RM Online EFOJ 15 JAN 20 Redacted.pdf

AQ Control No: 19-034 PARC Control No:______

Contractor: CACI Program: RM Online

JUSTIFICATION REVIEW DOCUMENT

Federal Acquisition Regulation (FAR) PART 16 EXCEPTION TO FAIR OPPORTUNITY

JUSTIFICATION

Supply/Service: Resource Management (RM) Online Application Support.

Authority: 10 U.S.C. 2304c(b)(2) as implemented by FAR Part 16.505(b)(2)(i)(B) – only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

Amount:

Prepared by:

ARNG-RMN COR Date: 20NOV19 Email:

Contracting Officer:

Contracting Officer Date: 20NOV19 Email:

Technical:

Budget Analyst Date: 20NOV19 Email:

Requirements:

Chief, Budget Execution Branch Date: 20NOV19 Email:

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Program Manager: DSN:

Date: 20NOV19

Legal Counsel: DSN:

Date: 20NOV19

Command Advocate For Competition: DSN:

Date: 20NOV19

Contractor: CACI Program: RM Online

Federal Acquisition Regulation (FAR) Part 16 Exception to Fair Opportunity Justification Under Multiple Award Indefinite Delivery Contracts

1. Contracting Activity: National Guard Bureau, Operational Contracting Division at 111 S.

George Mason Drive; Arlington, Virginia 22204.

2. Description of Action: Army National Guard (ARNG)-RMN requests a Firm Fixed Price Task Order under contract W52P1J-18-D-A138; CACI ISS Inc. (CACI), 14370 Newbrook Drive, Chantilly, VA 20151. The Government projects an award by 1 December 2019 and will use fiscal year 2020 Operation and Maintenance funds for the base year of this contract. An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(j)(B).

3. Description of Supplies/Services: Resource Management (RM) Online application support, which consists of routine maintenance and help desk support. This contract will support ARNG Headquarters (HQs) at Arlington Hall. The required RM Online application support includes maintenance, sustainment of the existing application, and maintenance of the system accreditation. The RM Online application is an enterprise intranet system whose components represent the pillars of RM to include Budget, Manpower, Information Analysis, and Personnel Management. The RM Online manpower modules described below are used primarily by ARNG Headquarters and ARNG’s Staff Officers to prepare, execute, and standardize all command submissions to DA which effects approximately 5,000 plus civilian and military positions and are needed in the future until GFEBS or another system provide this data.

Manpower POM (PBG) Module. Allows users to maintain manpower Program Budget Guidance (PBG) (i.e., Requirements, Authorizations and Audits) and to develop manpower Schedule 8 issues for annual Program Objective Memorandum (POM) submissions. Manpower Documentation Table of Distribution & Allowance (TDA) Module. Allows users to maintain and submit proposed TOA data for the annual Command plan and out-of-cycle submissions.

Additionally, RM Online tracks, manages, and reports time sensitive requirements to HQDA for importing into Force Management Systems (FMS) Web. Lastly, RM Online serves as the interface between Manpower POM (PBG) Module & Manpower Documentation (TOA) modules to run reports/queries to ensure TOA submissions balance with the PBG. Personnel Module.

Allows users to verify civilian personnel data from DCPDS/HQ ACPERS with TOA Para/Line & AMSCO. Additionally, RM Online interfaces with the Manpower Documentation TOA module to align faces-to spaces documents and identify records requiring corrections.

Contract Period Start & End Dates Period Price Base Year 1 Dec 19 – 30 Nov 20 1st Option Period 1 Dec 20 – 31 May 21 2nd Option Period 1 Jun 21 – 30 Nov 21 3rd Option Period 1 Dec 21 – 31 May 22 4th Option Period 1 Jun 22 – 30 Nov 22 5th Option Period 1 Dec 22 – 31 May 23 6th Option Period 1 Jun 23 – 30 Nov 23 7th Option Period 1 Dec 23 – 31 May 24 8th Option Period 1 Jun 24 – 30 Nov 24 52.217-8 Option 1 Dec 24 – 31 May 25

TOTAL

Contractor: CACI Program: RM Online

4. Authority Cited. 10 U.S.C. 2304c(b)(2) as implemented by FAR 16.505 (b)(2)(i)(B) – Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

