RLDP FY25-29 Statement of Work 18MAR2024.pdf

Section C - Descriptions and Specifications

STATEMENT OF WORK

STATEMENT OF WORK

FY 2025-2029 South Pacific Division Leadership Development Program, Level 3 (LDP3)

Leadership / Training Consulting Services

1.0 GENERAL PROJECT DESCRIPTION: This statement of work (SOW) describes the leadership and training services to be provided by the contractor which are necessary for successful execution of the South Pacific Division (SPD) Leadership Development Program, Level 3 (LDP3). Participating in the program will vary but on average there will be approximately 7 to 12 participants for each program year. The program will include 4 weeks of duty time offsite and 40 hours of virtual instruction or interactive participation, of which the contractor will attend or lead each session.

2.0 PROJECT BACKGROUND:

The South Pacific Division Leadership Development Program was established in May 1999 to provide a structured opportunity within the division for leadership development across all functional areas and career programs/fields through exposure to relevant training and practical experience. It is the aim of this program to build individual confidence, encourage innovation and develop leadership skills and understanding of how the U.S. Army Corps of Engineers fits into the “big” picture among other federal, state and local agencies. The program requires a commitment of duty time and off duty time. There will be approximately 4 weeks of duty time for activities associated with completing the mandatory program elements along with 40 hours of virtual instructional materials and forums, and off- duty commitment by participants (equal or greater than the 4 weeks of duty time). There will be approximately 7, and no more than 12, participants selected each fiscal year. Participants should successfully complete the program’s common and selected option features within the program year running from 1 September to 31

August. This includes participating in all mandatory training and completing all reading, written assignments and reports.

2.1 The goals of SPD Leadership Development Program, Level 3 are the same as the overall program goals:

• Increase ability to recognize and respond to issues and challenges within and across

MSCs and Organizations

• Broaden their perspective beyond their own organization

• Learn to understand and manage change

• Understand and incorporate perspectives of peers, customers, stakeholders and industry partner

• Gain greater understanding of USACE business practices via Regional Governance

• Learn to make timely decisions with risk-based considerations

2.2 Required Content Learning Objectives for the SPD LDP3 participants:

• Understands drivers for change, including the impact on people and organizations;

evaluate alternatives for implementing change and setting strategic vision (Flexibility, Creativity and Innovation).

• Understands how change impacts them personally and how to deal with long term effects (Resilience).

• Fosters an inclusive workplace where diversity and individual difference are valued

(Diversity).

• Manages and resolves conflicts and disagreements including giving and receiving feedback (Conflict Management).

• Develop leadership skills and inspire people, and provide a learning environment

(Developing Others)

• Build teamwork and coalitions; facilitates cooperation and motivates team members to accomplish group goals (Team Building).

• Holds oneself and others accountable; accepts responsibility for mistakes

(Accountability).

• Learns decision-making skills (Decisiveness and Problem Solving).

• Learns the importance of anticipating and meeting the needs of both internal and external customers (Customer Service).

• Understands how to build successful relationships with significant constituencies

(Influencing and Negotiating).

• Understand the importance of strategic relations (Partnering).

• Understand how their job fits into the overall mission of USACE (Joint Perspective).

• Develops a working knowledge of processes for the way USACE conducts business

(Joint Perspective).

• Develops Self through Individual Development Plans; competency using effective writing skills and basic presentations.

See section 4.0 for Description of work and services.

3.0 General Roles and Responsibilities

3.1 Contractor Responsibilities: The contractor will be expected to perform the following duties, including but not limited to, those items below and further outlined in the SOW:

• Providing educational materials aligning with the Engineering Regulation (ER) 690-1-

1214, Civilian Personnel, USACE Leadership Development Program (LDP), Appendix A for Tier III proficiencies.

• Responsible for program leadership, including development of a schedule of all deliverables and their respective dates for the entire year, accountability for content, delivery, and outcomes of the leadership program.

• Plans, teaches, coaches, and facilitates/participates in meetings with LDP participants.

• Identifies, distributes, evaluates, and discusses a minimum of 5 leadership style assessments for each LDP participant.

• Prepares and distributes all rubrics, reference materials, and assessment analysis for each participant.

