RLI-2024-125-OA - MFMP Solicitation Document.pdf

REQUEST FOR

LETTER OF INTEREST

RLI-2024-125-OA

PROFESSIONAL RECRUITING

SERVICES FOR PRESIDENTIAL

SEARCH

Release Date: March 11, 2024

Replies Due Date: 2:30 p.m. ET on March 18, 2024

Procurement Services Department Cypress Creek Administrative Center

6400 NW 6th Way, Fort Lauderdale, FL 33309

(954) 201-7455 / procurement@broward.edu mailto:procurement@broward.edu

RLI-2024-125-OA - PROFESSIONAL RECRUITING SERVICES FOR PRESIDENTIAL SEARCH

TABLE OF CONTENTS

SECTION I GENERAL INFORMATION ………………………………………………………………………….… 2

SECTION II SUBMITTAL REQUIREMENTS ………………………………………………………………………. 3

SECTION III CONTACT PERSON …………………………………..……………………………………………….. 5

SECTION IV SUBMITTAL DUE DATE ……………………………………………………………………………….. 5

SECTION V REVIEW AND CONSIDERATION …………………………………………………………………….. 6

SECTION VI SPECIAL CONDITIONS ……………………………………………………………………………….. 6

SECTION VII REQUIRED RESPONSE FORM ……………………………………..……………………………… 11

SECTION VIII ATTACHMENTS ………………………..…………………………………………………………….. 13

SECTION I – GENERAL INFORMATION

INTRODUCTION

Broward College (hereinafter referred to as the “College”) is one of the 28 institutions comprising the Florida College System governed by Sections 1001.60 et seq. of the Florida Statutes. The College provides higher education, technical, and occupational training for the residents of Broward County, Florida. The College is a community-based institution that offers a comprehensive range of programs responsive to needs and changes in the community and technology. The College operates three main campuses within Broward County, one urban center, and several satellite centers.

With the third-largest enrollment in the Florida College System, the College offers affordable, accessible education.

The College community boasts more than 45,000 students and over 3,000 full-time and part-time faculty and staff, representing more than 100 countries and providing a wealth of cultural, ethnic, and experiential backgrounds.

Up-to-date enrollment and campus community demographic data can be accessed at the link:

http://www.broward.edu/discover/Pages/Fast-Facts.aspx. The College provides over 140 programs in eight career pathways, offering specialized certificates, two- and four-year degrees, non-degree training, workforce readiness, and an extensive list of continuing education curricula.

PURPOSE

This Request for Letter of Interest (RLI) aims to identify a single qualified company to provide Professional Recruiting Services for a Presidential Search. The following will be required:

• Organize the search to ensure a strategic, efficient, and broad-reaching approach in attracting the best candidates for the position of College President.

• Recruit a talented pool of candidates.

• Review and evaluate candidates.

• Facilitate the scheduling of interviews.

• Support the negotiation, appointment, and transition.

• Provide five (5) references.

• If selected, provide confirmation of the ability to meet the recruiting timeline of presenting qualified candidates to the College on May 7, 2024.

• Proposed fee schedule.

SCOPE OF WORK

To provide the College with Professional Recruiting Services for a Presidential Search, including but not limited to assistance with:

• The development of a recommended approach for recruiting, screening, and evaluating candidates (search methodology).

• Assuming primary responsibility for actively reaching out and soliciting individuals with superior qualifications to encourage their inclusion in the pool of prospects. This includes contacting potentially qualified candidates from a wide range of backgrounds and experiences, including those with diverse experiences outside academia. Efforts may range from distributing announcements in professional journals to extensive personal interactions with prospective candidates.

• Maintain all applications, resumes, and related materials in a manner consistent with Florida and federal law requirements and designed to preserve the confidentiality of all prospects for the position.

• Convene meetings and engage in active and ongoing interaction throughout all stages of the recruitment and selection process with members of the Board of Trustees and the Vice President for Human Resources, Talent and Culture.

• Assisting in the review and summary of all applications.

• Prepare and present interim progress reports to the Board of Trustees as requested.

• Facilitate Board interviews of final candidates and assist in finalizing the terms and conditions of employment for the successful candidate, if requested.

• Provide a list of references for candidates identified as semi-finalists.

http://www.broward.edu/discover/Pages/Fast-Facts.aspx

• Prepare a position profile to inform potential candidates about the College and the necessary qualifications, opportunities, and challenges of this position.

• Initiating a wide-ranging advertising and outreach strategy.

• Providing drafts of correspondence and communication to the Board of Trustees and candidates.

NOTE: The Respondent may describe any additional and/or complimentary services that may not have been listed previously in the scope of work and would like to include in their offer.

SECTION II - SUBMITTAL REQUIREMENTS

All replies to this RLI should include the following information and be organized and tabbed in a manner consistent with this section to facilitate review. Replies will be evaluated as established in SECTION V – REVIEW AND

CONSIDERATION.