5. Reason for Authority Cited. CACI developed the RM Online application in 1999 for AMC and has been the sole source vendor to provide continued RM Online support to DoD, including ARNG, for the past twenty years. The Office of the Deputy Assistant Secretary of the Army for Financial Information Management (DASA-FIM) is currently leading an effort to consolidate all Army activities using the RM Online software. DASA-FIM intends to complete this consolidation by 31 December 2019 and is currently in the process of finalizing the award with CACI. This contract provides National Guard Bureau a 3 month base period plus three (3), three

(3) month option periods to cover this requirement until the consolidation is complete. The RM Online support services provided by CACI are highly specialized in that there are currently no in-house resources that can provide RM Online. CACI was the original developer of RM Online and has provided contract support for this application the past twenty years. The technical expertise that has been developed since its inception in 1999 is extensive.

The Army has recognized efficiencies by sharing the cost of the Database Administrator function and the help desk support amongst other commands, thereby reducing costs and realizing Army efficiencies, which has spurred the Government to consolidate this requirement among commands within the Army. Having different vendors, performing system configuration, patches, and/or code changes would eliminate version control and synchronizing opportunities, further reducing cost efficiency. Additionally, having different vendors performing these functions would require separate accreditations to be maintained at a considerable cost to the Government.

In the management of this contract, CACI provides system wide updates and new functionality to meet various organizational needs across the US Army at no additional costs to other Army organizations. As organizations develop new functionalities, CACI develops or modifies RM Online to meet that need plus CACI offers this new functionality to the rest of the DA user community at no additional cost. By using the single DoD-wide source provider for RM Online, the Army has been able to recognize efficiencies and cost savings by sharing functionality amongst commands, thereby eliminating duplication of efforts and unnecessary waste in spending costs. These efficiencies would no longer be available if award is made to another vendor because ARNG and other supported customers would be effectively removed from the network of CACI’s DoD-wide RM Online users. Competing this effort would also significantly increase the risk to the Government of unsuccessful performance through increase the complexity of having multiple contractors responsible for maintaining this software.

Risk Management Framework is the integrated information security framework that is replacing the traditional DIACAP certification process. CACI continues to support RM Online agencies in their ability to maintain certification and accreditation credentials, identify risks to the system, assess those risks, and take steps to reduce risks to an acceptable level through shared lessons learned. Introducing an additional vendor would increase certification costs because two instances of the application would be on different hosting environments and would need

Contractor: CACI Program: RM Online independent packets/certification, estimated at $100K. CACI is also integrally involved sustaining application certification for the Defense Information Systems Agency and the Defense Enterprise Computing Center.

While the Government owns the source code for the RM Online software, CACI maintains one single source code for the RM Online application, which is distributed to all commands to increase efficiencies. No other vendor has the expertise to provide this highly specialized support without substantial duplication of cost. Neither ARNG nor the Government can afford the possibility that these efficiencies will be lost if this effort is competed. In the event that this contract is competed, the ARNG HQs supported by CACI will either experience significant degradation in services or mission failures if this contract is not awarded to CACI on time. RM Online is a Government-owned system that was developed for DOD resource management professionals. It is a vital system utilized by numerous RM offices across 54 states and territories to manage resources. The inability to utilize RM Online will significantly reduce the commands' efficiencies in the collection, validation, and summarization of programming year requirements for the POM submission to the HQDA staff. It will virtually bring a halt to ARNG's manpower management because there is not a system in place that offers any of ARNG's needed capabilities. The ARNG mission depends on the continuity of operations of this RM Online application.

6. Actions to Increase Competition. The Army (Financial Management and Comptroller) is currently in the process of consolidating six Government Off The Shelf (GOTS) RM Online Databases across the following seven Army organizations: U.S Army Material Command, U.S.

Army Cyber Command, U.S. Army National Guard, U.S. Army Test and Evaluation Command, U.S. Army Intelligence and Security Command, U.S. Army Office of the Provost Marshal General, and the U.S. Army Criminal Investigation Command.