• Provide individual coaching for each LDP participants a minimum of four (4) 1-hour sessions throughout the program year

• Provide individual coaching for prior year LDP participants a minimum of four (4) 1-hour sessions throughout the Post Utilization Assignment year.

• Maintains one common electronic web board for LDP use, including building and maintaining web-board to track all activities each month, assignments, submitted documents, completion dates and generally tracks progress of all LDP program participants.

• Provides SPD LDP coordinator monthly reports on progress and assessment of the participants at the time they invoice for each month.

• Provides complete and detailed invoices for each activity being billed each month.

• Provides support and maintains contact with the LDP participants throughout the program year.

• Assists Regional Steering Committees by providing feedback and progress of the program weeks in support of LDP participants while they work towards meeting their

Division program requirements.

• Attends all LDP meetings/sessions as scheduled during the program year, with the exception of Washington, D.C. week in which contractor shall not be expected to attend in person. The in-person program week sessions the contractor attends take place within the South Pacific Division Region encompassing primarily California, Nevada, Utah, Arizona, and New Mexico.

• Two (2) individuals (no more and no less) shall provide the facilitation, training, and face-to-face aspects of these services.

3.2 SPD Program Manager Responsibilities (Government):

• Provides oversight and policy guidance

• Participates and approves the curriculum annually

• Attendance – discretionary

3.3 SPD Project Manager (Government):

• Assists with coordinating speakers for program meetings/sessions

• Participates and approves the curriculum annually

• Coordinates internal support to LDP participants

• Arrange internal speakers

• Handles logistics for meetings/sessions and training as required

• Attends all sessions/meetings and VTC/teleconferences

• Arrange all contracts for support of the LDP program as outlined in the SOW and the

LDP program memo.

• Responsible for ensuring payment of contractor invoices

• Attendance – discretionary

4.0 DESCRIPTION OF WORK AND SERVICES: The leadership development program is divided into four (4) program weeks and a series of virtual sessions:

Week I – Orientation - Personal /Managerial/Organizational Development;

Week II – Leadership and Teams, Skills in Public Administration;

Week III – Washington D.C. – National Policy week;

Week IV – Enterprise Leadership;

Virtual Sessions – Current Year class - Various Leadership Topics.

Virtual Sessions – Post Utilization Year class - Coaching.

The Contracting Line Items numbers (CLIN’s) noted below include information from the program syllabus and the expected accomplishments for all members of the LDP class, including the related module number. The program includes off sites during the one-year period involving specific meetings/actions. The program is ongoing throughout the year, requiring support from the contractor as indicated below.

4.1 Base Period and Optional Program Periods

CLIN’s 0001 for the Base Period, and 1001, 2001, 3001, and 4001 for Option Program Periods 1 through 4 respectively, shall be the sum total or AMOUNT of all of the line items within each specific period – the Base Period and Option Program years identified to include line items 0001 through 0010. The contractor shall be responsible for providing all unit costs and total costs for each individual line item. Incomplete line items and bid schedules may constitute grounds of disqualification from the selection process.

Curriculum Development. Includes the efforts of the contractor necessary to develop the curriculum, coordinate the dates with the SPD regional meetings, and consult and gain approval and publish the final annual curriculum and rubrics for the program. After the base period, the contractor shall only provide costs necessary to modify the previous year curriculum for the consecutive year, as necessary.

4.1.1 0001 - Development of Program Curriculum.

Utilizing the existing parameters and topics provided, the contractor shall prepare a draft curriculum for the program to discuss and review with the Senior SPD Program Manager 2-weeks after contract award. Curriculum shall include, but not be limited to the contractor’s proposed plan for completion of line items noted below, including proposed instructional materials and methods of instruction. Items which require specific attention in the curriculum include:

◼ The draft class rubric providing an outline of expectations, outcomes, and activities with scheduled face to face program week dates coinciding with SPD regional forums, scheduled virtual sessions, instructions on assignments, identification of all of the assessments, mentoring and coaching session orientation curriculum, an identification of the web tracking board and instructions on how to use it, and preparation of a draft orientation package for the LDP participants.

◼ The draft curriculum for training LDP participants aligned with the Engineering

Regulation (ER) 690-1-1214, Civilian Personnel, USACE Leadership Development Program (LDP), Appendix A for Tier III proficiencies.