The Reply shall consist of a cover title page, a table of contents, and the separately tabbed sections summarized below and described herein.

Cover Page. The cover page should clearly indicate the following information:

RLI Number.

Title of Reply.

Respondent’s name.

Name, phone number, and email address of person who can respond to inquiries regarding the Reply.

Table of Contents.

TAB 1 – REQUIRED RESPONSE FORM

TAB 2 – GENERAL INFORMATION

TAB 3 – ORGANIZATIONAL PROFILE

TAB 4 – SCOPE OF WORK

TAB 5 – PROPOSED FEE STRUCTURE

TAB 6 – LICENSES AND OTHER MATERIALS

TAB 1 – REQUIRED RESPONSE FORM

Submit the Form with all required information completed and all signatures as specified. Any modifications and/or alterations to this form shall not be accepted, and responses may be rejected. The enclosed original REQUIRED RESPONSE FORM will be the only acceptable form.

TAB 2 – GENERAL INFORMATION

Include under this tab the following:

A. Letter of Transmittal. The transmittal letter should include a brief abstract, including experiences and strengths of the respondent, of no more than one (1) letter-size page stating the respondent’s understanding of the nature and scope of work to be provided and the respondent’s capacity to assist the College with the required services.

B. Acknowledgement of Released Addenda to RLI. The College reserves the right to issue any addendum modifying any portion of this RLI. Caution is given that certain addenda may be required to be submitted with replies as specified in the addenda. It is the prospective Respondent’s responsibility to verify they have received all released addenda. It thereby must include acknowledgment (as per addenda instructions when addenda are released) of any addenda that must be submitted with a reply.

C. Letter of Insurability. Submit a letter of insurability per coverage outlined in Special Condition 14 –

Insurance Requirements. Certificate of Insurance (COI) will not be considered in lieu of the letter of insurability in reply to submittal.

TAB 3 – ORGANIZATIONAL PROFILE

In no more than 10 pages, describe Respondent’s qualifications and recent and related experience. General marketing materials or descriptive examples of Respondent’s past work may be included (not counted against the 10-page limit for this section). Submit the following information necessary to assess the respondent’s capacity to provide the required services, including:

A. Company Profile. Number of years in business, including operation under other company names, providing services the same or similar as described herein.

Provide a brief history of the company (when founded, where, by whom, etc.). What is the primary business focus of the company?

Provide the company’s legal/registered name, company mailing and physical address, company website URL

What is the size of the firm and organizational chart?

How many consulting clients does the company currently have?

What is the company's client turnover (gains and losses) over the last three years?

How many full-time employees are employed by the company?

Ownership structure (e.g., employee-owned).

B. Resumes. Resumes of individuals who will have a direct role in the performance and supervision of this engagement and contact information such as e-mail, telephone and facsimile numbers. Profile of local (Miami-Dade, Broward, or Palm Beach Counties) account representative(s), direct project staff, and their training and applicable experience. Included resumes will not be counted against the 10-page limit for this section.

C. Financial Capacity. Submit Dun & Bradstreet Duns Number (D-U-N-S #). The College may request one or more D&B reports to assess the respondent’s financial capacity or may request other information (e.g.

audited financial statements) after reply submittal. If the respondent is not currently registered at D&B, you are required to do so before submitting your reply to the College.

D. References. Submit a list of five (5) clients, preferably higher education institutions, within the last three years for which the respondent has performed services similar to those described herein. For each client, submit a brief scope of work, service date(s), contact person, and contact information. The College reserves the right to contact any former and/or current client to verify the information submitted and reference check.

E. Litigation History. Provide a statement of any litigation or regulatory action filed against your company in the last five years. If an action has been filed, state and describe the litigation or regulatory action filed, and identify the court or agency before the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. For joint venture or team respondents, submit the requested information for each member of the joint venture or team.

TAB 4 – SCOPE OF WORK

In no more than 10 pages, describe the proposed approach to deliver the services sought by this RLI. Discuss high-level schedules. Identify any anticipated challenges and describe how they will be managed. Clearly identify the scope of work the company can provide based on the services described in SECTION I – GENERAL

INFORMATION.

Consequently, the Respondent should clearly describe in detail how the Respondent would approach, execute, and deliver information and materials to meet the needs of the College.

Describe any unique or special services or benefits offered or advantages to be gained by the College from doing business with Respondent. Describe creative/innovative ideas specific to the College that the Respondent believes will enhance services offered to the College. Describe any conflicts of interest you may have or encounter in working with the College.

TAB 5 – PROPOSED FEE STRUCTURE

A. Outline separate proposed fee structures for the College. Indicate all services you offer to provide and their associated fees. The stated fee schedule must include all charges associated with your service provisions, the fees must reflect your costs in their entirety. The College reserves the right to negotiate, set, control, and/or adjust the fee/commission/rebate/rate structure.

