federal Register is available from the Access Board: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule.

The Contractor shall comply with “508 Chapter 2: Scoping Requirements” for all electronic ICT and content delivered under this contract. Specifically, as appropriate for the technology and its functionality, the Contractor shall comply with the technical standards marked here:

SCHEDULE FOR DELIVERABLES

Due 30 days after contract award Electronic submission to: VA PM, COR, CO.

Inspection: destination Acceptance: destination

2.2 COMPATABILITY WITH ASSISTIVE TECHNOLOGY

The standards do not require installation of specific accessibility-related software or attachment of an assistive technology device. Section 508 requires that ICT be compatible with such software and devices so that ICT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software.

2.3 ACCEPTANCE AND ACCEPTANCE TESTING

Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the Section 508 Chapter 2: Scoping Requirements standards identified above.

The Government reserves the right to test for Section 508 Compliance before delivery. The Contractor shall be able to demonstrate Section 508 Compliance upon delivery.

3.0 INFORMATION TECHNOLOGY USING ENERGY-EFFICIENT PRODUCTS

The Contractor shall comply with Sections 524 and Sections 525 of the Energy Independence and Security Act of 2007; Section 104 of the Energy Policy Act of 2005; Executive Order 13834, “Efficient Federal Operations”, dated May 17, 2018; Executive Order 13221, “Energy-Efficient Standby Power Devices,” dated August 2, 2001; and the Federal Acquisition Regulation (FAR) to provide ENERGY STAR®, Federal Energy Management Program (FEMP) designated, low standby power, and Electronic Product Environmental Assessment Tool (EPEAT) registered products in providing information technology products and/or services.

4.0 ELECTRONIC DELIVERY

The software licenses and support confirmations shall be electronically delivered to the following recipients within seven (7) days of award:

Primary: Name: Adam J. Breazzano Email: adam.breazzano@va.gov

Alternate Name: Leann M. Ticknor Email: leann.ticknor@va.gov

2nd Alternate Name: Dr. Dalia A. Mobarek Email: Dalia.Mobarek@va.gov

5.0 GENERAL REQUIREMENTS

5.1 VA TECHNICAL REFERENCE MODEL

The Contractor shall support the VA enterprise management framework. In association with the framework, the Contractor shall comply with OIT Technical Reference Model (VA TRM). The VA TRM is one component within the overall Enterprise Architecture (EA) that establishes a common vocabulary and structure for describing the information technology used to develop, operate, and maintain enterprise applications. Moreover, the VA TRM, which includes the Standards Profile and Product List, serves as a technology roadmap and tool for supporting OIT. Architecture & Engineering Services (AES) has overall responsibility for the VA TRM.

5.2 SOCIAL SECURTIY NUMBER (SSN) REDUCTION

The Contractor solution shall support the Social Security Number (SSN) Fraud Prevention Act (FPA) of 2017 which prohibits the inclusion of SSNs on any document sent by mail. The Contractor support shall also be performed in accordance with Section 240 of the Consolidated Appropriations Act (CAA) 2018, enacted March 23, 2018, which mandates VA to discontinue using SSNs to identify individuals in all VA information systems as the Primary Identifier. The Contractor shall ensure that any new IT solution discontinues the use of SSN as the Primary Identifier to replace the SSN with the Integrated Control Number (ICN) in all VA information systems for all individuals. The Contractor shall ensure that all Contractor delivered applications and systems integrate with the VA Master Person Index (MPI) for identity traits to include the use of the ICN as the Primary Identifier. The Contractor solution may only use a Social Security Number to identify an individual in an information system if and only if the use of such number is required to obtain information VA requires from an information system that is not under the jurisdiction of VA.

5.3 INTERNET PROTOCOL VERSION 6 (IPV6)

The Contractor solution shall support Internet Protocol Version 6 (IPv6) based upon the memo issued by the Office of Management and Budget (OMB) on November 19, 2020 (https://www.whitehouse.gov/wp-content/uploads/2020/11/M-21-07.pdf). IPv6 technology, in accordance with the USGv6 Program (https://www.nist.gov/programs-projects/usgv6-program/usgv6-revision-1), NIST Special Publication (SP) 500-267B Revision 1 “USGv6 Profile” (https://doi.org/10.6028/NIST.SP.500-267Br1), and NIST SP 800-119 “Guidelines for the Secure Deployment of IPv6” (https://doi.org/10.6028/NIST.SP.800-119), compliance shall be included in all IT infrastructures, application designs, application development, operational systems and sub-systems, and their integration. In addition to the above requirements, all devices shall support native IPv6 and dual stack (IPv6 / IPv4) connectivity without additional memory or other resources being provided by the Government, so that they can function in a mixed environment. All public/external facing servers and services (e.g. web, email, DNS, ISP services, etc.) shall support native IPv6 and dual stack (IPv6 / IPv4) users and all internal infrastructure and applications shall communicate using native IPv6 and dual stack (IPv6 / IPv4) operations.

5.4 SOFTWARE AND LICENSING REQUIRMENTS

The Contractor shall be responsible for the provision of all software licenses and any associated licensing maintenance required for any development, delivery, integration, operation, and/or maintenance associated with its proposed application(s), software products, software solution, and/or system including, but not limited to, any and all application(s), software and/or software products that comprise, are a part of, or integrate with the Contractor’s proposed application(s), software products, software solution, and/or system for the life of any resulting contract.

6.0 POINTS OF CONTACT

VA Program Manager

1615 Woodward Street Austin, TX 78772

Contracting Officer

Contracting Officer’s Representative

1615 Woodward Street Austin, TX 78772

VA Contract Specialist

7.0 INFORMATION SECURITY CONSIDERATIONS:

The Assessment and Authorization (A&A) requirements do not apply and a Security Accreditation Package is not required.

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