◼ Development of the Web Board capturing all calendar activities, dates, assignments, and tracks participant’s completion of assignments and monthly reporting requirements.

◼ A mentoring plan providing mentoring guidelines, preparation of mentoring materials, preparation of a participant/mentor assessment form, and tracking participants’ approved mentor assignments.

◼ A Coaching plan identifying an outline of coaching expectations and outcomes, an outline of coaching topics recommended for discussion, to provide support materials for use by Districts to help in coaching their LDP participants.

◼ Proposed “Washington D.C. Week” pre-trip and post-trip writing assignments for participants which will help prepare them for the experience and identify the learning moments after they have returned.

◼ The proposed methodology for using 5 proposed assessments which clearly defines: what the assessment is meant to provide; instructions and assignments for taking the assessments; the review of the assessment results with participants; and the anticipated benefits of each to the individual and the team.

◼ The proposed feedback instrument(s) with metrics for tracking participant progress (and participant opinions); and a proposed format for the Monthly Status Reports, After

Action Reports (AARs) and post program assessment. A plan for tracking of elements and completion of the reports as required by the tasks below.

◼ Web – Board: The contractor shall be responsible for the building/maintaining the web-board, and shall include a plan for posting LDP information (AAR, etc.) on the web-board for easy access to the LDP participants and LDP program and project managers.

Based on feedback and coordination with Senior SPD Program Manager, the contractor shall finalize the program curriculum within one (1) calendar week after meeting with SPD Program

Manager on draft curriculum. The finalized curriculum shall be provided to the Contracting Officer’s Representative (COR) for review and acceptance.

Labor and other direct costs (excluding travel costs) and indirect costs (overhead) shall be priced under contract line items 0001.

4.1.2 1001A- Modifications to Approved Program Curriculum for Optional Years. For each optional year there will be no draft curriculum development. Modification cost shall include adjustments to the approved curricula from the base period year. These adjustments shall be minor and based on feedback and coordination with Senior SPD Program Manager. The contractor shall finalize the program curriculum taking no more than two (2) calendar weeks after discussion with SPD Program Manager on revised curriculum. The finalized curriculum shall be provided to the Contracting Officer’s Representative (COR) and Senior SPD Program

Manager for review and approval.

Labor and other direct costs (excluding travel costs) and indirect costs (overhead) associated with this task shall be priced under contract line items 1001A, 2001A, 3001A, 4001A

4.2 0002 - Per Student Items. The items under this paragraph identified as required items per student shall be multiplied by the number of students. The number of students for each year awarded will be finalized prior to executing the contract and the number of students shall be the multiplier for each of the line items included in this section. This will be done for each subsequent award and exercising the options.

4.2.1. 0002A - Assessments - Per Student Items. The items under this paragraph are identified as five different types of leadership assessments (e.g. Meyers Briggs, 360, etc) shall be cost out per assessment per student. The number of students for each year awarded will be finalized prior to executing the contract and the number of students shall be the multiplier for each of the line items included in this section. This will be done for each subsequent award and exercising the options:

shall be priced under contract line items 0002A1 through 0002A5, 1002A1 through 1002A5, 2002A1 through 2002A5, 3002A1 through 3002A5, 4002A1 through 4002A5.

4.2.2. 0002B - Coaching - Per Student Items. The items under this paragraph are identified as 4 hours of coaching per student per year. Coaching sessions can be divided into four (4) 1-hour, eight (8) ½ hour, or other such combinations to equal a total of four (4) hours total per student per year. Each coaching session shall be structured to identify the expectations and outcomes, and establish topics of discussion prior to each session, as well as follow up on any identified actions and tasks from each session. The number of students for each year awarded will be finalized prior to executing the contract and the number of students shall be the multiplier for each of the line items included in this section. This will be done for each subsequent award and exercising the options:

shall be priced under contract line items 0002B, 1002B, 2002B, 3002B, 4002B.

4.2.3 0002C - Review and Provide Feedback to Participants on Assignment Due-Outs. The contractor shall review and provide feedback on all participants’ assignments. The contractor shall maintain records of assignments, assessments, coaching sessions, and recommendations made with each individual participant to be reviewed periodically throughout the year. The contractor will be tracking progress as outlined in pre-work and post-work assignments, the results of assessments, and Monthly Status and After Action Reports through use of the web board to capture all of the results, so the information remains confidential to each participant.