B. If hired, will your company receive any other compensation for working with this account that has not yet been revealed? If yes, what is the form of compensation?

TAB 6 – LICENSES AND OTHER MATERIALS

The Respondent must submit all active business licenses, registrations, and certifications as applicable, documenting that the Respondent is fully licensed to conduct relevant business in the State of Florida.

Occupational/business licenses are required as applicable. Include any additional information that Respondent believes is necessary for the College to assess Respondent’s ability to deliver the requested services.

Include ATTACHMENT C – VENDOR CONFLICT OF INTEREST FORM under TAB 6.

SECTION III - CONTACT PERSON

Interested parties must limit all communications concerning this RLI to the Procurement Officer stated in this section. No other College employee or District Board of Trustee member may be contacted. Any verbal and/or written information received by vendor(s), obtained by any means other than this RLI document or by addenda shall not be binding on the College. If necessary, an Addendum will be issued.

Contact: Orlando Aponte Email: oaponte@broward.edu Telephone: 954-201-7897 Fax: 954-201-7330

SECTION IV - SUBMITTAL DUE DATE

To maintain comparability and facilitate the review process, it is strongly recommended that submittals be organized in the manner specified herein. Include all information requested herein in your submittal. The College has implemented E-Bidding and will only accept electronic submittals via DemandStar at www.demandstar.com.

RLI Due Date: Monday, March 18, 2024, at or before 2:30 p.m. ET.

Digital copies must not be larger than 150 MBs for each document size and not the collection of them.

Files submitted must be formatted and enabled for printing in page-size letters as applicable.

The College may request clarifications and additional information after submission.

The College shall not be responsible for delays caused by any occurrence.

In the event of technical difficulties when submitting documents, contact DemandStar at support@demandstar.com or call (206) 940-0305.

Responses must be submitted as established in SECTION II – SUBMITTAL REQUIREMENTS. Submittals received after this date and time will not be considered.

When submitting your reply electronically through DemandStar, please allow sufficient time to complete the online forms and upload documents. If you are in the middle of uploading your documents at the closing time, the system will stop the process and your response will not be received by the system.

Any change to solicitation calendar dates and/or events will be posted on the Broward College Procurement Services website: http://www.broward.edu/community/vendor/Pages/procurementservices.aspx mailto:oaponte@broward.edu http://www.demandstar.com/ mailto:support@demandstar.com http://www.broward.edu/community/vendor/Pages/procurementservices.aspx

SECTION V – REVIEW AND CONSIDERATION

The reply will be assessed based on the information submitted in response to SECTION II – SUBMITTAL REQUIREMENTS of this RLI. The College reserves the right to interview one or more respondents prior to consideration. The College reserves the right to enter into negotiations with a respondent or respondents to develop a mutually beneficial agreement for services. The College reserves the right to negotiate any term, condition, or pricing unless clearly otherwise stated herein. The College reserves the right to reject any and all responses.

Further consideration will be given to the most responsible and responsive respondent based upon, but not limited to, the following criteria where applicable and only that which can be reasonably determined as evidenced by required RLI responses:

The fee structure and the effect of the response/offer.

The quality of the services offered to be supplied, its conformity with specifications, and compatibility with the goals of the College.

The ability, capacity, and skill of the respondent to perform and/or provide the services required.

The character, integrity, reputation, judgment, experience, and efficiency of the respondent.

The quality of performance on previous contracts for similar services with the College, or with other higher education institutions.

Consequently, further consideration will be given to the Respondent providing the most advantageous response and best overall value considering both technical and fee factors. Further consideration is not based solely on the lowest cost. The decision as to the most advantageous offer is solely at the College’s discretion.

The College is not required to act upon any information obtained from this RLI. For the avoidance of doubt, any subsequent agreement for Professional Recruiting Services for Presidential Search that the College may consider or adopt may be procured without a competitive solicitation based upon the exception available to the College in FDOE Rule 6A-14.0734(2)(f) and College Policy 6Hx2.6.34 for such purchases.

The protest provisions stipulated in Florida Statute 120.57 are not applicable to this RLI.

SECTION VI - SPECIAL CONDITIONS

1. Confidential and Proprietary Information. The College is subject to Chapter 119, Florida Statutes, the

"Public Records Law". No claim of confidentiality or proprietary information in all or any portion of a response to the RLI will be honored unless a specific exemption from the Public Records Law exists and it is cited in response to the RLI.

2. Minimum Experience Requirement. To respond to this RLI and be considered for award, a company must have at least five years of proven experience in providing Professional Recruiting Services for a Presidential Search of similar size and scope, within the State of Florida is highly preferred. Failure to meet this minimum requirement may result in disqualification of a Respondent.

