RLP (Charlottesville VA) (3).pdf

GSA FORM R103 (03/16)

REQUEST FOR LEASE

PROPOSALS NO.

DACA00-0-00-00000

(Charlottesville, Virginia)

Offers due by January 15, 2025

To be considered for award, offers conforming to the requirements of the RLP shall be received no later than 2:00 pm, Eastern Standard Time (EST) no later than 2:00 pm, Eastern Standard Time (EST) on the date above. See “Receipt of Lease Proposals” herein for additional information.

This Request for Lease Proposals (RLP) package will terminate if funding does not become available by the due date of this notice.

This Request for Lease Proposals ("RLP") sets forth instructions and requirements for proposals for a Lease described in the RLP documents.

Proposals conforming to the RLP requirements will be evaluated in accordance with the Basis of Award set forth herein to select an Offeror for award. The Government will award the Lease to the selected Offeror, subject to the conditions herein.

The information collection requirements contained in this Solicitation/Contract, that are not required by the regulation, have been approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned the OMB Control No. 3090-0163.

RLP

TABLE OF CONTENTS

RLP

SECTION 1 STATEMENT OF REQUIREMENTS

1.01 GENERAL INFORMATION (SEP 2015)

1.02 AMOUNT AND TYPE OF SPACE AND LEASE TERM (SIMPLIFIED) (SEP 2013)

1.03 DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER (OCT 2003)

1.04 SYSTEM OF AWARD MANAGEMENT (SAM) REGISTRATION (MAY 2012)…………………………………………………..2

SECTION 2 SOLICITATION PROVISIONS

2.01 PARTIES TO EXECUTE LEASE (APR 2015)

2.02 STANDARD CONDITIONS

SECTION 3 ELIGIBILITY AND PREFERENCES FOR AWARD

3.01 BASIS OF AWARD (SEP 2015)

3.02 FEDERAL, STATE AND LOCAL CONSTRUCTION CODES

SECTION 4 HOW TO OFFER

4.01 RECEIPT OF LEASE PROPOSALS (SEP 2015)ST

4.02 PROPOSAL CONTENTS FOR LEASES (SEP 2015)

PAGE 1 GSA FORM R103 (03/16)

SECTION 1 - STATEMENT OF REQUIREMENTS

1.01 GENERAL INFORMATION (SEP 2015)

A. This Request for Lease Proposals (RLP) sets forth instructions and requirements for proposals for a Lease described in the RLP documents. The Government will evaluate proposals conforming to the RLP requirements in accordance with the Basis of Award set forth below to select an Offeror for award.

The Government will award the Lease to the selected Offeror, subject to the conditions below.

B. Included in the RLP documents are the SPACE REQUIREMENTS for Administrative Office Space

(Exhibit A), DELINEATED AREA for proposed selection (Exhibit B), LEASE including: “GSA General Clauses 3517B (08/20),” “Proposal to Lease Space.”

C. The Offeror's executed Proposal to Lease Space shall constitute a firm offer. No Lease shall be formed until the Real Estate Contracting Officer (RECO) executes the Lease and delivers a signed copy to the Offeror.

1.02 AMOUNT AND TYPE OF SPACE AND LEASE TERM (SIMPLIFIED) (SEP 2013)

A. The Space shall be in Charlottesville, Virginia within the delineated area. The delineated area is defined as: administrative space located City of Charlottesville/Albemarle County, including the area approximately 4.5 miles to the north of the city and two miles south of the city, including the area along the eastern and western sides of Route 29, within the area shown in gray on the Delineated Area map, will be considered under this advertisement, for the accomplishment of the Administrative Office mission. Space requirements are noted in the chart below with pertinent information in accordance with the SPACE REQUIREMENTS, Exhibit A.

CITY, STATE CHARLOTTESVILLE, VA

DELINEATED AREA REFERENCE EXHIBIT B

SPACE TYPE(S) ADMINISTRATIVE SPACE

MINIMUM SQ. FT. 900

MAXIMUM SQ. FT. 1,350

RESERVED PARKING SPACES

FOR GOVERNMENT VEHICLES

(OVERNIGHT)

PRIVATE VEHICLES PARKING

AVAILABLE

INITIAL FULL TERM 5 YEARS

GOVERNMENT TERMINATION

RIGHTS

30 DAY NOTICE

INITIAL FIRM TERM 1 YEAR

OPTION TERM FOUR 1-YEAR LEASE OPTIONS

B. The above factors are minimal requirements to be considered and will be included in the lease;

however, Offeror must complete and submit all documents listed on Page 6, Section 4.02 – PROPOSAL CONTENTS FOR LEASES (SEP 2015). The Government reserves the rights to make awards based on the criteria within the RLP.