Review and feed-back per student not to exceed 2 hours per month.

shall be priced under contract line items 0002C, 1002C, 2002C, 3002C, 4002C.

4.2.4 0002D - Coaching - Prior Program Year Students - Per Student Items. The items under this paragraph are identified as 4 hours of coaching per student per year. Coaching sessions can be divided into four (4) 1-hour, eight (8) ½ hour, or other such combinations to equal a total of four (4) hours total per student per year. Each coaching session shall be structured to identify the expectations and outcomes focusing on execution of Post Utilization

Assignment as well as career progression, and establish topics of discussion prior to each session, as well as follow up on any identified actions and tasks from each session. The number of graduated students remaining in SPD for each year awarded will be finalized prior to executing the contract and the number of students shall be the multiplier for each of the line items included in this section. This will be done for each subsequent award and exercising the options:

shall be priced under contract line items 0002D, 1002D, 2002D, 3002D, 4002D.

4.3 0003 - Program Week 1- Orientation. The items under this paragraph are in association with the first face-to-face orientation week with the participants. The contractor shall follow the approved curriculum in CLIN 0001 and each optional year (CLINs 1001A, 2001A, 3001A, 4001A). The contractor shall be prepared to review the entire program with the students during this on-site week, as well as provide the initial learning session materials. This will be an orientation meeting for all SPD LDP participants. The participants will receive an orientation on program expectations and requirements, as well as an introduction to the regional team project.

This meeting will give participants their first opportunity to partner with others, discuss the regional team project. From the early stages of the program, participants are briefed on on-going initiatives and current issues to provide for situational awareness and cross-referencing of issues.

Program Week Coordination and Preparation. The contractor, working with SPD Program

Manager, in accordance with the finalized curriculum, shall provide all assessments, pre-work assignments, articles and tools to the participants at a minimum of one month in advance of this face-to-face week with assigned deadlines established in the curriculum tracker.

Coordinate Pre-Work Assignments with Participants. The contractor, working with SPD

Program Manager, in accordance with the finalized curriculum, shall provide printed bound program notebooks for each participant. Included in the notebook shall be materials, but not limited to, an orientation briefing and program rubric, program assignment matrix with dates, agenda, mentoring materials and an orientation package clarifying roles of those associated with the LDP program and expectations of the LDP participants during the 12-month program, including discussion of each mandatory program task. Items to be presented and discussed at the orientation include the feedback instrument with metrics for tracking participant progress

(including a 360-degree feedback evaluation) and participant opinions; mentoring guidelines, mentoring materials, and a participant/mentor assessment form. In addition to the orientation of the program, the contractor shall provide instructional interactive modules on personal, managerial, and/or organizational development in accordance with ER 690-1-1214, as required in CLIN 0001 for the base year and CLIN 1001A for option years. The contractor shall communicate all pre-work, assessments, and assignments with the RLDP participants no later than one month prior to the completion deadlines. This shall be done via the web board and with an email reminder within two weeks of deadline directly with each of the participants. The contractor shall track all pre-work submitted requirements of the participants, targeting a 100% completion prior to the deadline, which is to be reported in the monthly status report to SPD management.

Facilitate Orientation Week. The contractor shall plan to provide no more than two facilitators from Monday morning through Friday afternoon, for a total of 40 hours. These facilitators shall have reviewed all participants’ information, ensure they have an understanding of each of the participant’s background and experience. The contractor shall provide all the materials developed for the program curriculum to include, but not be limited to, a compilation of the rubric, schedule of assignments, description of assessments to be taken, introduction to the web board and instructions on how to use it, and learning materials for the sessions included in Week

1. The contractor shall also provide orientation on program expectations and requirements of the monthly activities, mentoring and coaching feedback requirements. The goal of the course is for the participants to increase their self-awareness and be able to understand and build teams. This meeting will give participants their first opportunity to partner with others, discuss the regional team project (which will be coordinated with the SPD Program Coordinator). The course will be in conjunction with the SPD LDP base year and all optional years awarded. Program Orientation Attendance is required to kick-off the yearlong program. The course will be held each program year at a place to be determined.

