RLNG_Deliveries_ProcureNow_Shet.xlsx

This is a pricing table document for the City of Santa Monica's Department of Transportation (SMDOT) Renewable Liquid Natural Gas (RLNG) procurement. The procurement seeks vendor proposals to supply and deliver approximately 2,683,710 gallons of RLNG annually (approximately 310,000 gallons monthly) to fuel the municipal transit fleet on an as-needed basis with six deliveries per week. The RLNG must be produced entirely from organic waste sources and meet strict product specifications including minimum 97 percent methane content, maximum one percent ethane, and 0.5 percent other hydrocarbons with saturation pressure not exceeding 15 PSI. Bidders must demonstrate minimum three years of experience supplying RLNG to California municipal or transit agencies and provide current client references. Key dates include bid release on February 5, 2026; vendor question deadline of February 11, 2026, at 3:00 p.m. Pacific Time; electronic bid opening on February 16, 2026, at 3:00 p.m.; and bid submission deadline of February 27, 2026, at 3:00 p.m. Pacific Time. The contract term spans five years with four optional one-year renewals at the same price, terms, and conditions.

The pricing table identifies multiple cost components including SoCal Monthly Index fuel delivery pricing, RLNG gallon conversion rates, liquefaction costs, markup/discount adjustments, delivery fees, sales tax, and Low-Carbon Fuel Standard (LCFS) revenue sharing arrangements offered through fixed or variable models. Evaluation criteria include cost, experience, quality, vendor capacity and capability, financial sufficiency, character and reputation, and ability to provide future maintenance and service. Bidders must comply with all federal, state, and local regulations, maintain Commercial General Liability insurance of at least $1,000,000 per occurrence and Automobile Liability coverage of $1,000,000 per accident, and demonstrate AB32 compliance with all costs paid by the bidder. The procurement does not identify specific set-aside designations or restrictions limiting organizational types eligible to respond, nor does it reference incumbent vendors. Liquidated damages of $300 per bus per day apply for failure to meet 24-hour delivery requirements, with the City paying invoices within 30 days of delivery and receipt of documentation.