PAGE 2 GSA FORM R103 (03/16)

C. Desired execution lease date is August 1, 2025, with an approximate beneficial occupancy date of

August 1, 2025 (post tenant improvements).

D. Offeror must submit completed package to the responsible Realty Specialist within the specified date and time. Number of days are calculated to include Saturdays, Sundays, and legal holidays.

E. Offeror must accept the Lease (Exhibit A) in its entirety to be considered.

1.03 DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER (OCT 2003)

An Offeror may obtain a DUNS number via the Internet at HTTP://FEDGOV.DNB.COM/WEBFORM or if the Offeror does not have internet access, you may contact Dun and Bradstreet at 1-866-705-5711 if located within the United States. If located outside the United States, you may contact the local Dun and Bradstreet office. The Offeror should indicate that it is an Offeror for a U.S. Government contract when contacting the local Dun and Bradstreet office.

1.04 SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION (MAY 2012)

The System for Award Management (SAM) Registration is a centrally located, searchable database which assists in the development, maintenance, and provision of sources for future procurements. The Offeror must be registered in the SAM prior to lease award. The Offeror shall register via the internet at HTTPS://WWW.SAM.GOV. To remain active, the Offeror/lessor is required to update or renew its registration annually.

http://fedgov.dnb.com/webform https://www.sam.gov/

PAGE 3 GSA FORM R103 (03/16)

SECTION 2 - SOLICITATION PROVISIONS

2.01 PARTIES TO EXECUTE LEASE (APR 2015)

A. If the Lessor is an individual, that individual shall sign the lease. A lease with an individual doing business as a firm shall be signed by that individual, and the signature shall be followed by the individual's typed, stamped, or printed name and the words, “an individual doing business as ______________________________________________ [insert name of firm].”

B. If the Lessor is a partnership, the lease must be signed in the partnership name, followed by the name of the legally authorized partner signing the same, and a copy of either the partnership agreement or current Certificate of Limited Partnership shall accompany the lease.

C. If the Lessor is a corporation, the lease must be signed in the corporate name, followed by the signature and title of the officer or other person signing the lease on its behalf, duly attested, and, if requested by the Government, evidence of this authority to so act shall be furnished.

D. If the Lessor is a joint venture, the lease must be signed by each participant in the joint venture in the manner prescribed in paragraphs (a) through (c) of this provision for each type of participant. When a corporation is participating in the joint venture, the corporation shall provide evidence that the corporation is authorized to participate in the joint venture.

E. If the lease is executed by an attorney, agent, or trustee on behalf of the Lessor, an authenticated copy of the power of attorney, or other evidence to act on behalf of the Lessor, must accompany the lease.

2.02 STANDARD CONDITIONS

A. Award of this lease contract and all agreements related to the obligation of the Government to make payments pursuant to the award of this Lease contemplated in this RLP are subject to U.S.

law and the availability of appropriations. Award of any lease contract under this RLP is contingent upon the availability of appropriated funds from which payments for contract purposes can be made. No legal liability on the part of the Government under this RLP or for any payment may arise until funds are made available to the Real Estate Contracting Officer for a lease contract and until the Offeror receives notice of such availability, to be confirmed in writing by the Real Estate Contracting Officer.

B. In the event sufficient funds are not made available, the Government may not make an award under this RLP. Government reserves the right to cancel this solicitation without award.

PAGE 4 GSA FORM R103 (03/16)

SECTION 3 ELIGIBILITY AND PREFERENCES FOR AWARD

3.01 BASIS OF AWARD (SEP 2015)

A. Best Value Tradeoff Approach. The Lease will be awarded to the responsible Offeror whose offer is deemed by the RECO to be most advantageous to the Government.

1. The combination of factors below is approximately equal in importance to price.

2. Proposed space will be determined by factors including costs, timing, and those award factors stated in Section 1.02 A. – LOCATION, AMOUNT, TYPE OF SPACE, AND LEASE TERM (SEP 2013).