Provide Program Week Evaluation. At the conclusion of each program week the contractor shall develop an evaluation of the content of the week to be completed by the attending participants. The contractor shall compile, analyze, and submit the results of this evaluation in a report within 2 weeks after the session.

shall be priced under contract line item 0003, 1003, 2003, 3003, and 4003.

4.4 0004 - Program Week 2- Leadership and Teams. The items under this paragraph are in association with the second face to face week with the participants. The contractor shall follow the approved curriculum in CLIN 0001 and each optional year (CLINs 1001A, 2001A, 3001A, 4001A). The contractor shall facilitate this weeklong session around the topics of leadership and team building in accordance with the approved curriculum. Program week begins Monday morning and concludes Friday afternoon.

Coordinate Pre-Work Assignments with Participants. The contractor shall communicate all pre-work, assessments, and assignments with the RLDP participants no later than one month prior to the completion deadlines. This shall be done via the web board and with an email reminder within two weeks of deadline directly with each of the participants. The contractor shall track all pre-work submitted requirements of the participants, targeting a 100% completion prior to the deadline, which is to be reported in the monthly status report to SPD management.

Facilitate Leadership and Teams Week. The contractor shall plan to provide no more than two facilitators to facilitate from Monday morning through Friday afternoon, for a total of 40 hours. These facilitators shall have reviewed all participants’ information, ensure they have an understanding of each of the participant’s background and experience. The contractor shall provide all the materials developed for the approved program curriculum for face-to-face program week 2. In addition to the established curriculum, the facilitators shall encourage off duty discussions of the regional team project, which they may choose to attend. The course will be held each program year at a place to be determined.

shall be priced under contract line items 0004, 1004, 2004, 3004, and 4004.

4.5 0005 - Program Week 3 – National Policy. The items under this paragraph are in association with the preparation of the participants for their week in Washington D.C. and their third week together. The contractor shall follow the approved curriculum in CLIN 0001 and each optional year (CLINs 1001A, 2001A, 3001A, 4001A). This week participants will travel to

Washington, D.C. and experience an overview of Government practices and policies, and a firsthand look at the government in action. Government personnel are responsible for preparation and logistics for this week. A visit to Headquarters, U.S. Army Corps of Engineers (HQUSACE) and the Pentagon will be part of the course and arrangements will be made to meet senior leaders from USACE, Pentagon (ASACW), and ACSIM. Participants will meet with USACE Senior Executive Service Members, General Officers, and other senior leaders throughout the year. The Washington D.C. National Policy Process Week will include a visit to the HQUSACE and an additional visit to, for example, the Pentagon, or Arlington National Cemetery, or the Library of Congress. After each meeting, participants should spend time analyzing lessons learned and seeking connections with the work they do in SPD. While the contractor shall not participate in the Washington course work, they shall provide readings and pre-trip and post-trip writing assignment supplements. This program week usually occurs sometime between March and May, however the week may occur at various times throughout the year depending on scheduling constraints.

Coordinate Pre-Trip and Post-Trip Assignments with Participants. The contractor shall provide readings and pre-trip and post-trip writing assignment supplements. The contractor shall communicate all pre-trip and post-trip assignments with the RLDP participants no later than one month prior to the completion deadlines. This shall be done via the web board and with an email reminder within two weeks of deadline directly with each of the participants. The contractor shall track all pre-work submitted requirements of the participants, targeting a 100% completion prior to the deadline, which is to be reported in the monthly status report to SPD management.

Review and Feed-back of Pre-Trip and Post-Trip Writing Assignments. The contractor shall review and provide feedback on all participants’ pre and post trip assignments. The contractor shall maintain records of assignments, assessments, coaching sessions, and recommendations make with each individual participant to be reviewed periodically throughout the year. The contractor will be tracking progress of as outlined in pre- and post-work assignments, the results of assessments, Monthly Status and After Action Reports and use of the web board to capture all of the results, so the information remains confidential to each participant.

shall be priced under contract line items 0005, 1005, 2005, 3005 and 4005.