3. Reliance on Information. Information made available by the College in connection with this solicitation is provided without representation, warranty, guarantee, or promise by the College, expressed or implied, with respect to accuracy, completeness fitness or usability for any purpose. Respondent will at its cost perform due diligence and will rely solely and exclusively on the results of such activities and its experience and expertise and not on any statement, projection, estimate, description, information, data, or document furnished by the College.

4. Submissions Property of the College. All materials submitted during the RLI process become the property of the College, which shall have the right to use such ideas or adaptations of such materials without cost or charge, regardless of the selection of rejection of a reply. The College may adopt all or part of any reply.

5. College Privileges. The College reserves the right to accept or reject any or all qualifications and to consider the respondent who, in the opinion of the College, will best serve the interest of the College. The

College reserves the right to reject any respondent who has previously failed to perform on contract(s) of a similar nature or who, in the opinion of the College, is not able to successfully perform the requirements of the College. The College reserves the right to request additional qualifications if it deems necessary to do

so. The College reserves the right to assess the respondent’s performance based on any reference submitted by the respondent or any reference which the College may request from other entities or parties.

The College reserves the right to inspect all facilities of the respondent in order to make a determination of the foregoing if necessary. The College reserves the right to waive irregularities and technicalities in determining an eventual award.

6. Responsibility of Respondents. The respondents shall be responsible for reading, understanding completely, and complying with the requirements and scope of work of this RLI.

7. Small Business Participation. The College strongly advocates the inclusion of small business respondents in all College procurements.

8. Non-Discrimination. The parties shall not discriminate against any employee or participant in the performance of the duties, responsibilities, and obligations under this RLI because of race, age, religion, color, gender, national origin, marital status, disability or sexual orientation.

9. Governing Law. This Request for Letter of Interest (RLI), and any further action(s) resulting from same, shall be governed by and construed under the laws of the State of Florida and must have venue established in the 17th Circuit Court of Broward County, Florida or the United States Court of the Southern District of Florida.

10. Public Entity Crimes. Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit a proposal on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity over the threshold amount provided in Section 287.017 for CATEGORY TWO [currently $35,000] for 36 months from the date of being placed on the convicted vendor list. By submitting a response to this Request for Letter of Interest (RLI), the respondent certifies that he has not been convicted of a public entity crime.

11. Prohibition against contracting with scrutinized companies. This RLI incorporates the scrutinized companies’ requirements of Florida Statutes Sections 287.135(2), 287.135(4), 215.473, 215.4725, and any related sections. By submitting a response to this RLI, the Respondent certifies its compliance with these sections.

12. Compliance with Laws. Each party shall comply with all applicable federal and state laws, codes, rules, and regulations in performing its duties, responsibilities, and obligations pursuant to this RLI.

13. Assignment. Neither this RLI or any interest herein may be assigned, transferred, or encumbered by any party without the prior written consent of the other party. There shall be no partial assignments of this RLI, including, without limitation, the partial assignment of any right to receive payments from the College.

14. Insurance Requirements. Proof of the following insurance will be furnished by any Vendor to the College by a Certificate of Insurance within ten days of notification by the College.

A. Commercial General Liability:

Each Occurrence $1,000,000 Personal & Adv. Injury $1,000,000 General Aggregate $5,000,000 Products–Completed Operations $5,000,000 Policy must contain contractual liability coverage.

B. Automobile Liability (if commercial autos will be used) Including Owned, Non-owned, and Hired vehicles.

Each Occurrence $1,000,000

C. Professional Liability Each Occurrence $5,000,000 General Aggregate $5,000,000

D. Cyber Liability. If the vendor will have access to the College networks, systems, access to student or employee data, or at the discretion of the College’s Office of Risk Management, liability policies shall include this coverage with limits of no less than $1,000,000.

E. Worker's Compensation by Florida Statutory Limits and Employer’s Liability Insurance. If claiming exemption from this coverage, the vendor must provide evidence of exemption from the State of Florida. More information can be found at http://www.myfloridacfo.com/Division/WC/

F. Insurance Certification must contain a provision for notification to College of 30 days in advance of any material change in coverage or cancellation.

G. If any required policies provide coverage on a “claims-made” basis, then insurance must be maintained, and evidence of insurance must be provided for at least three years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another “claims-made” policy form with a retroactive date before the contract effective date, the vendor must purchase “extended reporting” coverage for a minimum of three years after completion of contract work.

H. The College shall be named as an additional insured with reference to this RLI, as follows: “The

District Board of Trustees of Broward College, Florida is additional insured with respect to General Liability (and Excess Liability if issued) in regard to the terms, conditions, and agreements of RLI- 2024-125-OA entitled PROFESSIONAL RECRUITING SERVICES FOR PRESIDENTIAL SEARCH from date of commencement to six months after date of completion”.

I. The Insurance policies shall be issued by companies qualified to do business in the State of Florida and grant the College 30 days of advanced written notice of cancellation, expiration, or any material change in the specified coverage. The insurance companies must be rated at least A-VI by AM Best or Aa3 by Moody’s Investor Service. All policies must remain in effect during the performance of the contract.