The Office of the Deputy Assistant Secretary of the Army for Financial Information Management will lead the overall consolidation effort with a completion goal by 31 December 2019. The consolidation task order is being finalized with CACI. This request is for a 3 month base period plus a 3 month option to cover this requirement until the consolidation is complete.

7. Market Research. In accordance with FAR Part 10, ARNG has conducted market research for potential alternative sources since April 2019 until present, including engagement with several Contracting Officer's Representatives (CORs) and internet searches, in an attempt to find a vehicle to replicate the ARNG requirements on this contract. Results of the market research revealed that vendors whom responded to the Request for Information (RFI) have database management, help desk support and IT services management experience.

8. Interested Sources. An RFI was posted on CHESS and thirteen (13) vendors responded expressing interest. After review of the responses it was determined that all responses except CACI were not viable vendors for this requirement since they did not demonstrate the necessary experience. Although Innovations, LLC appeared to possess RM Online experience, the contract they supported from February 2017 – July 2018 was cancelled and services not recommended.

Contractor: CACI Program: RM Online

9. Other Facts.

a. Procurement History.

(1) Task Order W9115U-06-D-0001 / 0042 was awarded on 29 July 2011 for $771,145.00 as a sole-source under FAR Part 16 Exception to Fair Opportunity Justification to CACI. Period of Performance: 1 July 2011 – 30 June 2012.

(2) Contract W9115U-12-C-5000 (bridge) was awarded on 7 September 2012 for $185,498.00 as a sole-source under FAR Part 16 Exception to Fair Opportunity Justification to CACI. Period of Performance: 1 August 2012 – 31 October 2012.

(3) Task Order W91151-13-D-0002 / 0002 was awarded on 12 December 2012 for $708,136.00 as a sole-source under FAR Part 16 Exception to Fair Opportunity Justification to CACI. Period of Performance: 1 Nov 2012 – 31 July 2013.

(4) Task Order W91151-13-D-0002 / 0008 was awarded on 22 August 2013 for $262,500.00 as a sole-source under FAR Part 16 Exception to Fair Opportunity Justification to CACI. Period of Performance: 1 August 2013 – 31 July 2014.

(5) Task Order W91151-13-D-0002 / 0012 was awarded on 6 February 2015 for $428,205.35 as a sole-source under FAR Part 16 Exception to Fair Opportunity Justification to CACI. Period of Performance: 1 August 2014 – 31 July 2015.

(6) Task Order W91151-13-D-0002 / 0019 was awarded on 31 July 2015 for $996,786.00 as a sole-source under FAR Part 16 Exception to Fair Opportunity Justification to CACI. Period of Performance: 1 August 2015 – 31 July 2016.

(7) Current Contract W91QUZ-06-D-0020 / 2Y17 was awarded on 29 November 2016 for $2,990,289.84 as a sole-source under FAR Part 16 Exception to Fair Opportunity Justification to CACI. Period of Performance: 1 December 2016 – 30 November 2019.

10. Technical Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name: Date: 20NOV19 Title: Budget Analyst Signature:

11. Requirements Certification: I certify that the supporting data un are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name: Date: 20NOV19 Title: Chief, Budget Execution Branch Signature:

Contractor: CACI Program: RM Online

12. Fair and Reasonable Cost Determination. I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable in accordance with FAR 16.505(b)(3) Pricing Orders and FAR 15.404-1 Proposal Analysis Techniques. This determination will be made using the following: cost analysis. As a part of this basis, certified cost or pricing data will be required since this is a commercial service.

Name: Date: 20NOV19 Title: Contracting Officer Signature

13. Contracting Officer Certification: I certify that this justificatio to the best of my knowledge and belief.

Name: Date: 20NOV19 Title: Contracting Officer Signature:

Approval

Based on the foregoing justification, I hereby approve the procurement of RM Online Support Services in the amount of using an exception to fair opportunity pursuant to the authority of 10 U.S.C. 2304c(b)(2) as implemented by FAR 16.505(b)(2)(i)(B) – Only one awardee is capable of providing the supplies or services, subject to availability of funds, and provided that the services herein described have otherwise been authorized for acquisition.

Name: Date: 20NOV19 Title: Command Advocate

For Competition Signature