4.6 0006 - Program Week 4 - Enterprise Leadership. The items under this paragraph are in association with the fourth face-to-face week with the participants. The contractor shall follow the approved curriculum in CLIN 0001 and each optional year (CLINs 1001A, 2001A, 3001A, 4001A).

Coordinate Pre-work Assignments with Participants. The contractor shall identify and communicate all incomplete pre-work, assessments, and assignments with the RLDP participants no later than one month prior to the completion deadlines. This shall be done via the web board and with an email reminder within two weeks of deadline directly with each of the participants.

The contractor shall track all pre-work submitted requirements of the participants, targeting a

100% completion prior to the deadline, with their recommendations to SPD management for which participants shall be graduating with certificates of completion. The location is to be determined. As a capstone to the yearlong program, class members will present the results of the regional team project to assembled regional leaders at a later date, usually taking place at the 1Q

Regional Governance Meeting in October of the next fiscal year. Directly after the delivery of the project, the participants will graduate the program. The contractor is not expected to participate but may attend if facilitating the next fiscal year’s orientation program week which usually coincides with 1Q Regional Governance Meeting in October.

Facilitate Enterprise Leadership Week. The contractor shall plan to provide no more than two facilitators to facilitate from Monday morning through Friday afternoon, for a total of 40 hours.

These facilitators shall have reviewed all participants’ information, ensure they have an understanding of each of the participant’s background and experience. The contractor shall provide all the materials developed for the approved program curriculum for face-to-face program week 2. In addition to the established curriculum, the facilitators shall encourage off duty discussions of the regional team project, which they may choose to attend. The contractor shall facilitate final feedback from the class as the program year ends, facilitate a discussion of the role of alumni in the organization, participate in LDP Lessons Learned and summarize lessons learned to the Senior SPD Manager and Senior Leaders. The course will be held each program year at a place to be determined.

shall be priced under contract line items 0006, 1006, 2006, 3006, and 4006.

4.7 Virtual Sessions

4.7 0007 - Leadership and Virtual Sessions. The items under this paragraph are in association with conducting of virtual sessions with the participants. . The contractor shall follow the approved curriculum in CLIN 0001 and each optional year (CLINs 1001A, 2001A, 3001A, 4001A). The contractor shall facilitate these sessions around the topics in accordance with the approved curriculum. Virtual sessions may be scheduled throughout the program year for a cumulative total of 40 hours, not to exceed four hours per session.

Virtual Program Coordination and Preparation. The contractor, working with SPD Program Manager, in accordance with the finalized curriculum, shall provide pre-work assignments, articles and tools to the participants at a minimum of one month in advance of virtual sessions with assigned deadlines established in the curriculum tracker.

Coordinate Pre-Work Assignments with Participants. The contractor shall communicate all pre-work, assessments, and assignments with the RLDP participants no later than one month prior to the completion deadlines for each of the virtual sessions. This shall be done via the web board and with an email reminder within two weeks of deadline directly with each of the participants. The contractor shall track all pre-work submitted requirements of the participants, targeting a 100% completion prior to the deadline, which is to be reported in the monthly status report to SPD management.

Facilitate Leadership and Virtual Sessions. The contractor shall plan to provide no more than two facilitators to facilitate on each of the virtual sessions for a cumulative total of 40 hours.

These virtual sessions shall be interactive, using video, audio, and other technologies as necessary for communicating with the participants. The contractor shall provide all the materials developed for the approved program curriculum for each of the virtual sessions. The virtual course work shall be scheduled around the face-to-face program weeks with topics approved as part of the annual curriculum.

shall be priced under contract line items 1007AC, 2007AC, 3007AC, 4007AC, and 5007AC.

Provide Virtual Session Evaluation. At the conclusion of all virtual sessions the contractor shall develop an evaluation of the content of the virtual program sessions to be completed by the attending participants. The contractor shall compile, analyze, and submit the results of this evaluation in a report within 2 weeks after the final virtual session.

shall be priced under contract line items 0007, 1007, 2007, 3007, and 4007.

4.8 CONTINUING PROGRAM ACTIVITIES

4.8.1. 0008A - Contractor SPD Leadership Planning Meeting. The contractor shall coordinate a virtual meeting with SPD LDP Program Manager prior to the initiation of the draft curriculum in the base period of this contract, and prior to finalizing the modified curriculum for each consecutive optional year awarded. No travel is expected for this task.