J. All certificates must be addressed and sent to:

The District Board of Trustees of Broward College, Florida Office of Risk Management 6400 NW 6th Way Fort Lauderdale, FL 33309

K. All exclusions added by endorsement must be indicated.

L. Certificate must be signed by an authorized representative.

M. Broward College, Office of Risk Management may, at its discretion, require higher limits or additional coverages based on the scope of services or other factors. The College will notify the vendor if the insurance requirements differ from those stated above.

N. All policies must remain in effect during the performance of the contract. The Vendor shall promptly notify the College of any changes in insurance coverage or carrier.

The Vendor shall furnish the College proof of insurance coverage by certificates of insurance no later than ten days after formal notification. Prior to the commencement of any work, the Vendor must provide the College Procurement Services Department with a Certificate of Insurance, which is evidence of the above.

http://www.myfloridacfo.com/Division/WC/

The Vendor shall not commence any work in connection with this or any agreement until they have obtained, as a minimum, all of the above-referenced types of insurance and such insurance has been approved by the College, nor shall the Vendor allow any sub-vendor to commence work on its subcontract until the subvendor has obtained equivalent insurance and provided certificates of insurance showing the coverage to the Vendor.

The College shall be exempt from, and in no way be liable for, any sums of money that may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor and/or subvendor that obtained the insurance.

15. Vendor Conflict of Interest. This Request for Letter of Interest (RLI) is subject to the provisions of Chapter

112, Florida Statutes, as currently enacted or as amended from time to time. All respondents must disclose with their offer the name of any officer, director, or agent who is also an employee of the College. All respondents must disclose the name of any officer, director, employee or agent of firm who is also an employee of College or an immediate family member of an employee of College.

16. Adding or Deleting Campus/Center Locations: The College may, during the term of any agreement, add or delete service, wholly or in part, at any College district, campus, or center location. If a site is deleted, the quoted cost for the deleted service shall be removed from the invoice amount, if applicable. If a site is added to any agreement, the Vendor shall invoice the same amount as prices quoted for the similar site.

17. Cost of Preparation. The College will not pay any respondent the costs associated with preparing or presenting any response to this Request for Letter of Interest (RLI).

18. No Subcontracting. The Vendor MAY NOT subcontract the Professional Recruiting Services for

Presidential Search.

19. Scope Changes. The College may upon mutual agreement with the Vendor, require, by written order, changes altering, adding to, or deducting from the Contract specifications, provided that such changes are within the general scope of the Contract. Such equitable adjustments require the written consent of the Vendor, which shall not be unreasonably withheld.

20. Additional Services may be Added or Deleted. The College may, during the term of the contract, add or delete services, wholly or in part to the contract. The awarded vendor(s) shall be required to provide a quote for any additional services to be added.

21. Purchase Orders. All purchase orders shall bear the contract or solicitation number, shall be placed by the College directly with the Vendor, and shall be deemed to incorporate by reference the contract and solicitation terms and conditions. Purchase orders issued pursuant to a contract resulting from this solicitation must be received by the Vendor in a timely manner. The Vendor is obliged to fill those orders in accordance with the contract’s terms and conditions. Vendors are required to accept purchase orders specifying delivery schedules exceeding the contracted schedule even when such extended delivery will occur after expiration of the contract. The duration of purchase orders for recurring deliveries of commodities or performance of services shall not exceed the expiration of the contract by more than twelve months.

22. Contact After Release (Cone of Silence). Any respondent or a lobbyist for a respondent is prohibited from having any communication concerning this solicitation or any response with any member of the Broward College District Board of Trustees, the College President, any Review Team Member, or any other College employee after the release of the RLI and prior to the contract being awarded with the exception of communications with the office of the Associate Vice President of Procurement, unless so notified by the Procurement Services Department. A reply from any vendor will be disqualified when the respondent or a lobbyist for the respondent violates this condition of the solicitation. No verbal or written information which is obtained other than by information in this document or by addenda to this solicitation shall be binding on the College.

23. General Conditions. Respondents are to review Broward College’s (“College”) General Conditions, which are specifically incorporated by reference herein into as ATTACHMENT A. Respondents understand, agree, and confirm that the submission of a reply constitutes acceptance and agreement to these General Conditions and/or to agree upon Contract Terms. Lack of knowledge by the Respondent of the General Conditions will not constitute cause for relief from any responsibility. Respondents may propose alternate terms and conditions for review and approval by the College in the final contract.

24. Sample Contract. The sample standard contract, incorporated by reference herein to as ATTACHMENT

B, shall be the basis for any contract negotiations and resulting agreement. Respondents are strongly encouraged to review the enclosed sample standard contract. The final contract shall reference and incorporate all addenda, specifications, terms, and conditions of this solicitation, and to include Respondent’s offer, contract negotiations, and final acceptance. The College may amend any term and condition of the sample standard contract prior to final acceptance by both parties. Respondents may propose an alternate sample contract or agreement for review and approval by the College.