3. A Full-Service Lease (i.e., Flat Rent) which includes maintenance, insurance, taxes, etc. is preferred.

4. Thirty-day (30) Termination Right is preferred.

B. Offeror must meet all requirements to be eligible for site evaluation visit with the designated Realty

Specialist and Service(s). Potential sites will not be considered near “Non-Compatible Businesses.”

“Non-Compatible Businesses” include, but are not limited to: adult entertainment shops (i.e., bookstores, video stores, or theatres), night clubs/bars, methadone clinics, drug rehabilitation centers, marijuana/hemp dispensaries, medical marijuana dispensaries, gun shops, liquor stores, etc.

C. Price evaluation will be based on the lowest price per square foot, according to the ANSI/BOMA Z65.1- 1996 definition for office area, which means “the area where a tenant normally houses personnel and/or furniture, for which a measurement is to be computed.”

D. If an offer contains terms taking exception to or modifying any Lease provision, the Government will not be under any obligation to award a Lease in response to that offer.

3.02 FEDERAL, STATE AND LOCAL CONSTRUCTION STANDARD/BUILDING CODES

The facility must comply with all Federal, State, and local construction standards, building codes and all other applicable laws. Any variance from these guidelines must have prior approval by the authority having jurisdiction. Where conflicts between standards arise, the build-out of the recruiting office must comply with the stringent requirements. Additional requirements for the build-out space are in the Space Requirements, Exhibit “”.

PAGE 5 GSA FORM R103 (03/16)

SECTION 4 HOW TO OFFER

4.01 RECEIPT OF LEASE PROPOSALS (SEP 2015)

A. Offeror is authorized to transmit its lease proposal as an attachment to an email. Offeror's email shall include the name, address, and telephone number of the Offeror, and identify the name and title of the individual signing on behalf of the Offeror. Offeror's signed Lease proposal must be saved in a generally accessible format (such as portable document format (pdf)), which displays a visible image of all original document signatures and must be transmitted as an attachment to the email. Only emails transmitted to, and received at, the designated Realty Specialist’s email address identified in the RLP will be accepted. Offeror submitting a Lease proposal by email shall retain in its possession, and make available upon request, its original signed proposal. Offeror choosing not to submit its proposal via email may still submit its lease proposal, by United States mail, or other express delivery service of Offeror's choosing.

B. To be considered for award, offers conforming to the requirements of the RLP shall be received no later than 2:00 pm, Eastern Standard Time (EST) on the following date at the following designated office and address, or email address:

Date: January 15, 2025

Office: USACE, Norfolk District, Real Estate Office Attn: Leigh Anne Parks Address: 803 Front Street, Norfolk, Virginia 23510-1011

Email: leigh.a.parks@usace.army.mil

C. Offers sent by United States mail or hand delivered (including delivery by commercial carrier) shall be deemed late if delivered to the address of the office designated for receipt of offers after the date and time established for receipt of offers.

D. Offers transmitted through email shall be deemed late if received at the designated email address after the date and time established for receipt of offers unless it was received at the initial point of entry to the Government infrastructure not later than 2:00 p.m. one Working Day prior to the date specified for receipt of proposals.

E. Offers may be also deemed timely if there is acceptable evidence to establish that it was received at the Government installation designated for receipt of proposals and was under the Government’s control prior to the time set for receipt of proposals; or if it was the only proposal received.

F. There will be no public opening of offers, and all offers will be confidential until the Lease has been awarded. However, the Government may release proposals outside the Government such as to support contractors to assist in the evaluation of offers. Such Government contractors shall be required to protect the data from unauthorized disclosure.

PAGE 6 GSA FORM R103 (03/16)

4.02 PROPOSAL CONTENTS FOR LEASES (SEP 2015)

The proposal shall consist of the following documents:

DOCUMENT NAME OR DESCRIPTION

Proposed Floor Plan, completed (Exhibit )

Proposed Site-Parking Plan, completed (Exhibit )

Lease, completed & signed by Offeror (Exhibit )

Proposal To Lease Space, completed & signed by Offeror (Exhibit )

Representations & Certifications, completed (Exhibit )

Certificate of Authority, completed (Exhibit )

Evidence of ownership or control of Building or site (copy of deed)

Registration in the System for Award Management (SAM). (This registration service is free of charge.)

Amendment of Solicitation/Modification of Contract, signed (Standard Form 30 (REV. 11/2016))