Labor, direct costs and indirect costs (overhead) associated with this task shall be priced under contract line item 0008, 1008A, 2008A, 3008A, 4008A.

4.8.2. 0008B - Monthly Activities and Status Reports. The contractor shall provide a monthly status report to include an outline of planned and approved assessments, assignments, activities, and ongoing program activities as per approved curriculum in CLIN 0001 and each optional year (CLINs 1001A, 2001A, 3001A, 4001A). The contractor shall also provide any recommendations and feedback they have received from the participants monthly. The report shall be provided as outlined in paragraph 6.0, submittals, in conjunction with submission of a monthly invoice.

with this task shall be priced under contract line item 0008B, 1008B, 2008B, 3008B, and 4008B.

4.8.3. 0008C - Monthly Tracking and Monitoring on Web Board – Contractor shall track participant accomplishment of all assignments, completion of assessments, and submittal of all due outs, mentoring and coaching sessions, and reports on a web board style electronic tool, similar or equal to the Black Board tool many educational institutions use. The initial set up of this web board shall be completed under CLIN 0001 and each optional year (CLINs 1001A, 2001A, 3001A, 4001A). This line item shall include the tracking and monitoring of completed assignments, and publishing of the feedback and comments. This information shall remain visible, accessible and confidential to the individual participants, and shall only be accessible to the SPD Leadership Program Coordinator.

with this task shall be priced under contract line item 0008C, 1008C, 2008C, 3008C, and 4008C.

4.8.4. 0008D - Miscellaneous Coordination - The contractor shall be flexible to the continuously changing environment and policies. As situations arise, and/or changes are mandated to current policies and budgets, modifications to the approved curriculum may become necessary. If the need arises during any of the off sites, the contractor will coordinate with the

Senior SPD Program and Project Managers on the need to incorporate supplementary leadership training into the program, to include new contractor personnel attendance at Week III, Washington DC. Incorporating supplementary training shall only occur after written COR approval of the additional curriculum, materials, and proposed effort. Any incorporation of supplemental leadership training shall dovetail with the existing curriculum. The contractor shall coordinate with the Logistics / Coordination Manager for all miscellaneous meetings and use of other USACE contractors. This effort shall not exceed more than a cumulative 100 hours per year.

with this task shall be priced under contract line item 0008D, 1008D, 2008D, 3008D, and

4008D.

4.9. 0009 - Post Program Evaluation - Each LDP graduate will complete a program evaluation, which will be forwarded to the Senior SPD Program Manager, the Senior SPD Project Manager and their local District Steering Committee. The contractor shall develop and distribute this evaluation summarizing the entire year of activities, assignments, assessments, and reports, and establish a scoring matrix for the entire year, with opportunities to share feedback at the end of each section. The contractor shall distribute the program evaluation documents to participants during the closeout session and track their return to the Senior SPD Program Manager to be received no more than two (2) weeks after the completion of the final program week. The contractor will not have access to the completed documents.

with this task shall be priced under contract line item 0009, 1009, 2009, 3009, and 4009.

5.0 0010 - MOBILIZATION - This item includes all costs associated with providing and set up of personnel, equipment and supplies to the various training/meeting sites.

This task shall be priced under contract line item 0010, 1010, 2010, 3010, and 4010.

6.0 SUBMITTALS / DELIVERABLES:

6.1 Schedule of Submittals/Deliverables. The contractor shall provide one electronic copy in Microsoft Office suite software format (preferably via email) of the following items in accordance with the schedule for each task outlined below:

6.1.1. Program Curriculum (CLIN 0001) – The contractor shall prepare a draft curriculum for the program to discuss and review with the Senior SPD Program Manager no more than two (2) weeks after contract award. Based on feedback and coordination with Senior SPD Program

Manager, the contractor shall finalize the program curriculum within one (1) calendar week after meeting with SPD Program Manager on draft curriculum. The finalized curriculum shall be provided to the Contracting Officer’s Representative (COR) for review and acceptance.

6.1.2. Finalize Modified Curriculum (CLINs 1001A, 2001A, 3001A, 4001A) – Due no more than two (2) calendar weeks after option year award and after discussion with SPD Program

Manager on modifying curriculum.