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SECTION VII - REQUIRED RESPONSE FORM

RLI #:

RLI-2024-125-OA

RLI TITLE:

PROFESSIONAL RECRUITING SERVICES FOR

PRESIDENTIAL SEARCH

RELEASE DATE:

MON 03/11/2024

DUE DATE:

MON 03/18/2024

TIME DUE - AT OR

BEFORE:

2:30 p.m. ET

The College has implemented E-Bidding and will only accept electronic submittals via DemandStar at www.demandstar.com

Replies received after the date and time due will not be considered. All replies shall include this REQUIRED RESPONSE FORM fully executed and included in TAB 1 of the reply. Replies must contain all information required to be included in the reply as described herein.

RESPONDENT’S INFORMATION

Respondent Name: ________________________________________________________________________

Street Address: ___________________________________________________________________________

City and State: ____________________________________________________________________________

Respondent Telephone: ____________________________ Respondent Fax: __________________________

Respondent Toll Free: ______________________________________________________________________

Contact Person: ___________________________________________________________________________

Contact Person Address: ___________________________________________________________________

Contact Telephone: ____________________________ Contact Fax: _________________________________

Contact Toll Free: __________________________________________________________________________

Internet E-mail Address: ________________________ Internet URL: _________________________________

Vendor Taxpayer Identification Number: ________________________________________________________

(1) Respondent represents, warrants, certifies, acknowledges, and agrees as follows:

(a) The RLI is a solicitation for the submission of letter of interest and is not a contract or an offer to contract.

Submission of a Reply by Respondent in response to the RLI will not create a contract between the Respondent and the College. Respondent will bear, as its sole risk and responsibility, any cost arising from Respondent’s preparation of the Reply.

(b) Respondent is a reputable company that is lawfully and regularly engaged in providing the services sought by the RLI.

(c) Respondent has the necessary experience, knowledge, abilities, skills, and resources to perform the services sought by the RLI.

(d) Respondent is aware of, is fully informed about, and is in full compliance with all applicable federal, state, and local laws, rules, regulations, and ordinances relating to performance of the services sought by the RLI.

(e) Respondent understands the terms set forth in the RLI and agrees that failure to comply may result in disqualification of Reply.

(f) All statements, information, and representations contained in Respondent's Reply are current, complete, true, and accurate. The College will rely on such statements, information, and representations in determining Respondent’s qualifications. Respondent will notify the College immediately of any material change in any matters with regard to which Respondent has made a statement or representation or provided information.

(g) Neither Respondent nor any of its officers, partners, owners, agents, representatives, employees or parties in interest have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other http://www.demandstar.com/

Respondent, company, or person to submit a collusive or sham Reply in connection with the services sought by the RLI; or to refrain from replying; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any Respondent, company, or person to fix the price or prices in the attached Reply or of any other Respondent, or to fix any overhead, profit, or cost elements of the Reply financial terms or the terms of any other Respondent, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the College or any person interested in the proposed services.

(h) The financial terms of the Reply are fair and proper. They are not tainted by any collusion, conspiracy, connivance, or unlawful agreement by the Respondent or any other of its agents, representatives, owners, employees, or parties in interest.

(2) Respondent has not given or offered to provide, nor does Respondent intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with its submission of the Reply.

(3) The individual signing this document is authorized to sign documents on behalf of Respondent and to bind

Respondent under any agreement(s) resulting from the RLI.

(4) Respondent certifies that:

(a) Respondent is not a debarred vendor or an affiliate of a debarred vendor either at the state or federal level.

(b) Respondent’s provision of services or other performance under any agreement(s) resulting from the RLI will not constitute an actual or potential conflict of interest. Respondent has disclosed in its Reply the name of any officer, director or agent who is also an employee of the College or an immediate family member of an employee of College. Respondent has disclosed any personnel related to any current or former employees of the College.

(c) Respondent has not divulged, discussed, or compared the Reply with other Respondents and has not colluded with any other Respondent or party to any other Reply.

(d) Respondent agrees to complete an unconditional acceptance of the contents of this document, inclusive of this RLI, and all attachments, exhibits, and appendices and the contents of any Addenda released hereto.

FAILURE TO SIGN THIS REQUIRED RESPONSE FORM, OR SIGNING WITH A FALSE STATEMENT, MAY VOID ANY REPLY SUBMITTED BY RESPONDENT OR ANY RESULTING AGREEMENT(S). If any additional information or disclosure is necessary to qualify or explain any of the above, please include with the Statement behind Tab 1 of the Reply.