6.1.3. Program Week Evaluations (CLINs, 0003, 1003, 2003, 3003, and 4003; 0004,1004, 2004, 3004, 4004; 0005, 1005, 2005, 3005, 4005; 0006, 1006, 2006, 3006, 4006; 0007, 1007, 2007, 3007, 4007) – Due 2 weeks after completion of program week and all virtual sessions to the Senior SPD Project Manager.

6.1.4. Monthly Status Reports (CLINs, 0008B, 1008B, 2008B, 3008B, and 4008B) – Due no later than 10 days following the last day of the month.

6.1.5. Final Post Program Summary Report (CLINs 0009, 1009, 2009, 3009, and 4009) -

Due two (2) weeks after the final Program Week (Week 4) to the Senior SPD Program Manager.

6.2 Submittal Address.

All submittals shall be delivered as follows:

One (1) electronic copy:

One electronic copy:

Email address: to be determined

7.0 INVOICES AND CONTRACT PAYMENTS:

7.1 INVOICES. Invoices for payment shall be submitted upon completion of tasks as outlined in the pricing schedule. Payments shall not be made for monthly progress unless the task is specifically designated as a monthly task and priced accordingly in the pricing schedule.

Invoices shall include all necessary information and shall be submitted to:

Original invoice only WITHOUT additional information or supporting documentation:

USAED, Finance Center

Attention: CEFC-AO-P 5270 Integrity Drive Millington, TN 38054-5005

One (1) electronic copy:

Email: James.P.Kelley@usace.army.mil

7.2 CONTRACT PAYMENTS. The Government shall pay the Contractor upon submission of proper invoices for services delivered and accepted for the portion of the work actually performed under the contract. Payment shall be made as indicated in the contract’s Payment

Schedule, not on percentage of completion. Deliverables as defined in the Payment Schedule of the contract must be accepted by the Government before payment will be made. See Section G, PAYMENT SCHEDULE.

8.0 PERIOD OF PERFORMANCE. The base period of performance shall be for 12 months, September 1 through August 31.

8.1 OPTIONS.

The contractor’s period of performance may be extended for four additional one-year periods.

Award for the first option period may be made prior to expiration of the base period of performance at the Government’s discretion if award of the option is determined to be advantageous to the Government. Award of the second option period may be made prior to expiration of the first option period at the Government’s discretion if award of the option is determined to be advantageous to the Government. Award of the third option period may be made prior to expiration of the second option period at the Government’s discretion if award of the option is determined to be advantageous to the Government. Award of the fourth option period may be made prior to expiration of the third option period at the Government’s discretion if award of the option is determined to be advantageous to the Government. The total contract period of performance shall be for 60 months, if the Government awards the base and all option periods.

mailto:nelson.a.cheng@usace.army.mil mailto:James.P.Kelley@usace.army.mil

9.0 CONTRACT GUIDANCE.

The contractor is cautioned not to take guidance through changes of time schedules or cost, (increase or decrease), from any source other than the Contracting Officer. Changes affecting cost or schedule approved by the Contracting Officer will be in the form of an official, signed modification to the contract before the change is implemented. The Contracting Officer may assign, in writing, a representative to act on his/her behalf for some contract matters. If a Contracting Officer's Representative (COR) is assigned, the contractor will receive written notification of such assignment and an outline of those items within the COR’s delegated authority. The COR will be the primary point of contact on matters in regard to technical direction but not including any change (increases or decreases)impact cost/price or schedule.

The contractor shall immediately notify the Contracting Officer of any requests, which deviate from the statement of work or which are outside the authority of the COR.

10.0 PROVIDE CONTRACTOR MANPOWER REPORTING (CMR) - The contractor shall comply with the CMR

Requirement: The Secretary of the Army’s Contractor Manpower Reporting (CMR) requirement shall be incorporated into this GSA task order. The annual CMR requirement shall apply to each task order, which is funded by Army dollars; supports an Army mission, which benefits or supports any Army military, civilian, or contractor personnel; or when the Army is the executive agency for the mission being supported. Further information is available at https://cmra.army.mil/ https://cmra.army.mil/