Signature of Respondent’s Authorized Principal Date

Name of Respondent’s Authorized Principal Title of Respondent’s Authorized Principal

NOTE: Entries must be completed in ink or typewritten. This original Required Response Form must be fully executed and submitted with this RLI Submission.

SECTION VIII - ATTACHMENTS

ATTACHMENT A – GENERAL CONDITIONS

ATTACHMENT B – SAMPLE CONTRACT

ATTACHMENT C – VENDOR CONFLICT OF INTEREST FORM

PROCUREMENT SERVICES

Cypress Creek Administrative Center

6400 NW 6th Way, Fort Lauderdale, FL 33309 Phone 954-201-7455/Fax 954-201-7330

GENERAL CONDITIONS

1. SUBMITTAL OF QUESTIONS. Any questions concerning any portion of this solicitation must be received by the Contracting Officer named herein on or before the due date for submittal of questions as stated in the project calendar. If necessary, the College will issue an addendum to respond to question(s) received. Any verbal or written information which is obtained other than by information herein or by Addenda shall not be binding on the College, and information, data, and documents made available by the College in connection with this solicitation have been provided solely and exclusively for information purposes and without representation, warranty, guarantee, or promise by the College, expressed or implied, with respect to accuracy, completeness or fitness or usability for any purpose. Respondent will at its cost perform due diligence, site evaluation and pre-construction activities at its cost and will rely solely and exclusively on the results of such activities and its experience and expertise and not on any statement, projection, estimate, description, information, data, or document furnished by the College. The College will deliver the leased property and project site to party awarded the contract as-is, where-is, with all improvements, buildings, structures, infrastructure, defects and deficiencies, and with no representation, warranty, guarantee, promise, indemnity or other undertaking, express or implied, regarding the condition of the leased property or the project site or marketability, suitability for permitted use or value.

2. AWARD. In order to meet the needs of the College, award may be made by item or by group, as indicated herein. The College may make an award to one or more awardee(s) or may split award among respondents. The terms of the award shall be defined in the award recommendation document. Interested respondents may request copies of tabulations and score sheets and may request a debriefing session after award of solicitation has been completed. The College reserves the right to reject any or all proposals, to not make an award resulting from this solicitation or to withdraw this solicitation at any time.

3. CONTRACT EXTENSION. In addition to the stated term of award, the College may, in mutual agreement with the Vendor, extend the term as specified in the solicitation or resulting agreement and/or 180 days beyond the expiration date of the final expiration date.

4. CONTRACT ORDERS. Price or quantity conditions stated by any respondent will not be considered for award. The quantities listed herein are only estimates of quantities to be ordered throughout the contract period and are not a guarantee of orders. Actual quantities ordered throughout the contract period may be greater or less than the proposal estimates and shall be furnished at the fixed contract price. No guarantee is given or implied as to the total dollar value or work as a result of this solicitation. The College is not obligated to place any order for goods or services as a result of this award. Order placement will be based upon the needs and in the best interest of the College.

5. BID ITEM OFFERED. If alternates are acceptable, as stated herein, and if respondent is proposing other than the make and model specified, then complete make and model number of the item offered must be indicated on the proposal. Failure to indicate a complete make and model number for the item offered will represent that the respondent is proposing the make and model specified.

6. DESCRIPTIVE LITERATURE. When alternates are acceptable and if respondent is submitting a proposal for other than the make(s) and model(s) specified, it is required that complete descriptive technical literature on the item being proposed be submitted with the proposal or upon request. Such literature shall be in sufficient detail to indicate conformance with the specifications of the make(s) and model(s) specified. Failure to provide this descriptive literature in sufficient detail to complete the evaluation of the make(s) and model(s) offered, with this proposal or upon request, will result in disqualification of proposed alternate and may result in disqualification of entire proposal.

7. MODEL NUMBER CORRECTIONS. If the model number for the make specified is no longer available or incorrect, the replacement or correct model number should be submitted in the proposal.

8. DISCONTINUED ITEM. If a proposal item is discontinued by the manufacturer during the period of award, then the Vendor shall advise the Procurement Services Department in writing of non-availability of the proposal item and shall submit complete descriptive, technical literature on the replacement item. Replacement item shall be furnished at the same firm price offered for the original proposal item or at a lower price during the remainder of the period of award. Samples of replacement items may be required and, if requested, must be supplied for evaluation by the appropriate College staff. The College shall not be held liable for any damages incurred to sample item(s) during evaluation.

9. SAMPLES. After proposal opening and prior to award, samples of the proposed product may be required for evaluation. Samples, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the respondent's expense. Each individual sample must be labeled with respondent’s name, proposal number, and item number. Such samples when requested by the College must be furnished no later than seventy-two (72) hours after notification. Failure of respondent to either deliver required samples or to clearly identify samples as indicated may be reason for rejection of the proposal.

10. MANUFACTURER’S CERTIFICATION. Respondent must be authorized by proposed manufacturer to sell, warranty, service (depending on scope of award) item(s) proposed. The certification must be returned with the proposal in time for proposal opening or upon request. Failure to submit the completed certification will ultimately result in disqualification of proposal submitted.

11. LOCAL REPAIR FACILITY. The College may require respondent to maintain a local repair facility that can respond to service calls.

For the purpose of this solicitation, "LOCAL" repair station means location in Broward, Miami-Dade or Palm Beach County.

ATTACHMENT A - GENERAL CONDITIONS

12. BID BOND. If required herein, a Surety Bond, Certified Check, Cashier’s Check, Treasurer’s Check or Bank Draft of any State or National Bank representing five percent (5%) of the total amount of the proposal must accompany proposal. Bonding company must appear on U.S. Treasury list. Surety bonds must be submitted in the form specified by the College. No other bond form will be acceptable.

13. PERFORMANCE AND PAYMENT BOND REQUIREMENTS. If required herein, the Vendor shall execute a Performance and Payment

Bond in an amount equal to proposal costs and in accordance with the requirements of Section 255.05 Florida Statutes, as currently enacted or as amended from time to time. In addition to the requirements of Section 255.05, the Surety must be listed on the Department of Treasury's Listing of Approved Sureties (Department Circular 570) which is available through the Internet at http://www.fms.treas.gov/c570.html. The Insurance Company that issues the Bond must be licensed to do business in the State of Florida. If the Insurance Company is an out of state firm, a Power of Attorney from a Resident Agent must be properly executed and included with the bond. Bond must be furnished to the College within ten (10) days after receipt of notice of award and must comply with Florida Statutes 255.05.

14. COMMENCEMENT OF WORK/SHIPMENT. No shipment of goods or commencement of work shall begin until such time as the Vendor receives a College Purchase Order. Goods or services received prior to issuance of Purchase Order may be rejected.

15. DELIVERY. The respondent is to indicate on their response the delivery time required for each proposal item. A respondent who fails to indicate delivery time agrees to deliver items ordered within thirty (30) days from the receipt of the order. The College may reject proposals that exceed delivery greater than thirty (30) days from receipt of order.

16. INSTALLATION. If required herein, price quoted shall include on-site, inside delivery, installation, satisfactory operation, and demonstration of use of all items ordered. If Installation is not required, the Vendor shall submit complete installation/operation instructions with delivery or upon request.

17. INSPECTION AND ACCEPTANCE OF MATERIALS AND/OR SERVICE. The material and/or service delivered under this proposal shall remain the property of the Vendor until a physical inspection and actual usage of this material is made and thereafter accepted to the satisfaction of the College and must comply with the terms herein, and be fully in accord with specifications. In the event the material supplied to the College is found to be defective or does not conform to specifications, the College reserves the right to cancel the order upon written request to the Vendor and return the product to vendor, at vendor’s expense.

18. PRICE ADJUSTMENTS. Prices offered shall remain firm through each contract expiration date. If price adjustments are allowed, the

Vendor may only request price adjustment at the time of invitation to renew contract, approximately sixty (60) days prior to contract expiration, or only during other approved periods. Requests for price adjustments shall be fully documented and shall not exceed the percentage of change in the applicable index, as determined by the College, established by the Bureau of Labor Statistics (www.bls.gov).

In the event that the applicable index indicates a negative price trend, the College reserves the right to request a reduction in contract prices equal to the percentage of change. The College reserves the right to not grant price adjustments or to not renew any contract regardless of price considerations.

19. MATERIAL SAFETY DATA SHEET (MSDS). As per Florida Statute, the Right To Know Law, the College requires that Material Safety

Data Sheets (MSDS) are required for all applicable items, materials and/or substances ordered. Respondent must supply all MSDS WITH THIS BID or UPON REQUEST. An awardee who has not submitted the required MSDS will not be issued any purchase orders until the MSDS’s are received and approved by the College Risk Management Department. All MSDS submitted must be either an original as received from the manufacturer or a legible copy made from same. MSDS ON CD-ROM IS NOT ACCEPTABLE. The College’s Risk Management Department requires, for the purpose of safeguarding the health and safety of staff and/or students, that all submitted MSDS must be current and reviewed by the respondent with the manufacturer within the last calendar year. Vendor, by virtue of signing proposal, represents the MSDS as being in compliance with the above conditions. Each MSDS must include a clear delineation of chemical content(s) of product, contain all information required by Florida’s Right-To-Know Law, and should have the RFP Number and Product Item Number stated on each MSDS. The College reserves the right to request additional information from the manufacturer concerning the contents of its MSDS submitted by the respondent for the corresponding proposal item. Failure to provide this information as detailed herein may result in disqualification of bid submitted.

20. PROTECTION OF WORK, PROPERTY AND PERSONNEL. The Vendor shall at all times guard against damage and/or loss to the property of the College and shall replace and/or repair any loss or damages unless such be caused by the College.